CC 2013-12-10_08.g. Purchase of a Replacement Utility VehicleMEMORANDUM
TO: CITY COUNCIL
FROM:
BY:
GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
RON SIMPSON, PUBLIC WORKS SUPERVISOR
SUBJECT: CONSIDERATION OF THE PURCHASE OF A REPLACEMENT
UTILITY VEHICLE FOR THE PUBLIC WORKS DEPARTMENT
DATE: DECEMBER 10, 2013
RECOMMENDATION:
It is recommended the City Council authorize the purchase of a replacement
utility vehicle from Epic Motorsports of Goleta in the amount of $16,097.37.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
The Soto Sports Complex Maintenance budget has an allocation of $16,900
budgeted for the purchase of a utility vehicle.
BACKGROUND:
The Public Works Department currently has no utility vehicle for use in operation
as the previous vehicle was taken out of service in FY 2012-13. The FY 2012-13
budget contained an appropriation for the replacement of the utility vehicle. Due
to timing constraints, the replacement vehicle was not purchased in FY 2012-13
and the appropriation was carried forward to FY 2013-14.
ANALYSIS OF ISSUES:
The Public Works Department utility vehicle was declared surplus and sold at
auction in FY 2012-13. This previous vehicle was purchased in 1989 and was no
longer in operating condition. Replacement of this vehicle is important for the
ongoing maintenance of the Soto Sports Complex and other City maintained park
facilities.
Staff solicited bids for the replacement utility vehicle on November 12, 2013.
Two bids were received by the due date of November 26, 2013. The lowest
responsible bid was received from Epic Motorsports of Goleta in the amount of
$16,097.37. A copy of the bid summary for the replacement utility vehicle is
attached. This vehicle will be primarily used for the maintenance of the Soto
Sports Complex.
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION TO AUTHORIZE THE PURCHASE OF PUBLIC WORKS
DEPARTMENT REPLACEMENT UTILITY VEHICLE
NOVEMBER 27, 2013
PAGE2
ADVANTAGES:
The following advantages have been identified for the project:
• Replacement of the utility vehicle will reduce the use of light duty trucks
on the sports fields, which increases the life of the turf and also makes the
Departments light-duty truck available for other maintenance uses.
• The new vehicle will serve multiple uses at the Soto Sports Complex
which in turn makes for a more efficient maintenance program.
DISADVANTAGES:
No disadvantages have been identified for the project.
ENVIRONMENTAL REVIEW:
No environmental review is required for this administrative action.
ALTERNATIVES:
The following alternatives are provided for the City Council's consideration:
1. Authorize the proposed vehicle purchase;
2. Do not authorize the purchase of the proposed vehicle;
3. Direct staff to re-bid the proposed vehicle replacement; or
4. Provide direction to staff.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, December 5th, 2013.
The Agenda· and staff report were posted on the City's website on Friday,
December 6th, 2013.
ATTACHMENT:
1. Bid Summary Log Sheet
Item 8.g. - Page 2
DEADLINE:
SUBMITTED BY:
Epic Motorsports.
Goleta, CA
Paso Robles Polaris
Paso Robles, CA
c: City Manager
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
November 26, 2013, 2:00 p.m.
Off Road Vehicle -2013
TOTAL
$16,097.37
$16,421.39
Director of Public Works
J
ATTACHMENT 1
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