CC 2013-08-27_08.c. Approval of CC Minutes 08-13-13ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 13, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Caren Ray, Council
Member Tim Brown, Mayor Pro Tem Costello, and Mayor Tony
Ferrara were present.
City Staff Present: City Manager Steven Adams, Assistant City Attorney David Hirsch,
Director of Legislative and Information Services/City Clerk Kelly
Wetmore, Director of Community Development Teresa McClish,
Director of Public Works Geoff English, Police Chief Steven Annibali,
and Associate Planner Kelly Heffernon.
3. FLAG SALUTE
Andrew Meade, representing Toastmasters International, led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, Saint John’s Lutheran Church and Five Cities Fire Authority
Chaplain, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara reported that on Tuesday, July 9, 2013, after meeting in Closed Session
regarding the following items, the Council reconvened into open session and announced
that no reportable action was taken:
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Guthrie seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
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Tuesday, August 13, 2013
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. No comments were
received.
Action: Council Member Brown moved, and Council Member Ray seconded the motion to
approve Consent Agenda Items 8.a. through 8.l., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Brown, Ray, Guthrie, Costello, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period July 1, 2013 through
July 31, 2013.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the
City, as of June 30, 2013, as required by Government Code Section 53646(b).
8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General
Obligation Bond Property Tax Levy Rate.
Action: Adopted Resolution No. 4537 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE FIRE
STATION EXPANSION PROPERTY TAX LEVY FOR FISCAL YEAR 2013-14”.
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting/City as
Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting
of July 9, 2013, as submitted.
8.e. Consideration of Contract for Animal Care and Control Services.
Action: Approved the Contract for Animal Care and Control Services with the
County of San Luis Obispo not to exceed the first year amount of $60,393 and
authorized the Mayor to execute the Agreement.
8.f. Consideration of Temporary Use Permit 13-017 Authorizing Closure of City
Streets and Use of City Property for the 76th Annual Arroyo Grande Valley
Harvest Festival, Friday and Saturday, September 27-28, 2013.
Action: Adopted Resolution No. 4538 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT 13-017, AUTHORIZING CLOSURE OF CITY STREETS AND USE OF CITY
PROPERTY FOR THE 76th ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 27-28, 2013”.
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8.g. Consideration of an Award of Contract to American Asphalt South, Inc. for
Construction of the 2013 Street Resurfacing Project PW 2013-08.
Action: 1) Awarded a contract for the 2013 Street Resurfacing Project to American
Asphalt South, Inc. in the amount of $304,725; 2) Authorized the City Manager to
approve change orders for 5% of the contract amount, $15,236 for unanticipated
costs during the construction phase of the project; 3) Appropriated $45,706 from the
Sales Tax Fund.; and 4) Directed the City Clerk to file a Notice of Exemption.
8.h. Consideration of an Award of Contract to CalPortland Construction for
Construction of the 2013 Citywide Digout Project, 2013-07.
Action: 1) Awarded a contract for construction of the 2013 Citywide Digout Project
to CalPortland Construction in the amount of $766,041; 2) Authorized the City
Manager to approve change orders in the amount of 10% of the contract amount
$76,604, for unanticipated costs during the construction phase of the project; and 3)
Directed the City Clerk to file a Notice of Exemption.
8.i. Consideration to Increase the Construction Contingency Amount for the
Montego Street North Sidewalk, Phase II Project, PW 2013-02.
Action: 1) Increased the project contingency from $13,749 to $45,000 for the
Montego Street Sidewalk, Phase II Project; and 2) Authorized the City Manager to
approve change orders up to $45,000 for unanticipated costs during the construction
phase of the project.
8.j. Consideration of Approval of a Qualified Vendor List for Capital Improvement
Project Inspection Consultant Services.
Action: Approved the Qualified Vendor List for Capital Improvement Inspection
Consultant Services.
8.k. Consideration to Approve the Purchase of New Supervisory Control and Data
Acquisition (SCADA) System Radios.
Action: Authorized the purchase of eighteen SCADA System radios/modems from
TeleDesign Systems, Inc. in the amount of $20,298.18.
8.l. Consideration of Consultant Services Agreement with Barnett Cox and
Associates for Tourism Marketing Services.
Action: Approved a Consultant Services Agreement with Barnett Cox & Associates
for tourism marketing services to assist the Tourism Business Improvement District.
9. PUBLIC HEARINGS
9.a. Consideration of Reallocation of Community Development Block Grant (CDBG)
Funds from Certain Projects Approved in Years 2008 through 2012 to Fund
Removal of Architectural Barriers at the Soto Sports Complex; 1275 Ash
Street.
Associate Planner Heffernon presented the staff report and recommended that the Council
adopt a Resolution approving the reallocation of CDBG funds for Program Years 2008
through 2012 for the purpose of funding the removal of architectural barriers at the Soto
Sports Complex.
Mayor Ferrara opened the public hearing. Hearing no comments, the public hearing was
closed.
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Action: Mayor Pro Tem Costello moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING REALLOCATION
OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FROM CERTAIN
PROJECTS APPROVED IN YEARS 2008 THROUGH 2012 TO FUND THE REMOVAL OF
ARCHITECTURAL BARRIERS AT THE SOTO SPORTS COMPLEX (1275 ASH STREET)”.
Council Member Brown seconded, and the motion passed on the following roll-call vote:
AYES: Costello, Brown, Ray, Guthrie, Ferrara
NOES: None
ABSENT: None
Council Member Ray suggested that in future years, the Council consider pre-prioritizing
projects and proposed funding for administrative projects prior to the public hearing
process.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of an Ordinance Amending Chapter 12.16 of Title 12 of the
Arroyo Grande Municipal Code (Community Tree Program).
Director of Public Works English presented the staff report and recommended that the
Council introduce an Ordinance amending Chapter 12.16 of Title 12 of the Arroyo Grande
Municipal Code (Community Tree Program).
Mayor Ferrara opened the public comment period on the proposed Ordinance. No public
comment was received.
Action: Council Member Guthrie moved to introduce an Ordinance entitled: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
CHAPTER 12.16 OF TITLE 12 OF THE ARROYO GRANDE MUNICIPAL CODE
(COMMUNITY TREE PROGRAM).” Mayor Pro Tem Costello seconded, and the motion
passed on the following roll-call vote:
AYES: Guthrie, Costello, Brown, Ray, Ferrara
NOES: None
ABSENT: None
11.b. Consideration of the First Amendment to the Affordable Housing and Loan
Agreement with Courtland Street Apartments, L.P. for Financial Assistance for
Courtland Street Affordable Housing Project.
Mayor Ferrara declared a conflict of interest due to ownership of real property near the
subject property and stepped down from the dais. Mayor Pro Tem Costello took over as
Presiding Officer.
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City Manager Adams presented the staff report and recommended that the Council approve
the First Amendment to the Affordable Housing and Loan Agreement with Courtland Street
Apartments, L.P. to provide an additional $400,000 in financial assistance for the Courtland
Street affordable housing project.
Mayor Pro Tem Costello opened the public comment period. Speaking from the public in
support of the amendment was Ken Trigueiro, Director of Real Estate Finance for Peoples’ Self
Help Housing. Hearing no further comments, Mayor Pro Tem Costello closed the public
comment period.
Council Member Ray expressed concern about approving additional affordable housing
funds for façade improvements for this project that would otherwise go toward another
affordable housing project. She stated she was comfortable with the Architectural Review
Committee’s approval of the modified design and would rather see this amount of money go
toward another affordable housing project.
Action: Council Member Guthrie moved to approve the First Amendment to the Affordable
Housing and Loan Agreement with Courtland Street Apartments, L.P. to provide an
additional $400,000 in financial assistance for the Courtland Street affordable housing
project. Council Member Brown seconded, and the motion passed on the following roll-call
vote:
AYES: Guthrie, Brown, Costello
NOES: Ray
ABSENT: Ferrara (recused)
Mayor Ferrara returned to the meeting and took over as Presiding Officer.
12. CITY COUNCIL MEMBER ITEMS
None.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Ray announced that the Economic Vitality Corporation (EVC) has
partnered with the Community Environmental Council on a program coming forward called
Solarized San Luis Obispo County. She stated more information on the program would be
presented in upcoming presentations to be held at the A.G. Portuguese Hall on September
5th and that information about the program is also available at www.solarizeslo.org.
Mayor Ferrara requested that staff provide an update on the restroom project at Heritage
Square Park. He commented that throughout the summer, there have been up to 400
people in the park attending the Summer Concert Series and they have to be referred to the
public restrooms located in Olahan Alley.
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15. STAFF COMMUNICATIONS
None.
16. COMMUNITY COMMENTS AND SUGGESTIONS
None.
17. ADJOURN TO CLOSED SESSION
Mayor Ferrara invited public comment on the closed session items. No public comments
were received. At 7:18 p.m., Mayor Ferrara adjourned the open session and the Council
proceeded to closed session.
18. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
19. RECONVENE TO OPEN SESSION
20. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:05 p.m.
_______________________________
Tony Ferrara, Mayor
ATTEST:
_______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
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