Loading...
CC 2013-06-25_08.h. Award of Contract Montego Street North SidewalkMEMORANDUM TO: CITY COUNCIL * FROM: TERESA McCLISH, COMMUNITY DEVELOPMENT DIRECTOR BY: MIKE LINN, ASSISTANT CITY ENGINEER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE MONTEGO STREET NORTH SIDEWALK, PHASE II PROJECT, PW 2013-02 DATE: JUNE 25, 2013 RECOMMENDATION: It is recommended the City Council: 1. award a contract for construction of the Montego Street Sidewalk, Phase II Project to Brough Construction, Inc. in the amount of $137,486; 2. authorize the City Manager to approve change orders for 10% of the contract amount, $43,562, for unanticipated costs during the construction phase of the project (total construction costs= $137,486 + $13,749 = $151,235). IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: In 2008, the City successfully secured a $259,000 Federal Safe Routes to School (SRTS) grant for 100% of the project costs. The construction portion of the project was estimated at $174,900. There is no requirement for a local match. Engineering staff will perform the administrative and inspection roles during the project, all of which are eligible for reimbursement under the terms of the grant. BACKGROUND: The City was awarded federal grant funds as part of Safe Routes to School Program to construct sidewalks on both sides of Montego Street, between Hillcrest Drive and the cul-de-sac adjacent to Ocean View Elementary School. Phase I of the project, constructing sidewalks on the south side of Montego Street, was completed in the late 1990's. In 2008, the City successfully secured funding to construct the sidewalks on the north side of Montego Street. Unlike the homes on the south side of the roadway, the homes on the north side are constructed on hillsides at a higher elevation than the roadway and the setbacks are in close proximity with the curb. It was theorized that conventional sidewalk construction may require expensive retaining walls to support the Item 8.h. - Page 1 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE MONTEGO STREET NORTH SIDEWALK, PHASE II PROJECT, PW 2013-02 JUNE 25, 2013 PAGE2 foundation of some of the homes, and reconstruction of driveways to steep grades that would exceed accepted engineering standards. Unfortunately, a topographic survey would be required to determine the available design options. On January 18, 2013, the Council considered a consultant services agreement with Eikhof Design Group, Inc. to perform the Phase II design. Council approved a modified consultant services agreement to perform a topographic survey and preliminary design concepts with an option to proceed with the formal project design upon satisfactory presentation to the neighborhood owners/residents. On March 12, 2013, staff presented the completed Eikhof Design Group, Inc. topographic survey and a preferred design option to the City Council. The topographic survey showed that the width and grade of Montego Street could accommodate the construction of a sidewalk within the existing roadway. Staff presented the design concept to the Montego Street residents prior to the Council meeting and received overwhelming support. The Council approved the design concept and authorized the Eikhof Design Group, Inc. to proceed with the final design. ANALYSIS OF ISSUES: On June 13, 2013, eight bids were opened for the subject project. The lowest responsive bid, from Brough Construction, Inc., was in the amount of $137,486. Staff has determined the bid to be responsive and recommends the award of a construction contract to Brough Construction, Inc. The contract time is 30 working days. Due to the proximity of the Ocean View Elementary School at the eastern end of Montego Street, all work will be performed during the Lucia Mar Unified School District's summer break, completing August 15, 2013. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendations to award a construction contract to the lowest responsive bidder; 2. Do not award a construction contract for the project at this time; or 3. Provide direction to staff. ADVANTAGES: The lowest responsive bid of $137,486 is below the Engineer's Estimate of $190,180 and ensures that the City will be fully reimbursed by the Safe Routes to School grant funding. Item 8.h. - Page 2 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE MONTEGO STREET NORTH SIDEWALK, PHASE II PROJECT, PW 2013-02 JUNE 25, 2013 PAGE3 DISADVANTAGES: The construction timeline is tight. Upon issuance of the Notice of Award, Brough Construction, Inc. will still need to secure the requisite bonds and insurance documentation for submittal with the contract documents, a process that usually takes two weeks. Staff anticipates the earliest issuance of a Notice to Proceed to be the second week in July. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Guidelines Section 15301(c). PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted on Thursday, June 20, 2013. The agenda and staff reports were posted on the City's website on Friday, June 21, 2013. No public comments were received as of the time of preparation of this report. Attachments: 1. Bid Tabulations Item 8.h. - Page 3 Attachment No.1 BID OPENING LOG SHEET CITY OF ARROYO GRANDE DEADLINE: JUNE 13, 2013-2:00 PM Montego Street Norlh Sidewalk, Phase II Project SUBMITTED BY: DOD Construction Bakersfield, CA Mora's Equipment & Construction Pico Rivera, CA V. Lopez Jr. & Sons Santa Maria, CA R. Burke Corporation San Luis Obispo, CA Crandall Construction Nipomo, CA Brough Construction, Inc. Arroyo Grande, CA JJ Fisher Construction, Inc. Arroyo Grande, CA CalPortland Construction Santa Maria, CA c. Director of Public Works Director of Community Development Assistant City Engineer City Manager TOTAL $196,037.50 $198,470.00 $167,365.00 $153,015.00 $189,895.00 $137,486.00 $145,207.50 $170,589.47 Item 8.h. - Page 4