CC 2014-01-14_08.i. Resolution Amending Council Appointments PolicyMEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN ADAMS, CllY MANAGER ,.
SUBJECT: CONSIDERATION OF RESOLUTION AMENDING THE CITY COUNCIL
APPOINTMENTS POLICY
DATE: JANUARY 14, 2014
RECOMMENDATION:
. It is recommended the City Council approve a Resolution amending the City Council
Appointments policy to modify the Mayor Pro Tern provisions.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no cost or staffing impact from this action.
BACKGROUND:
At the December 10, 2002 meeting, the City Council established a policy regarding
selection of the Mayor Pro Tern. At that time, the City Council agreed to appoint the
Mayor Pro Tern on a.one-year rotational basis by seniority of those members who have
not yet served as Mayor Pro Tern. In 2005, the policy was modified to include additional
language to address circumstances in which two members have the same tenure on the
City Council. If this situation exists, the order of rotation is then based upon time served
on a City Council appointed Commission and/or Committee prior to being elected to the
City Council. ·
ANALYSIS OF ISSUES:
Now that the policy has been in place for several years, which has provided the
opportunity for all other council members to serve as Mayor Pro Tern, the policy
provisions frequently result in newly elected council members being selected for the
position. It was recently pointed out that there is an advantage of having a year of
experience with Council meeting protocol prior to being requested to run a meeting.
Therefore, at the December 10, 2013 meeting, the City Council directed staff to draft an
amendment to the policy that would make waiting one year part of the ongoing process.
ADVANTAGES:
The proposed change will ensure new Council Members have experience with meeting
protocol and City practices prior to serving as Mayor Pro Tern.
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF RESOLUTION AMENDING THE CITY COUNCIL
APPOINTMENTS POLICY
JANUARY 14, 2014
PAGE2
DISADVANTAGES:
No disadvantages have been identified regarding this item.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve the Resolution amending the policy;
2. Do not approve the policy; or
3. Provide staff other direction.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. ·
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted· in front of City Hall on Thursday, January 9, 2014 and on the
City's website on Friday, January 10, 2014.
Item 8.i. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING THE CITY COUNCIL
APPOINTMENTS POLICY
WHEREAS, the City Council of the City of Arroyo Grande desires to amend the City
Council Appointments Policy.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES HEREBY RESOLVE AS FOLLOWS:
1. The Policy For City Council Appointments ("Policy"), adopted on December 10,
2002 and amended on January 11, 2005, is hereby further amended as set
forth in Exhibit A attached hereto and incorporated herein by this reference. ·
2. The City Manager is hereby authorized and directed to post copies of said
Policy in suitable places for the guidance of the public.
On motion of Council Member , seconded by Council Member __ _
and on the following roll call vote, to wit:
'
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 14th day of January 2014.
Item 8.i. - Page 3
RESOLUTION NO.
PAGE2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED TO AS FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.i. - Page 4
4. CITY COUNCIL APPOINTMENTS
1/14/14
' The procedure for making . appointments to various boards, commissions and
committees is as follows:
1. APPOINTMENT OF MAYOR PRO TEM
A. The City Council appoints a Council Member as Mayor Pro Tern to serve
the duties of Mayor in his/her absence.
B. The Mayor Pro Tern shall serve a term of one year.
C. The appointment of the Mayor Pro Tern takes place at the first meeting
in December of each year.
D. It is the City Council's policy to rotate appointment of the Mayor Pro Tern
based upon the seniority of City Council Members that have not yet
served in the position of Mayor Pro Tern. City Council Members become
eligible to serve as Mayor Pro Tern after serving on the City Council for a
period of one year. If two Members of the City Council have the same
seniority, the order of rotation will be based upon time served on a City
Council appointed Commission and/or Committee prior to being elected
to the City Council.
2. APPOINTMENT OF COUNCIL MEMBERS TO VARIOUS REGIONAL
BOARDS, COMMISSIONS AND COMMITTEES
A. There are a number of regional boards, commissions and committees
that either require a member of the City. Council as the City
representative or it has been established practice for a Council Member
to serve as the representative. They include, but may not be limited to,
the following:
1. South County Area Transit (SCAT) Board of Directors
2. Council of Governments/Regional Transit Authority Board of
Directors (SLOCOG/SLORTA)
3. City Selection Committee (enabling legislation requires the Mayor
to be the primary representative)
4. South San Luis Obispo County Sanitation District Board of
Directors (enabling legislation requires the Mayor to be the
primary representative)
5. Integrated Waste Management Authority Board (IWMA)
6. Zone 3 Water Advisory Board
7. County Water Resources Advisory Committee (WRAC)
8. Economic Vitality Corporation Board of Directors (EVC)
9. Air Pollution Control District Board of Directors (APCD)
EXHIBIT A
Item 8.i. - Page 5
CITY COUNCIL APPOINTMENTS
PAGE2
10. Economic Opportunity Commission (EOG)
11. South County Youth Coalition
B. The City Council makes these appointments at the first regular meeting
in December following a municipal election.
C. Appointments include selection of a primary representative and
alternate.
3. APPOINTMENT OF CITY BOARDS, COMMISSIONS AND COMMITTEES
A. The City Council appoints representatives to the following City boards,
commissions and committees:
1 . Downtown Parking Advisory Board
2. Traffic Commission
3. Planning Commission
4. Parks and Recreation Commission
5. Architectural Review Committee
6. Historic Resources Committee
B. The Mayor and each Council Member shall appoint one representative to
each respective Commission/Board/Committee, subject to approval by a
majority of the Council.
C. Members of each respective Commission/Board/Committee shall serve
for a term ending the January 31st following the expiration of the term of
the respective appointing Mayor or Council Member, as applicable.
Members of each respective Commission/Board/Committee may be
removed prior to expiration of their term by a majority vote of the Council.
Item 8.i. - Page 6