CC 2014-05-13_08.j. North Rena Sewer RelocationTO:
FROM:
BY:
MEMORANDUM
CITY COUNCIL
GEOFF ENGLISH, PUBLIC WORKS DIRECTO~
MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE NORTH RENA SEWER
RELOCATION PROJECT, PW 2014-06
DATE: MAY 13,2014
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by CaiPortland Construction
Company in accordance with the plans and specifications for the North Rena
Sewer Relocation Project;
2. Appropriate $9,000 from the Sewer Fund for the project
3. Direct the City Clerk to file a Notice of Completion; and
4. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
The total cost of the project, including all design, construction, contract administration,
inspection and testing costs is approximately $110,975, exceeding the amended Capital
Improvement Program budget of $101,976. Staff has identified the following factors for
the overage:
• The total construction project cost, including authorized construction changes, is
$91,279, exceeding the Council authorization of $85,931 by $5,348. The reason
for the overage was the additional asphalt trench patching required due to the
poor condition of the existing asphalt roadway.
• The consultant inspection services totaled $8,280, $4,380 above the original
estimate of $3,250, due to extensive night work required to support the
contractor's operations.
Staff requests an additional appropriation of $9,000 from the Sewer Fund to cover the
unanticipated expenses.
Item 8.j. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE NORTH RENA SEWER RELOCATION
PROJECT, PW 2014-06
MAY 13,2014
PAGE2
BACKGROUND:
On February 25, 2014, Council awarded a construction contract to perform the North
Rena Sewer Relocation Project to CaiPortland Construction for $78,119 and authorized
the City Manager to approve change orders in the amount of $7,812. The project scope
of work involved the abandonment of an existing sewer line at North Rena Street that
conflicted with the proposed footprint of the new Police Station addition. A new 8" PVC
sewer main was constructed southward along North Rena to connect to an existing
sewer main on East Grand Avenue. The work also includes connection of Police
Station sewer laterals, associated manholes and appurtenances, and asphalt trench
patching.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendations accepting the project improvements;
Do not accept the project improvements;
-Accept the project improvements, but do not authorize release of retention; or
Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301 (b).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, May 8, 2014. The Agenda
and report were posted on the City's website on Friday, May 9, 2014. No public
comments were received.
Attachment:
1. Notice of Completion
Item 8.j. - Page 2
'RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE IS HEREBY GIVEN THAT:
Attachment No. 1
NOTICE OF COMPLETION
I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: --'-Th,_,_,e"---C"'-!..',.1.{)~:....'~ o[:...!.A!.!.r,_,ro~y""o_,G""'"r-"a'-"nd""e'------------------
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: --'.!.'in'-J.{i,ee"------------
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED April 8, 2014
%. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Ca/Portland Construction
9. The street address of said property is: North Rena Street, between Cornwall Avenue and East Grand Avenue
I 0. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: North Rena Sewer Relocation Project. PW 2014-06
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of pe1jury under the laws of the State of California
that I am the Director of Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above notice; that
I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Geoff English, Public Works Director
May 14, 2014, Arroyo Grande, California
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