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CC 2013-09-24_08.c. Approval of CC Minutes 09-10-13ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, SEPTEMBER 10, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Jim Guthrie, Council Member Caren Ray, Council Member Tim Brown, Mayor Pro Tem Costello, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Community Development Teresa McClish, Director of Public Works Geoff English, and Police Chief Steven Annibali. 3. FLAG SALUTE Bob Lund, representing Arroyo Grande In Bloom, led the Flag Salute. 4. INVOCATION Pastor Paul Toms, Grace Bible Church, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara reported that on Tuesday, August 27, 2013, after meeting in Closed Session regarding the following items, the Council reconvened into open session and announced that no reportable action was taken: - Public Employee Performance Evaluation pursuant to Government Code Section 54957 Title: City Attorney 5.b. Ordinances Read in Title Only. Council Member Brown moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Honorary Proclamation Declaring October 2013 as Energy Awareness Month Mayor Ferrara presented an Honorary Proclamation declaring October 2013 as Energy Awareness Month to Matthew Green and Cheryl Cochran of San Luis Obispo County Energy Partnership. Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, September 10, 2013 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Speaking from the public was Brad Snook, Chair, Surfrider Foundation, about upcoming events and activities the Foundation is involved with, stating that more information can be found on the Foundation’s website at www.slo.surfrider.org. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. No comments were received. Council Member Brown requested that Item 8.e. be pulled. Action: Council Member Guthrie moved, and Council Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.e., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Costello, Ray, Brown, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period August 16, 2013 through August 31, 2013. 8.b. Consideration of a Resolution for Lease Purchase Financing for Public Works Vehicles. Action: Adopted Resolution No. 4544 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REGARDING THE MASTER LEASE PURCHASE AGREEMENT DATED SEPTEMBER 12, 2013 BETWEEN SOVEREIGN BANK, N.A. AND THE CITY OF ARROYO GRANDE AND SCHEDULE NO. 000 THEREOF FOR THE FINANCING OF PUBLIC WORKS VEHICLES”. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of August 27, 2013, as submitted. 8.d. Consideration of a Resolution Establishing Salary and Benefits for Management Employees. Action: Adopted Resolution No. 4545 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR MANAGEMENT EMPLOYEES FOR FY 2013-14”. 8.f. Consideration of a Request from Architectural Review Committee Chair Warren Hoag for Consecutive Absences from Architectural Review Committee. Action: Consented to four consecutive absences by Architectural Review Committee Chair Warren Hoag. 8.g. Consideration of an Agreement for Consultant Services with Fugro Consultants, Inc. and Amendment No. 4 to the Agreement for Consultant Services with Water Systems Consulting Inc. to Construct Quarterly Water Sampling, Preparation of the Northern Cities Management Area 2013 Annual Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, September 10, 2013 Monitoring Report, and Associated Technical Support Services for the Northern Cities Management Area Work Program. Action: 1) Approved and authorize the Mayor to execute an Agreement for Consultant Services with Fugro Consulting Inc.; and 2) Approved and authorize the Mayor to execute Amendment No. 4 to the Agreement for Consultant Services with Water Systems Consulting, Inc. 8.h. Consideration of Acceptance of the 2013 Concrete Repair Project, PW 2013-01. Action: 1) Accepted the improvements as constructed by J.J. Fisher Construction, Inc. for the 2013 Concrete Repair Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of retention, thirty-five days after the Notice of Completion has been recorded, if no liens have been filed. ITEM PULLED FROM THE CONSENT AGENDA 8.e. Consideration of a Resolution Modifying the Underground Utility In-Lieu Fee. Recommended Action: Adopt a Resolution modifying the Underground Utility In- Lieu Fee. At the request of Council Member Brown, City Manager Adams explained that Council had previously directed staff to review and update the underground utility in-lieu fee. He further explained the results of the fee analysis. Action: Council Member Brown moved, and Council Member Ray seconded the motion to adopt Resolution No. 4546 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE MODIFYING THE AMOUNT OF THE CITY OF ARROYO GRANDE’S UNDERGROUND UTILITY IN-LIEU FEE”. The motion passed on the following roll-call vote: AYES: Brown, Ray, Guthrie, Costello, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Restricted Parking Enforcement in the Village and Overnight Parking in Public Lots. Community Development Director McClish presented the staff report and recommended that the Council adopt a Resolution amending parking restrictions in the Village to: 1) Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, September 10, 2013 Eliminate 2-hour parking restrictions on Sundays; and 2) Replace the overnight parking prohibition in public parking lots in the Village with a 12-hour parking restriction. Mayor Ferrara invited public comment. No public comment was received. Action: Council Member Brown moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING PARKING ENFORCEMENT IN THE VILLAGE AND OVERNIGHT PARKING IN PUBLIC LOTS”. Mayor Pro Tem Costello seconded, and the motion passed on the following roll- call vote: AYES: Brown, Costello, Ray, Guthrie, Ferrara NOES: None ABSENT: None 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Mayor Ferrara requested a change to the agenda format for City Council Member Items in order to streamline the process for Council to request agenda items to be placed on future agendas. Discussion ensued and the Council directed staff to modify the Agenda to include a description for discussion and action to place items on future agendas. 15. STAFF COMMUNICATIONS None. 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURN TO CLOSED SESSION Mayor Ferrara invited public comment on the closed session items. No public comments were received. At 6:40 p.m., Mayor Ferrara adjourned the open session and the Council proceeded to closed session. 18. CLOSED SESSION a. Conference with Legal Counsel -- Existing Litigation pursuant to Government Code Section 54956.9(a) Name of Case: U.S. ex rel. Hendrix v. J-M Manufacturing Company, Inc. et al. United States District Court, Central District of California, Civil Action No. 06-00055 (GW) Item 8.c. - Page 4 Minutes: City Council Page 5 Tuesday, September 10, 2013 b. Conference With Real Property Negotiator pursuant to Government Code Section 54956.8: Property: Lots 1, 2 & 3 of Tract 3018, Located on Old Ranch Road, Arroyo Grande Agency Negotiator: Steven Adams, City Manager Negotiating Party: Janet Axelson Under Negotiation: Price, Terms and Conditions of Potential Sale 19. RECONVENE TO OPEN SESSION 20. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:30 p.m. ______________________________ Tony Ferrara, Mayor ATTEST: ______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg _____________) Item 8.c. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.c. - Page 6