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Minutes 2013-11-12 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 12, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Jim Guthrie, Council Member Tim Brown, Mayor Pro Tern Joe Costello, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community Development Teresa McClish, and Director of Public Works Geoff English. 3. FLAG SALUTE Members of the Webelos Den 2 Pack 13 led the Flag Salute. 4. INVOCATION Dr. Mayer-Hamisch, Bahai Faith, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Brown moved, Mayor Pro Tern Costello seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Speaking from the public were Shirley Gibson, Halcyon resident, regarding traffic issues on Halcyon Road at the intersections of The Pike and Fair Oaks Avenue; and Aaron Hinkle, regarding streets in the City as it relates to ADA compliance and current standards, the new sidewalks on E. Grand Avenue, and the California Manual for Uniform Traffic Control Devices. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. No comments were received. Minutes: City Council Page 2 Tuesday, November 12, 2013 Action: Council Member Guthrie moved, and Mayor Pro Tem Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Costello, Brown, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 16, 2013 through October 31, 2013. 8.b. Consideration of a Resolution Adopting a Measurement Period for Implementation of the Patient Protection and Affordable Care Act. Action: Adopted Resolution No. 4553 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A MEASUREMENT PERIOD FOR IMPLEMENTATION OF THE PATIENT PROTECTION AND AFFORDABLE CARE ACT("ACA")". 8.c. Consideration of Resolution for Lease Purchase Financing for Information Technology Improvements. Action: Adopted Resolution No. 4554 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REGARDING THE MASTER LEASE PURCHASE AGREEMENT DATED SEPTEMBER 12, 2013 BETWEEN SANTANDER BANK, N.A. (F.ICA. SOVEREIGN BANK, N.A.) AND THE CITY OF ARROYO GRANDE AND SCHEDULE NO. 001 THEREOF DATED AS OF DECEMBER Z 2013". 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of October 22, 2013, as submitted. 8.e. Consideration of Temporary Use Permit Case No. 13-024 Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Improvement Association Christmas Parade, December 1, 2013. Action: Adopted Resolution No. 4555 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 13-024 AND AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, DECEMBER 1, 2013". 8.f. Consideration of Approval to Remove a Dead Landmark Oak Tree at 551 Crown Hill. Action: Approved a request by the South County Historical Society to remove a dead Landmark Tree located at the Paulding House, 551 Crown Hill. 8.g. Consideration of a Resolution Declaring Interest in Obtaining 2014 Regional Transportation Improvement Program Funding from the San Luis Obispo Council of Governments for Eligible Capital Improvement Projects. Action: 1) Adopted Resolution No. 4556 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING INTEREST IN OBTAINING 2014 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) FUNDING FROM THE SAN LUIS OBISPO COUNCIL OF GOVERNMENTS Minutes: City Council Page 3 Tuesday, November 12, 2013 FOR ELIGIBLE CAPITAL IMPROVEMENT PROJECTS"; and 2) Directed the City Clerk to forward the Resolution to SLOCOG for funding consideration. 8.h. Consideration of Sponsorship of South County Skate Park. Action: 1) Appropriated $1,000; and 2) Approved an expenditure of $1,000 for sponsorship of the South County Skate Park in Grover Beach. 9. PUBLIC HEARINGS 9.a. Consideration of Conditional Use Permit No. 13-003; Formally Approving and Entitling the Farmer's Market; Location — Olohan Alley; Applicant — Village Improvement Association. Community Development Director McClish noted supplemental information and correspondence that was received from the public and distributed to the Council. Associate Planner Heffemon presented the staff report and recommended that the Council adopt a Resolution approving Conditional Use Permit No. 13-003. Mayor Ferrara opened the public hearing. Speaking from the public were April McLaughlin, who referred to the material she provided just prior to the meeting and encouraged the Council to continue the item in order to have time to review the material; and Nolan Hughes, who also encouraged the Council to continue the item in order to review the additional material; and further voiced concerns about parking and impacts to his business during Farmer's Market. Upon hearing no further comments, Mayor Ferrara closed the public hearing. Brief discussion ensued regarding the volume of correspondence received and whether the public hearing could be continued in order to provide additional time to review the materials. Staff noted that there were no specific time constraints in considering the conditional use permit and that the item could be continued to a date uncertain which would also allow staff, as well as the Council, time to review the additional material. Action: Council Member Guthrie moved to continue the public hearing to a date uncertain. Council Member Brown seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: None 10. CONTINUED BUSINESS 10.a. Consideration of Appointment to Fill City Council Vacancy. City Manager Adams presented the staff report and recommended that: 1) the City Council approve an appointment to fill the existing City Council vacancy; and 2) the individual appointed be sworn in and take the Oath of Office by the City Clerk. Minutes: City Council Page 4 Tuesday, November 12, 2013 Council Member Brown suggested that staff write a letter to the League of Women Voters thanking them for moderating the Applicant Forum. City Manager Adams noted he had already sent a letter expressing thanks to the League. Council Member Brown thanked staff, and he also congratulated and acknowledged Caren Ray, who was in the audience, on her appointment to the Board of Supervisors. Mayor Ferrara invited each applicant, in alphabetical order, to make a brief presentation. The following applicants addressed the Council: Kristen Bameich; Dale Hanson; Barbara Harmon; and Burke Nelson. Mayor Ferrara invited public comment. Speaking in support of applicant Kristen Bameich were Doug Perrin, Shirley Gibson, Manetta Bennett, Elizabeth Ruth, Doug Tait, Lenny Hones, Kahn Groteluschen, Thory Hesselund, Dawn Carolyn, Anna Unkovich, and Jim Dickens. Upon hearing no further comments, Mayor Ferrara closed the public comment period. Council comments ensued regarding how fortunate the City is to have four outstanding applicants for this position; that it is a difficult choice; and that each applicant is appreciated and thanked for taking the time to go through the process. Each Council Member then proceeded with the completion of their individual ranking sheet and submitted them to the City Clerk. Each individual ranking sheet was displayed for the benefit of the public; City Clerk Wetmore announced the results on each ranking sheet and entered the results onto a Final Ranking Sheet. Upon tabulation, the final applicant results were displayed and it was announced that applicants Kristen Bameich and Barbara Harmon were rated as the top two applicants. Action: Council Member Brown moved to nominate and appoint Kristen Bameich to fill the existing City Council vacancy. Mayor Pro Tem Costello seconded, and the motion passed on the following roll-call vote: AYES: Brown, Costello, Guthrie, Ferrara NOES: None ABSENT: None City Clerk Wetmore administered the Oath of Office to newly appointed Council Member Kristen Bameich. Mayor Ferrara called for a break at 7:20 p.m. The Council reconvened at 7:30 p.m. Council Member Bameich assumed her seat at the dais. 11. NEW BUSINESS None. 12. COUNCIL COMMUNICATIONS None. Minutes: City Council Page 5 Tuesday, November 12, 2013 13. STAFF COMMUNICATIONS None. • 14. COMMUNITY COMMENTS AND SUGGESTIONS Speaking from the public was Steve Ross, regarding Farrner's Market. 15. ADJOURN TO CLOSED SESSION Mayor Ferrara invited public comment on the closed session items. No public comments were received. At 7:31 p.m., Mayor Ferrara adjourned the open session and the Council proceeded to dosed session. 18. CLOSED SESSION a. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: Property: Lot 1, of Tract 3018, Located on Old Ranch Road, Arroyo Grande Agency Negotiator. Steven Adams, City Manager Negotiating Party: James& Eunice DeLucia Under Negotiation: Price, Terms and Conditions of Potential Sale 19. RECONVENE TO OPEN SESSION 20. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:08 p.m. Tony Fe et yor ATT : ILAIAlt Kelly e re, City Clerk (Approved/at CC Mtg 1/ 24`2013 )