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CC 2014-03-25 Agenda Summary City Council Steven Adams, City Manager Timothy J. Carmel, City Attorney Kelly Wetmore, City Clerk Tony Ferrara, Mayor Jim Guthrie, Mayor Pro Tem Joe Costello, Council Member Tim Brown, Council Member Kristen Barneich, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MARCH 25, 2014 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: BROWNIE TROOP 41016 4. INVOCATION: PASTOR DAVID BURGESON FIRST UNITED METHODIST CHURCH 5. AGENDA REVIEW: 5.a. Closed Session Announcements: None. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived 6. SPECIAL PRESENTATIONS: 6.a. Honorary Proclamation – Declaring April 2014 as “Month of the Child” and “Child Abuse Prevention Month” Agenda AGENDA SUMMARY – MARCH 25, 2014 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period March 1, 2014 through March 15, 2014. 8.b. Consideration of Statement of Investment Deposits (MALICOAT) Recommended Action: Receive and file the reports listing the current investment deposits of the City, as of February 28, 2014, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council/City as Housing Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency meeting of March 11, 2014, as submitted. 8.d. Consideration of Resolution Approving Revised and Amended Personnel Regulations (ADAMS) Recommended Action: Adopt a Resolution approving revised and amended personnel regulations. AGENDA SUMMARY – MARCH 25, 2014 PAGE 3 8. CONSENT AGENDA (cont’d): 8.e. Consideration of an Award of Contract to Sancon Engineering, Inc. for the 2014 Sewer Lining Project, PW 2014-07 (ENGLISH) Recommended Action: 1) Award a contract for the 2014 Sewer Lining Project to Sancon Engineering, Inc. in the amount of $59,416; 2) Authorize the City Manager to approve change orders for 10% of the contract amount, $5,942 for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption. 8.f. Consideration of a First Amendment to Agreement for Consultant Services with Lenhardt Engineering (Road Scouts) for 2013 Pavement Management Projects (ENGLISH) Recommended Action: 1) Approve a First Amendment to the Agreement for Consultant Services with Lenhardt Engineering to increase the “not to exceed” amount from $22,298 to $37,470 for additional inspection services for the subject projects; and 2) Authorize the Mayor to execute the First Amendment. 9. PUBLIC HEARINGS: 9.a. Consideration of General Plan Amendment 14-001 and Development Code Amendment 14-003 to Change the Land Use Designation and Pre-zone a 48.74 Acre Property (VTTM 3048, Heights at Vista Del Mar) Adjoining the City in the Vicinity of Castillo Del Mar for the Purpose of Annexation; Applicant – The Heights at Vista Del Mar Group, LLC (McCLISH) Recommended Action: 1) Adopt a Resolution approving changes to the land use designation of 48.74-acre property located in the vicinity of Castillo Del Mar adjoining the City to the southeast for the purpose of annexation (GPA 14-001); and 2) Introduce an Ordinance to pre-zone the subject property for the purpose of annexation (DCA 14-003). 9.b. Consideration of Resolution Adjusting Certain Operating Fees Set Forth in the Master Fee Schedule (MALICOAT) Recommended Action: Adopt a Resolution adjusting certain operating fees set forth in the Master Fee Schedule, effective July 1, 2014. AGENDA SUMMARY – MARCH 25, 2014 PAGE 4 10. CONTINUED BUSINESS: 10.a. Consideration to include a Revised Alternative in the Project Approval and Environmental Determination (PA&ED) Report and Amendment to Consultant Services Agreement for Wood Rodgers, Inc. and Point C for the Brisco Road- Halcyon Road/Highway 101 Project (McCLISH) Recommended Action: 1) Approve the inclusion of revised Alternative 4C with an alternate intersection treatment, along with Alternative 1 in the Brisco Road – Halcyon Road/Highway 101 Interchange Improvement PA&ED report; 2) Approve Amendment No. 10 to the Consultant Services Agreement with Wood Rodgers, Inc. for additional design work for the PA&ED for the Brisco Road – Halcyon Road/Highway 101 Interchange Improvement Project in the amount of $285,301 and for an extension to February 28, 2015; and 3) Approve Amendment to the Consultant Services Agreement with Point C for an extension of an additional year, for a not to exceed amount of $72,000. 10.b. Consideration to Reject the Bids for the Police Station Upgrade Project (McCLISH) Recommended Action: 1) Reject all bids and direct staff to solicit new bids after modifications are made to design; 2) Approve a transfer of $300,000 from the Police Department budget to the Police Station Upgrade project budget; and 3) Appropriate $315,000 from the General Fund unappropriated fund balance to the Police Station Upgrade project budget. 11. NEW BUSINESS: 11.a. Consideration of 2014 Water and Wastewater Financial Plan and Rate Study (MALICOAT/ENGLISH) Recommended Action: 1) Schedule a public hearing to consider adjustment in water rates and in the water rate structure as outlined in the study; 2) Direct staff to prepare and distribute a Proposition 218 notice for the proposed wat er rate increase; and 3) Approve recommended changes to the water and wastewater reserve policies. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM GUTHRIE: (1) South County Area Transit (SCAT) (2) Economic Vitality Corporation (EVC) (3) California Joint Powers Insurance Authority (CJPIA) (4) Other AGENDA SUMMARY – MARCH 25, 2014 PAGE 5 12. CITY COUNCIL REPORTS (cont’d): (c) COUNCIL MEMBER COSTELLO: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other (d) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other (e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Coordinating Council (HSOC) (3) Tourism Committee (4) Other 13. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. 14. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 15. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 16. ADJOURN TO CLOSED SESSION: Prior to adjournment to Closed Session, any member of the public who wishes to comment on any Closed Session item may do so at this time. 17. CLOSED SESSION: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Represented Employees: Arroyo Grande Police Officers' Association AGENDA SUMMARY – MARCH 25, 2014 PAGE 6 17. CLOSED SESSION (cont’d): b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Represented Employees: Service Employees International Union, Local 620 c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Unrepresented Employees: Management Employees d. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Timothy J. Carmel, City Attorney Unrepresented Employee: Steven Adams, City Manager 18. RECONVENE TO OPEN SESSION 19. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************** City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.