CC 2013-05-28_08.g. Agreement with Garing Taylor & Assoc. for Well No. 11I
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RECOMMENDATION:
It is recommended the City Council:
1. Approve a Second Amendment to the Agreement for Consultant Services
( "Second Amendment ") with Garing Taylor & Associates to increase the "not to
exceed" amount by $19,841 for additional design and construction support
services for the subject project; and
2. Authorize the Mayor to execute the Second Amendment.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Capital Improvement Budget includes $285,200 for the Well No. 11 Project;
$54,817 has been spent as of the date of this report. There are no additional impacts
anticipated to staff time or resources.
BACKGROUND:
The existing well is located on the south side of La Canada Street approximately 800 feet
north of the intersection of James Way and was drilled and developed to provide irrigation
water for the Rancho Grande project. The well was constructed in 1992 with a PVC
casing that is 6 inches in diameter and 305 feet deep. The City acquired the well in 2009
as a condition of approval of Tract 1998 to help mitigate impacts of the project on the
City's water supply.
On August 24, 2010 Council awarded a design contract to Garing Taylor & Associates to
rehabilitate the existing irrigation well and provide the appropriate treatment facilities for
conversion of the well for domestic use. However, Garing Taylor & Associates could
not proceed with the project design as it was predicated on resolution of a formal well
dedication from the developer, Taos Holdings. On February 14, 2012, Council
approved the well dedication and subsequently, a First Amendment to the Garing,
Taylor & Associates Agreement to revive the agreement and extend the contract time to
December 31, 2013.
Item 8.g. - Page 1
ANALYSIS OF ISSUES:
During the course of performing the design contract, the City directed Garing Taylor &
Associates to perform additional work as follows:
• Additional consultant and subcontractor costs to perform the test pumping
operations.
• Additional costs associated with the consultant selection and performance of an
environmental determination;
• Revisions to design documents to respond to actual field conditions and test
results;
• Renderings and architectural enhancements for the pump building to blend in
with the surrounding neighborhood.
All payments shall be verified on a monthly basis and the pricing shall be based on pre-
established terms and hourly rates.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not accept the recommendations; or
- Provide direction to staff.
ADVANTAGES:
Approval of the Second Amendment will enable Garing Taylor & Associates to complete
the project design and continue to assist staff through the project's construction phase.
DISADVANTAGES:
The additional services will increase the project cost and may require a future transfer of
funds. The amount of the future transfer will be dependent upon the actual construction
bids received.
ENVIRONMENTAL REVIEW:
A determination on the environmental review will be performed by the consultant as part
of the contract.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 23, 2013. The Agenda
and report were posted on the City's website on Friday, May 24, 2013. No public
comments were received.
Attachments:
1. Consultant Services Agreement Amendment No. 2
Item 8.g. - Page 2
Attachment 1
FAN ip •
This Second Amendment ( "Second Amendment ") to Agreement for Consultant Services
( "CSA") by and between the CITY OF ARROYO GRANDE and DARING, TAYLOR &
ASSOCIATES is made and entered into this day of 2013.
WHEREAS, the parties entered into a CSA dated September 20, 2010 for the design
and construction services for the Well No. 11, Project PW 2010 -07; and
WHEREAS, the parties entered into a First Amendment to CSA dated June 12, 2012 for
the Well No. 11 Design Services, Project PW 2010 -07 to revive and extend the contract
term to December 31, 2013; and
WHEREAS, the parties desire to further modify the CSA as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. To include additional services to the CSA as specified in Exhibit "A" attached
hereto and incorporated herein by rererence.
2. Increase the "not to exceed" cost from $56,480 to $76,321.
3. Except as modified herein, all other terms and conditions set forth in the CSA, as
amended, shall remain unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Second
Amendment the day and year first above written.
M
By:
Tony Ferrara
Mayor
Item 8.g. - Page 3
A
Garing Taylor & Associates
Well No. 11 Design Services
Second Amendment to Agreement for Consultant Services
Item
Description
Ori final COA
Adjustment
Total
1
Hydrological Consultant (Cleath- Harris)
$6,500
6/22/12 Additional Labor
$330
10/05/12 Observation Wells
$2,970
11/2/2012 Discharge Hose, Generator Failure
$1,650
$11,450
2
Pump Test (Enloe Drilling)
$10,500
6/1/2012 Compressor Expense, Discharge Piping
$4,240
6/1/2012 Brush & Bail Sediment from Existing Wall
$1,925
11/20/12 Second Video of Well (Welenco)
$770
$17,435
3
Civil P.S. & E. Inspection (Garing Taylor)
$25,400
Added Costs Due to City Directed Changes
$5,700
$31,100
4
Survey & Construction Staking (Garing Taylor)
$2,480
$564
$3,044
5
Electrical Engineering Consultant (Thoma Electric)
$8,800
Added Costs Due to City Directed Changes
$1,056
$9,856
6
CEQA Documents (Garing Taylor)
$2,800
Additional Cost to Hire Separate Firm (Firma)
$636
$3,436
Totals $56,480 $19,841 $76,321
Item 8.g. - Page 4