Minutes 2013-07-09 I"
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/CITY AS SUCCESSOR AGENCY TO THE
DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY
TUESDAY, JULY 9, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Tim Brown, Mayor Pro
Tem Costello, and Mayor Tony Ferrara were present. Council Member
Caren Ray was absent.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of
Administrative Services Debbie Malicoat, Director of Community
Development Teresa McClish, and Police Chief Steven Annibali.
3. FLAG SALUTE
Tom Bonds, representing Arroyo Grande Lions Club, led the Flag Salute.
4. INVOCATION
Pastor Ron Dee, Harvest Bible Fellowship, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara reported that on Tuesday, June 25, 2013, after meeting in Closed Session
regarding the following items, the Council reconvened into open session and announced that no
reportable action was taken:
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiator Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tem Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
Minutes: City Council Page 2
Tuesday, July 9, 2013
6. SPECIAL PRESENTATIONS
Bob Lund, representing Arroyo Grande in Bloom, introduced America In Bloom judges Melanie
Menachem-Riggs and Katy Moss Warner, who spoke about the program and acknowledged the
AGIB volunteers and City staff who have made the Arroyo Grande in Bloom program a success.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. No comments were received.
Action: Council Member Guthrie moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 8.a. through 8.n., with the recommended courses of action.
City Attorney Carmel read the full titles of the Ordinances in Items 8.1. and 8.m. The motion
passed on the following roll-call vote:
AYES: Guthrie, Brown, Costello, Ferrara
NOES: None
ABSENT: Ray
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period June 16, 2013 through
June 30, 2013.
8.b. Consideration of Approval of the City Investment Policy.
Action: Approved the City of Arroyo Grande Investment Policy.
8.c. Consideration of Amendment to Agreement for Audit Services. [SUCCESSOR
AGENCY]
Action: Approved the first amendment to the agreement with the audit firm of Moss,
Levy, & Harizheim.
8.d. Consideration of a Resolution Determining that Senior Police Officer Michelle
Cota Suffers from an Industrial Disability.
Action: Adopted Resolution No. 4533 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THAT SENIOR
POLICE OFFICER MICHELLE COTA SUFFERS FROM AN INDUSTRIAL DISABILITY
PURSUANT TO GOVERNMENT CODE SECTION 21156".
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of June 25, 2013, as
submitted.
8.f. Consideration of Purchase of Rule 20A Credits for Undergrounding Utilities on
East Grand Avenue,
Action: Authorized the City Manager to execute an agreement with the County of San
Luis Obispo, in a form satisfactory to the City Attorney, for the purchase of an estimated
$3 million in Rule 20A credits for completion of Phase III of the East Grand Avenue
Utility Undergrounding project in exchange for an amount equal to 5% of the credits
necessary to complete the project.
8.g. Consideration of Appointment of Voting Delegate for the League of California
Cities Annual Conference.
Action: Appointed Mayor Ferrara as the voting delegate for the League of California
Cities Annual Conference and Steven Adams as the alternate.
Minutes: City Council Page 3
Tuesday, July 9, 2013
8.h. Consideration of Tourism Business Improvement District Budget and By-Laws.
Action: 1) Adopted Resolution No. 4534 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING THE FISCAL YEAR
2013-14 BUDGET FOR THE ARROYO GRANDE TOURISM BUSINESS
IMPROVEMENT DISTRICT; 2) Adopted Resolution No. 4535 entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
ESTABLISHING AND ADOPTING BYLAWS FOR THE ARROYO GRANDE TOURISM
BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD; and 3) Appropriated
$5,000 to contribute towards the tourism efforts.
8.i. Consideration of Approval of Exclusive Vendor Police Tow Service Agreements.
Action: 1) Approved and authorized the City Manager to execute a two-year exclusive
vendor police tow service agreement with College Towing South for light and medium-
duty towing; and 2) Approved and authorize the City Manager to execute a two-year
exclusive vendor police tow service agreement with Johnboy's Towing of Oceano for
heavy-duty towing.
8.j. Consideration of an Award of Contract to V. Lopez Jr. & Sons for Construction of
the Citywide Drainage Improvements Project, PW 2013-04.
Action: 1) Awarded a contract for construction of the Citywide Drainage Improvements
to V. Lopez Jr. & Sons in the amount of $90,301.50; 2) Authorized the City Manager to
approve change orders for 10% of the contract amount, $9,030.00 for additional work
and unanticipated costs during the construction phase of the project; 3) Transferred
$24,500 from the Sales Tax Fund, Larchmont Street Improvements, into the project
budget; and 4) Directed the City Clerk to file a Notice of Exemption.
8.k. Consideration of Summary Vacation of Harden Alley and Consideration of
Acceptance of Quitclaim Deeds Regarding Harden Street.
Action: 1) Adopted Resolution No. 4536 entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE SUMMARILY VACATING HARDEN
ALLEY"; and 2) Authorized the Mayor to execute the Certificates of Acceptance
accepting the Quitclaim Deeds from Alexander Carapeti and Kristiane S. Schmidt, NKT
Development, LLC; and Sean Buczynski and Nicole Buczynski regarding Harden Street.
8.1. Consideration of Adoption of an Ordinance Approving Development Code
Amendment Case No. 13-003 to Establish a Citywide Mills Act Program.
Action: Adopted Ordinance No. 654 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING SECTION 16.16.135 OF
THE ARROYO GRANDE MUNICIPAL CODE REGARDING MILLS ACT CONTRACTS
FOR HISTORIC PROPERTIES AND AMENDING THE DESIGNATION PROCESS TO
ELIMINATE THE ARCHITECTURAL REVIEW COMMITTEE".
8.m. Consideration of Adoption of an Ordinance Electing to have Delinquent Solid
Waste Collection and Disposal Service Charges Collected on Tax Roll.
Action: Adopted Ordinance No. 655 entitled: "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ELECTING TO HAVE
DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL SERVICE CHARGES
COLLECTED ON THE TAX ROLL".
8.n. Consideration of Modification to Listing Prices for Sale of Old Ranch Road
Properties.
Action: Approved modified listing prices of $247,500, $242,100, and $233,100 for the
three Old Ranch Road lots.
Minutes: City Council Page 4
Tuesday, July 9, 2013
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
10.a. Consideration of Parking Lot Configuration for the Police Station Upgrade Project
Located at 200 North Halcyon Road (Minor Use Permit Case No. 13-005).
Community Development Director McClish presented the staff report and recommended that the
Council: 1) Select a parking configuration option for the Police Station Upgrade project; and 2)
Provide direction whether or not to include widening of North Halcyon Road in the project scope
of work. Director McClish also acknowledged comments received from Kristen Bameich of the
Arroyo Grande Tree Guild regarding removal of certain trees, and read comments submitted by
Council Member Ray regarding removal of the trees; that the proposed fence design should be
reviewed by the Architectural Review Committee; and support for including widening of Halcyon
Road as part of the project.
Discussion ensued clarifying removal and/or retention of trees proposed in each option, and
long term plans for widening Halcyon Road. Mayor Ferrara commented that this issue should
be brought back as a separate item and requested staff to provide traffic data and a conceptual
plan for widening of Halcyon Road.
Mayor Ferrara invited public comment on the proposed project. John Keen, N. Elm Street,
spoke in favor of Option 3 and stated it is imperative to widen Halcyon Road. Hearing no further
comments, Mayor Ferrara closed the public comment period.
Action: Council Member Guthrie moved to approve Option 3 and to widen Halcyon Road.
Mayor Pro Tem Costello seconded. The motion was lost as the result of a tie by the following
roll-call vote:
AYES: Guthrie, Costello
NOES: Brown, Ferrara
ABSENT: Ray
Action: Mayor Ferrara moved to approve Option 2, maintaining the two outer larger trees and
defer the direction to widen Halcyon Road until review of the widening strategy and updated
traffic study and model. Mayor Pro Tem Costello seconded, and the motion passed on the
following roll-call vote:
AYES: Ferrara, Brown, Costello
NOES: Guthrie
ABSENT: Ray
Mayor Ferrara called for a break at 7:20 p.m. The Council reconvened at 7:25 p.m.
11. NEW BUSINESS
11.a. Consideration of Dispatch Consolidation Study Options and Grand Jury Report
Response.
Minutes: City Council Page 5
Tuesday, July 9, 2013
City Manager Adams presented the staff report and recommended that the Council: 1) Approve
the proposed response to the Grand Jury Report; 2) Direct staff to request formal proposals
from the San Luis Obispo County Sheriffs Department and City of Pismo Beach; 3) Direct staff
to prepare a cost-benefit analysis of the proposed potential options; and 4) Direct staff to return
with a recommended alternative for consideration.
Mayor Ferrara invited public comment. Speaking from the public was Greg Paisano, Avenida de
Diamante, concerning the Grand Jury's comments regarding Cal Fire and that the Council
should approach Cal Fire for a proposal. He also supported the concept of a regional
Emergency Operations Center (EOC) and cautioned about co-locating an EOC with a police or
fire facility. No further public comment was received.
Action: Mayor Pro Tem Costello moved to: 1) Approve the proposed response to the Grand
Jury Report; 2) Direct staff to request formal proposals from the San Luis Obispo County
Sheriff's Department and City of Pismo Beach; 3) Direct staff to prepare a cost-benefit analysis
of the proposed potential options; and 4) Direct staff to return with a recommended alternative
for consideration. Council Member Brown seconded, and the motion passed on the following
roll-call vote:
AYES: Costello, Brown, Guthrie, Ferrara
NOES: None
ABSENT: Ray
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Brown requested that the meeting be adjourned in honor of the 19 firefighters
who lost their lives in the Yamell Hill fire near Prescott, Arizona.
Mayor Ferrara requested Chief Annibali to address neighborhood complaints regarding noise in
the late evening coming from Ralph and Duane's. Chief Annibali provided an update and noted
that staff is currently reviewing calls for service at that location and would provide a follow up
report to the Council.
Council Member Brown requested staff follow up regarding the status of the gate between
Ralph and Duane's parking lot and Harvest Church. City Manager Adams said the issue is still
being investigated and he would provide a follow up report to the Council.
15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
Minutes: City Council Page 6
Tuesday, July 9, 2013
17. ADJOURN TO CLOSED SESSION
Mayor Ferrara invited public comment on the closed session items. No public comments were
received. At 8:26 p.m., Mayor Ferrara adjourned the open session in honor of the 19 firefighters
who lost their lives in the Yarnell Hill fire near Prescott, Arizona and the Council proceeded to
closed session.
18. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator. Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator Steven Adams, City Manager
Unrepresented Employees: Management Employees
19. RECONVENE TO OPEN SESSION
20. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:42 p.m.
Tony Fe , ayor
ATTEST:
v
Kelly e ire, City Clerk
(Approve• at CC Mtg A?" /3 13 )