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CC 2014-02-11 Supplemental Information MEMORANDUM TO: CITY COUNCIL FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: AGENDA ITEM 11.C. – SUPPLEMENTAL INFORMATION DATE: February 11, 2014 After preparation of the Mid-Year Budget Report, staff became aware of an over- expenditure in legal services due to a number of litigation matters that have occurred this year, which will require an appropriation of $20,000 from the General Fund. These expenses are expected to be one -time in nature, therefore the appropriation only impacts FY 2013-14. Combined with the recommended appropriations identified in the Mid-Year Budget Report, the net increase in appropriations is revised from $217,800 to $237,800. The General Fund projected ending balance will be $3,572,136, as shown in the revised Schedule A and General Fund Summary attached, which replace pages 14 to 16 in the Mid-Year Budget Report. This still results in an ending fund balance that is projected to be 25% of General Fund appropriations. A revised Schedule A is attached for Council consideration. Please let me know if you have any questions. Thank you. cc. City Manager City Attorney Fund Balance - Control All Funds Operating Budget 2013/14 Adopted Budget Schedule A (Revised) Actual Estimated Total Total Available Available Fund Balance Original Adjustment Operating Operating FY 2012-13 Budgeted Adjustments to Fund Balance July 1, 2013 Revenues to Revenues Transfer In Transfer Out Carryovers Appropriations Appropriations June 30, 2014 General Fund 010 General Fund:$3,686,936 $11,056,720 $695,500 $2,339,345 $115,500 $45,200 $13,608,385 $437,280 $3,572,136 Special Revenue Funds: 210 Fire Protection Impact Fees $107,419 $20,250 $127,669 211 Public Access Television 111,628 35,350 50,000 96,978 212 Police Protection Impact Fees 88,402 3,300 20,000 61,400 10,302 213 Park Development Fees 736,289 63,200 174,390 20,000 605,099 214 Park Improvement Fees 93,595 26,500 20,000 100,095 215 Recreation Community Center 49,594 1,700 14,676 36,618 216 Grace Lane Assessment District 55,499 10,200 3,100 9,800 52,799 217 Landscape Maintenance District 12,867 5,900 2,700 7,430 8,637 218 Local Use Tax Fund 1,897,349 1,934,400 78,000 1,703,427 1,555,067 227,480 423,556 219 219 Parkside Assessment District 330,915 42,710 4,600 20,700 348,325 220 Streets 0 452,805 207,675 313,500 75,850 12,600 690,455 195,075 0 221 Traffic Congestion Relief 0 222 Traffic Signal 594,237 32,500 200,000 426,737 223 Traffic Circulation 53,803 100 53,903 224 Transportation Facility Impact 2,090,906 60,000 700,000 557,238 893,668 225 Transportation 0 431,360 415,400 15,960 0 226 Water Neutralization Impact 363,990 37,000 105,900 295,090 230 Construction Tax 3,226 3,226 231 Drainage Facility 21,126 21,126 232 In-Lieu Affordable Housing 91,216 300 5,000 86,516 233 In-Lieu Underground Utility 198 198 240 Tourism Business Improvement District 162,200 146,599 15,601 241 Water Availability Fund 1,744,578 33,000 221,797 1,555,781 250 CDBG Grant Funds 0 223,794 223,794 0 271 State COPS Block Grant 173,382 300 108,382 65,000 300 Total Special Revenue Funds $8,620,219 $3,353,075 509,469 $313,500 $2,995,077 $3,067,944 1,229,324 $765,031 $4,738,887 City of Arroyo Grande 14 Fund Balance - Control All Funds Operating Budget 2013/14 Adopted Budget Schedule A (Revised) Actual Estimated Total Total Available Available Fund Balance Original Adjustment Operating Operating FY 2012-13 Budgeted Adjustments to Fund Balance July 1, 2013 Revenues to Revenues Transfer In Transfer Out Carryovers Appropriations Appropriations June 30, 2014 City of Arroyo Grande Capital Project Funds: 350 Capital Improvement Fund $34,838 $715,733 $5,514,631 $3,087,602 $4,692,460 $3,803,335 $822,171 $34,838 Total Capital Project Funds $34,838 $715,733 $5,514,631 $3,087,602 $0 $4,692,460 $3,803,335 $822,171 $34,838 Enterprise Funds: 612 Sewer $654,850 $1,036,000 $21,650 $678,900 $52,500 $302,380 $54,250 $624,470 634 Sewer Facility 384,178 21,500 33,000 372,678 640 Water Fund 3,062,018 4,083,600 1,556,170 302,741 2,264,075 89,500 2,933,132 641 Lopez Water 2,787,500 2,074,000 307,800 2,271,500 2,282,200 642 Water Facility 778,556 23,500 19,500 782,556 Total Enterprise Funds $7,667,102 $7,238,600 $21,650 $0 $2,562,370 $355,241 $4,837,955 $176,750 $6,995,036 Trust and Agency Fund: 286 Successor Agency to the RDA $769,270 $150,000 $619,270 $0 751 Downtown Parking 188,642 9,300 3,000 140,000 3,525 51,417 Total Trust & Agency Fund $188,642 $778,570 $0 $0 $153,000 $140,000 $622,795 $0 $51,417 Grand Total All Funds $20,197,737 $23,142,698 $6,741,250 $5,740,447 $5,825,947 $8,300,845 $24,101,794 $2,201,232 $15,392,314 15 FUND: 010 GENERAL FUND 2012-13 ORIGINAL AMENDED ORIGINAL AMENDED ITEM ACTUAL BUDGET BUDGET BUDGET BUDGET Beginning Fund Balance 3,305,852$ 3,605,703$ 3,686,936$ 3,393,383$ 3,572,136$ Revenues: Revenues 11,792,152 11,056,720 11,752,220 11,418,120 11,809,620 Transfers In 2,008,635 2,339,345 2,339,345 2,455,350 2,455,350 Use of Reserves - 215,000 94,800 150,000 Total Revenues 13,800,787 13,611,065 14,186,365 14,023,470 14,264,970 Expenditures: Salaries and Benefits 8,259,050 9,189,995 9,279,770 9,389,495 9,443,195 Current Expenses 4,501,872 4,079,445 4,328,600 4,209,000 4,182,000 Debt Service 134,688 248,395 248,395 248,395 248,395 Capital Outlay 439,623 90,550 234,100 182,200 52,200 Transfers Out 84,470 - 115,500 - 106,000 Total Expenditures 13,419,703 13,608,385 14,206,365 14,029,090 14,031,790 Total Operating Increases (Decreases)381,084 2,680 (20,000) (5,620) 233,180 Use of Reserves - (215,000) (94,800) (150,000) - Total Adjustments to Fund Balance 381,084 (212,320) (114,800) (155,620) 233,180 Available Fund Balance 3,686,936$ 3,393,383$ 3,572,136$ 3,237,763$ 3,805,316$ FISCAL YEAR 2013-14 FISCAL YEAR 2014-15 GENERAL FUND SUMMARY (Revised) 16