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PC Minutes 2013-10-15ACTION MINUTES 1 REGULAR'MEETING OF THE PLANNING! COMMISSION TUESDAY, OCTOBER 15, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Vice Chair Barneich called the Regular, Planning Commission meeting to order at 6:00 p.m 2. ROLL CALL Planning Commission. Commissioners John Keen, Jennifer Martin, Lisa Sperow, and Vice Chair Kristen Barneich were present. Staff Present: Associate Planner Kelly Heffernon, Assistant Planner Aileen Nygaard, Community Development Director Teresa McClish, Assistant City Engineer Mike Linn, and Secretary Debbie Weichinger were present 3. FLAG SALUTE Vice Chair Barneich led the Flag Salute 4. AGENDA REVIEW None ' 5. COMMUNITY COMMENTS AND SUGGESTIONS None 6. WRITTEN COMMUNICATIONS The.Commission received the following material after preparation of the agenda: 1. Letter received from Susan Boughher; for Item 8.6. Vesting Tentative Tract Map' 13- 001'and Planned Unit Development 13 -001; Tract 3045 2. EXHIBIT B for the proposed resolution for Item 8.b. Vesting Tentative Tract Map 13 -001 and Planned Unit Development 13 -001; Tract 3045 3. Letter received on October 15, 2013 from Matt Soares supporting the height limitation for Lots 6 -9 for Item 8.b. Vesting Tentative Tract Map 13 -001 and Planned Unit Development 13- 00,1,; Tract 3045 7. CONSENT AGENDA Action: Commissioner Keen moved, and Commissioner Sperow seconded the motion to approve Consent Agenda Item 7.a October 1, 2013 minutes, with the following modification: page 2, fifth paragraph, add "discussed the travel ...and on page 3; sixth paragraph, strike "overall the project "is, great ". The motion passed on the.fdllowing roll call vote: AYES:, Keen, Sperow, Martin, Barneich NOES: None ABSENT: None 7.a. Consideration of Approval of Minutes Action: Approved the minutes of the Regular Planning Commission meeting of October 1 201 -3'as modified. PLANNING COMMISSION PAGE 2 MINUTES OCTOBER 15, 2013 8. PUBLIC HEARINGS ' 8.a. CONDITIONAL USE PERMIT NO. 13 -003;, CONSIDERATION TO FORMALLY ESTABLISH AN EXISTING FARMER'S MARKET; LOCATION — OLOHAN ALLEY; APPLICANT — VILLAGE IMPROVEMENT ASSOCIATION Associate Planner Heffernan presented the staff report recommending the Planning Commission adopt a Resolution recommending the City Council approve Conditional Use Permit Case No. 13 -003. Vice Chair Barneich opened the public hearing, and upon hearing no comments, she closed the public. hearing. Action: Commissioner Sperow moved to adopt a resolution entitled: "A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE, RECOMMENDING THE CITY COUNCIL APPROVE CONDITIONAL USE PERMIT NO. 13 -003, APPLIED FOR BY THE ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION, LOCATED IN THE OLOHAN ALLEY PARKING AREA BETWEEN SHORT STREET AND SOUTH MASON STREET'. Commissioner Barneich seconded, and the motion passed on the following roll call vote: AYES: Sperow, Barneich, Keen, Martin NOES: None ABSENT: None 8.b CONSIDERATION OF VESTING TENTATIVE TRACT MAP 13 -001 AND , PLANNED UNIT DEVELOPMENT 13 -001; TRACT 3045, A 12 -LOT RESIDENTIAL SUBDIVISION; APPLICANT — JEFF AND SHELLEY BECK, WEINHOLD FAMILY TRUST AND SUZANNE VAN NESS; LOCATION- 1051 HUASNA ROAD Assistant Planner Nygaard reported staff received two letters, one regarding the access easement and the other letter regarding the height limit for the 4.5 acre site. Ms. Nygaard presented the staff report recommending the Planning Commission adopt a Resolution of the City of Arroyo Grande adopting a Mitigated Negative Declaration, and approving Vesting Tentative Tract Map 13 -001 (Tract 3045) and Planned Unit Development 13 -001; located at 1,051 Huasna Road, applied for by Jeff and Shelly Beck, Weinhold Family Trust, and Susan Van Ness Assistant Planner Nygaard, Community Development Director McClish and Assistant, City Engineer Linn responded to questions from the Commission regarding.the proposed project Vice Chair Barneich opened the public hearing.. Mark Vasquez, Applicant Representative, presented the project and responded to questions from the Commission regarding the proposed project. The following residents spoke against the pedestrian and /or emergency access as they feel it ' will tempt °pedestrians, bikers, and skate boarders; are concerned with security and that property values may be affected. The residents would like it to stay as it is with no access, other PLANNING COMMISSION PAGE 3 MINUTES OCTOBER 15, 2013 comments included that there will be no privacy from the two story houses; suggested a sidewalk from Callie Court along Huasna Road to the project site road; suggested a Home Owners Association; and there is concern about high speeds on Huasna Road: • Susan Boughner spoke on behalf of herself.and Abbey Bratt, Fortuna Court • Janis Scott spoke on behalf of herself, Kirk Scott, Rose Kawaoka, and son, Fortuna Court • Patty Welsh, La Cresta Barry Johnson, Platino Lane Richard Waller, Huasna Road, said he does not oppose the development; however he expressed concern with increased drainage across Huasna Road; traffic and speed on Huasna Road, suggested a left turn lane' on Huasna Road into the site; and the retaining wall should be decorative Barry Johnson, Platino Lane, expressed concern with the height of the houses on Lots 1 — 5; the project should mirror current single story neighborhood; no access should be required; and concern with how close the two story homes will be to his property. Hearing no further comments, Vice Chair Barneich closed the public comment period. Mr Vasquez, Applicant Representative, responded to additional questions from the ' Commission. The Commission provided the following comments: likes overall development; would like to see setbacks on a case by case basis during design review; would like to make sure there is flexibility going forward, supports the pedestrian access; like the idea that the City is trying to expand connectivity, overall a good.spot for an infill project; this is a difficult site; not sure how to define Design, Guidelines; support the height limit, need to be• careful with drainage calculations and maintenance; uncertain, with setbacks and defer to Architectural Review Committee (ARC), height should be measured from natural grade; the speed /traffic /turn lane should be reviewed; house design will need to be reviewed on the sloped lots; in favor of adding taller trees i.e. cedar trees to the buffer landscaping, like oak trees for the street tree easement; and use bollards for the emergency /pedestrian /utility access. Commissioner Keen `indicated he is not' in favor of the pedestrian access, if the fire access goes through it needs to be gated. Community Development Director McClish and Mark Vasquez discussed the setbacks for the front and rear lots. Mr. Vasquez indicated he could include an additional sheet with the Tract Map showing the setbacks for each lot. Action: Commissioner Barneich moved to adopt a, resolution entitled' "A RESOLUTION OF THE PLANNING COMMISSION' OF THE CITY OF ARROYO GRANDE ADOPTING A MITIGATED NEGATIVE DECLARATION AND APPROVING VESTING TENTATIVE TRACT MAP 13 -001 AND PLANNED UNIT DEVELOPMENT 13 -001; LOCATED AT 1051 HUASNA ROAD; APPLIED FOR JEFF AND SHELLEY BECK, WEINHOLD FAMILY TRUST, AND SUZANNE VAN NESS ", as modified: that the buffer maintenance be maintained by a property management company and a hired landscaper. Condition of Approval 7: The 6' high retaining PLANNING COMMISSION MINUTES OCTOBER 15, 2013 PAGE 4 wall is part of the project shall be decorative Condition of Approval 103: add except as shown on the map; Condition of Approval 90; ,the landscape area and, decorative wall may be inside of the right of way; the street 'trees. shall be oaks and placed to the back of the street tree easement and cedars shall be added to the site agricultural buffer (species that are from the approved San Luis Obispo County Ag buffer list); the emergency /pedestrian /utility access shall have bollards to prevent residential traffic from driving through the area; Condition of Approval 29: the proposed emergency access easement shall be designed with low growing plant material and decomposed granite pedestrian path; and Strike "15' rear yard setback" from the Design Guidelines. Commissioner Sperow seconded, and the motion passed on the following roll call vote: AYES: Barnelch, Sperow, Keen, Martin NOES: None ABSENT.: None 9. NON - PUBLIC HEARING ITEM 9.a. ELECTION OF OFFICERS Action: Commissioner Keen moved to not elect a Chair and Vice Chair and have Commissioner Barnelch continue acting as Chair until a full Commission is seated, and "then hold election of officers: Commissioner Sperow .seconded, and 'the motion ',passed on the following roll;call' vote: AYES: Keen, Sperow, Martin, Barneich, NOES: None ABSENT: None This Is a notice of administrative decision for Minor Use Permits -, Including any approvals, denials or referrals by the Community Development Director. An administrative decision must be•a ealed or called u .for review b yrt he, Planning Commission by a majority vote: Case No. I A licant I Address I Description Action I Planner DR 13 =012 .Mangano Homes 280 and 288 Two new residences on Lot A K. Heffernon Grace Lane 10 and Lot 11 DR 13 -013 JB Ventures Lot 1 — A new single story residence A A. Nygaard Cherry Creek TUP 13 -023 AG United Methodist 275 N. Halcyon Family Fun Day Parking Lot A M. Downing Church Road Event on October 19, 2013 11. COMMISSION COMMUNICATIONS Commissioner Keen asked about the allowed signs in the windows at the new McDonalds. Community Development Director McGllsh indicated that'they are allowed to cover 20 percent of the total window area and noted that they are having their grand opening this weekend. 12. STAFF COMMUNICATIONS None PLANNING COMMISSION MINUTES OCTOBER 15, 2013 PAGE 5 ' 13. ADJOURNMENT On motion by Commissioner Sperow, seconded by Commissioner Barneich and unanimously carried, the meeting adjourned at 8:50 p.m. ATTEST: DEBBIE WEICHINGER K ARNEICH, VICE CHAIR SECRETARY TO THE PLANNING COMMISSION (Approved, at POMtg November 5; 2013)