CC 2013-09-10_08.c. Approval of CC Minutes 08-27-13ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 27, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Caren Ray, Council
Member Tim Brown, Mayor Pro Tem Costello and Mayor Tony Ferrara
were present.
City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director
of Legislative and Information Services/City Clerk Kelly Wetmore,
Director of Administrative Services Debbie Malicoat, Director of Public
Works Geoff English, Director of Community Development Teresa
McClish, and Chief of Police Steven Annibali.
3. FLAG SALUTE
Lenny Jones, representing Arroyo Grande Rotary Club, led the Flag Salute.
4. INVOCATION
Reverend Valerie Hart, Saint Barnabas Episcopal, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara reported that on Tuesday, August 13, 2013, after meeting in Closed Session
regarding the following items, the Council reconvened into open session and announced
that no reportable action was taken:
- Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Agency Negotiators: Deborah Glasser Kolly, Steven Adams
Represented Employees: Arroyo Grande Police Officers' Association
- Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Represented Employees: Service Employees International Union, Local 620
- Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Negotiator: Steven Adams, City Manager
Unrepresented Employees: Management Employees
5.b. Ordinances Read in Title Only.
Council Member Guthrie moved, Mayor Pro Tem Costello seconded, and the motion
passed unanimously that all ordinances presented at the meeting shall be read by title only
and all further readings be waived.
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6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Speaking from the public were Kathleen Karle, SLO County Public Health Department,
regarding the Injury Prevention Program, specifically addressing pedestrian safety in
crosswalks; and April McLaughlin, about issues related to the South San Luis Obispo
County Sanitation District and the representation on the District Board.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. There were no comments
received and the public comment period was closed.
Council Member Ray requested that Item 8.d. be pulled.
Mayor Ferrara requested that Item 8.g. be pulled.
Action: Council Member Brown moved, and Council Member Ray seconded the motion to
approve Consent Agenda Items 8.a. through 8.i., with the exception of Items 8.d. and 8.g.,
with the recommended courses of action. City Attorney Carmel read the full title of the
Ordinance in Item 8.h. The motion passed on the following roll-call vote:
AYES: Brown, Ray, Guthrie, Costello, Ferrara
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period August 1, 2013
through August 15, 2013.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the
City, as of July 31, 2013, as required by Government Code Section 53646(b).
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of August 13,
2013, as submitted.
8.e. Consideration of a Resolution Adopting an Amendment to the Full Flex
Cafeteria Plan Section 125 for the Arroyo Grande Police Officers’ Association
for 2013.
Action: Adopted Resolution No. 4540 entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN AMENDMENT
TO THE FULL FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE
CAFETERIA PLAN RATES FOR THE ARROYO GRANDE POLICE OFFICERS’
ASSOCIATION FOR 2013”.
8.f. Consideration of Lease Purchase Financing for Public Works Vehicles.
Action: 1) Awarded a bid for lease financing to Sovereign Bank, N.A. and authorize
the City Manager to execute all related documents; and 2) Amended the Water Fund
budget service payments of $24,000 annually beginning in FY 2013-14.
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8.h. Consideration of Adoption of Ordinance Amending Chapter 12.16 of Title 12 of
the Arroyo Grande Municipal Code (Community Tree Program).
Action: Adopted Ordinance No. 656 entitled: “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 12.16 OF
TITLE 12 OF THE ARROYO GRANDE MUNICIPAL CODE (COMMUNITY TREE
PROGRAM).
8.i. Consideration of an Amendment to the License Agreement to Provide for the
Use of Real Property for a Police Department Firearms Range.
Action: Approved a License Agreement with the Arroyo Ranch Company as outlined
in the agreement and authorize the Mayor to execute the amended License
Agreement.
ITEM PULLED FROM THE CONSENT AGENDA
8.d. Consideration of Memorandum of Understanding (MOU) with the Arroyo
Grande Police Officers’ Association (AGPOA).
Recommended Action: 1) Adopt a Resolution approving a MOU with the AGPOA
and repealing Resolution Nos. 4380 and 4451 impacting said employees; and 2)
Adopt a Resolution for paying and reporting the value of the employer paid member
contributions to the California Public Employees’ Retirement System.
Council Member Ray commented on and acknowledged the hard work of all parties
involved to get this item on the Agenda.
Action: Council Member Ray moved, and Council Member Guthrie seconded the motion to:
1) Adopt Resolution No. 4541 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING
FOR EMPLOYEES REPRESENTED BY THE ARROYO GRANDE POLICE OFFICERS’
ASSOCIATION AND REPEALING RESOLUTION NOS. 4380 and 4451; and 2) Adopt
Resolution No. 4542 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE FOR PAYING AND REPORTING THE VALUE OF THE EMPLOYER
PAID MEMBER CONTRIBUTIONS TO THE CALIFORNIA PUBLIC EMPLOYEES’
RETIREMENT SYSTEM”. The motion passed on the following roll-call vote:
AYES: Ray, Guthrie, Costello, Brown, Ferrara
NOES: None
ABSENT: None
8.g. Consideration of the Purchase of Public Works Department Replacement
Vehicles.
Recommended Action: 1) Authorize the purchase of a replacement Backhoe
Tractor from Coastline Equipment of Santa Maria in the amount of $85,206.60; 2)
Authorize the purchase of a replacement Stencil Painting truck from Mullahey Ford
of Arroyo Grande in the amount of $92,292.87; 3) Authorize the purchase of a
replacement Light duty truck from Toyota of Santa Maria in the amount of
$20,889.08; 4) Authorize the purchase of seven (7) replacement service trucks from
Perry Ford of San Luis Obispo in the total amount of $171,940.32; and 5) Authorize
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the purchase of approximately $52,000 in aftermarket products to equip the new
vehicle purchases.
In response a request by Mayor Ferrara, Public Works Director English provided an
overview of the bidding procedures and process to replace the public works vehicles.
Action: Mayor Ferrara moved, and Council Member Brown seconded the motion to
approve staff’s recommendations. The motion passed on the following roll-call vote:
AYES: Ferrara, Brown, Ray, Guthrie, Costello
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
10.a. Consideration of Parking Lot Configuration for the Police Station Upgrade
Project Located at 200 North Halcyon Road (Minor Use Permit Case No. 13-
005) and North Halcyon Road Widening.
Community Development Director McClish presented the staff report and recommended
that the Council: 1) Approve the revised parking configuration option for the Police Station
Upgrade project; and 2) Direct staff to not include the widening of North Halcyon Road in
the Police Station Upgrade project.
Consultant Craig Atkinson, IBI Group, provided an overview of the difference between the
two proposed site plan options.
Council questions ensued regarding fencing materials; the age of the two eucalyptus trees
in Option 2; the arborist’s site visit and review of the trees; and the turning radius within the
parking lot as it relates to the proposed center island and tree.
Mayor Ferrara invited public comment on the proposal. No public comment was received.
Council Member Brown commented that he could not support the revised option without the
arborist present to explain his findings with regard to the trees. He stated he believed that
saving the two trees as previously approved was a good and reasonable compromise, and
that potential root disturbance during construction was not a good reason to remove trees.
Action: Council Member Ray moved to approve Option 3a, as modified to remove the
center island and tree and to not include the widening of North Halcyon Road. Council
Member Guthrie seconded, and the motion passed on the following roll-call vote:
AYES: Ray, Guthrie, Costello, Ferrara
NOES: Brown
ABSENT: None
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11. NEW BUSINESS
11.a. Consideration of Revised Memorandum of Understanding (MOU) Between the
City of Arroyo Grande, Lucia Mar Unified School District, J.H. Land Company
and John Taylor, Trustee, Regarding Land Acquisition, Extension of Castillo
Del Mar Road and the Provision of Water Service to the Heights at Vista Del
Mar Development and Consideration of Resolution to Proceed with an
Amendment to the City’s Sphere of Influence.
Community Development Director McClish presented the staff report and recommended
that the Council: 1) Approve an amendment to the Memorandum of Understanding (MOU)
between the City of Arroyo Grande, Lucia Mar Unified School District, J.H. Land Company
and John Taylor, Trustee, regarding land acquisition, extension of Castillo Del Mar roadway,
and the provision of water service to the Heights at Vista Del Mar Development; and 2)
Adopt a Resolution approving initiation of proceedings for the amendment of the Sphere of
Influence. Staff then responded to questions from Council.
Mayor Ferrara invited public comment. Speaking in favor of the proposal were Jim
LaLoggia, representing the Heights at Vista Del Mar project, and Terry Fibich, representing
Arroyo Grande Cemetery District. No further public comment was received.
Council Member Guthrie stated he was not in favor of the proposal due to the City’s
commitment to provide water to the project; and that he was not convinced the road
extension was really needed.
Action: Council Member Ray moved to approve an amendment to the Memorandum of
Understanding (MOU) between the City of Arroyo Grande, Lucia Mar Unified School
District, J.H. Land Company, and John Taylor, Trustee, regarding land acquisition,
extension of Castillo Del Mar Roadway, and the provision of water service to the Heights at
Vista Del Mar Development, as modified to add language to Item 4.p. as follows: “District
agrees to maintain Remainder Parcel for agricultural purposes by use of an agricultural
conservation easement as approved by the City, which shall be created and recorded at the
time of transfer of the remainder parcel to the District”. Council Member Brown seconded,
and the motion passed on the following roll-call vote:
AYES: Ray, Brown, Costello, Ferrara
NOES: Guthrie
ABSENT: None
Action: Council Member Costello moved adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING INITIATION OF
PROCEEDINGS FOR THE AMENDMENT OF THE SPHERE OF INFLUENCE”. Council
Member Brown seconded, and the motion passed on the following roll-call vote:
AYES: Costello, Brown, Ray, Ferrara
NOES: Guthrie
ABSENT: None
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12. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City’s
appointed representative.
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(b) Mayor Pro Tem Costello:
(1) Air Pollution Control District (APCD)
(2) Five Cities Fire Authority (FCFA)
(c) Council Member Guthrie:
(1) South County Area Transit (SCAT)
(2) Homeless Services Coordinating Council (HSOC)
(d) Council Member Ray:
(1) Economic Vitality Corporation (EVC)
(2) Zone 3 Water Advisory Board
(3) California Joint Powers Insurance Authority (CJPIA)
(4) Tourism Committee (City Manager Adams attended the last meeting and
provided a report)
(5) League of California Cities Policy Committee
(e) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
13. CITY COUNCIL MEMBER ITEMS
None.
14. CITY MANAGER ITEMS
None.
15. COUNCIL COMMUNICATIONS
Council Member Guthrie and Council Member Brown reminded staff they would not be
present for the September 24th Council meeting. City Manager Adams indicated it would be
a light agenda for that meeting.
16. STAFF COMMUNICATIONS
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS
None.
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18. ADJOURN TO CLOSED SESSION
Mayor Ferrara invited public comment on the closed session items. No public comments
were received. At 8:50 p.m., Mayor Ferrara adjourned the open session and the Council
proceeded to closed session.
19. CLOSED SESSION
a. Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: City Attorney
20. RECONVENE TO OPEN SESSION
No reportable action was taken.
21. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 9:05 p.m.
_______________________________
Tony Ferrara, Mayor
ATTEST:
_______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___________)
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