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CC 2014-05-27 Agenda Summary City Council Steven Adams, City Manager Timothy J. Carmel, City Attorney Kelly Wetmore, City Clerk Tony Ferrara, Mayor Jim Guthrie, Mayor Pro Tem Joe Costello, Council Member Tim Brown, Council Member Kristen Barneich, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, MAY 27, 2014 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: ROTARY CLUB OF ARROYO GRANDE 4. INVOCATION: PASTOR JERRY NELSON ARROYO GRANDE SEVENTH DAY ADVENTIST 5. AGENDA REVIEW: 5.a. Closed Session Announcements: On Tuesday, May 13, 2014, the Council met in Closed Session regarding: - Conference With Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d): Name of Case: Arroyo Grande Police Officer Association v. City of Arroyo Grande Public Employment Relations Board Case No. LA-CE-822-M The Mayor or City Attorney will announce reportable actions taken, if any. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived Agenda AGENDA SUMMARY – MAY 27, 2014 PAGE 2 6. SPECIAL PRESENTATIONS: 6.a. Presentation by San Luis Obispo Council of Governments (SLOCOG) – US 101 Corridor Study 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period May 1, 2014 through May 15, 2014. 8.b. Consideration of Statement of Investment Deposits (MALICOAT) Recommended Action: Receive and file the report listing the current investment deposits of the City, as of April 30, 2014, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council meeting of May 13, 2014, as submitted. AGENDA SUMMARY – MAY 27, 2014 PAGE 3 8. CONSENT AGENDA: (Cont’d) 8.d. Consideration of Council Appointment to the Architectural Review Committee (WETMORE) Recommended Action: Approve the recommendation of Council Member Brown to appoint Bruce Berlin to the Architectural Review Committee. 8.e. Consideration of Letter of Support for Land Conservancy of San Luis Obispo County Pismo Preserve Project (ADAMS) Recommended Action: Approve and authorize the Mayor to sign a letter of support for the acquisition of the Pismo Preserve by the Land Conservancy of San Luis Obispo County. 8.f. Consideration of Capital Improvement Project 14-001: Approval of a Mitigated Negative Declaration for the Leanna Drive Creek Crossing Waterline Project; Location – Leanna Drive and Arroyo Grande Creek (McCLISH) Recommended Action: Adopt a Resolution adopting the Mitigated Negative Declaration, instructing the City Clerk to file a Notice of Determination (NOD) and approving design improvements for the Leanna Drive Creek Crossing Waterline project. 8.g. Consideration of Temporary Use Permit Case No. 14-006 to Authorize the Use of City Property and the Closure of City Streets for the 25th Annual Arroyo Valley Car Club Sunset Cruise on July 25, 2014 and Car Show on July 26, 2014 (McCLISH) Recommended Action: Adopt a Resolution authorizing the use of City property, the closure of City streets, and the waiver of application fees for the 2014 Arroyo Valley Car Club 25th annual Sunset Cruise on July 25, 2014 and Car Show on July 26, 2014. 8.h Consideration of an Award of Contract to GLR Construction, Inc. for the Police Station Upgrade Project (McCLISH) Recommended Action: 1) Award a contract for construction remodel of the Police Station building to GLR Construction, Inc. in the amount of $1,676,342; 2) Authorize the City Manager to approve change orders up to 10% of the contract amount, $163,044, for unanticipated costs during the construction phase of the project; and 3) Appropriate an additional $69,000 from the General Fund unappropriated fund balance. 8.i. Consideration of Letter to Support the Declaration of Lopez Surplus Water (McCLISH) Recommended Action: Approve and authorize the Mayor to sign a letter regarding the declaration of Lopez surplus water to the Board of Supervisors with a copy to the Zone 3 Advisory Board. 8.j. Consideration of Amendment No. 1 to Consultant Services Agreement with Liebert Cassidy Whitmore (ADAMS) Recommended Action: Approve and authorize the City Manager to execute Amendment No. 1 to the Consultant Services Agreement with Liebert Cassidy Whitmore for labor negotiation services. AGENDA SUMMARY – MAY 27, 2014 PAGE 4 8. CONSENT AGENDA: (Cont’d) 8.k. Consideration of Amendment No. 1 to Consultant Services Agreement with Quincy Engineering, Inc. (McCLISH) Recommended Action: 1) Authorize the Mayor to execute Amendment No. 1 to the agreement with Quincy Engineering, Inc. for Phase I – Preliminary Engineering and Environmental Clearance work on the Bridge Street Bridge project; and 2) Appropriate an additional $50,000 of Local Highway Bridge Program (HBP) grant funds in the FY 2013-14 capital improvement program budget for the Bridge Street Bridge project. 9. PUBLIC HEARINGS: 9.a. Consideration of Development Code Amendment Case No. 14-002 regarding Vacation Rentals and Homestays; Location: Citywide; Applicant – City of Arroyo Grande (McCLISH) Recommended Action: Introduce an Ordinance amending portions of Title 16 of the Arroyo Grande Municipal Code regulating vacation rentals and homestays. 9.b. Consideration of Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase (MALICOAT) Recommended Action: Adopt a Resolution establishing integrated solid waste collection service rates. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of Repeal of Chapter 9.29 of the Arroyo Grande Municipal Code Relating to Proximity Restrictions to Children's Facilities for Registered Sex Offenders (CARMEL) Recommended Action: Introduce Ordinance repealing Chapter 9.29 of the Arroyo Grande Municipal Code relating to proximity restrictions to children’s facilities for registered sex offenders. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other AGENDA SUMMARY – MAY 27, 2014 PAGE 5 12. CITY COUNCIL REPORTS (cont’d): (b) MAYOR PRO TEM GUTHRIE: (1) South County Area Transit (SCAT) (2) Economic Vitality Corporation (EVC) (3) California Joint Powers Insurance Authority (CJPIA) (4) Other (c) COUNCIL MEMBER COSTELLO: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other (d) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other (e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Coordinating Council (HSOC) (3) Tourism Committee (4) Other 13. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. 14. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 15. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 16. ADJOURN TO CLOSED SESSION: Prior to adjournment to Closed Session, any member of the public who wishes to comment on any Closed Session item may do so at this time. AGENDA SUMMARY – MAY 27, 2014 PAGE 6 17. CLOSED SESSION: a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Unrepresented Employees: Part-time Employees b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Represented Employees: Arroyo Grande Police Officers' Association c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Steven Adams, City Manager Represented Employees: Service Employees International Union, Local 620 18. RECONVENE TO OPEN SESSION: Announcement of reportable action taken, if any. 19. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************** City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.