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PC Minutes 2013-04-16ACTION' MINUTES, ' REGULAR MEETING OF THE PLANNING COMMISSION_ TUESDAY, APRIL 1'6; 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Chair Ruth called the Regular Planning Commission meeting to order at 6:00 p.m 2. ROLL CALL Planning Commission: Commissioners.Kristen Barneich, John Keen, Jennifer Martin, 'Lisa Sperow and Chair Elizabeth Ruth were present. Staff Present: Community Development ,Director Teresa McClish, Associate Planner Kelly Heffernon, Assistant Planner Aileen Nygaard, Assistant City. Engineer Mike Linn, Deputy City Attorney Jon Ansolabehere, and Secretary'Debbie Weichinger were present. 3. FLAG SALUTE Commissioner Keen led the Flag Salute: 4. AGENDA REVIEW None ' 5. COMMUNITY COMMENTS AND'SUGGESTIONS None 6. WRITTEN COMMUNICATIONS None 7. CONSENT AGENDA Action: Commissioner Barneich moved, and Commissioner Keen seconded the motion to approve Consent Agenda Item 7.a., March 19, 2013 minutes, as presented. The motion passed on the following roll call vote. AYES: Barneich, Keen, Martin, Sperow, Ruth NOES: None ABSENT: None 7.a. Consideration of Approval of Minutes. Action. Approved the minutes of the Regular Planning Commission meeting of March 19, 2013 as presented. 8. PUBLIC HEARINGS 8.a. Consideration of Staff Project 13 -001; adoption of Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Corbett Creek Floodplain and Stream - Restoration Project ' Associate Planner Heffernon presented the staff report recommending the Planning Commission adopt a Resolution adopting a Mitigated Negative Declaration and Mitigation PLANNING COMMISSION MINUTES APRIL 16, 2013 PAGE 2 Monitoring and Reporting Program ,prepared for the Corbett Creek Floodplain and Stream Restoration Project. Associate Planner Heffernon responded to questions from the Commission regarding the proposed project. Chair Ruth opened the public hearing. There were no comments received and the public hearing was closed. Action: Commissioner Sperow mov< PLANNING COMMISSION OF 1 ADOPTING A MITIGATED NE MONITORING AND REPORTING P TO FILE A NOTICE OF DETER411 STREAM RESTORATION PROJEC seconded, and the motion passed on to adopt a Resolution entitled: "A RESOLUTION OF THE IE CITY OF ARROYO GRANDE RECOMMENDING ,ATIVE DECLARATION (MND) AND MITIGATION OGRAM (MMRP) AND INSTRUCTING THE CITY CLERK ITION FOR THE CORBETT CREEK FLOODPLAIN AND (STAFF PROJECT NO. 13- 001) ". Commissioner Barneich ie following roll call vote: AYES: Sperow, Barneich, Keen, Martin, Ruth NOES: None ABSENT: None 8.b. Consideration of Conditional Use Permit 12 -010, Development Code Amendment 13 -001, and Planned Sign Program 13 -001; Location — East Grand Avenue r and South Elm Street; Applicant — Grand& Elm Properties, LP Assistant Planner Nygaard', presented the staff report recommending the Planning Commission adopt a .Resolution recommending approval, of Conditional Use Permit '12 -001, Development Code Amendment 13 -001 and Planned Sign Program 13 -001 to the City Council. Assistant Planner Nygaard reported that she spoke with,Mr. Dias, owner of the car wash and he indicated he is supportive of the project but concerned with losing the internal entrance to the car wash, safety, and loss of business. She also spoke with a resident on Poplar Street who expressed concern with traveling from Poplar onto Elm Street as she has trouble getting out due to the driveway exit at the south end of the center. Assistant Planner Nygaard and Community Development Director McClish responded to questions from the Commission regarding'th "e proposed project. Jennifer Daw, representative, Perkowitz'& Ruth Architects, presented the proposed project and responded to questions from the Commission. David Shender, P.E., Linscott Law & Greenspan, Engineers, the applicant's traffic engineer, indicated that the site plan improves existing hazardous conditions; presented the improvements for the shopping center as it relates to traffic; and presented the following suggestions for the car wash to manage its own traffic: 1) put a, drive aisle onto the car wash property adjacent to the building; 2) move awning over to the eastern portion creating additional queuing area on car wash side to accommodate the hand wash operation; 3) reverse flow of traffic to come in off of South Elm Street instead of coming in off of East Grand Avenue; and responded to questions from the Commission. �J PLANNING COMMISSION MINUTES APRIL 16, 2013 PAGE 3 ' Chuck Foley, Hirsch & Associates, Inc., landscape architect, addressed the Commission's questions and concerns of the proposed landscaping for the project. Chair Ruth opened the public hearing. Del Clegg, owner of Cookie Crock Market, supports the proposed shopping center; does not think the pedestrian access is needed from Poplar Street; the monument sign is an improvement; the project infrastructure will be improved; likes the wider entrances off of East Grand Avenue ,instead of smaller ones; likes the enhancement on the back of building; and stated he and his staff is pleased with the proposed project. Cythnia Harrigan, proprietor of The, Girls restaurant, supports closing off the pedestrian access from Poplar Street because it,is,dark and hazardous; the center needs an upgrade; does not feel the developers should have to accommodate the car wash; is in support of the proposed project; and asked the Commission :to,approve,the proposed project. Community Development Director McClish and Assistant City Engineer Linn responded to questions from the Commission regarding vehicular access for the car wash with particular regard to the Development Code Amendment Commissioner Barneich provided the following comments:, likes the project and architecture, would like to see the previous Preapplication landscape suggestions made on the plan; agrees ' with staff on the signs (need to be scaled back); would concur with the Commission on the pedestrian access from the neighborhood; can only make the findings if Omni -Means mitigations are incorporated into the project; cannot support the proposed project at this time; and would like to see the proposed project come back before the Planning Commission with revisions. Commissioner Keen provided the following comments: expressed concern with the Planned Sign Program; i.e. the temporary banners and portable signs being allowed, hesitate to approve those type of signs; all parking lot lights 'should be LED; electrical free standing box should be inside; it would be unfair,to turn down the project because of a problem that Bob's Car Wash has; supports the Development Code Amendment; landscape needs some minor changes; and is ready to,vote for the project tonight: Commissioner'Sperow °provided the following comments: the proposed project;'is nice; likes, the materials, variety of colors, the fountain, and the landscape; the developer should comply with the signs; would be ok-either way on the ^pedestrian, access;, the Commission has an obligation to ensure the safety of the people,and is very concerned with circulation with respect to the +car wash, otherwise supports the Development Code Amendment; in favor of recommending to,the City Council with some type of caveat that the�Commission has some safety concerns and does not want to see car accidents created; and does support the project. Commissioner Martin provided the following comments: agree that the signage should meet City standards; would like the traffic aisles to line up; prefer two lanes on each side with a median, does not want to see it down to one driving lane, the access off of Poplar Street should be left to ' the owners of the center to decide, the Development Code Amendment is acceptable; likes the proposed project; not in favor of the alternate plan from Omni - Means; cannot put the car wash queuing problems on the responsibility of the shopping center; can make the findings; the owner PLANNING COMMISSION MINUTES APRIL 16, 2013 PAGE 4 of the proposed development cannot change something on someone's else's property to fix a potential traffic problem; ready to move forward; and agree with landscaping and lighting improvements. Commissioner Ruth provided the following comments: likes the upgrading of the property; let the developer /tenant decide on the access from Poplar; cannot make the findings the way it is designed now as there is a safety issue; and feels that Building A does not comply with the Design Guidelines, ok with the drive -thru; cannot support the proposed project at this time, as the findings cannot be made. Commissioner Keen suggested having the cars queue on East Grand Avenue in the vehicle parking lane but a fire hydrant and pole may need to be relocated. Chair Ruth added she is not in favor of handing the City Council this proposed project with some unanswered questions. Action: Commissioner Ruth moved to continue this item to a date certain of May 7,. 2013 with the following items to be addressed: traffic issues to the east of the entrance on East Grand Avenue; dealing with queuing into the car wash issue; deal with Design Guidelines for pedestrian connection; signs, rear pedestrian access, landscape, and LED lights; equipment on .roof be screened; electrical boxes; and get the Traffic Commission input on the revised traffic study dated April 5, 2013. 'Commissioner Sperow seconded, and the motion passed on the following roll call vote: AYES: Ruth, Sperow, Barneich, Keen, Martin NOES: None ABSENT: None The Commission tookaa break at 8-55 pm. and reconvened at 9:08 pm. 9. NON - PUBLIC HEARING ITEM 9.a. Proposed 2013114 FY through FY 2017/18 Capital Improvement Program Assistant City Engineer Linn presented the staff report recommending the Planning Commission review and consider a recommendation to the City Council regarding the proposed Capital Improvement Program presented by the Community Development Department to determine consistency with the General Plan. Community Development Director McClish and Assistant City Engineer Linn responded to questions from the Commission regarding the proposed 2013/14 FY through FY 2017/18 Capital Improvement Program. 10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE APRIL 2. 2013 This is a notice of administrative decision for minor use permits, including any approvals, denials or referrals by the Community 'Development Director. An administrative decision must, be appealed or called up for review by the Planning Commission by a majority vote. Case No. A Applicant A Address I I Description I I Action P Planner. ' PLANNING COMMISSION MINUTES APRIL 16, 2013 PAGE 5 DR 13 -006 Robert Spencer 208 Grace Lane Review of plans for a residence A K Lot #1 in the Grace Lane subdivision. Heffernon DR 13'007 LHB & Assoc. 313 Myrtle Drive Review of plans for a residence A K. Lot #26 in the Cherry Creek subdivision. Heffernon TUP 13 -008 Cassandra Clarke 400 Traffic Way Snow cone cart operation at the A M. subject property. Downing TUP 13 -009 Five Cities Vineyard 1139E Grand Fundraiser BBQ on Saturday A M. Church Avenue Aril 27, 2013. Downing Commissioner Ruth reported that the Design Reviews above were discussed at ARC and is within the Guidelines. , In answer to Commissioner Ruth's question, Community Development Director McClish indicated the snow cone cart has a Temporary Use Permit for .a two year period. In answer to Commissioner Barneich's, question, other vendors could be allowed if they came'in for a.!permit 11. COMMISSION COMMUNICATIONS Commissioner'Sperow reported her neighbor expressed concern with not being notified of a' new home being built on adjacent lot. Community, Development Director McClish, reported that notification was not required. Commissioner Ruth reported she attended the April 15t" Special ARC meeting and reported that the owners of Village Centre, located on West Branch Street wants to paint the building colors, install new lighting, and awnings. The proposed, project will go back to ARC for approval. 12. STAFF COMMUNICATIONS None 13:. ADJOURNMENT On motion by Commissioner Keen, seconded by Commissioner Barneich and unanimously carried, the meeting adjourned at:9:26 p.m. ATTEST: DEBBIE WEICHINGER ELIZABETH S. RUTH, CHAIR SECRETARY TO THE PLANNING COMMISSION AS TO CONTENT: e, at PC Mtg May 7, 20131