R 4538 RESOLUTION NO. 4538
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 13-017, AUTHORIZING CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE 76th
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 27-
28, 2013
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, the Arroyo Grande City Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Harvest Festival, AGMC
Section 10.16.050 authorizes the City Council to restrict parking on any street, and
California Vehicle Code Section 21101(e) authorize the closure of streets for parades
and local special events; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
does hereby approve Temporary Use Permit 13-017 authorizing the following actions and
use of the following described City property for the Harvest Festival:
1. "No-parking/tow away" restrictions and use of the City parking area behind the
former City Hall from the entrance of Mason Street and extending to the area of the
Gazebo and Short Street for use between the hours of 5:00 p.m. on Thursday,
September 26, 2013 until 8:00 a.m. Sunday, September 29, 2013.
2. The use of the Heritage Square Park for various displays, activities, and contests
from 8:00 a.m. to 6:00 p.m. on Saturday, September 28, 2013.
3. "No-parking/tow away" restrictions and the use and closure of Short Street from
Nelson to the Swinging Bridge from 8:00 a.m. to 6:00 p.m. on Saturday,
September 28, 2013.
4. "No-parking/tow away" restrictions and the use and closure of Nelson Street from
Mason Street to Bridge Street from 8:00 a.m. to 6:00 p.m. on Saturday, September
28, 2013.
RESOLUTION NO. 4538
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5. "No-parking/tow away" restrictions and the use and closure of Mason Street from
Le Point Street to Poole Street from 8:00 a.m. to 12:00 p.m. on Saturday,
September 28, 2013.
6. "No-parking/tow away" restrictions of Poole Street from Mason Street to Traffic Way
from 8:00 a.m. to 12:00 p.m. on Saturday, September 28, 2013.
7. "No-parking/tow away" restrictions and the use and closure of Bridge Street from
the Lucia Mar Unified School District Parking lot to Branch Street from 8:00 a.m.
to 6:00 p.m. on Saturday, September 29, 2012.
8. "No-parking/tow away" restrictions and use and closure of Kiwanis Park, Olohan
Alley from Bridge Street to Short Street, and the City Hall parking lot of 300 East
Branch Street from 12:00 p.m. to 9:00 p.m. on Friday, September 27, 2013 and
from 8:00 a.m.to 6:00 p.m. on Saturday, September 28, 2013.
9. The use of the City's electrical service as needed for the lighting of booths, sound
system, and contests.
10. That the City Council authorizes "no-parking/tow away" restrictions and closure of a
portion of East Branch Street from U.S. Highway 101 to Stanley Avenue.
11. That the City Council authorizes a banner for the event to be installed across East
Branch Street.
12. That the Arroyo Grande Police Department will control traffic around the parade
route, and police officers will be stationed to give instructions to motorists on
detouring the parade route.
13. That three parking spaces on Mason Street at the corner of Nelson Street, adjacent
to Nelson Green be reserved for vehicles associated with the petting zoo.
14. That the gate between Emerald Bay Drive and Miller Way will be opened at 8 a.m.
during the event for increased resident access.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival Parade on Saturday, September 28, 2013, from 8:00 a.m. to noon, with "no-
parking/tow away" restrictions starting at 7:00 am:
• West and East Branch Street from Rodeo Drive to Mason Street;
• Old Ranch Road from West Branch Street to the end of the City owned property;
• Wesley Street between Larchmont and West Branch Street;
• Traffic Way to Station Way;
• North Mason Street to Tally Ho Road;
• Tally Ho Road from North Mason Street to James Way; and
RESOLUTION NO. 4538
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• South Mason Street to Poole Street.
In addition, E. Branch will be closed from Mason to Highway 227 (Bus Barn) from 8 a.m.
to 12 noon, however, parking will be allowed.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere to
certain requirements and conditions imposed by the City regarding cleanup and traffic
control and all other applicable conditions of the Temporary Use Permit with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference.
On motion of Council Member Brown, seconded by Council Member Ray, and on the
following roll call vote, to wit:
AYES: Council Members Brown, Ray, Guthrie, Costello, and Mayor Ferrara
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 13`x' day of August 2013.
RESOLUTION NO. V538
PAGE 4
TONY FE S314144, AYOR
ATTEST:
/ // Stittanc
KELLY EfRE, CITY CLERK
APPROVED///AS TO CONTENT:
-
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
DAVIDIH\IRSCEO, AS'SI ANT ATTORNEY
RESOLUTION NO. 4538
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EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT 13-017
76th ANNUAL HARVEST FESTIVAL
GENERAL CONDITIONS:
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. The event organizers shall comply with all of the Conditions of Approval for
Temporary Use Permit 13-017.
4. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its agents, officers, or employees because of the issuance of said
approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fees which the City, its agents, officers or employees may be required by
a court to pay as a result of such action. The City may, at its sole discretion,
participate at its own expense in the defense of any such action but such
participation shall not relieve applicant of his/her obligations under this condition.
PUBLIC WORKS DEPARTMENT CONDITIONS:
5. The Harvest Festival Committee is to contact the Public Works Department no later
than September 20, 2013 regarding the number and location of trash receptacles to
be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage into large
trash containers. The Harvest Festival Committee is responsible for providing
adequate dumpsters to accommodate all garbage and recycling in addition to
required trash containers.
7. The Harvest Festival Committee is responsible for providing trashcan liners for all
trash containers.
8. The Harvest Festival Committee is responsible for providing additional restroom
supplies for the festival. Should the City provide these supplies, the Harvest
Festival Committee will reimburse the City for the cost of these supplies and related
staff time.
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9. Supplemental restroom facilities shall be provided by the Harvest Festival
Committee.
10.The Public Works Department will provide and place all delineators, signs and
barricades for road closures, "no-parking/tow away" and detour routes. The Harvest
Festival Committee shall pay for all water barricades.
11.The Harvest Festival Committee shall place an advertisement in the September 13,
2013 edition of the Five Cities Times-Press Recorder advising residents of street
closures and "no-parking/tow away" restrictions.
12.At least two (2) weeks in advance of the event, the Harvest Festival Committee
shall mail or hand deliver a notification of street closures to every property located
within the area where street closures will occur.
13.At least two weeks in advance of the event, the Harvest Festival Committee shall
mail or hand deliver a notification of the opening of the Emerald Bay Drive gate to
every property accessed from Miller Way, Miller Court, the 200 and 100 block of Le
Point Street, and W. Le Point Street.
14.The Harvest Festival Committee shall provide a $1,000,000 commercial general
liability insurance policy naming the City as additional insured subject to approval
by the City Attomey. Proof of insurance shall be submitted to the Director of
Legislative and Information Services ten (10) days before the event.
BUILDING AND LIFE SAFETY DIVISION CONDITIONS:
15.A handicapped accessible toilet shall be included where other portable toilets are
located.
16.All electrical must be inspected by the Building and Life Safety Division prior to the
event opening.
17.All tape used for marking the booth locations shall be removed by the Harvest
Festival Committee.
18.The project shall comply with the most recent edition of the Codes as adopted by
the City of Arroyo Grande. Specifically, all temporary-wiring provisions of the
C.E.C. must be met.
FIVE CITIES FIRE AUTHORITY CONDITIONS:
19.Emergency access must be maintained to the satisfaction of the Fire Chief.
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20.All food booths (cooking) must comply with the Five Cities Fire Authority guidelines,
must have County Health Department approval, and must ensure total compliance
of booth operators. The Five Cities Fire Authority will not allow non-compliant
booths to operate.
21.The use of generators must be reviewed and approved by the Fire Chief.
22.A detailed chart or map will be provided to the Fire Chief for approval prior to the
event, showing placement of all booths, to include actual dimensions of access
pathways for fire apparatus and emergency vehicles.
23.Per the approval of the Fire Chief, there will be medical service dedicated to the
event.
24.All fire lanes must be posted and enforced in accordance with Police Department
and Five Cities Fire Authority guidelines. Fire lanes and access must be
approved by the Fire Chief.
25.The Harvest Festival Committee shall identify an individual to act as liaison with
the Five Cities Fire Authority for the purpose of maintaining life and safety.
26.Prior to opening the event, the fire access road shall be posted. The Harvest
Festival Committee shall provide continuous enforcement of the fire access road
during the event.
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4538 is a true, full, and correct copy of said Resolution passed and
adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the
13th day of August, 2013.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 15th day of
August 2013.
KELLY TM
RE, CITY CLERK