R 4526RESOLUTION NO. 4526
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 13-
010; AUTHORIZING THE USE OF CITY_ PROPERTY AND THE
CLOSURE OF CITY STREETS FOR THE 24TH ANNUAL ARROYO
VALLEY CAR CLUB SUNSET CRUISE ON JULY 26; 2013 AND
CAR SHOW -ON JULY 27, 2013
WHEREAS, members of the Arroyo Valley Car Club have requested closure of certain
City streets and the use of City property, as outlined below, for its annual Car Show and
Sunset Cruise event to be on July 26th and 27th, 2013; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS,. the cruise event and car show are expected, to benefit both the East Grand
Avenue business corridor and the Village commercial area and provide both residents
and visitors with entertainment and recreation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use, Permit 13 -010, authorizing the waiver of application
fees ,and the use of -certain City streets and property as follows, subject to the conditions
set forth in Exhibit "A ", attached hereto and incorporated -herein by this reference:
East Grand Avenue between Courtland and Alder Streets shall be closed
from 6:00 pm to 8:30 pm on Friday, July 26th, 2013.
2. Sunset Avenue between Alder Street and- Elm Street shall be closed from
6:00 pm to 8:30 pm on Friday, July 26th, 2013.
3. The following detour route for through traffic on Grand Avenue shall be
established:
Eastbound traffic — South on S. Courtland Street to Ash Street; East on
Ash Street to S. Elm, Street; South on S. Elm Street to Fair Oaks
Avenue; East on Fair Oaks Avenue to S. Halcyon Road; North on S.
Halcyon Road to E. Grand Avenue; East on E. Grand Avenue;
• Westbound traffic — South on S. Halcyon Road to Farroll Avenue; West
on Farroll Avenue to Oak Park Boulevard; North on Oak Park
Boulevard.
4. Closure of East and West Branch Street from Traffic Way to Mason Street;
Bridge Street from 113ranch Street to Nelson Street; Olohan Alley from
RESOLUTION NO. 4526
PAGE 2
Bridge Street to Short Street; Nevada Street at Branch Street; the Car
Corral; Short Street between East Branch and Olohan Alley from 5:00 am
to 5:00 pm; and the use of Nelson Street between Bridge Street and Short
Street for registration, from 5:00 am to 9:00 am on Saturday, July 27tH,
2013.
5. That the Arroyo Valley Car Club will adhere to certain requirements and
.conditions set forth by the Community Development, Streets, Police,
Public Works, Building and Life Safety, and Five Cities Fire. Authority
(FCFA) regarding security and traffic - control and all other applicable
conditions of a Temporary Use Permit to be issued by the City as set forth
in Exhibit "A ".
On motion of Council Member Guthrie; seconded by Council Member Brown, and on
the following roll call vote, to wit:
AYES: Council Members Guthrie, Brown, Ray, Costello, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 11th day of June 2013.
RESOLUTION NO. 13Z&
PAGE 3
TONY FER AYOR
ATTEST:
KELL ET R , CITY CLERK
f
APPROVED AS TO CONTENT:
ST VE ADAMS, CITY MANAGER
APPROVED AS TO FORM:
.Z"� 4 �
TIMOTHY J: CARMEL, CITY ATTORNEY
RESOLUTION NO. y5a,?p
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY CAR CLUB SUNSET CRUISE AND CAR SHOW
TEMPORARY USE PERMIT 13 -010
FRIDAY AND SATURDAY, JULY 26 AND 27, 2013
General Conditions
The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his /her obligations under this condition.
4. To the full extent permitted by law, the applicant shall indemnify, defend and hold
harmless the City, its agents, officers, and employees from and against any
liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of
any kind, whether actual, alleged or threatened, including attorney's fees and
costs, court costs, interest, defense costs, and expert witness fees), where the
same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, this Temporary Use Permit except liability arising out of the
proven sole negligence of the City.
Community Development Department Conditions
5. The applicant shall notify affected merchants and property owners on the
affected street closure segments twice prior to the events, with the second notice
no later than Friday, July 19, 2013. Additionally, the applicant shall inform the
Arroyo Grande Village Improvement Association and the Chamber of Commerce
of the car show and cruise night activities.
6. The applicant shall provide a list of the charities that receive proceeds from the
event to the Community Development Director.
RESOLUTION NO. LJ5"
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Public Works Department Conditions
7. The applicant shall flag -all sprinkler heads on turf and lawn areas to prevent
damage. The applicant shall be responsible for the cost of broken sprinklers and
labor associated with damage caused due to cars on turf areas.
8. The applicant shall coordinate the placement of waste containers by Monday, July
22, 2013, with the Director of Public Works.
9. The applicant shall submit a trash and recycling plan, supervise all areas, and pick
up litter, waste, and debris, and shall empty all City waste ,containers in dumpsters
provided by the Arroyo Valley Car Club.
10. One week prior to the car show, the applicant shall inform Public Works on the
number of trashcans that will be needed for the event.
Police Department Conditions
11. The applicant shall reimburse remaining Streets and Police Department expenses
for traffic control and related services associated with the Sunset Cruise and Car
Show events.
12. No throwing of candy from vehicles shall be allowed. All rules of the road shall
apply to the participants of the Sunset Cruise and violators are subject to ejection,
citation and arrest.
13. All participants, volunteers, and employees of the Sunset Cruise and Car Show
shall wear appropriate attire at all times.
14. All volunteers and employees of the Sunset Cruise shall wear traffic vests at all
times.
15. The road must be blocked with barricades that are used at other events such as the
Strawberry Festival. Coordination between the applicant and Bob Lund of the
Village Improvement Distract is required.
Streets Division Conditions
16. The applicant shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application per a traffic control plan acceptable to the
Public Works Director.
17. The applicant shall place all barricades and signs posting on- street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
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18. The applicant shall place a notice of street closures in the Times -Press Recorder at
least once during the week prior to July 26 and July 27, 2013.
19. The applicant shall coordinate with the Police, Streets, and FCFA with regard to the
closures of streets, alleys, parking lots, and the use of City property.
20. The applicant shall clean all City streets and parking areas utilized at the conclusion
of the event.
21. Traffic signals at W. Branch Street and Traffic Way shall be made to flash rather
than cycle through the standard signalization.
Building and Life Safety Division Five Cities Fire Authority Conditions
22. The applicant must comply with the Building and Life Safety Division and FCFA
guidelines.
23. Emergency access must be maintained to the satisfaction of the Fire Chief.
24. The use of generators must be reviewed and approved by the Fire Chief.
25. All fire lanes must be posted and enforced per Police and FCFA guidelines.
26. All food booths must comply with the San Luis Obispo County and City Building
and Life Safety Division and FCFA guidelines.
27. The Building and Life Safety Division and FCFA must inspect all food booths and
generators prior to event opening.
28. The applicant shall provide one handicapped accessible restroom.
Additional Conditions
25. The applicant shall provide a $1,000,000.00 commercial general liability insurance
policy, subject to City Attorney approval, naming the City as additional insured.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4526 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
11th day of June, 2013.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 12th day of
June 2013.
KELLY TM RE, CITY CLERK