CC 2013-08-27 Agenda Summary City Council
Steven Adams, City Manager
Timothy J. Carmel, City Attorney
Kelly Wetmore, City Clerk
Tony Ferrara, Mayor
Joe Costello, Mayor Pro Tem
Jim Guthrie, Council Member
Caren Ray, Council Member
Tim Brown, Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, AUGUST 13, 2013
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 6:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: SOUTH COUNTY PRESENTERS
TOASTMASTERS INTERNATIONAL
4. INVOCATION: PASTOR RANDY OUIMETTE
SAINT JOHN’S LUTHERAN CHURCH;
FIVE CITIES FIRE AUTHORITY CHAPLAIN
5. AGENDA REVIEW:
5.a. Closed Session Announcements:
On Tuesday, July 9, 2013, the Council met in Closed Session regarding:
- Conference with Labor Negotiator pursuant to Government Code Section
54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
- Conference with Labor Negotiator pursuant to Government Code Section
54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
- Conference with Labor Negotiator pursuant to Government Code Section
54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
The Mayor or City Attorney will announce any reportable actions taken, if any.
Agenda
AGENDA SUMMARY – AUGUST 13, 2013
PAGE 2
5. AGENDA REVIEW (cont’d):
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period July 1,
2013 through July 31, 2013.
8.b. Consideration of Statement of Investment Deposits (MALICOAT)
Recommended Action: Receive and file the report listing the current investment
deposits of the City, as of June 30, 2013, as required by Government Code Section
53646(b).
AGENDA SUMMARY – AUGUST 13, 2013
PAGE 3
8. CONSENT AGENDA (cont’d):
8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General
Obligation Bond Property Tax Levy Rate (MALICOAT)
Recommended Action: Adopt a Resolution authorizing the FY 2013-14 fire station
expansion property tax levy approved by voters on November 5, 2002. City staff and
the San Luis Obispo County Auditor Controller’s Office have calculated a .00817%
levy per $100 of assessed value.
8.d. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council
Meeting/City as Successor Agency to the Dissolved Arroyo Grande Redevelopment
Agency meeting of July 9, 2013, as submitted.
8.e. Consideration of Contract for Animal Care and Control Services (ANNIBALI)
Recommended Action: Approve the Contract for Animal Care and Control Services
with the County of San Luis Obispo not to exceed the first year amount of $60,393
and authorize the Mayor to execute the Agreement.
8.f. Consideration of Temporary Use Permit 13-017 Authorizing Closure of City
Streets and Use of City Property for the 76th Annual Arroyo Grande Valley
Harvest Festival, Friday and Saturday, September 27-28, 2013 (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit 13-
017 authorizing closure of City streets and use of City property for the 76th Annual
Arroyo Grande Valley Harvest Festival.
8.g. Consideration of an Award of Contract to American Asphalt South, Inc. for
Construction of the 2013 Street Resurfacing Project PW 2013-08 (ENGLISH)
Recommended Action: 1) Award a contract for the 2013 Street Resurfacing Project
to American Asphalt South, Inc. in the amount of $304,725; 2) Authorize the City
Manager to approve change orders for 5% of the contract amount, $15,236 for
unanticipated costs during the construction phase of the project; 3) Appropriate
$45,706 from the Sales Tax Fund. Funds not used for potential cost over-runs will be
returned to the fund balance; and 4) Direct the City Clerk to file a Notice of
Exemption.
8.h. Consideration of an Award of Contract to CalPortland Construction for
Construction of the 2013 Citywide Digout Project, 2013-07 (ENGLISH)
Recommended Action: 1) Award a contract for construction of the 2013 Citywide
Digout Project to CalPortland Construction in the amount of $766,041; 2) Authorize
the City Manager to approve change orders in the amount of 10% of the contract
amount $76,604, for unanticipated costs during the construction phase of the project;
and 3) Direct the City Clerk to file a Notice of Exemption.
8.i. Consideration to Increase the Construction Contingency Amount for the
Montego Street North Sidewalk, Phase II Project, PW 2013-02 (McCLISH)
Recommended Action: 1) Increase the project contingency from $13,749 to $45,000
for the Montego Street Sidewalk, Phase II Project; and 2) Authorize the City Manager
to approve change orders up to $45,000 for unanticipated costs during the
construction phase of the project.
AGENDA SUMMARY – AUGUST 13, 2013
PAGE 4
8. CONSENT AGENDA (cont’d):
8.j. Consideration of Approval of a Qualified Vendor List for Capital Improvement
Project Inspection Consultant Services (ENGLISH)
Recommended Action: Approve the Qualified Vendor List for Capital Improvement
Inspection Consultant.
8.k. Consideration to Approve the Purchase of New Supervisory Control and Data
Acquisition (SCADA) System Radios (ENGLISH)
Recommended Action: Authorize the purchase of eighteen SCADA System
radios/modems from TeleDesign Systems, Inc. in the amount of $20,298.18.
8.l. Consideration of Consultant Services Agreement with Barnett Cox and
Associates for Tourism Marketing Services (ADAMS)
Recommended Action: Approve a Consultant Services Agreement with Barnett Cox
& Associates for tourism marketing services to assist the Tourism Business
Improvement District.
9. PUBLIC HEARINGS:
9.a. Consideration of Reallocation of Community Development Block Grant (CDBG)
Funds from Certain Projects Approved in Years 2008 through 2012 to Fund
Removal of Architectural Barriers at the Soto Sports Complex; 1275 Ash Street
(McCLISH)
Recommended Action: Adopt a Resolution approving the reallocation of CDBG
funds for Program Years 2008 through 2012 for the purpose of funding the removal of
architectural barriers at the Soto Sports Complex.
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of an Ordinance Amending Chapter 12.16 of Title 12 of the
Arroyo Grande Municipal Code (Community Tree Program) (ENGLISH)
Recommended Action: Introduce an Ordinance amending Chapter 12.16 of Title 12
of the Arroyo Grande Municipal Code (Community Tree Program).
11.b. Consideration of the First Amendment to the Affordable Housing and Loan
Agreement with Courtland Street Apartments, L.P. for Financial Assistance for
Courtland Street Affordable Housing Project (ADAMS)
Recommended Action: Approve the First Amendment to the Affordable Housing
and Loan Agreement with Courtland Street Apartments, L.P. to provide an additional
$400,000 in financial assistance for the Courtland Street affordable housing project.
AGENDA SUMMARY – AUGUST 13, 2013
PAGE 5
12. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
can be taken.
None.
13. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
None.
14. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council.
15. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
16. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
17. ADJOURN TO CLOSED SESSION:
Prior to adjournment to Closed Session, any member of the public who wishes to
comment on any Closed Session item may do so at this time.
18. CLOSED SESSION:
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
AGENDA SUMMARY – AUGUST 13, 2013
PAGE 6
18. CLOSED SESSION (cont’d):
c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
19. RECONVENE TO OPEN SESSION
20. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.