CC 2013-10-08 REVISED Agenda Summary City Council
REVISED
AGENDA SUMMARY
CITY COUNCIL/CITY AS SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY MEETING
TUESDAY, OCTOBER 8, 2013
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 6:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: EL CAMINO 4-H GROUP
4. INVOCATION: PASTOR RANDY OUIMETTE
SAINT JOHN’S LUTHERAN CHURCH;
FIVE CITIES FIRE AUTHORITY CHAPLAIN
5. AGENDA REVIEW:
[Note: All agenda items are City Council items unless noted as a “Successor Agency”
item.]
5.a. Closed Session Announcements:
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
None.
Agenda
AGENDA SUMMARY – OCTOBER 8, 2013
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed
to individual Council members.
Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period
September 16, 2013 through September 30, 2013.
8.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
September 24, 2013, as submitted.
8.c. Consideration of Resolution Waiving Food Waste Recycling Charges for Non-
Profit Events (ADAMS)
Recommended Action: Adopt a Resolution directing South County Sanitary
Service, Inc. to waive food waste recycling charges for non-profit events.
8.d. Consideration of an Agreement for Consultant Services for Implementation of a
Storage Area Network (SAN), Server Virtualization, and Enterprise Data Backup
Solution (WETMORE)
Recommended Action: Approve an Agreement for Consultant Services with CIO
Solutions for a Storage Area Network, Server Virtualization, and Enterprise Data
Backup Solution and authorize the Mayor to execute the Agreement.
AGENDA SUMMARY – OCTOBER 8, 2013
PAGE 3
8. CONSENT AGENDA (cont’d):
8.e. Consideration to Approve a Consultant Services Agreement for the Leanna
Drive Creek Crossing Waterline Upgrade Project (ENGLISH)
Recommended Action: 1) Approve a Consultant Services Agreement with Cannon
Corporation in the amount of $83,508.00; 2) Authorize the City Manager to approve
change orders up to 10% of the contract amount, $8,350.00, for additional work and
unanticipated costs during the design and environmental review process; and 3)
Appropriate $38,500 from the Water Fund to cover the costs for the agreement.
8.f. Consideration of an Award of Contract to T. Simons Company, Inc. for
Construction of the Soto Complex Barrier Removal Project, PW 2013-09
(ENGLISH)
Recommended Action: 1) Award a contract for construction of the Soto Sports
Complex Barrier Removal project to T. Simons Company, Inc. in the amount of
$89,269.18; 2) Authorize the City Manager to approve change orders for 30% of the
contract amount, $26,808.00 for additional work and unanticipated costs during the
construction phase of the project; and 3) Direct the City Clerk to file a Notice of
Exemption.
8.g. Consideration of Temporary Use Permit Case No. 13-021 Authorizing
“Halloween in the Village” on Thursday, October 31, 2013 and Directing Staff to
Implement Related Safety Measures Including No Parking Zones, Street
Closures and Warning Devices (McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit Case
No. 13-021 authorizing Halloween in the Village and directing staff to implement
safety measures, including closure of East and West Branch Streets between Traffic
Way and Mason Street, no parking zones, and the detour of automobile traffic on
Thursday, October 31, 2013.
8.h. Consideration of Approval of Kitchen Renovation Project for the Woman’s Club
Community Center (ROGERS)
Recommendation: 1) Approve a plan to renovate the Woman’s Club Community
Center kitchen; and 2) Appropriate $20,000 for the project from Special Revenue
Fund 215.
8.i. Consideration of Council Appointment to Historical Resources Committee
(ADAMS)
Recommended Action: Approve the recommendation of Council Member Caren
Ray to appoint Mike Fairbrother to the Historical Resources Committee (HRC).
8.j. [SUCCESSOR AGENCY] Consideration of Long Range Property Management
Plan for the Successor Agency to the Dissolved Arroyo Grande Redevelopment
Agency (ADAMS)
Recommended Action: Approve the Long Range Management Plan.
AGENDA SUMMARY – OCTOBER 8, 2013
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9. PUBLIC HEARINGS:
9.a. Consideration of Adoption of an Ordinance Amending Portions of Title 8 (Fire
Code) and Title 15 (Building and Construction Codes) of the Arroyo Grande
Municipal Code (McCLISH)
Recommended Action: Adopt an Ordinance amending portions of Arroyo Grande
Municipal Code Chapters 8.04 and 8.08 related to the adoption of the California Fire
Code and the International Fire Code; and amending portions of Chapter 15.04
related to the adoption of the California Building Code, California Residential Code,
California Electrical Code, California Mechanical Code, California Plumbing Code,
California Green Building Code, California Energy Code, California Historical Building
Code and the International Property Maintenance Code.
10. CONTINUED BUSINESS:
10.a. Consideration of Support for the Creation of a Benefit Assessment District for
the Five Cities Fire Authority (HUBERT)
Recommended Action: Support and provide direction to the Five Cities Fire
Authority representative to proceed with the process of forming a Benefit Assessment
District.
10.b. Consideration of Listing for Sale of Old Ranch Road Properties (ADAMS)
Recommended Action: 1) Approve delaying re-listing the Old Ranch Road lots for a
period of four months; 2) Authorize the City Manager to renew the exclusive listing
agreement with Lenny Jones of Jones Goodell & Associates for an additional 6-month
period to begin at that time; 3) Direct the City Manager to return with revised listing
price recommendations at that time; and 4) Direct the City Manager to return with
recommendations on how to fund the remainder of the Police Station costs until
revenue from sale of the lots is generated.
11. NEW BUSINESS:
11.a. Consideration of Temporary Police Department Relocation Plan
(ADAMS/ANNIBALI/ROGERS)
Recommended Action: 1) Approve the proposed Police Department relocation plan
to the City of Arroyo Grande and Woman’s Club Community Center; 2) Authorize the
City Manager to execute an agreement with the County of San Luis Obispo Sheriff’s
Department for temporary use of their dispatch center; and 3) Appropriate $40,000
from the unappropriated General Fund fund balance for one-time costs associated
with relocation of dispatch services.
11.b. Consideration of Process for Filling City Council Vacancy (ADAMS)
Recommended Action: Consider options for the procedures to use to fill a
vacancy on the City Council and direct staff accordingly.
AGENDA SUMMARY – OCTOBER 8, 2013
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12. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a
matter of business on a future agenda.
13. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
15. ADJOURN TO CLOSED SESSION:
Prior to adjournment to Closed Session, any member of the public who wishes to
comment on any Closed Session item may do so at this time.
16. CLOSED SESSION:
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to
Government Code Section 54957:
Title: City Manager
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
AGENDA SUMMARY – OCTOBER 8, 2013
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All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City’s website at www.arroyogrande.org
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.