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CC 2014-03-25_08.c. Approval of CC Minutes of 03-11-14ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/CITY AS HOUSING SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, MARCH 11, 2014 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Pro Tem Guthrie called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Kristen Barneich, Council Member Tim Brown, Council Member Joe Costello, and Mayor Pro Tem Jim Guthrie were present. Mayor Tony Ferrara was absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community Development Teresa McClish, Director of Public Works Geoff English, and Five Cities Fire Authority Fire Chief Mike Hubert. 3. FLAG SALUTE Camp Fire USA, Clubs Ra-Ha-Pa-Sta and Fri-He-Sta-Bi, led the Flag Salute. 4. INVOCATION Para-Rabbinic Fellow Jared Sharon, Congregation Beth David, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Brown moved, Council Member Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Honorary Proclamation Recognizing March 20, 2014 as “Absolutely Incredible Kid Day”. Mayor Pro Tem Guthrie presented a Proclamation recognizing March 20, 2014 as “Absolutely Incredible Kid Day”. Shari McCarthy, Camp Fire Board Member, accepted the Proclamation. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Speaking from the public were Otis Page, Myrtle Street, in opposition of the proposed Five Cities Fire Authority benefit assessment district; and Kevin McCarthy, Garden Street, who thanked the City Council for sending a letter to the San Luis Obispo County Board of Supervisors expressing concerns about fracking in San Luis Obispo County. Item 8.c. - Page 1 Minutes: City Council Page 2 Tuesday, March 11, 2014 8. CONSENT AGENDA Mayor Pro Tem Guthrie invited public comment on the Consent Agenda. Speaking from the public in opposition to Item 8.j. were Julie Tacker and Otis Page; and April McLaughlin, spoke in opposition to Item 8.h. Council Member Costello pulled Item 8.j. Action: Council Member Brown moved, and Council Member Costello seconded the motion to approve Consent Agenda Items 8.a. through 8.i., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Costello, Barneich, Guthrie NOES: None ABSENT: Ferrara 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 16, 2014 through February 28, 2014. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of February 25, 2014, as submitted. 8.c. Consideration of Authorization to Use City Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival and Stampede on May 24 and 25, 2014; Temporary Use Permit No. 14-003. Action: Adopted Resolution No. 4570 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY PROPERTY AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 24 AND 25, 2014; TEMPORARY USE PERMIT NO. 14-003”. 8.d. Consideration of Acceptance of Public Improvements for Conditional Use Permit No. 12-004, the Branch Street Market Project Phase I, Located at the 300 Block of East Branch Street. Action: Adopted Resolution No. 4571 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE PUBLIC IMPROVEMENTS FOR CONDITIONAL USE PERMIT NO. 12-004, BRANCH STREET MARKET PROJECT, PHASE I, LOCATED AT THE 300 BLOCK OF EAST BRANCH STREET”. 8.e. Consideration of a Third Amendment to Agreement for Consultant Services with Garing, Taylor & Associates for the Well No. 11 Project, PW 2010-07. Action: 1) Approved Amendment No. 3 to the Agreement for Consultant Services with Garing, Taylor & Associates to increase the “not to exceed” amount by $25,000 for additional design and construction support services for the subject project; and 2) Authorized the Mayor to execute the Third Amendment. 8.f. Consideration of Award of Contract for the Plumbing Retrofit Program. Action: 1) Awarded the Plumbing Retrofit Contract to Waterboys Plumbing Inc. in the amount of $86,435.00; 2) Authorized the Mayor to execute the contract; and 3) Directed staff to issue the Notice of Award and Notice to Proceed along with other necessary contract documents. Item 8.c. - Page 2 Minutes: City Council Page 3 Tuesday, March 11, 2014 8.g. Consideration of Sale of Parcel 007-011-052 on Old Ranch Road and Listing Agreement. Action: 1) Approved a new Vacant Land Listing Agreement with Lenny Jones of Jones Goodell & Associates, Inc. to represent the City in the sale of the property; and 2) Approved the Vacant Land Purchase Agreement and Joint Escrow Instructions for sale of Parcel 007-011-052 (Old Ranch Road Lot #1) for $282,500. 8.h. Consideration of Shop Local Campaign. Action: 1) Directed the City Manager to proceed in developing a “shop local” campaign and mailer; and 2) Appropriated $5,000 from the unappropriated General Fund fund balance for the mailer. 8.i. Consideration of Award of an Award of Contract to MEC, Inc. for Asbestos and Hazardous Materials Removal of the Existing Police Station and Former VCA Hospital Buildings, Project PW 2014-09. Action: 1) Awarded a contract for Asbestos and Hazardous Materials Removal of the Existing Police Station and the former VCA Hospital buildings to MCE, Inc. in the amount of $34,295; and 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $3,430 for unanticipated costs during the construction phase of the project. ITEMS PULLED FROM THE CONSENT AGENDA 8.j. Consideration of Vote on Ballot for the Five Cities Fire Protection and Emergency Response Services Assessment. [CITY/HOUSING SUCCESSOR AGENCY] Recommended Action: Direct the City Manager to vote “yes” on all ballots for the Five Cities Fire Authority (FCFA) Fire Protection and Emergency Response Services Assessment for properties owned by the City and Housing Successor. Council Members Costello and Brown briefly commented on and provided clarification on issues related to the proposed FCFA benefit assessment district. Action: Council Member Costello moved to direct the City Manager to vote “yes” on all ballots for the Five Cities Fire Authority Fire Protection and Emergency Response Services Assessment for properties owned by the City and Housing Successor. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Costello, Barneich, Brown, Guthrie NOES: None ABSENT: Ferrara 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. 11. NEW BUSINESS None. Item 8.c. - Page 3 Minutes: City Council Page 4 Tuesday, March 11, 2014 12. COUNCIL COMMUNICATIONS Council Member Brown commented on the Bridge Street Bridge Project and asked that the upcoming staff report reflect the same historical standards as is expected for all applicants. Council Member Barneich announced that there will be a Bridge Street Bridge Project Stakeholders meeting on Wednesday, March 12th. Council Member Costello stated he had spoken with South County Sanitary Services regarding changes in trash pick-up days within the City. 13. STAFF COMMUNICATIONS None. 14. COMMUNITY COMMENTS AND SUGGESTIONS None. 15. CLOSED SESSION: None. 16. ADJOURNMENT Mayor Pro Tem Guthrie adjourned the meeting at 6:48 p.m. __________________________________________ Tony Ferrara, Mayor ATTEST: __________________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ______________) Item 8.c. - Page 4