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CC 2014-02-25_08.e. Acceptance of Soto Sports Complex Barrier RemovalMEMORANDUM TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE SOTO SPORTS COMPLEX BARRIER REMOVAL PROJECT, PW 2013-09 DATE: FEBRUARY 25, 2014 RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by T. Simons Company, Inc. in accordance with the plans and specifications for the Soto Sports Complex Barrier Removal Project; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The total construction cost for the project, including authorized construction changes, is $113,034.01. The total cost of the project, including all design, construction, contract administration and testing costs is approximately $150,000.00. Funding for this project was provided from previous allocations of Community Development Block Grants (CDBG), specifically identified to address ADA barrier removals. The recommended action will not result in any impact on staff resources. BACKGROUND: On August 13, 2013, Council awarded a construction contract to perform the subject project to T. Simons Company, Inc. for $89,269.12 and authorized the City Manager to approve change orders in the amount of $26,808. The project scope of work included the following: • Resurfacing and restriping of the parking lot adjacent to Santos Field to include additional ADA parking; • Construction of ADA ramps, signage, handrails and asphalt path improvements on the east side of Porter Field; • Construction of an ADA ramp from Porter Field into the drainage basin to provide ADA access to Volunteer Field; and Item 8.e. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE SOTO SPORTS COMPLEX BARRIER REMOVAL PROJECT, PW 2013-09 FEBRUARY 25, 2013 PAGE2 • Construction of minor drainage and fencing improvements. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications. There are no outstanding issues. ALTERNATIVES: The following alternatives are provided for the Council's consideration: -Approve staffs recommendations; -Do not accept the project; -Accept the project, but do not authorize release of retention; or Provide direction to staff. ADVANTAGES: The project is complete. Accepting the improvements will allow staff to close out the project and return any remaining funds to the fund balance. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. However, the contract documents include a one-year warranty period for the contractor to address any construction defects that may arise. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Section 15301 ( c). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, February 20, 2014. The Agenda and report were posted on the City's website on Friday, February 21, 2014. No public comments were received. Attachment: 1. Notice of Completion Item 8.e. - Page 2 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE IS HEREBY GIVEN THAT: ATTACHMENT 1 NOTICE OF COMPLETION 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: -"-'Th=e'-C=1:.:.·ty.....,..of ..... A..:.:r_,_r ... oy....,o"'-=G"'-"ra=n=d=e------------------ 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: ~in-..fi~ee~---------- 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December 21. 2013 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: T. Simons Inc. 9. The street address of said property is: None I 0. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Soto Soorts Complex Barrier Removal Project. PW 2013-09 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Geoff English, Public Works Director February 26, 2014, Arroyo Grande, California --END OF DOCUMENT - Item 8.e. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.e. - Page 4