CC 2013-04-23_08.g. Agreement - Landscape Maintenance ServicesMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
SUBJECT: CONSIDERATION OF AN AGREEMENT FOR CONTACTOR SERVICES
WITH KO JANNI LANDSCAPING, INC. FOR LANDSCAPE
MAINTENANCE SERVICES AT VARIOUS CITY LOCATIONS
DATE: APRIL 23, 2013
RECOMMENDATION:
It is recommended the City Council:
1. Approve an Agreement for Contractor Services with KD Janni Landscaping, Inc.
for landscape maintenance services in the amount of $43,212;
2. Authorize the City Manager to approve change orders for 10% of the contract
amount, $4,321, for additional work annually during the term of the agreement
(total annual cost= $43,212 + $4,321 = $47,533); and
3. Authorize the City Manager to extend the agreement for two additional one-year
terms upon mutual agreement.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $62,500 is allocated in the Parks Division budget in FY 2012-13 for contract
services. As of March 18, 2013, there was approximately $33,500 remaining in Park
contractual services account, which will cover the cost of the agreement ($7,200).
Funds will be budgeted in FY 2013-14 to cover the remaining cost of the proposed
agreement. The remaining funding needed is proposed to come from vacant part-time
positions that will not be filled. Therefore, there will be no cost impact to the budget.
BACKGROUND
Traditionally, a majority of the park and landscape areas owned by the City of Arroyo
Grande have been managed and maintained by City personnel. A few minor areas
have been maintained through a contract with private landscape firms. Retirements and
staffing reductions in the Public Works Department have created circumstances under
which City Public Works staff are challenged to adequately provide quality maintenance
services for the existing inventory of parks and landscape areas. To assist Public
Works staff with the maintenance and upkeep or our landscape areas, funding was set
aside from previous reductions to hire contract landscape maintenance firms to maintain
certain areas. The following fourteen areas have been identified as locations for
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO KO JANNI, LANDSCAPING, INC. FOR
LANDSCAPE MAINTENANCE
APRIL 23, 2013 .
PAGE2
maintenance by the private contractors that would most help our current Public Works
crews.
Area #1-
Area #2-
Area #3-
Area #4-
Area #5-
Area #6-
Area #7-
Area #8-
Area #9-
Area #10-
Area #11-
Area #12-
Area #13-
Area #14-
Diana Place landscape medians
Woodland Mini-Park and creek-side trail
Dower Park turf and landscape planter beds
Hart-Collett Park turf and raised planter beds
Crown Hill landscaped Bulb-outs
Oro Park turf and open space areas
Newport Parkway turf and landscape planter beds
Meadowlark Greenbelt turf and landscape planter beds
North Oak Park Center Medians
Tiger Tail Park turf
Berry Gardens Basin interior and exterior landscaping
Rancho Parkway Center Medians
Station Way Fire Station turf and landscape planter beds
Parkview Center Medians and sidewalk parkways
ANALYSIS OF ISSUES:
On March 28, 2013, five bids were opened for the Landscape Maintenance Services-
Various Locations Project. The lowest bid was received from KD Janni Landscaping,
Inc. in the amount of $43,212 per year or $3,600 per month. Staff compared the bid of
the apparent low-bidder, KD Janni Landscaping, Inc. with the use of City paid
employees for the specific City facilities listed above.
The total number of hours necessary for City Public Works to complete the proposed
work is approximately 61 hours per month. This calculation assumed the use of a two
man crew (one full-time and one part-time employee) for each of the sites. Based on an
average pay-rate for current Public Works maintenance employees, the approximate
cost to provide the service levels described in our bid documents is $7 ,606 per month.
This amount does not include additional cost for fuel and maintenance expenses for
vehicles and equipment used by City staff.
SUMMARY OF COST COMPARISON
City personnel costs for the proposed landscape services-
FT Employee @ $42/hr x 30.5hrs/wk x 4.3/month=
PT Employee@ $16/hr x 30.5hrs/wk x 4.3/month=
Contractor bid-KD Janni Landscaping, Inc.-
$7,606/mo
$ 5,508/month
$ 2,098/month
$3,600/mo.
Based on this evaluation, providing landscape maintenance services for the proposed
areas through the use of private landscaping contractors is a more cost effective
alternative than utilization of City personnel. The intent of this agreement for services is
to supplement and not replace current Public Works staff.
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO KD JANNI, LANDSCAPING, INC. FOR
LANDSCAPE MAINTENANCE
APRIL 23, 2013
PAGE3
Staff has determined the submitted bid to be responsive and recommends entering into
an agreement for contractor services with KD Janni Landscaping, Inc. The proposed
agreement term is for one-year with an option to extend the agreement for two
additional one-year terms upon mutual consent of both parties. The agreement is
proposed to commence on May 1, 2013.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendations to approve an agreement for contractor
services with KD Janni Landscaping, Inc.;
2. Do not approve an agreement for contractor services with KD Janni
Landscaping, Inc. at this time; or
3. Provide direction to staff.
ADVANTAGES:
The agreement will allow City Public Works staff to increase maintenance activities in
other areas. Therefore, the recommendation will result in an increased service level at
no additional cost.
DISADVANTAGES:
No disadvantages were identified at this time.
ENVIRONMENTAL REVIEW:
This maintenance project is exempt from CEQA per CEQA Guidelines, Section
15301 (h).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, April 18, 2013. The agenda and staff report was
posted on the City's website on Friday, April 19, 2013. No public comments were
received as of the time of preparation of this report.
Attachment:
1. Bid Summary
2. Agreement for Contractor Services
Item 8.g. - Page 3
ATTACHMENT 1
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
DEADLINE: MARCH 28, 2013 -3:00 PM
Landscape Maintenance Services
SUBMITTED BY:
Tennis Landscape
Grover Beach, CA
Clean Cut Landscape
Clovis, CA
Martinelli Landscape Construction
Templeton, CA
Central Coast Earthscapes, Inc.
Arroyo Grande, CA
KD Janni Landscaping, Inc.
San Luis Obispo, CA
c. Director of Public Works
City Manager
TOTAL MONTHLY COST
$3,938.63
$5,122.33
$8,483.52
$7,358.00
$3,600.00
Item 8.g. - Page 4
ATTACHMENT 2
AGREEMENT FOR CONTRACTOR SERVICES
THIS AGREEMENT, is made and effective as of May 1, 2013, between KO JANNI
LANDSCAPING, INC. ("Contractor"), and the CITY OF ARROYO GRANDE, a
Municipal Corporation ("City"). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on May 1, 2013 and shall remain and continue
in effect until April 30, 2014, unless sooner terminated pursuant to the provisions of this
Agreement. The term of this agreement may be extended for two additional one-year
terms upon mutual agreement of both parties. Contractor shall be able to exercise said
options to extend by providing City with written notice thereof no later than fifteen (15)
days prior to the expiration of the term of this Agreement. Unless otherwise agreed to
by parties, each option to extend shall be subject to all terms and conditions hereof.
2. SERVICES
Contractor shall perform the tasks described and comply with all terms and
provisions set forth in Exhibit "A", attached hereto and incorporated herein by this
reference.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of his/her
ability, experience and talent, perform all tasks described herein. Contractor shall
employ, at a minimum generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Contractor hereunder in
meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City's Public Works Director, Geoff English, shall represent City in all matters
pertaining to the administration of this Agreement. Evan Moffitt shall represent
Contractor in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Contractor in accordance with the payment rates and
terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Contractor at
Page 1
Item 8.g. - Page 5
least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Contractor the actual value of the work performed up to the time of
termination, provided that the work performed is of value to the City. Upon termination
of the Agreement pursuant to this Section, the Contractor will submit an invoice to the
City pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the
following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Contractor's business; or
(c) Assignment of this Agreement by Contractor without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONTRACTOR
(a) The Contractor's failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Contractor is in default for cause under the
terms of this Agreement, City shall have no obligation or duty to continue compensating
Contractor for any work performed after the date of default and can terminate this
Agreement immediately by written notice to the Contractor. If such failure by the
Contractor to make progress in the performance of work hereunder arises out of causes
beyond the Contractor's control, and without fault or negligence of the Contractor, it
shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Contractor is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Contractor
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
9. LAWS TO BE OBSERVED. Contractor shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Contractor under this Agreement;
Page 2
Item 8.g. - Page 6
(b) Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in Contractor's
performance under this Agreement, or the conduct of the services under this
Agreement;
(c) At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
(d) Immediately report to the City's Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law
or in equity occasioned by failure of the Contractor to comply with this Section.
10. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by City that relate
to the performance of services under this Agreement. Contractor shall maintain
adequate records of services provided in sufficient detail to permit an evaluation of
services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible. Contractor
shall provide free access to the representatives of City or its designees at reasonable
times to such books and records; shall give City the right to examine and audit said
books and records; shall permit City to make transcripts therefrom as necessary; and
shall allow inspection of all work, data, documents, proceedings, and activities related to
this Agreement. Such records, together with supporting documents, shall be maintained
for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Contractor. With respect to computer files, Contractor shall make available to the City,
at the Contractor's office and upon reasonable written request by the City, the
necessary computer software and hardware for purposes of accessing, compiling,
transferring, and printing computer files.
Page 3
Item 8.g. - Page 7
11. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for Contractor's Services, to the fullest extent permitted by
law, Contractor shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents ("Indemnified Parties") from and against any and
all losses, liabilities, damages, costs and expenses, including attorney's fees and costs
to the extent same are caused in whole or in part by any negligent or wrongful act, error
or omission of Contractor, its officers, agents, employees or subcontractors (or any
entity or individual that Contractor shall bear the legal liability thereof) in the
performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Contractor
shall indemnify, defend and hold harmless City, and any and all of its employees,
officials and agents from and against any liability (including liability for claims, suits,
actions, arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses or costs of any kind, whether actual, alleged or threatened, including
attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreement by Contractor or by any individual
or entity for which Contractor is legally liable, including but not limited to officers, agents,
employees or subcontractors of Contractor.
(c) General Indemnification Provisions. Contractor agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section
from each and every subcontractor or any other person or entity involved by, for, with or
on behalf of Contractor in the performance of this agreement. In the event Contractor
fails to obtain such indemnity obligations from others as required here, Contractor
agrees to be fully responsible according to the terms of this section. Failure of City to
monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver of any rights hereunder. This obligation to indemnify
and defend City as set forth here is binding on the successors, assigns or heirs of
Contractor and shall survive the termination of this agreement or this section.
12. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit "C" attached hereto and
incorporated herein as though set forth in full.
13. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor's exclusive direction and control.
Page4
Item 8.g. - Page 8
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Contractor or any of Contractor's officers, employees, or agents, except as
set forth in this Agreement. Contractor shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Contractor shall not incur or have the power to incur
any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with
performance of this Agreement. Except for the fees paid to Contractor as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Contractor
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Contractor for injury or sickness arising out of performing services
hereunder.
14. UNDUEINFLUENCE
Contractor declares and warrants that no undue influence or pressure was or is
used against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the City of Arroyo Grande will receive compensation, directly or
indirectly, from Contractor, or from any officer, employee or agent of Contractor, in
connection with the award of this Agreement or any work to be conducted as a result of
this Agreement. Violation of this Section shall be a material breach of this Agreement
entitling the City to any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the project
during his/her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub-agreement, or the proceeds thereof, for work to be performed
in connection with the project performed under this Agreement.
16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall
be considered confidential and shall not be released by Contractor without City's prior
written authorization. Contractor, its officers, employees, agents, or subcontractors,
shall not without written authorization from the City Manager or unless requested by the
City Attorney, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories, or other information concerning the work
performed under this Agreement or relating to any project or property located within the
City. Response to a subpoena or court order shall not be considered "voluntary"
provided Contractor gives City notice of such court order or subpoena.
Page 5
Item 8.g. - Page 9
(b) Contractor shall promptly notify City should Contractor, its officers,
employees, agents, or subcontractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Contractor and/or be present at any deposition, hearing, or
similar proceeding. Contractor agrees to cooperate fully with City and to provide the
opportunity to review any response to discovery requests provided by Contractor.
However, City's right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United States Mail, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
To City:
To Contractor:
18. ASSIGNMENT
City of Arroyo Grande
Geoff English, Public Works Director
300 E. Branch Street
Arroyo Grande, CA 93420
KD Janni Landscaping, Inc.
Evan Moffitt, Landscape Manager
P. 0. Box 4014
San Luis Obispo, CA 93403
The Contractor shall not assign the performance of this Agreement, nor any part
thereof, without the prior written consent of the City.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to this
Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall take place in the superior or federal district court with
jurisdiction over the City of Arroyo Grande.
Page 6
Item 8.g. - Page 10
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party's own independent investigation of any and all facts such party deems material.
21. TIME
City and Contractor agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Contractor is bound by the contents of the City's Request for Proposal and the
contents of the proposal submitted by the Contractor. In the event of conflict, the
requirements of City's Request for Proposals and this Agreement shall take precedence
over those contained in the Consultant's proposals.
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review
this Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for
convenience and reference only, and are not intended to be construed to define or limit
the provisions to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with
the mutual written consent of all of the parties to this Agreement.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Contractor and has the authority to bind Contractor to the performance of
its obligations hereunder.
Page 7
Item 8.g. - Page 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF ARROYO GRANDE
By: __________ _
Tony Ferrara, Mayor
Attest:
Kelly Wetmore, City Clerk
Approved As To Form:
Timothy J. Carmel, City Attorney
CONTRACTOR
By: ___________ _
Its: ------------(Title)
Page 8
Item 8.g. - Page 12
EXHIBIT A
SCOPE OF WORK
Landscape Maintenance Services (Various locations)
The Contractor agrees to perform all work and to furnish any and all plant, labor,
services, material, tools, equipment, supplies, transportation, and all other items and
facilities necessary therefore as provided in the Technical Specifications, and to do
everything required as specifically set forth in the Request for Quotations documents
entitled: Landscape Maintenance Services (Various locations)
Area #1-
Area #2-
Area #3-
Area #4-
Area #5-
Area #6-
Area #7-
Area #8-
Area #9-
Area #10-
Area #11-
Area #12-
Area #13-
Area #14-
Diana Place landscape medians
Woodland Mini-Park and creek-side trail
Dower Park turf and landscape planter beds
Hart-Collett Park turf and raised planter beds
Crown Hill landscaped Bulb-outs
Oro Park turf and open space areas
Newport Parkway turf and landscape planter beds
Meadowlark Greenbelt turf and landscape planter beds
North Oak Park Center Medians
Tiger Tail Park turf
Berry Gardens Basin interior and exterior landscaping
Rancho Parkway Center Medians
Station Way Fire Station turf and landscape planter beds
Parkview Center Medians and sidewalk parkways
Page 9
Item 8.g. - Page 13
EXHIBIT B
PAYMENT SCHEDULE
QUOTA TIO~ SUMMAR.Y FORM A· TOTAL SlD AMOUNT AND SIDIJER INf'OlmA Tl<llM (REVISED}
l~~n:u;:i&.1r><1•i ;,ullnJI "~.-•II dthH ~·~ ~d ll'lfm ~ !ht flhJ &IJ.-i!tru:. 1a .. .,mpl1I• ti .... w.:ll..,, ho wn!'1•rlt
L~ndscape M;aintenanee ServiCOts. (Various iocatiOll:S}
BIDDER •NfD:RM,I\ T IDN "1'\ID 13 1 USIN~SS LIC BISE VERiiCIATJotJ
P.O. &\l<'-"014 Sen Luis Ob19po, CA 93·1.0;3
Phnne Nu'Tlbef:: ~805~ 541-4944 ---------------PJ ro 'YO G~nde Businai;s Uamse Number. ~ntraclor s uce-1,;ie Nt11nber
.County AG ~r.:iy .tt'cM::i~ MrmblClt:
L.e1·d~i: I:' Plar.~·umi:~_).~s------------.-iotsl tAinlM~-Siu l.i11ou•tl
Tatz!l mcnllhl~ .11mount1l"Om E!-iol F.,irm "1-Diani! pr~ f.--129. go --===-i
Toti.I mO:llll'll~ flMOUttl frgm El 'cl Fa'!'~ ~WC'>Qd.b:ni.1 t.Uni-PQli I 113. 78 1
Totr.I 111_~y !""oont 1rDm era Farm #J. _a_o_-_F_~_------1-! __ l_J..2._----'3'-A __ _
ftllcl mcnthl)'•umnintfrll;m Bll:I Form u Hut-Collen Park 5 175.9-6
Toial mcrtt~ lfu'l)Jll.IH[ 'ff1 ..... Bid_ f'.'~.11~ Cro¥1TI Hur Blllbaoul l s 89. 77
: ":'!l4:il ~n1tt, zal(l!]Rt from Bhsl Fom1 ~l?_i_i::r_P_•.;..lk _____ _,:_· S.;.__3_3_1J_.6_6 __
'i'al:il IT!i!lr.fll&y o:mui.:nl fl°•ut'1 Bllf ft::11ITT1 !'IT-.l.lewpot1 P11rkr.~· S 334.53
Ti!llll lilCIUMy "..-...~ "' ft(J!!" ~Id i!=Gm'I '8~ l\ofo;:i_dawl-.it; G€13'7111 !:iwft 5 548 .:59
Ti1b1l nwnthly llmau.:rt frcirrt ~d Famn 1'9-l'.lc. 01111 Pnfk !Wtla!~fl~ S 13B. 5:!.
Tol:Mll ~an~_hl¥ a~ul"I! F<!l!lm 1i!i1!t Fti>'ll\"'11\-Tii:;e..Tiiil P~~---~ 21~.$6:
T<:ibi!I m111'l~~ly e"'~~~ ~m Bid rarm ill1 !· ~~_'~:lllde_n_=i-_S"1l!ll_· _.,__._S. ___ 4_·9_8_._1_2 __ _
T~ m~lti ~~-~ irom Bl.:I Farm t:'l2-_ Rllll~-P11rlalJ __ !ll~'/ ___ I _$_· __ E!_9_.6_l_B __
Tatlt ~~l_V _-unUJru frD;!ll Bid Fam• #1:> Fii•"" S:l111.;·,'" $ 28 i:. 66
TO'lal rnontt;;r .;mu:-unc fl'an-i BhJ Fcin11 i\'11i-P11rt. llit1w Malfl;tf15 5 512. 54
j TO;~~MONTHLY BID AMJJUPfr* ·'.Fi::I' L:: .... e c-~~;.~,..,=<\I .Us 3600.96 _I
"Chy at Am;iyo St11~"' 1~:;~ tt1ll n·~t.t w 111mo~ or;~ ar mare-Ji:tc!l't'l'llls mJc m bt1r.'f]'m t.mlta.
JfOJJP.L 'r' !A,..MCAP~ 11.'.1STA.t.LA TIOtl.' ~A TE FO~ .AODJTlOl'IAL L\l{)R}C: I> 7S..00 J HR-P111va1Tl'r.st 11/l'!Jli!'-
t 42.00_/ HR. .Vtlit-.f'Jtl!f,,.,,Y,.111
Wii5'"
11'11~ ha.1.•rly r:u:c lll!IPf'l-t:~~~ f,,-m:•I De' C"Oll'3rdarm° fl? toJiti' bid .;-,'irujfUlt.l 1 '!I
Si:: =!ire er Cli:dcr: "z-~ .. 0;~-:j•Z5-· .J
p .. j.,, twre: v<ir · 1.. _ t-•::isiua1: l 1;1ndSc?.W].1.anager
"
Page 10
Item 8.g. - Page 14
EXHIBITC
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will
maintain insurance in conformance with the requirements set forth below. Contractor
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here, Contractor agrees to amend,
supplement or endorse the existing coverage to do so. Contractor acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to City in excess of the
limits and coverage required in this agreement and which is applicable to a given loss,
will be available to City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Contractor or Contractor's employees will use personal autos
in any way on this project, Contractor shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self-
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured's liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
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Contractor, subContractors or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $1,000,000 per
occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Contractor and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of' the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A. M. Bests rating of A-or better and
a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials
employees and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Contractor also agrees to require all Contractors, and subcontractors to
do likewise.
2. No liability insurance coverage provided to comply with this Agreement
shall prohibit Contractor, or Contractor's employees, or agents, from waiving the right of
subrogation prior to a loss. Contractor agrees to waive subrogation rights against City
regardless of the applicability of any insurance proceeds, and to require all Contractors
and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve
to eliminate so-called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any Contractor or subcontractor.
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6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Contractor's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Contractor or deducted from sums due Contractor, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Contractor or any subcontractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10. Contractor agrees to ensure that subcontractors, and any other party
involved with the project who is brought onto or involved in the project by Contractor,
provide the same minimum insurance coverage required of Contractor. Contractor
agrees to monitor and review all such coverage and assumes all responsibility for
ensuring that such coverage is provided in conformity with the requirements of this
section. Contractor agrees that upon request, all agreements with subcontractors and
others engaged in the project will be submitted to City for review.
11. Contractor agrees not to self-insure or to use any self-insured retentions
or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any Contractor, subcontractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project contemplated by
this agreement to self-insure its obligations to City. If Contractor's existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At the time the City shall review options with the
Contractor, which may include reduction or elimination of the deductible or self-insured
retention, substitution of other coverage, or other solutions.
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12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Contractor ninety
(90) days advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increase benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Contractor acknowledges and agrees that any actual or alleged failure on
the part of City to inform Contractor of non-compliance with any insurance requirements
in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16. Contractor shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contractor's insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers' compensation or similar act will not limit
the obligations of Contractor under this agreement. Contractor expressly agrees not to
use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct
from any other provision in this agreement and are intended by the parties here to be
interpreted as such.
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Item 8.g. - Page 18
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Section.
21. Contractor agrees to be responsible for ensuring that no contract used by
any party involved in any way with the project reserves the right to charge City or
Contractor for the cost of additional insurance coverage required by this agreement.
Any such provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve City.
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