CC 2014-03-11_08.i. Award Contract_Removal of AsbestosMEMORANDUM
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO MEC, INC. FOR
ASBESTOS AND HAZARDOUS MATERIALS REMOVAL OF THE
EXISTING POLICE STATION AND FORMER VCA HOSPITAL
BUILDINGS, PROJECT PW 2014-09
DATE: MARCH 11, 2014
RECOMMENDATION:
It is recommended the City Council:
1 . Award a contract for Asbestos and Hazardous Materials Removal of the Existing
Police Station and the Former VCA Hospital buildings to MCE, Inc. in the amount
of $34,295; and
2. Authorize the City Manager to approve change orders for 10% of the contract
amount, $3,430 for unanticipated costs during the construction phase of the
project (total construction costs= $34,295 + $3,430 = $37,725).
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The project budget currently includes $1,855, 147 for the Police Station remodel proJect.
BACKGROUND:
The Police Station Remodel Project is advertised to bid on March 11, 2014. West
Coast Safety Consultants, under contract to the City, performed an asbestos survey of
both the existing Police Station and the adjacent former VCA Building and delivered
reports to the City on February 21, 2014.
ANALYSIS OF ISSUES:
The City issued a request for proposal to qualified hazardous remediation specialists on
February 25, 2014 to perform the subject abatement work, based on the criteria defined
in the West Coast Safety Consultant's reports. On February 28, 2014, two proposals
were received. Staff has analyzed the proposals and recommends MEC, Inc. to
perform the requisite abatement work in the amount of $34,295.
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TO MEC INC. FOR ASBESTOS
REMOVAL OF THE POLICE STATION AND FORMER VCA BUILDINGS, PROJECT PW
2014-09
MARCH 11, 2014
PAGE2
The contract time is 30 calendar days and all work must be complete before the
mobilization of the Police Station Remodel contractor. Work is expected to begin in
mid-March and complete by mid-April.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendations to award a hazardous abatement contract to
MEC, Inc.;
2. Do not award a construction contract for the project; or
3. Provide direction to staff.
ADVANTAGES:
The legal removal and disposal of hazardous materials is required by the California
Building Code in order to construct the improvements and demolish the former VCA
Animal Hospital. Removal will also enable the Police Department SWAT team and the
Fire Department an opportunity to use the former VCA Animal Hospital to conduct
training scenario exercises.
DISADVANTAGES:
No disadvantages have been identified.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301(b).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, March 6, 2014. The agenda and
staff report was posted on the City's website on Friday, March 7, 2014. No public
comments were received as of the time of preparation of this report.
Attachment:
1. Bid Tabulations
Item 8.i. - Page 2
Police Station I VCA Hospital Asbestos Removal
Project No.: PW 2014-09
Owner: City of Arroyo Grande
Bid Opening: February 28, 2014
MEClnc.
California & 20th Street
Vandenburg AFB, CA
License No.: 682343
Attachment No. 1
Portney Construction, Inc.
P.O. Box 1980
Paso Robles, CA
License No.: 598414
rice
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