CC 2013-06-25_08.g. Reso Updating Pay Range for Certain Part Time Positions... -·,:·. -
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MEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CITY MANAGER
BY: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
JOHN ROGERS, RECREATION SERVICES DIRECTOR
SUBJECT: CONSIDERATION OF A RESOLUTION UPDATING THE PAY RANGE
FOR THE PART-TIME BUILDING COORDINATOR, MAINTENANCE
WORKER AND CUSTODIAN POSITIONS
DATE: JUNE 25, 2013
RECOMMENDATION:
It is recommended the City Council adopt a Resolution adjusting the pay range for the
part-time Building Coordinator, part-time Maintenance Worker and the Custodian
positions.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
BUILDING COORDINATOR POSTION
The permanent part-time Building Coordinator position has an hourly pay rate but·
currently has no pay range. Adopting the resolution will establish a pay range for this
position. The proposed pay range is a four step range which is similar to other part-time ..
positions with the City. The proposed pay range will have a five percent increase per
step with the range being $8.47 to $9.80 per hour. Adoption of the resolution will
increase the part-time salaries budget for the Recreation Services Department by
approximately $1,300 annually, but will be offset by savings of $1,715 for employee
recruitment and training.
MAINTENANCE WORKER AND CUSTODIAN POSITIONS
The permanent part-time Maintenance Worker and Custodian positions have hourly pay
rate schedules that have three steps. Adopting the resolution will establish a four-tier
pay range for these positions that are similar to the four-tiered rates for other part-time
positions. The proposed four-tiered pay rates range from $14.22 to $16.46. Adoption of
the revised pay-range increase, coupled with hour reductions for the affected postions
will result in a cost saving to the Public Works Department of approximately $6,822 per
year.
BACKGROUND:
BUILDING COORDINATOR POSITION
There are currently four employees working for the City in the position of Building
Coordinator for a total of approximately 2,000 hours per year. The part time Building
Coordinator position with the City does not have a pay range. This position currently
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Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION OF A RESOLUTION UPDATING THE PAY RANGE FOR THE
PART-TIME BUILDING COORDINATOR, MAINTENANCE WORKER AND
CUSTODIAN POSITIONS
JUNE 25, 2013
PAGE2
pays $8.47 per hour regardless of the outcome of the annual personnel evaluation
process. A fee of $10 per hour is charged to most groups renting City facilities to offset
the requirement for a Building Coordinator to be on duty. The duties of this position can
be very demanding at times and the current single pay rate offers no incentive to stay in
this position. There has been a 33% turnover in Building Coordinator staff over the last
three years, requiring the City to spend resources on hiring and training each time there
is a need to fill an open position.
MAINTENANCE WORKER AND CUSTODIAN POSITIONS
As a result of cost-cutting measures during the past several years, the Public Works
Department has hired part-time Maintenance Workers to complete maintenance duties
previously performed by full-time workers. The department currently employs five (5)
"permanent" part-time Maintenance Workers and one (1) "permanent" part-time
Custodian. Currently the part-time Maintenance Worker position works alongside the
full-time Maintenance Worker I position often completing identical duties for a lower pay-
rate. It is staff's desire to create better equity in the pay rates between the part-time and
full-time Maintenance Worker I positions. This effort is also being initiated at this time
due to a planned reduction in the amount of hours scheduled for the part-time
Maintenance Worker I position.
ANALYSIS OF ISSUES:
BUILDING COORDINATOR POSITION
Establishment of a pay range for the part-time Building Coordinator position will offer
these employees an incentive for advancement in pay, which will encourage them to
stay in the position for a longer period of time.
CURRENT
$8.47
PROPOSED
Step A-$8.47
Step B-$8.89
Step C-$9.33
Step D-$9.80
Current pay rate of $8.47 per hour x 2,000 hours per year
Proposed median rate of $9.13 per hour x 2,000 hours per year
Increase in annual part-time salaries
= $16,940/year
= $18.260/year
= $ 1,320/year
It takes approximately seven (7) hours of the Human Resource Manager's time to
recruit, hire and conduct orientation, at a cost of $459. Staff training is an additional
twenty (20) hours at a cost of $906. There are also $350 in costs for recruitment, health
and fingerprint screening to hire each Building Coordinator. The total cost to the City for
recruitment, hiring, orientation and training is approximately $1,715. The increased pay
rate will still be within the amount charged by the facility users for reimbursement of the
position; however, it may not fully recover all the indirect costs ..
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION OF A RESOLUTION UPDATING THE PAY RANGE FOR THE
PART-TIME BUILDING COORDINATOR, MAINTENANCE WORKER AND
CUSTODIAN POSITIONS
JUNE 25, 2013
PAGE3
MAINTENANCE WORKER AND CUSTODIAN POSITIONS
Effective June 1, 2013, all five (5) permanent part-time Maintenance Workers in the
Public Works Department were scheduled for 28.5 hours per week. In addition,
effective July 1, 2013, one of the five permanent part-time Maintenance Workers will be
promoted through a recruitment process to full-time based on a scheduled retirement.
This recruitment will fill a vacancy created by a retirement of a current full-time Public
Works employee effective July 1, 2013. The successful applicant's position will not be
back-~lled, leaving four (4) remaining permanent part-time Maintenance Worker
positions. The calculations below are based on the anticipated four remaining
permanent part-time Maintenance Workers.
Current-
Proposed-
4 staff x 32 hrs/ wk x 52 wks x $14.99/hr =
4 staff x 28.5 hrs/ wk x 52 wks x $14.99/hr =
Salary savings per year=
$ 99,773/ year
$ 88.861/ year
$ 10,912/year
This hour reduction action will result in a salary savings of approximately $10.912 per
year.
Staff is recommending a pay rate increase for the permanent part-time Maintenance
Worker and Custodian positions to make the pay more commensurate with the hourly
pay rate for the full-time Maintenance Worker I position. Currently the part-time
Maintenance Worker position works alongside the full-time Maintenance Worker I
position often completing identical duties for a lower pay rate and less benefits. Staff
has identified this issue to be addressed previously and felt this would be an appropriate
opportunity since hours are being reduced for many part-time positions.
The proposed pay rate step increases for the part-time Maintenance Worker and
Custodian positions is as follows:
Current-
Proposed-
CURRENT
1. Step A-$10.97
2. Step 8-$12.35
3. Step C-$14.99
4. Step D-N/A
PROPOSED
Step A-$ 14.22
Step 8-$ 14.93
Step C-$ 15.68
Step D-$ 16.46
4 staff x 28.5 hrs/ wk x 52 wks x $ 14.99/hr =
4 staff x 28.5 hrs/ wk x 52 wks x $15.68/hr =
Cost Increase per year=
$ 88,861/ year
$ 92.951/ year
$ 4,090/ year
This pay rate increase action will result in a cost increase of approximately $4.090 per
year. The cost increase for the pay-rate increase will be offset by the savings realized
from the hour reduction for a net savings of $6,822.
Item 8.g. - Page 3
CITY COUNCIL
CONSIDERATION OF A RESOLUTION UPDATING THE PAY RANGE FOR THE
PART-TIME BUILDING COORDINATOR, MAINTENANCE WORKER AND
CUSTODIAN POSITIONS
JUNE 25, 2013
PAGE4
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staff's recommendation by adopting the resolution;
Do not approve staff's recommendation;
Modify as appropriate and approve staff's recommendation; or
Provide direction to staff.
ADVANTAGES:
BUILDING COORDINATOR POSITION
Establishing a pay range for the part-time Building Coordinator position will reduce
employee turnover and save the City recruiting, hiring and training costs.
MAINTENANCE WORKER AND CUSTODIAN POSITIONS
Adjusting the pay-rate schedule for the part-time Maintenance Worker and Custodian
positions will create better pay equity between current Public Works Maintenance
Workers completing similar work. In addition, the reduction in work hours from 32 hours
per week to less than 30 hours per week will more clearly classify these employees as
part-time .
. DISADVANTAGES:
BUILDING COORDINATOR POSITION
Establishing a pay range for the part-time Building Coordinator position will increase the
part-time salaries budget for the Recreation Services Department.
MAINTENANCE WORKER AND CUSTODIAN POSITIONS
The Public Works Department will receive less work productivity from the Maintenance
Workers on an hour-per-hour basis.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, June 20, 2013. The Agenda
and report were posted on the City's website on Friday, June 21, 2013. No public
comments were received.
Item 8.g. - Page 4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE UPDATING THE PAY RANGE FOR THE
PART-TIME BUILDING COORDINATOR, MAINTENANCE
WORKER AND CUSTODIAN POSITIONS
WHEREAS, the part-time position of Building Coordinator is in place in the Recreation
Department, and
WHEREAS, the part-time positions of Maintenance Worker and the Custodian are in
place in the Public Works Department; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to upgrade pay ranges for the permanent part-time Building
Coordinator, part-time Maintenance Worker and the Custodian positions.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo
Grande as follows:
That the positions of Building Coordinator in the Recreation Services Department and
the permanent part-time Maintenance Worker and the Custodian positions in the Public
Works Department be revised per Exhibit A.
This Resolution shall become effective as of July 5, 2013.
On motion of Council Member , seconded by Council Member
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of I 2013.
Item 8.g. - Page 5
RESOLUTION NO.
PAGE2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.g. - Page 6
RESOLUTION NO.
PAGE3
EXHIBIT A
BUILDING COORDINATOR POSITION:
CURRENT PROPOSED
$8.47 Step A-$8.47
Step 8-$8.89
Step C-$9.33
Step D-$9.80
MAINTENANCE WORKER AND CUSTODIAN POSITIONS:
CURRENT PROPOSED
Step A-$10.97 Step A-$ 14.22
Step 8-$12.35 Step 8-$ 14.93
Step C-$14.99 Step C-$ 15.68
Step D-NIA Step D-$ 16.46
The above listed pay-rate changes will be effective on July 5, 2013.
Item 8.g. - Page 7
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Item 8.g. - Page 8