PC Minutes 2013-10-15ACTION MINUTES
1 REGULAR'MEETING OF THE PLANNING! COMMISSION
TUESDAY, OCTOBER 15, 2013
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Vice Chair Barneich called the Regular, Planning Commission meeting to order at 6:00 p.m
2. ROLL CALL
Planning Commission. Commissioners John Keen, Jennifer Martin, Lisa Sperow, and
Vice Chair Kristen Barneich were present.
Staff Present: Associate Planner Kelly Heffernon, Assistant Planner Aileen
Nygaard, Community Development Director Teresa McClish,
Assistant City Engineer Mike Linn, and Secretary Debbie
Weichinger were present
3. FLAG SALUTE
Vice Chair Barneich led the Flag Salute
4. AGENDA REVIEW
None
' 5. COMMUNITY COMMENTS AND SUGGESTIONS
None
6. WRITTEN COMMUNICATIONS
The.Commission received the following material after preparation of the agenda:
1. Letter received from Susan Boughher; for Item 8.6. Vesting Tentative Tract Map' 13- 001'and
Planned Unit Development 13 -001; Tract 3045
2. EXHIBIT B for the proposed resolution for Item 8.b. Vesting Tentative Tract Map 13 -001
and Planned Unit Development 13 -001; Tract 3045
3. Letter received on October 15, 2013 from Matt Soares supporting the height limitation for
Lots 6 -9 for Item 8.b. Vesting Tentative Tract Map 13 -001 and Planned Unit Development
13- 00,1,; Tract 3045
7. CONSENT AGENDA
Action: Commissioner Keen moved, and Commissioner Sperow seconded the motion to
approve Consent Agenda Item 7.a October 1, 2013 minutes, with the following modification:
page 2, fifth paragraph, add "discussed the travel ...and on page 3; sixth paragraph, strike
"overall the project "is, great ". The motion passed on the.fdllowing roll call vote:
AYES:, Keen, Sperow, Martin, Barneich
NOES: None
ABSENT: None
7.a. Consideration of Approval of Minutes
Action: Approved the minutes of the Regular Planning Commission meeting of October 1
201 -3'as modified.
PLANNING COMMISSION PAGE 2
MINUTES
OCTOBER 15, 2013
8. PUBLIC HEARINGS '
8.a. CONDITIONAL USE PERMIT NO. 13 -003;, CONSIDERATION TO FORMALLY
ESTABLISH AN EXISTING FARMER'S MARKET; LOCATION — OLOHAN
ALLEY; APPLICANT — VILLAGE IMPROVEMENT ASSOCIATION
Associate Planner Heffernan presented the staff report recommending the Planning
Commission adopt a Resolution recommending the City Council approve
Conditional Use Permit Case No. 13 -003.
Vice Chair Barneich opened the public hearing, and upon hearing no comments, she closed the
public. hearing.
Action: Commissioner Sperow moved to adopt a resolution entitled: "A RESOLUTION OF
THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE, RECOMMENDING
THE CITY COUNCIL APPROVE CONDITIONAL USE PERMIT NO. 13 -003, APPLIED FOR
BY THE ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION, LOCATED IN THE
OLOHAN ALLEY PARKING AREA BETWEEN SHORT STREET AND SOUTH MASON
STREET'. Commissioner Barneich seconded, and the motion passed on the following roll call
vote:
AYES: Sperow, Barneich, Keen, Martin
NOES: None
ABSENT: None
8.b CONSIDERATION OF VESTING TENTATIVE TRACT MAP 13 -001 AND ,
PLANNED UNIT DEVELOPMENT 13 -001; TRACT 3045, A 12 -LOT
RESIDENTIAL SUBDIVISION; APPLICANT — JEFF AND SHELLEY BECK,
WEINHOLD FAMILY TRUST AND SUZANNE VAN NESS; LOCATION- 1051
HUASNA ROAD
Assistant Planner Nygaard reported staff received two letters, one regarding the access
easement and the other letter regarding the height limit for the 4.5 acre site. Ms. Nygaard
presented the staff report recommending the Planning Commission adopt a Resolution of the
City of Arroyo Grande adopting a Mitigated Negative Declaration, and approving Vesting
Tentative Tract Map 13 -001 (Tract 3045) and Planned Unit Development 13 -001; located at
1,051 Huasna Road, applied for by Jeff and Shelly Beck, Weinhold Family Trust, and Susan Van
Ness
Assistant Planner Nygaard, Community Development Director McClish and Assistant, City
Engineer Linn responded to questions from the Commission regarding.the proposed project
Vice Chair Barneich opened the public hearing..
Mark Vasquez, Applicant Representative, presented the project and responded to questions
from the Commission regarding the proposed project.
The following residents spoke against the pedestrian and /or emergency access as they feel it '
will tempt °pedestrians, bikers, and skate boarders; are concerned with security and that property
values may be affected. The residents would like it to stay as it is with no access, other
PLANNING COMMISSION PAGE 3
MINUTES
OCTOBER 15, 2013
comments included that there will be no privacy from the two story houses; suggested a
sidewalk from Callie Court along Huasna Road to the project site road; suggested a Home
Owners Association; and there is concern about high speeds on Huasna Road:
• Susan Boughner spoke on behalf of herself.and Abbey Bratt, Fortuna Court
• Janis Scott spoke on behalf of herself, Kirk Scott, Rose Kawaoka, and son, Fortuna
Court
• Patty Welsh, La Cresta
Barry Johnson, Platino Lane
Richard Waller, Huasna Road, said he does not oppose the development; however he
expressed concern with increased drainage across Huasna Road; traffic and speed on Huasna
Road, suggested a left turn lane' on Huasna Road into the site; and the retaining wall should be
decorative
Barry Johnson, Platino Lane, expressed concern with the height of the houses on Lots 1 — 5;
the project should mirror current single story neighborhood; no access should be required; and
concern with how close the two story homes will be to his property.
Hearing no further comments, Vice Chair Barneich closed the public comment period.
Mr Vasquez, Applicant Representative, responded to additional questions from the
' Commission.
The Commission provided the following comments: likes overall development; would like to see
setbacks on a case by case basis during design review; would like to make sure there is
flexibility going forward, supports the pedestrian access; like the idea that the City is trying to
expand connectivity, overall a good.spot for an infill project; this is a difficult site; not sure how to
define Design, Guidelines; support the height limit, need to be• careful with drainage calculations
and maintenance; uncertain, with setbacks and defer to Architectural Review Committee (ARC),
height should be measured from natural grade; the speed /traffic /turn lane should be reviewed;
house design will need to be reviewed on the sloped lots; in favor of adding taller trees i.e.
cedar trees to the buffer landscaping, like oak trees for the street tree easement; and use
bollards for the emergency /pedestrian /utility access.
Commissioner Keen `indicated he is not' in favor of the pedestrian access, if the fire access goes
through it needs to be gated.
Community Development Director McClish and Mark Vasquez discussed the setbacks for the
front and rear lots. Mr. Vasquez indicated he could include an additional sheet with the Tract
Map showing the setbacks for each lot.
Action: Commissioner Barneich moved to adopt a, resolution entitled' "A RESOLUTION OF
THE PLANNING COMMISSION' OF THE CITY OF ARROYO GRANDE ADOPTING A
MITIGATED NEGATIVE DECLARATION AND APPROVING VESTING TENTATIVE TRACT
MAP 13 -001 AND PLANNED UNIT DEVELOPMENT 13 -001; LOCATED AT 1051 HUASNA
ROAD; APPLIED FOR JEFF AND SHELLEY BECK, WEINHOLD FAMILY TRUST, AND
SUZANNE VAN NESS ", as modified: that the buffer maintenance be maintained by a property
management company and a hired landscaper. Condition of Approval 7: The 6' high retaining
PLANNING COMMISSION
MINUTES
OCTOBER 15, 2013
PAGE 4
wall is part of the project shall be decorative Condition of Approval 103: add except as shown
on the map; Condition of Approval 90; ,the landscape area and, decorative wall may be inside of
the right of way; the street 'trees. shall be oaks and placed to the back of the street tree
easement and cedars shall be added to the site agricultural buffer (species that are from the
approved San Luis Obispo County Ag buffer list); the emergency /pedestrian /utility access shall
have bollards to prevent residential traffic from driving through the area; Condition of Approval
29: the proposed emergency access easement shall be designed with low growing plant
material and decomposed granite pedestrian path; and Strike "15' rear yard setback" from the
Design Guidelines.
Commissioner Sperow seconded, and the motion passed on the following roll call vote:
AYES: Barnelch, Sperow, Keen, Martin
NOES: None
ABSENT.: None
9. NON - PUBLIC HEARING ITEM
9.a. ELECTION OF OFFICERS
Action: Commissioner Keen moved to not elect a Chair and Vice Chair and have
Commissioner Barnelch continue acting as Chair until a full Commission is seated, and "then
hold election of officers: Commissioner Sperow .seconded, and 'the motion ',passed on the
following roll;call' vote:
AYES:
Keen, Sperow, Martin, Barneich,
NOES:
None
ABSENT:
None
This Is a notice of administrative decision for Minor Use Permits -, Including any approvals,
denials or referrals by the Community Development Director. An administrative decision must
be•a ealed or called u .for review b yrt he, Planning Commission by a majority vote:
Case No.
I A licant
I Address
I Description
Action
I Planner
DR 13 =012
.Mangano Homes
280 and 288
Two new residences on Lot
A
K. Heffernon
Grace Lane
10 and Lot 11
DR 13 -013
JB Ventures
Lot 1 —
A new single story residence
A
A. Nygaard
Cherry Creek
TUP 13 -023
AG United Methodist
275 N. Halcyon
Family Fun Day Parking Lot
A
M. Downing
Church
Road
Event on October 19, 2013
11. COMMISSION COMMUNICATIONS
Commissioner Keen asked about the allowed signs in the windows at the new McDonalds.
Community Development Director McGllsh indicated that'they are allowed to cover 20 percent
of the total window area and noted that they are having their grand opening this weekend.
12. STAFF COMMUNICATIONS
None
PLANNING COMMISSION
MINUTES
OCTOBER 15, 2013
PAGE 5
' 13. ADJOURNMENT
On motion by Commissioner Sperow, seconded by Commissioner Barneich and unanimously
carried, the meeting adjourned at 8:50 p.m.
ATTEST:
DEBBIE WEICHINGER K ARNEICH, VICE CHAIR
SECRETARY TO THE PLANNING COMMISSION
(Approved, at POMtg November 5; 2013)