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12-10-13 CC Agenda Summary City Council Steven Adams, City Manager Timothy J. Carmel, City Attorney Kelly Wetmore, City Clerk Tony Ferrara, Mayor Joe Costello, Mayor Pro Tem Jim Guthrie, Council Member Tim Brown, Council Member Kristen Barneich, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, DECEMBER 10, 2013 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE 4. INVOCATION: RABBI LINDA BERTENTHAL CONGREGATION BETH DAVID 5. AGENDA REVIEW: 5.a. Closed Session Announcements: None. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived 6. SPECIAL PRESENTATIONS: None. Agenda AGENDA SUMMARY – DECEMBER 10, 2013 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period November 16, 2013 through November 30, 2013. 8.b. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria Plan Section 125 (MALICOAT) Recommended Action: Adopt a Resolution establishing an amendment to the Full Flex Cafeteria Plan Section 125 for the Management Group, the Arroyo Grande Police Officers’ Association, the Service Employees International Union, Local 620, the International Association of Fire Fighters, Local 4403, and the Five Cities Fire Authority Management Group. 8.c. Consideration of Acceptance of the Comprehensive Annual Financial Report (CAFR) (MALICOAT) Recommended Action: Receive and file the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2013. 8.d. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of November 26, 2013, as submitted. AGENDA SUMMARY – DECEMBER 10, 2013 PAGE 3 8. CONSENT AGENDA (cont’d): 8.e. Consideration of Council Appointments to the Planning Commission and Architectural Review Committee (WETMORE) Recommended Action: 1) Approve the recommendation of Mayor Pro Tem Costello to appoint Randy Russom to the Planning Commission; 2) Approve the recommendation of Mayor Ferrara to appoint Tom Goss to the Planning Commission; and 3) Approve the recommendation of Mayor Ferrara to appoint Barbara Harmon to the Architectural Review Committee, contingent upon the appointment of Tom Goss to the Planning Commission. 8.f. Consideration to Approve the Purchase of a Replacement Pump and Pipe Column for Soto Basin No. 2 (ENGLISH) Recommended Action: 1) Approve the purchase of a replacement vertical turbine pump and pipe column for Soto Basin No. 2 in the am ount of $12,820; and 2) Appropriate $6,500 from the Water Fund and $6,500 from the General Fund. 8.g. Consideration of the Purchase of a Replacement Utility Vehicle for the Public Works Department (ENGLISH) Recommended Action: Authorize the purchase of a replacement utility vehicle from Epic Motorsports of Goleta in the amount of $16,097.37. 8.h. Consideration of Acceptance of the Citywide Drainage Improvements Project, PW 2013-04 (ENGLISH) Recommended Action: 1) Accept the project improvements as constructed by V. Lopez Jr. & Sons in accordance with the plans and specifications for the Citywide Drainage Improvements Project; 2) Transfer $4,000 from the Local Sales Tax Fund Drainage Project to the Citywide Drainage Improvements Project; 3) Direct staff to file a Notice of Completion; and 4) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.i. Consideration of Program Supplement Agreement No. N015 to Administering Agency-State Agreement No. 05-5199R for the Oak Park Boulevard/West Branch Street/Hwy 101 Entrance Traffic Signal Improvement Project, PW 2014- 01 (McCLISH) Recommended Action: Adopt a Resolution authorizing the Mayor to execute Program Supplement Agreement No. N015 to Administering Agency-State Agreement for Federal Aid Projects No. 05-5199R for the Oak Park Boulevard/West Branch Street/Hwy 101 Entrance Traffic Signal Improvement Project. 8.j. Consideration of Amendment to Consultant Services Agreement for Wood Rodgers, Inc. for the Brisco Road-Halcyon Road/Highway 101 Project Approval and Environmental Determination (McCLISH) Recommended Action: Approve Amendment No. 9 to the Consultant Services Agreement with Wood Rodgers, Inc. for additional design work for the Project Approval and Environmental Determination for the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project in the amount of $18,000. AGENDA SUMMARY – DECEMBER 10, 2013 PAGE 4 8. CONSENT AGENDA (cont’d): 8.k. Consideration of a Resolution Upholding the Appeal and Approving Vesting Tentative Tract Map 13-001 and Planned Unit Development 13-001; Location – 1051 Huasna Road; Appellant – Janis Scott (McCLISH) Recommended Action: Adopt a Resolution upholding the appeal and approving Vesting Tentative Tract Map 13-001 and Planned Unit Development 13-001 with modified conditions of approval. 9. PUBLIC HEARINGS: 9.a. Consideration of Preliminary Approval of Community Development Block G rant (CDBG) Projects for Year 2014 (McCLISH) Recommended Action: Provide preliminary approval of proposed projects to be funded with the City’s allocation of CDBG funds for the Year 2014. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of Selection of Council Member Guthrie as Mayor Pro Tem (ADAMS) Recommended Action: 1) Appoint Council Member Guthrie as the Mayor Pro Tem for the next one-year period; and 2) Direct staff to prepare an amendment to the City Council appointment policy so that newly elected and appointed Council Members wait a period of one year before being appointed Mayor Pro Tem . 12. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. 13. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 14. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. AGENDA SUMMARY – DECEMBER 10, 2013 PAGE 5 15. CLOSED SESSION: None. 16. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, r elating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.