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CC 2013-12-10_08.d. Approval of CC Minutes 11-26-13ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 26, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Kristen Barneich, Council Member Jim Guthrie, Council Member Tim Brown, Mayor Pro Tem Joe Costello, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community Development Teresa McClish, Chief of Police Steve Annibali, Director of Public Works Geoff English, Associate Planner Kelly Heffernon, Assistant Planner Aileen Nygaard, and Assistant City Engineer Mike Linn. 3. FLAG SALUTE Mayor Ferrara, led the Flag Salute. 4. INVOCATION Pastor Ron Dee, Harvest Church, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara reported that on Tuesday, November 12, 2013, after meeting in Closed Session regarding the following items, the Council reconvened into open session and announced that no reportable action was taken: - Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: Property: Lot 1, of Tract 3018, Located on Old Ranch Road, Arroyo Grande Agency Negotiator: Steven Adams, City Manager Negotiating Party: James & Eunice DeLucia Under Negotiation: Price, Terms and Conditions of Potential Sale 5.b. Ordinances Read in Title Only. Council Member Brown moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. Item 8.d. - Page 1 Minutes: City Council Meeting Page 2 Tuesday, November 26, 2013 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. No comments were received. Council Member Barneich pulled Item 8.g. Action: Council Member Guthrie moved, and Council Member Brown seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.g., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Brown, Barneich, Costello, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period November 1, 2013 through November 15, 2013. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of October 31, 2013, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of November 12, 2013, as submitted. 8.d. Consideration of Cancellation of December 24, 2013 City Council Meeting. Action: Cancelled the regularly scheduled Council meeting of December 24, 2013. 8.e. Consideration of Appropriation for Purchase of Rule 20A Credits from the County of San Luis Obispo. Action: 1) Approved an appropriation of $33,000 from Local Sales Tax funds for the purchase of Rule 20A credits from the County of San Luis Obispo; and 2) Reduced the funding programmed in the Capital Improvement Program for underground utilities in FY 2014-15 by $33,000. 8.f. Consideration of an Agreement for Consultant Services to Provide Voice and Data Services in Support of the Police Department Relocation and Upgrade Project. Action: Approved an Agreement for Consultant Services with CIO Solutions to implement and install a ShoreTel Phone System and necessary network upgrades as part of the Police Department Relocation and Upgrade Project. 8.h. Consideration of License Agreement with GTE Mobilenet of Santa Barbara Limited Partnership, dba Verizon Wireless for City Radio Communications Equipment at 300 Reservoir. Action: Approved and authorized the Mayor to execute a License Agreement with Verizon Wireless for the operation of City police antennas and equipment at 300 Reservoir Road. Item 8.d. - Page 2 Minutes: City Council Meeting Page 3 Tuesday, November 26, 2013 ITEM PULLED FROM THE CONSENT AGENDA 8.g. Consideration to Install a Crosswalk and Rectangular Rapid Flash Beacon System on South Halcyon Road at the Southern Leg of the Sandalwood Avenue Intersection. Recommended Action: Approve the installation of a crosswalk, equipped with a “Rectangular Rapid Flash Beacon System” on South Halcyon Road at the southern leg of the Sandalwood Avenue intersection. Staff responded to questions by Council Member Barneich regarding available data for uncontrolled intersections. Action: Council Member Barneich moved, and Council Member Brown seconded the motion to approve Consent Agenda Item 8.g., with the recommended course of action. The motion passed on the following roll-call vote: AYES: Barneich, Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS 9.a. Consideration of Appeal of Planning Commission Approval of Vesting Tentative Tract Map 13-001 and Planned Unit Development 13-001; Location – 1051 Huasna Road; Appellant – Janis Scott. Assistant Planner Nygaard presented the staff report and recommended that the Council take tentative action to uphold the appeal. Staff then responded to questions from Council regarding the easement. Mayor Ferrara opened the public hearing. Speaking from the public were Janis Scott, Fortuna Court, in support of the appeal; Yoshi Kawaoka, Fortuna Court, in support of the appeal; Ron McAvoy, Platino Court, who expressed concerns about the lack of continuous sidewalk segments on Huasna Road; and Mark Vasquez, representing the applicant/developer, who clarified that the project is conditioned to install sidewalks along Huasna Road; that the applicant prefers the utility easement to be left as a landscaped area on Lot 1; and a request that the Council uphold approval of the project with changes related to the easement. Upon hearing no further comments, Mayor Ferrara closed the public hearing. Action: Council Member Guthrie moved to direct staff to return with a Resolution upholding the appeal, modifying the fence line location as it approaches Fortuna Court, and refunding the appeal fee paid by the appellant. Brief discussion ensued regarding the proposed materials for the easement, which was approved by the Planning Commission. Staff clarified that the final fence and/or gate design would be reviewed by the Architectural Review Committee for final approval. Mayor Pro Tem Costello seconded, and the motion passed on the following roll-call vote: Item 8.d. - Page 3 Minutes: City Council Meeting Page 4 Tuesday, November 26, 2013 AYES: Guthrie, Costello, Brown, Barneich, Ferrara NOES: None ABSENT: None 9.b. Consideration of Staff Project No. 13-003; Draft Climate Action Plan; Citywide. Associate Planner Heffernon presented the staff report and recommended that the Council adopt a Resolution approving Staff Project No. 13-003, thereby adopting a Negative Declaration and approving the Draft Climate Action Plan. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. Speaking from the public was Rob Williamsee regarding solar energy requirements on new houses. Hearing no further comments, Mayor Ferrara closed the public hearing. Council comments ensued in support of the Plan; however, Council Member Guthrie expressed concerns about Measure E-4 in the Plan regarding the implementation of a local residential energy conservation ordinance which requires energy efficiency upgrades in existing buildings at point of sale, and stated he could not support the Plan with this measure included. Mayor Ferrara also stated that while he supports certain measures in the Plan to conserve resources and minimize emissions, he could not philosophically support the Climate Action Plan. Action: Mayor Pro Tem Costello moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING STAFF PROJECT NO. 13-003 AND ADOPTING AN INITIAL STUDY/NEGATIVE DECLARATION; CLIMATE ACTION PLAN (CAP); CITYWIDE”. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Costello, Barneich, Brown NOES: Guthrie, Ferrara ABSENT: None Mayor Ferrara called for a break at 7:30 p.m. The Council reconvened at 7:35 p.m. 10. CONTINUED BUSINESS 10.a. Consideration of the Design and Funding Plan, and Approval of Amendment No. 1 to Agreement with IBI Group for the Police Station Upgrade Project Located at 200 North Halcyon Road. Community Development Director McClish presented the staff report and recommended that the Council: 1) approve the design for the Police Station Upgrade project; 2) approve the funding plan; and 3) approve Amendment No. 1 to the Agreement for Consultant Services with IBI Group. Item 8.d. - Page 4 Minutes: City Council Meeting Page 5 Tuesday, November 26, 2013 Consultant Craig Atkinson provided an overview of the design modifications, and responded to questions from Council. Mayor Ferrara invited public comment. No public comments were received. Action: Mayor Pro Tem Costello moved to: 1) approve the design for the Police Station Upgrade project; 2) approve the funding plan; and 3) approve Amendment No. 1 to the Agreement for Consultant Services with IBI Group. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Costello, Guthrie, Brown, Barneich, Ferrara NOES: None ABSENT: None 11. NEW BUSINESS 11.a. Consideration of Review of Council Appointments to Regional and Local Boards, Commissions, and Committees. Recommended Action: 1) Review the current list of appointments to regional and local boards, commissions, and committees with Council representation; 2) Make appointments to vacant positions and approve reassignments as desired; and 3) Authorize the City Clerk to update FPPC Form 806 (Agency Report of Public Official Appointments) for posting on the City website. The following appointments to regional boards, commissions, and committees were discussed, assigned, and/or reaffirmed: AGENCY PRIMARY ALTERNATE South County Transit Jim Guthrie Tim Brown Staff Representative: City Manager Council of Governments/ Tony Ferrara Joe Costello Regional Transit Authority (SLOCOG/RTA) Staff Representative: Community Development Director City Selection Committee (Mayors’) Tony Ferrara Joe Costello Staff Representative: Not Applicable South San Luis Obispo County Tony Ferrara Jim Guthrie Sanitation District (SSLOCSD) Staff Representative: Not Applicable Integrated Waste Management Tim Brown Jim Guthrie Authority Board (IWMA) Staff Representative: Community Development Director Item 8.d. - Page 5 Minutes: City Council Meeting Page 6 Tuesday, November 26, 2013 AGENCY PRIMARY ALTERNATE Zone 3 Water Advisory Board Kristen Barneich Joe Costello Staff Representative: Community Development Director County Water Resources Tim Brown Jim Guthrie Advisory Committee (WRAC) Staff Representative: Community Development Director Economic Vitality Corporation Jim Guthrie Kristen Barneich (EVC) Staff Representative: City Manager/ Associate Planner Air Pollution Control District Joe Costello Tim Brown Board (APCD) Staff Representative: Not Applicable California Joint Powers Insurance Jim Guthrie Staff Representative Authority (CJPIA) Staff Representative: City Manager/ Human Resources Manager Five Cities Fire Authority Joe Costello Tony Ferrara Staff Representative: City Manager Audit Committee Jim Guthrie Joe Costello Staff Representative: Administrative Services Director Homeless Services Oversight Council (HSOC) Jim Guthrie Tim Brown Staff Representative: City Manager Brisco/Halcyon Interchange Subcommittee Tony Ferrara N/A Staff Representative: Community Joe Costello Development Director Tourism Committee Kristen Barneich Jim Guthrie Staff Representative: City Manager Action: Council Member Brown moved to make appointments to those regional and local boards, commissions, and committees with Council representation, and authorize the City Clerk to update FPPC Form 806 for posting on the City website. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Brown, Barneich, Guthrie, Costello, Ferrara NOES: None ABSENT: None Item 8.d. - Page 6 Minutes: City Council Meeting Page 7 Tuesday, November 26, 2013 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they have attended as the City’s appointed representative. (a) Mayor Ferrara: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (b) Mayor Pro Tem Costello: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other: Attended the Community Choice Aggregation meeting, and the Arts Education Advocacy Breakfast at Cal Poly. (c) Council Member Guthrie: (1) South County Area Transit (SCAT) (2) Homeless Services Oversight Council (HSOC) (d) Council Member Brown: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (e) Council Member Barneich was recently appointed to the City Council and had not yet been appointed to any regional committees, commissions or boards prior to this meeting. 13. COUNCIL COMMUNICATIONS Council Member Brown commented on the recent passing of long time resident Kirk Scott. Mayor Ferrara reported on his attendance at the National League of Cities Annual Conference in Seattle, WA; the Public Arts Committee; noted the Council of Governments ad hoc committee will be meeting to update the legislative program procedure for SLOCOG; and commented that Peoples’ Kitchen is in need for a potential permanent facility or mobile operation. He also reported that the Council will be participating in the Village Christmas Parade in Arroyo Grande and also the Annual Grover Beach Parade. 14. STAFF COMMUNICATIONS None. 15. COMMUNITY COMMENTS AND SUGGESTIONS None. 16. CLOSED SESSION None. Item 8.d. - Page 7 Minutes: City Council Meeting Page 8 Tuesday, November 26, 2013 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:35 p.m. in honor of the memory of Kirk Scott, a long time resident and President of the South County Historical Society. _____________________________ Tony Ferrara, Mayor ATTEST: _____________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ______________) Item 8.d. - Page 8