CC 2013-05-28_08.c. Approval of Minutes 05-14-13 and 05-20-13ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MAY 14, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Caren Ray, Council
Member Tim Brown, Mayor Pro Tern Costello, and Mayor Tony Ferrara
were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services /City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Director of Community
Development Teresa McClish, Director of Public Works Geoff English,
and Chief of Police Steve Annibali.
3. FLAG SALUTE
Members from Girl Scout Brownie Troop 41016 led the Flag Salute.
4. INVOCATION
Dr. Paul Jones delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements:
Mayor Ferrara reported that on Tuesday, April 23, 2013, after meeting in Closed Session
regarding the following items, the Council reconvened into open session and announced that no
reportable action was taken:
Conference With Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
- Conference With Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
- Conference With Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Guthrie seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
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6. SPECIAL PRESENTATIONS
City Manager Adams introduced Deborah Malicoat as the new Director of Administrative
Services.
6.b. Honorary Proclamation Declaring May 2013 as "Child Advocate Month"
Mayor Ferrara presented an Honorary Proclamation declaring May 2013 as "Child Advocate
Month. Deborah Sullivan, representing CASA, accepted the Proclamation.
6.a. Introduction and Oath of Office — Police Officer Jeffery Smith
Chief Annibali introduced new Police Officer Jeffery Smith and highlighted his educational
background. City Clerk Wetmore then administered the Oath of Office to Officer Smith.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Council Member Ray pulled Item 8.g.
Action: Council Member Guthrie moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.g., with the
recommended courses of action. The motion passed on the following roll -call vote:
AYES: Guthrie, Brown, Ray, Costello, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 16, 2013 through
April 30, 2013.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of April 23, 2013, as
submitted.
8.c. Consideration of Acceptance of the Centralized Irrigation Project.
Action: 1) Accepted the project improvements as constructed by John Deere Green
Tech in accordance with the plans and specifications for the Centralized Irrigation
Project; and 2) Directed staff to file a Notice of Completion.
8.d. Consideration of Amendments to Consultant Services Agreements with Wood
Rodgers, Inc. and Point C, LLC for the Brisco Road - Halcyon Road /Highway 101
Project Approval and Environmental Determination and Right of Way.
Action: 1) Approved Amendment No. 8 to the Consultant Services Agreement with
Wood Rodgers, Inc.; 2) Approved an Amendment to the Point C, LLC agreement to
revive and extend the terms for additional design work for the Project Approval and
Environmental Determination for the Brisco Road — Halcyon Road /Highway 101
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Interchange Improvement Project; and 3) Appropriate $66,000 from the Transportation
Facility Fund for the Point C, LLC Amendment.
8.e. Consideration of an Amendment to Consultant Services Agreement with Omni -
Means for an Update to the City's General Plan Circulation Element.
Action: 1) Approved Amendment No. 2 to the agreement with Omni -Means in an
amount not to exceed $47,480 to complete the City's Circulation Element update; and 2)
Authorized the Mayor to execute the Amendment.
8.f. Consideration of an Agreement with Orrin Cocks to Pay for Improvements
Adjacent to 1172 East Grand Avenue.
Action: Approved an Agreement to pay for improvements adjacent to 1172 East Grand
Avenue with Orrin Cocks.
8.h. Consideration of an Affordable Housing Agreement with Habitat for Humanity for
San Luis Obispo County [HOUSING SUCCESSOR AGENCY].
Action: 1) Approved an Affordable Housing Agreement with Habitat for Humanity for
San Luis Obispo County; 2) Authorized the City Manager to make any necessary final
technical modifications to the Affordable Housing Agreement consistent with the
business terms set forth in the attached Agreement; 3) Authorized and direct the Mayor
to sign the Affordable Housing Agreement on behalf of the Successor Agency; and 4)
Extended the negotiation period until June 30, 2013 in order to accomplish
recommendations 1), 2) and 3) above.
ITEMS PULLED FROM THE CONSENT AGENDA
8.g. Consideration of Letter Opposing Senate Bill 7.
Recommended Action: Approve and authorize the Mayor to send a letter in opposition
to Senate Bill 7.
Council Member Ray stated that she opposed approval of the letter at this time as the
community has not done enough research on whether the prevailing wage issue is a cost
savings measure or not and the City Charter Advisory Committee is currently studying the
matter.
Mayor Ferrara recommended that distribution of the letter should include Assembly Member
Katcho Achadjian as the Chair of the Assembly Local Government Committee and Assembly
Member Mark LeVine as the Vice Chair of the Assembly Local Government Committee.
Action: Mayor Ferrara moved to approve and authorize the Mayor to send a letter in opposition
to Senate Bill 7, as modified to include the additional distribution. Council Member Brown
seconded, and the motion passed on the following roll -call vote:
AYES: Ferrara, Brown, Guthrie, Costello
NOES: Ray
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration of Ordinance Establishing the Arroyo Grande Tourism Business
Improvement District (AGTBID) and Appointments to the Advisory Board.
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Tuesday, May 14, 2013
City Manager Adams presented the staff report and recommended that the Council: 1) Adopt an
Ordinance establishing the Arroyo Grande Tourism Business Improvement District, fixing the
boundaries thereof, and providing for the levy of a business assessment to be paid by lodging
businesses in such district; and 2) Appoint Kevin Thornton, Andrew Jenest and Mike Panchol to
be the members of the AGTBID Advisory Board. City Manager Adams responded to questions
from Council.
Mayor Ferrara opened the public hearing. Hearing no comments, the public hearing was
closed.
Action: Council Member Ray moved to adopt an Ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE ARROYO
GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT, FIXING THE BOUNDARIES
THEREOF, AND PROVIDING FOR THE LEVY OF A BUSINESS ASSESSMENT TO BE PAID
BY LODGING BUSINESSES IN SUCH DISTRICT ". Council Member Guthrie seconded, and
the motion passed on the following roll -call vote:
AYES: Ray, Guthrie, Brown, Costello, Ferrara
NOES: None
ABSENT: None
Action: Council Member Guthrie moved to appoint Kevin Thornton, Andrew Jenest and Mike
Panchol to be the members of the AGTBID Advisory Board. Council Member Ray seconded,
and the motion passed on the following roll -call vote:
AYES: Guthrie, Ray, Brown, Costello, Ferrara
NOES: None
ABSENT: None
9.b. Consideration of Request from South County Sanitary Service for Integrated Solid
Waste Collection Rate Increase.
City Manager Adams presented the staff report and recommended that the Council adopt a
Resolution approving the South County Sanitary Service integrated solid waste collection rate
increase.
Bill Statler, the City's consultant, provided an overview of the results of the South County
Sanitary Service Rate Review. Mr. Statler and Tom Martin, General Manager of South County
Sanitary Service, responded to questions from Council.
Mayor Ferrara opened the public hearing. Speaking from the public in favor of the proposal was
Tom Martin, South County Sanitary Service. Hearing no further comments, Mayor Ferrara
closed the public hearing.
Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING INTEGRATED
SOLID WASTE COLLECTION SERVICE RATES ". Council Member Brown seconded, and the
motion passed on the following roll -call vote:
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Tuesday, May 14, 2013
AYES: Guthrie, Brown, Ray, Costello, Ferrara
NOES: None
ABSENT: None
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
None.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Ray announced she had received information regarding an upcoming
fundraiser by the Five Cities Men's Club for the Save the Wall campaign to raise money for the
restoration of the historic wall located near Paulding Middle School on Saturday, June 8th at the
South County Regional Center. She stated tickets to the event can be purchased by contacting
Bob Lund at the Village Improvement Association or Nan Fowler at Nan's Used Book Store.
Mayor Ferrara announced that May 23rd is the Special Olympics "Tip -A -Cop" Dinner at the
South County Regional Center.
15. STAFF COMMUNICATIONS
City Manager Adams reminded the Council of the Special Budget Workshop to be held on
Monday, May 20th at 6:00 p.m. He also announced that the Amgen of California Bike Tour
would be coming through the Arroyo Grande Village around 2:30 p.m. on Thursday, May 16th
and there would be several road closures along the route.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURN TO CLOSED SESSION
Mayor Ferrara Costello invited public comment on the closed session items. No public
comments were received. At 7:20 p.m. Mayo Ferrara adjourned the open session and the
Council proceeded to closed session.
18. CLOSED SESSION
a. Conference with labor negotiator pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
19. RECONVENE TO OPEN SESSION
City Attorney Carmel announced that there was no action to report from the closed session.
Item 8.c. - Page 5
Minutes: City Council
Tuesday, May 14, 2013
20. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 7:52 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg
Page 6
Item 8.c. - Page 6
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, MAY 20, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Special Meeting of the City Council to order at 6:00 p.m.
2. ROLL CALL
Mayor Tony Ferrara, Council Member Joe Costello, Council Member Jim Guthrie, Council
Member Caren Ray, and Council Member Tim Brown were present.
Staff members present were City Manager Steven Adams, Chief of Police Steve Annibali,
Director of Legislative and Information Services /City Clerk Kelly Wetmore, Community
Development Director Teresa McClish, Recreation Services Director John Rogers,
Administrative Services Director Debbie Malicoat, Accounting Supervisor Ryan Cornell, and
Information Technology Manager Walt Cuzick.
3. FLAG SALUTE
Mayor Ferrara led the Pledge of Allegiance.
4. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
There were no public comments.
5. NEW BUSINESS
5.a. Consideration of Preliminary FY 2013 -14 /FY 2014 -15 Biennial Budget.
City Manager Adams introduced Accounting Supervisor Cornell and acknowledged and thanked
him for the tremendous amount of work that he put into preparing the preliminary budget.
Accounting Supervisor Cornell presented a summary of the Preliminary Budget for FY 2013 -14
and 2014 -15 including General Fund revenue and expenditure projections, and Sewer and
Water Fund revenue and expenditure projections.
City Manager Adams presented an overview of General Fund budget shortfalls; Budget Goals;
the Affordable Health Care Act; Capital Improvement Program projects; and the Long Range
Financial Plan.
Council questions and discussion ensued regarding unfunded liabilities; the Water
Neutralization Fund; sidewalk repair; worker's compensation costs; General Fund reserves;
discontinuing Quarterly Budget Reports and continuing with the Mid Year Budget Status Report
and Year -End Budget Adjustment Report; clarification regarding projected increases in the
Transient Occupancy Tax (TOT) Fund; Assessment District fund balances; clarification
regarding reduced costs reflected in the Recreation Services Soto Sports Complex Maintenance
account; Fire Protection Impact Fees as it relates to an increase in development projects; and
clarification regarding the PEG Fund, COPS Fund, Sales and Use Tax Fund, Police range
Item 8.c. - Page 7
Special City Council Meeting Minutes
May 20, 2013
Page 2
improvements, and the vehicle fleet leasing program. Following further discussion, Council
directed staff to increase the sidewalk repair line item to $80,000 in FY 14 -15, and to prepare a
Sidewalk Repair Management Plan.
Mayor Ferrara invited public comment. No public comments were received.
No formal action was taken.
6. ADJOURNMENT
Mayor Ferrara adjourned the Special Meeting at 7:40 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.c. - Page 8