CC 2013-04-23_08.f. Award Contract - Concrete Repair ProjectMEMORANDUM
TO: CITY COUNCIL
FROM:
BY:
GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO J. J. FISHER
CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2013
CONCRETE REPAIR PROJECT, PW 2013-01
DATE: APRIL 23, 2013
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for construction of the 2013 Concrete Repair Project to J.J.
Fisher Construction, Inc. in the amount of $41,469;
2. Authorize the City Manager to approve change orders for 20% of the contract
amount, $8,294, for additional work and unanticipated costs during the
construction phase of the project (total construction costs = $41,469 + $8,294 =
$49, 763); and
3. Direct the City Clerk to file a Notice of Exemption.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
As of March 18, 2013, there was $70, 107 remaining in the Capital Improvement
Program budget concrete repair account for FY 2012-13.
BACKGROUND:
The City has established a goal of eliminating all trip and fall hazards located on City
right of way. The project scope of work involves the replacement of sidewalk, curb and
gutter, and driveway approach segments along East Grand Avenue, Halcyon Road, and
South Elm Street that have experienced damage from adjacent trees. Each site is
unique, but the general scope of work involves selective demolition of concrete and
asphalt, inspection of the tree roots by the City Arborist, root pruning, and the
replacement of concrete sidewalk, driveway approaches, and curb and gutter to return
the area to its original condition. Tree removal and replacement is necessary at three
specific locations. The work requires coordination to ensure that disruptions to the
streets are minimized.
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO J.J. FISHER CONSTRUCTION, INC. FOR
CONSTRUCTION OF THE 2013 CONCRETE REPAIR PROJECT, PW 2013-01
APRIL 23, 2013
PAGE2
The City administered two similar projects in 2012 to address damaged concrete
sidewalk and driveway approach segments for various locations throughout the City.
ANALYSIS OF ISSUES:
Sidewalk improvements are one of the priorities identified in the City's Critical Needs
Action Plan. In particular, City staff has received a number of complaints from the
public regarding sidewalks in this area.
On March 26, 2013, nine bids were opened for the 2013 Concrete Repair Project. The
lowest bid, from the J.J Fisher Construction, Inc., was in the amount of $41,469. Staff
has determined the bid to be responsive and recommends the award of a construction
contract to the J.J Fisher Construction, Inc. The contractor will complete some
additional concrete repair work as directed by staff under this agreement using available
contingency funds.
The contract time is 30 calendar days. Work is expected to begin in late October.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendations to award a construction contract to the lowest
responsive bidder;
2. Do not award a construction contract for the project at this time; or
3. Provide direction to staff.
ADVANTAGES:
The project will reduce the number of trip and fall hazards along selected city streets,
address complaints from the public and improve access for individuals with disabilities.
DISADVANTAGES:
No disadvantages were identified at this time.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Guidelines Section
15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, April 18, 2013. The agenda and staff report was
posted on the City's website on Friday, April 19, 2013. No public comments were
received as of the time of preparation of this report.
Attachment:
1. Bid Tabulations
2. Notice of Exemption
Item 8.f. - Page 2
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
DEADLINE: MARCH 26, 2013 -2:00 PM
2013 Concrete Repair Project
SUBMITTED BY:
R. Burke Corporation
San Luis Obispo, CA
Cooks and Son, Inc.
Santa Maria, CA
V. Lopez, Jr. & Sons
Santa Maria, CA
D-Kal Engineering, Inc.
San Luis Obispo, CA
Rockwood General Contractors, Inc.
Nipomo, CA
MJ Ross Construction, Inc.
Oceano, CA
JJ Fisher Construction, Inc.
Arroyo Grande, CA
Calportland Construction
Santa Maria, CA
Brough Construction, Inc.
Arroyo Grande, CA
, Deputy City Clerk
c: Director of Community Development
Director of Public Works
Assistant City Engineer
City Manager
TOTAL
$78,367.00
$44,102.15
$59,966.53
$42,237.50
$63,929.36
$59,913.10
$41,469.00
$42,346.00
$72,152.00
ATTACHMENT 1
Item 8.f. - Page 3
Attachment No. 2
Notice of Exemption
To: Office of Planning and Research
1440 Tenth Street, Room 121
Sacramento, CA 95814
l!J County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo, CA 93408
From: (Public Agency) City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Project Title: 2013 Concrete Repair Project. PW 2013-01
Project Location -Specific: Various locations along East Grand Avenue. El Camino Real. North
Halcyon Road, and South Elm Street
Project Location -City: Arroyo Grande Project Location -County: San Luis Obispo
Description of Project: Replacement of damaged concrete sidewalk. curb and gutter. and driveway
approach segments that were damaged by adjacent street trees
Name of Public Agency Approving Project: City of Arroyo Grande -Public Works Department
Name of Person or Agency Carrying Out Project: ---'G=e~o~ff~E=n"""g_11=·s"""h __________ _
Exempt Status: (check one)
D Ministerial (Section 12080(b)(1); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
l!J Categorical Exemption. State type and section number: ~S~ec=t~io~n~1~5~3~0~1~(c~J ____________ _
D Statutory Exemptions. State code number:
Reasons Why Project Is Exempt: Demolish/Replace damaged concrete segments in same location
Lead Agency
Contact Person: Michael Linn. P.E. Area Code/Telephone/Extension: (805) 473-5444
If filed by Applicant:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? l!J Yes D No
Signature:
Geoff English
Public Works Director
l!J Signed by Lead Agency
D Signed by Applicant
Date: ______ _
D Date received for filing at OPR:
Item 8.f. - Page 4