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CC 2014-06-10_11.c. FY 2014-15 BudgetMEMORANDUM TO: CITY COUNCIL/SUCCESSOR AGENCY BOARD OF DIRECTORS DEBBIE MALICOAT, DIRECTOR OF ADMINISTATIVE SERVICES SUBJECT: CONSIDERATION OF FY 2014-15 BUDGET FROM: DATE: JUNE 10, 2014 RECOMMENDATION: It is recommended the City Council/Agency Board: • Approve detailed budget adjustments listed in the Budget Update Report; • Adopt the attached resolution approving the FY 2014-15 Budget; • Approve the Local Sales Tax 10-Year Plan; and • Approve the Long Range Financial Plan FINANCIAL IMPACT: The total citywide expenditure budget for FY 2013-14 is $31,027,681 and $24,367,769 for FY 2014-15. The total General Fund expenditure budget is $14,620,365 for FY 2013-14 and $14,272,395 for FY 2014-15. BACKGROUND: The City Council adopted the FY 2013-14/FY 2014-15 biennial budget on June 22, 2013. The budget process includes updates at the midpoint of the first year, at the beginning of the second year (along with the appropriation of the second year budget) and at the midpoint of the second year. As presented at the FY 2013-14 Mid-Year Budget Update, the City is experiencing revenue recovery in nearly all categories. The widespread economic gains have reduced the amount of reserves that were originally estimated to be used to balance the General Fund budget. Revenues are projected to exceed expenditures by approximately $240,000 in FY 2013-14 and $200,000 in FY 2014-15. Several adjustments have been approved by the Council since the original adoption of the budget, which are reflected in the attached document. They include items such as additional appropriations for capital projects like the police station remodel, North Rena sewer relocation, and Corporation Yard renovations; contracting for police and fire dispatching services with associated staffing savings; and payment of citywide water Item 11.c. - Page 1 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGE2 use. In addition, staff is requesting adjustments to the budget for several important items in FY 2014-15 as detailed in the attached document. These include: • $45,000 for consultant services to complete a comprehensive user fee study. • $25,000 for anticipated additional legal expenses. · • $90,000 for additional contractual services to assist with support and upgrades in Information Technology. • $50,000 for additional infrastructure and maintenance of parks and facilities. • $30,700 for additional services and infrastructure maintenance in the Water Fund. • $40,200 for pump station and lift station maintenance in the Sewer Fund. • $10,000 for fence replacement at the Soto Sports Complex from the Park Improvement Fund. The Council approved citywide goals during the process of developing the biennial budget. Goals were based on maintaining existing service levels and also reflected the previously established Critical Needs Action Plan, which identified agreed-upon major citywide priorities. The approved major citywide goals are: • Complete design and pursue approval of State and Federal funding for the Brisco Road Interchange project. • Fully fund and construct the pavement management program to establish and maintain a schedule of improving all streets in the City on a 7 -year cycle. • Continue an escalated sidewalk repair program. • Address the Police Department's facility needs. • Address the Corporation Yard facility needs. • Implement recommendations to address the City's water needs through a combination of conservation measures, potential recycling efforts and additional water supply that may become available. • Implement a City Charter planning process. • Develop and implement recommendations to enhance customer service. A status update for each department's budget goals is provided in the attached document. The budget recommendations incorporate a balanced and responsible approach to meeting the City's short and long-term needs in a cost effective manner. The Biennial Budget is an important document because it serves as staff's recommendation, and ultimately Council's direction, for the work program for the two-year period. It also represents the collective recommendation of the executive team and is the product of a significant work effort by all City staff. As the City experiences economic recovery, it will be important to determine the highest priority uses of additional resources. Over the past year, staff has worked to identify important priorities for funding and has identified deficiencies in service, maintenance and/or investment that will require attention in the short and long-term. The list of unmet Item 11.c. - Page 2 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGE3 needs far exceeds the City's current ability to fund; therefore, the executive team has agreed that priority should be placed on: addressing salary inequities necessary to attract and retain a quality workforce, support and implementation of information technology needs, parks and facility infrastructure maintenance and improvements, and stormwater program implementation. In addition, staff believes it will be prudent to prepare for the next economic downturn. Economic cycles are a reality and having strong reserves provides the best protection against needing to make sudden or radical adjustments to services when revenues decline. Given the reductions in services over the past few years, the City starts with a very "lean" General Fund and fewer options to reduce expenditures if another economic downturn occurs in the near term. The Council has adopted a minimum fund balance policy in the General Fund of 15% of expenditures, with a goal of 20%. Staff doesn't recommend changing the adopted goal, simply focusing on the fact that this is a minimum fund balance goal, not a maximum goal and it may be prudent to allow fund balance to exceed the 20% target, at least until there is less economic uncertainty. The largest uncertainty currently facing the City is related to employee compensation costs and the financial impact of decisions made by CaiPERS. CaiPERS retirement costs currently comprise approximately 11% of the total General Fund expenditures and while recent pension reforms are intended to reduce these costs in the long-term, the City has been notified by CaiPERS of potentially significant increases in employer costs in the next 5 years. In addition, at the time of budget preparation, the City was in negotiations with the two represented employee groups and agreements had not yet been reached. Any negotiated increase to compensation for these groups has not been incorporated into the budget and will need to be appropriated from the fund balance. ANALYSIS OF ISSUES: As discussed at the Mid-Year Budget Update in February, the proposed City budget represents a mixture of both increased financial stability, but also continued challenges and constraints. The City is projected to finish FY 2014-15 with General Fund revenues exceeding expenditures, which is a substantial accomplishment given that the City had initially anticipated use of $150,000 in reserves. The improved economic environment is largely responsible for this; revenues have increased and expenditures have been held in check. Budget summaries for all funds are incorporated into the document. The FY 2014-15 proposed budget is balanced, will continue to fund the high quality of services provided to the community, and will invest in the future through capital improvements and maintenance activities. General Fund The General Fund balance is projected to be approximately $3,742,700 by the end of the biennial budget period. This amount will exceed the City's policy goal of 20% of Item 11.c. - Page 3 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGE4 General Fund expenditures. Staff has requested additional appropriations of $140,300 to provide for a user fee study, legal services, elections costs, Information Technology contract services and licensing fees, parks and facilities infrastructure maintenance, and Recreation Service program changes (offset by user fees). In addition, the FY 2014-15 budget addresses projected impacts from the Federal Affordable Health Care Act. Enterprise Funds Both the Water and Sewer Funds are also balanced and fully fund the projects approved by the City Council in the Water and Wastewater Master Plans. The Water Fund has a projected fund balance at the end of FY 2014-15 of $3.5 million, which remains well above the minimum policy goal. The ending fund balance for the Sewer Fund is projected to be $930,778 which also meets the minimum fund balance policy goal. The enterprise budgets are in a strong position as recently demonstrated in the recent water and sewer rate study. Additional appropriation requests include $30,750 in the Water Fund and $40,200 in the Sewer Fund as detailed in the attached report. Development Impact Fee Accounts Development impact fee accounts are established to fund upgrades in public facilities through fees from development projects. These accounts have experienced a significant reduction in ongoing revenues due to the impact of the economy on new development, which has in turn affected the City's ability to fund major capital improvements. Each of the funds remains balanced. The most significant funds to note are the Traffic Signalization and Park Development Funds, which have funds sufficient for new projects. As a result, staff is initiating processes in both areas to prioritize needs in the community during the upcoming year. In addition, staff recommends utilizing the available balance in the Drainage Facility Impact Fund in FY 2013-14 to replace current funding from the Sales Tax fund for drainage projects. Projected expenditures and fund balances are reflected on Schedule A of the attached report. Capital Improvement Program The recommended Capital Improvement Program (CIP) includes the funding projected necessary to address all of the major needs identified. These include the annual Pavement Management Program, the Police Building remodel, the Brisco Interchange project, sidewalk repairs, drainage repairs, upgrade of the Corporation Yard offices, purchase of the Le Point Street parking lot property, ongoing Americans with Disabilities (ADA) improvements, trenchless sewer rehabilitation, Sewer Lift Station No. 4 rehabilitation, Fair Oaks Water Main improvements, Leanna Drive Creek Crossing Water Upgrade, Well No. 11 Construction, and Reservoirs No. 3 and No. 4 Coating and Seismic Evaluation. Changes recommended include an increase for the Pavement Management Program, an increase in the Larchmont Street project due to additional drainage improvements necessary, design costs associated with the grant approved by SLOCOG for construction of East Branch Streetscape improvements, and design costs for upgrade of the Council Chambers building. Item 11.c. - Page 4 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGE 5 Local Sales Tax Fund Along with recommended changes to the FY 2014-15 Capital Improvement Program, staff is presenting a revised Local Sales Tax 1 0-Year Plan for consideration, which is presented in Attachment 2. Revenue growth estimates are consistent with sales tax projections in the Long Range Financial Plan and assume a future recession. Funding was previously programmed for an annual transfer of $250,000 to the General Fund in order to address projected budget shortfalls due to the recession and projected pension plan increased costs. Those projected transfers are no longer necessary. However, it is proposed to continue to reserve $100,000 annually beginning in FY 2020- 21 as part of a contingency plan to address future impacts of the next potential recession. Funding for the Brisco Interchange project and Elm Street Community Center Upgrade is also recommended to be delayed since those projects are not yet ready to proceed. Funding is recommended to be increased on an annual basis for the highest priority needs, which include the following: • Pavement Management Program • Sidewalks and Cross Gutters • ADA Improvements • Drainage Improvements New annual programs are recommended to provide funding for replacement of parks equipment and infrastructure, tree trimming, and facility upgrades beginning in FY 2015- 16. The only new construction project added is upgrade of the City Council Chambers. A conceptual plan was developed when the existing City Hall building was acquired. The project would involve new public restrooms, redesign of the conference room, an upstairs document storage center, and ADA improvements. Additional funding is also recommended in FY 2015-16 for the extension of Castillo Del Mar in anticipation of the annexation of the Heights at Vista Del Mar project and for a feasibility study related to a SLOCOG grant for intersection improvements at Fair Oaks Avenue and Orchard Street. Long-Range Financial Plan The City's Long-Range Financial Plan has been updated, which is presented in Attachment 3. It was used as the guiding tool in development of the budget recommendations. Once priorities were agreed upon by the department directors and City leadership team, the long-range financial projections were used to determine the extent to which identified needs could be addressed on an ongoing basis given projected resources. This then dictated staff's recommendations for FY 2014-15 expenditures. Item 11.c. - Page 5 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGES The Long-Range Financial Plan assumes slowed growth beginning in FY 2019-20 and negative growth beginning in FY 2021-12 comparable to the last recession. One of the objectives of the Long Range Financial P)an is to begin development of contingency planning for the next economic downturn. Since the economy increases and decreases in cycles, it is important to utilize long-range financial planning to provide for consistent service level delivery. It is proposed to annually increase reserves through accumulation of unexpended funds at the end of each year. In addition, as revenues increase and the City has the ability to restore services reduced over the past few years, staff is attempting to do so largely through contracts and other means that will provide the flexibility to expand and contract the organization in a timely manner when necessary due to economic trends. If a recession were then to occur, staff projects the ability to respond through the following combination of measures: • Use of reserves above the City's minimum General Fund reserve policy amount; • Reduction of contract services; • Annual transfer of $100,000 from Local Sales Tax funds to the General Fund; and • Temporary elimination of compensation increases. The objective is to be prepared for the next economic downturn so adjustments can be made that will maintain stable services and minimize the needs for layoffs or negotiated employee concessions. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Adopt resolution approving the FY 2014-15 Budget; 2. Modify and approve FY 2014-15 Budget; 3. Do not approve the FY 2014-15 Budget; 4. Provide direction to staff. ADVANTAGES: The recommendations in the Budget reflect revenue and expenditure strategies that will accomplish the following: • Maintain key service levels; • Maintain a substantial investment in improvements to the City's infrastructure and facilities; • Effectively manage current and future salary and benefit costs; • Maintain reserves at or above the City's policy levels; • Do not rely on tax or fee increases; and • Limit reliance on one-time revenues. Item 11.c. - Page 6 CITY COUNCIL FY 2014-15 BUDGET JUNE 10, 2014 PAGE 7 DISADVANTAGES: The budget does not address all unmet needs and a number of uncertainties exist that could negatively impact revenue projections and status of the proposed budget. These uncertainties include the following: • Implementation of the Affordable Care Act • Future increases to CaiPERS retirement rates; and • Overall economic recovery. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, June 5, 2014 and on the City's website on Friday, June 6, 2014. No comments were received. Attachment: 1. City of Arroyo Grande Budget Update Report 2. Local Sales Tax 10-Year Plan 3. Long Range Financial Plan Item 11.c. - Page 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING FISCAL YEAR 2014-15 OF THE FISCAL YEAR 2013-14 & 2014-15 BIENNIAL BUDGET AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED WHEREAS, a proposed Biennial Budget for the City of Arroyo Grande for the Fiscal Years commencing July 1, 2013 and ending June 30, 2014 and commencing July 1, 2014 and ending June 30, 2015 was submitted to the City Council and is on file with the Director of Administrative Services; and WHEREAS, the City Council also serves as the Board of Directors of the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency; and WHEREAS, proceedings for adoption of said Budget have been duly taken; and WHEREAS, the total Budget for FY 2014-15 is $24,367,769. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DOES RESOLVE AS FOLLOWS: SECTION 1. The Budget is adopted as the Biennial Budget for the City of Arroyo Grande for the Fiscal Year commencing July 1, 2014 and ending June 30, 2015. SECTION 2. At the close of each Fiscal Year, unexpended appropriations in the Operating Budget will be carried forward to the next fiscal year as necessary to underwrite the expense of outstanding purchase commitments. Unexpended appropriations for authorized, but uncompleted projects as approved by the City Council may be carried forward to the next succeeding Budget upon recommendation by the Administrative Services Director and approval of the City Manager. On motion of Council Member __ _ , seconded by Council Member ____ , and on the following roll call vote, to wit: AYES: NQES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2014. Item 11.c. - Page 8 RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Item 11.c. - Page 9 Ci t y o f Ar r o y o Gr a n d e A d m i n i s t r a t i v e Se r v i c e s D e p a r t m e n t ~ '• ~-... . ~ : : > ,_ . --:~ · ; ' BU D G E T UP D A T E RE P O R T FI S C A L YE A R 20 1 4 - 2 0 1 5 \; )) ,I ,,, ATTACHMENT 1 Item 11.c. - Page 10 C i t y o f A r r o y o Gr a n d e Bu d g e t Up d a t e Re p o r t - 20 1 4 / 1 5 June 10, 2014 Ta b l e of Co n t e n t s Ov e r v i e w .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Su m m a r y of Ke y Po i r l t s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Bu d g e t Ch a n g e s Ap p r o v e d To - D a t e .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Bu d g e t Up d a t e Re q u e s t s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Ge n e r a l Fu n d Ex p e n d i t u r e s : .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Ge n e r a l Fu n d Re v e n u e s : .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Ot h e r Fu n d s : .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Ge n e r a l Fu n d Ov e r v i e w .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ? Ge n e r a l Fu n d Re v e n u e s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Ge n e r a l Fu n d Ex p e n d i t u r e s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Ot h e r Fu n d s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 At t a c h m e n t s .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . lO 2 Item 11.c. - Page 11 C i t y o f Ar r o y o Gr a n d e Bu d g e t Up d a t e _ ~ e p o r t - 20 1 4 / 1 5 June 10, 2014 Ov e r v i e w Th e Ci t y ' s Bu d g e t U p d a t e Re p o r t is pr e p a r e d to up d a t e re v e n u e pr o j e c t i o n s as ec o n o m i c da t a be c o m e s available; to pr e p a r e co r r e c t i o n s to ex p e n d i t u r e s as mo r e ac c u r a t e co s t s be c o m e av a i l a b l e ; t o re p o r t o n de p a r t m e n t a l accomplishments; a n d to pr o v i d e es t i m a t e s fo r en d i n g fu n d ba l a n c e s fo r th e fi r s t ye a r of th e bi e n n i a l bu d g e t . Wh i l e th i s report provides a li s t i n g of pr o j e c t e d fu n d ba l a n c e s , th e s e pr o j e c t i o n re es t i m a t e s as Fi s c a l Ye a r 20 1 3 - 1 4 ha s no t be e n closed or audited. Be c a u s e th e be g i n n i n g fu n d ba l a n c e fo r Fi s c a l Ye a r 20 1 4 - 1 5 is th e en d i n g ba l a n c e fr o m Fi s c a l Ye a r 2013-14, accruals, de f e r r a l s , a n d au d i t ad j u s t m e n t s ma y im p a c t th e pr o j e c t e d Fi s c a l Ye a r 20 1 4 - 1 5 fu n d ba l a n c e . Th i s in f o r m a t i o n is provided in th e fo l l o w i n g fo r m a t : Sc h e d u l e A: Th e st a r t i n g po i n t is th e es t i m a t e d FY 20 1 3 - 1 4 en d i n g fu n d ba l a n c e s , wh i c h is a l s o th e beginning Estimated Av a i l a b l e F u n d Ba l a n c e s fo r th e FY 20 1 4 - 1 5 . Co m b i n i n g th e be g i n n i n g Av a i l a b l e F u n d Ba l a n c e s with the estimated re v e n u e s , tr a n s f e r s , a n d ap p r o p r i a t i o n s a d o p t e d in th e Bi e n n i a l Bu d g e t a n d a m e n d e d in th i s re p o r t , provides the es t i m a t e d en d i n g fu n d ba l a n c e s . As a re s u l t of a co m p r e h e n s i v e re v i e w , ad j u s t m e n t s ar e re c o m m e n d e d wh e r e ac t u a l re c e i p t s a n d disbursements are ma t e r i a l l y di f f e r e n t fr o m th e bu d g e t e d am o u n t s . Al t h o u g h bu d g e t ad j u s t m e n t s ar e re c o m m e n d e d across several City fu n d s , th e em p h a s i s of th e Bu d g e t U p d a t e Re p o r t is di r e c t e d a t th e Ge n e r a l Fu n d . Th e Ge n e r a l F u n d is deemed to be the mo s t cr i t i c a l as it pr o v i d e s m o s t se r v i c e s co m m o n l y as s o c i a t e d w i t h go v e r n m e n t (i . e . , pu b l i c sa f e t y , recreation, parks, bu i l d i n g , pu b l i c wo r k s , pl a n n i n g , et c . ) a n d is li m i t e d pr i m a r i l y by ta x - g e n e r a t e d re v e n u e s . Su m m a r y o f Ke y Po i n t s • Ov e r a l l , re v e n u e s ar e re c o v e r i n g a n d th e Ci t y is be n e f i t t i n g fr o m th e w i d e s p r e a d ec o n o m i c ga i n s . Sales taxes are in c r e a s i n g in al l ma j o r ca t e g o r i e s , pr o p e r t y ta x e s ar e tr e n d i n g u p w a r d a n d th e r e ha s be e n in c r e a s e d registration in the Ci t y ' s re c r e a t i o n pr o g r a m s . Ex p e n d i t u r e s ha v e la r g e l y re m a i n e d a t bu d g e t e d le v e l s . Th i s ha d re d u c e d the amount of re s e r v e s th a t wi l l be re q u i r e d in or d e r to ba l a n c e th e bu d g e t fr o m $1 5 0 , 0 0 0 to ze r o in FY 20 1 4 - 1 5 . • Th e Ci t y Co u n c i l ha s es t a b l i s h e d a n Un d e s i g n a t e d Ge n e r a l Fu n d Ba l a n c e go a l of 20 ' Y . , of an n u a l ap p r o p r i a t i o n with a mi n i m u m go a l of 15 % . Th e Ci t y ' s Un d e s i g n a t e d Ge n e r a l F u n d Ba l a n c e re p r e s e n t s th e av a i l a b l e re s o u r c e s to provide fu n d i n g fo r fu t u r e co n t i n g e n c i e s su c h as ea r t h q u a k e s , ci v i l un r e s t , ec o n o m i c fl u c t u a t i o n s , ma j o r in f r a s t r u c t u r e repairs 3 Item 11.c. - Page 12 C i t y o f Ar r o y o Gr a n d e Bu d g e t Up d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 an d in v e s t m e n t in ca p i t a l fo r im p r o v e d pr o d u c t i v i t y an d ef f i c i e n c i e s . In a d e q u a t e re s e r v e s in c r e a s e financial risk, ne g a t i v e l y im p a c t ca s h fl o w , an d re d u c e th e Ci t y ' s ab i l i t y to at t r a c t an d su s t a i n ec o n o m i c de v e l o p m e n t and growth. Th e cu r r e n t pr o j e c t e d av a i l a b l e Ge n e r a l Fu n d Ba l a n c e fo r Ju n e 30 , 20 1 5 is $3 . 7 mi l l i o n , an in c r e a s e of $504,941 from the pr o j e c t e d fu n d ba l a n c e of $3 . 2 mi l l i o n pu b l i s h e d in th e Bi e n n i a l Bu d g e t . Th i s pr o j e c t e d fu n d balance is 26% of ap p r o p r i a t i o n s , wh i c h is ab o v e th e Ci t y Co u n c i l fu n d ba l a n c e go a l of 20 % . Th e pr o j e c t e d Fu n d Ba l a n c e assumes revenues ar e re c e i v e d ex a c t l y as bu d g e t e d , al l bu d g e t ex p e n d i t u r e s ar e ma d e , an d al l ca p i t a l tr a n s f e r s re q u i r e d by the CIP Pr o g r a m ar e co m p l e t e d . Hi s t o r i c a l l y , th e Ge n e r a l F u n d ha s no t be e n re q u i r e d to fu n d al l bu d g e t e d capital transfers an d ex p e n d i t u r e s at ye a r - e n d ar e tr a d i t i o n a l l y le s s th a n bu d g e t e d . • As th e Ci t y ex p e r i e n c e s ec o n o m i c re c o v e r y , it wi l l be im p o r t a n t to de t e r m i n e th e hi g h e s t pr i o r i t y uses of additional re s o u r c e s . Ov e r th e pa s t ye a r , st a f f ha s wo r k e d to id e n t i f y im p o r t a n t pr i o r i t i e s fo r fu n d i n g and has identified de f i c i e n c i e s in se r v i c e , ma i n t e n a n c e a n d / or in v e s t m e n t th a t wi l l re q u i r e at t e n t i o n in th e sh o r t an d long-term. The list of ur u n e t ne e d s fa r ex c e e d s th e Ci t y ' s cu r r e n t ab i l i t y to fu n d ; th e r e f o r e , th e ex e c u t i v e te a m ha s agreed that priority sh o u l d be pl a c e d on : ad d r e s s i n g in e q u i t i e s in sa l a r i e s ne c e s s a r y to at t r a c t an d re t a i n _a qu a l i t y wo r k f o r c e , support and im p l e m e n t a t i o n of in f o r m a t i o n te c h n o l o g y ne e d s , pa r k s an d fa c i l i t y in f r a s t r u c t u r e ma i n t e n a n c e and improvements an d st o r m w a t e r pr o g r a m im p l e m e n t a t i o n . • Th e Ma n a g e m e n t Re p o r t i n g Sy s t e m St a t u s Re p o r t is pr e s e n t e d as a se p a r a t e se c t i o n at th e en d of this report. This pr o v i d e s a st a t u s re p o r t of de p a r t m e n t a l bu d g e t go a l s . Bu d g e t Ch a n g e s Ap p r o v e d To - D a t e Va r i o u s bu d g e t ch a n g e s ha v e be e n ap p r o v e d by th e Co u n c i l or Ci t y Ma n a g e r , as ap p r o p r i a t e , si n c e th e approval of the Mi d Ye a r Bu d g e t Up d a t e , wh i c h im p a c t on e or bo t h of th e fi s c a l ye a r s in th e bu d g e t . Ma n y re v e n u e as s u m p t i o n s were up d a t e d wi t h th e Mi d - Y e a r Bu d g e t Re v i e w ; ho w e v e r , ch a n g e s si n c e th a t ti m e ha v e re s u l t e d in ad d i t i o n a l adjustments to re v e n u e as s u m p t i o n s . Si g n i f i c a n t ch a n g e s ar e di s c u s s e d in mo r e de t a i l la t e r in th i s re p o r t . Bu d g e t Up d a t e Re q u e s t s As pa r t of th e bu d g e t up d a t i n g pr o c e s s , de p a r t m e n t s we r e as k e d to re v i e w th e i r cu r r e n t bu d g e t s an d determine if any ad j u s t m e n t s sh o u l d be pr o p o s e d in th i s re p o r t . De p a r t m e n t s ha v e be e n as k e d to cl o s e l y mo n i t o r th e i r budgets and spend 4 Item 11.c. - Page 13 C i t y o f Ar r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 on l y wh a t is ne c e s s a r y . At th i s ti m e , st a f f is re c o m m e n d i n g mi n o r ad j u s t m e n t s to th e Ge n e r a l Fu n d de p a r t m e n t a l budgets th a t ar e ne c e s s a r y du e to ti m i n g co n s i d e r a t i o n s , in c r e a s e s th a t re s p o n d to a pr i o r i t y ar e a , an d on e - t i m e pr o j e c t funding. Ge n e r a l F u n d Ex p e n d i t u r e s : • Ad m i n i s t r a t i v e Se r v i c e s - St a f f is re q u e s t i n g $4 5 , 0 0 0 in FY 20 1 4 - 1 5 to co m p l e t e a co m p r e h e n s i v e cost of services study an d pr e p a r e re c o m m e n d a t i o n s fo r as s o c i a t e d us e r fe e s . Th i s wi l l be co m p l e t e d th r o u g h th e us e of a consultant that sp e c i a l i z e s in th i s ty p e of an a l y s i s . • Ci t y Co u n c i l - As di r e c t e d by th e Ci t y Co u n c i l , st a f f is pr o p o s i n g th e cr e a t i o n of a Co m m u n i t y Service Grants pr o g r a m , wh i c h wi l l re p l a c e fu n d i n g fo r m e r l y re c e i v e d th r o u g h th e Co m m u n i t y De v e l o p m e n t Bl o c k Grant program. St a f f re c o m m e n d s ap p r o p r i a t i n g $2 0 , 0 0 0 fo r th i s pr o g r a m in FY 20 1 4 - 1 5 , $1 0 , 0 0 0 ab o v e th e or i g i n a l estimate. • Ci t y A t t o r n e y - St a f f is pr o p o s i n g an ad d i t i o n a l $3 0 , 0 0 0 in FY 20 1 3 - 1 4 an d $2 5 , 0 0 0 in FY 20 1 4 - 1 5 for increased legal se r v i c e s as s o c i a t e d wi t h a nu m b e r of on g o i n g is s u e s an d ac t i v i t i e s . • Re c r e a t i o n S e r v i c e s - Fo r FY 20 1 4 - 1 5 , st a f f is re q u e s t i n g ad d i t i o n a l fu n d i n g of $1 , 5 0 0 fo r a ne w Pickleball program. Th i s is of f s e t by $3 , 0 0 0 in es t i m a t e d re v e n u e ge n e r a t e d by th e pr o g r a m . In ad d i t i o n , at th e re q u e s t of participants, staff pr o p o s e s to ch a n g e th e pa y m e n t of le a g u e um p i r e s an d re f e r e e s to di r e c t pa y m e n t by th e te a m s . This results in a $2 5 , 0 0 0 re d u c t i o n in bo t h re v e n u e an d ex p e n d i t u r e s , wi t h no ne t ch a n g e to th e Ge n e r a l Fu n d . • Le g i s l a t i v e an d In f o r m a t i o n Se r v i c e s - St a f f is re q u e s t i n g an ad d i t i o n a l $3 , 2 0 0 fo r th e co s t of li c e n s e s related to the Ci t y ' s ne w we b s i t e to ex p a n d th e Ci t i z e n Re q u e s t Tr a c k e r sy s t e m , an d $3 , 0 0 0 fo r ad d i t i o n a l el e c t i o n related costs in FY 20 1 4 - 1 5 . St a f f al s o re q u e s t s $9 0 , 0 0 0 be g i n n i n g in FY 20 1 4 - 1 5 fo r ad d i t i o n a l co n t r a c t u a l se r v i c e s to assist in monitoring, ma i n t a i n i n g an d up g r a d i n g th e Ci t y ' s In f o r m a t i o n Te c h n o l o g y in f r a s t r u c t u r e an d de s k t o p s . In addition, a Co u n t y w i d e Ge o g r a p h i c In f o r m a t i o n Sy s t e m (G I S ) pr o j e c t is un d e r de v e l o p m e n t an d st a f f is pr o p o s i n g participating in th i s ef f o r t at a on e - t i m e co s t of $1 8 , 0 0 0 . • Pu b l i c Wo r k s De p a r t m e n t - St a f f pr o p o s e s in c r e a s i n g th e al l o c a t i o n fo r pa r k s an d la n d s c a p i n g maintenance and re p l a c e m e n t of va r i o u s pa r k s an d fa c i l i t i e s in f r a s t r u c t u r e at a co s t of $5 0 , 0 0 0 in FY 20 1 4 - 1 5 . Th i s will assist in the ma i n t e n a n c e a n d / or re p l a c e m e n t of mi n o r it e m s in va r i o u s pa r k s , re s t r o o m s an d ot h e r fa c i l i t i e s in the City, as well as in c r e a s e co n t r a c t la n d s c a p e ma i n t e n a n c e to he l p ad d r e s s so m e of th e im p a c t s of st a f f re d u c t i o n s . 5 Item 11.c. - Page 14 C i t y o f A r r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 G e n e r a l F u n d Re v e n u e s : • Sa l e s a n d Us e T a x - Pe r di s c u s s i o n s wi t h th e Ci t y ' s sa l e s ta x co n s u l t a n t , sa l e s ta x re v e n u e s ar e ex p e c t e d to be higher th a n in i t i a l l y es t i m a t e d . St a f f is re q u e s t i n g a n in c r e a s e of $7 8 , 2 0 0 in th i s re v e n u e so u r c e in FY 20 1 3 - 1 4 and $80,500 in FY 20 1 4 - 1 5 , as we l l as in th e Sa l e s Ta x Fu n d , as me n t i o n e d be l o w . • Re c r e a t i o n Ch a r g e s fo r Se r v i c e - Ch a n g e s in th e p a y m e n t of um p i r e s a n d re f e r e e s wi l l re s u l t in a decrease in Re c r e a t i o n re v e n u e s by $2 5 , 0 0 0 as me n t i o n e d ab o v e . • O t h e r R e v e n u e s - Ba s e d o n a n an a l y s i s of th e pe r f o r m a n c e of al l re v e n u e s a t th i s p o i n t co m p a r e d to the Mid-Year Bu d g e t Re v i e w , va r i o u s ot h e r ad j u s t m e n t s to t a l i n g a n ad d i t i o n a l $1 7 0 , 9 0 0 in FY 20 1 3 - 1 4 a n d $1 1 5 , 1 5 0 in FY 2014-15 ar e an t i c i p a t e d . O t h e r Fu n d s : Lo c a l Sa l e s Ta x Fu n d : Pe r di s c u s s i o n s w i t h o u r sa l e s ta x co n s u l t a n t , sa l e s ta x re v e n u e s ar e ex p e c t e d to be higher than in i t i a l l y es t i m a t e d . St a f f is re q u e s t i n g a n in c r e a s e of ap p r o x i m a t e l y $3 9 , 8 0 0 to th i s re v e n u e so u r c e . This increase is co n s i s t e n t wi t h th e in c r e a s e re c o m m e n d e d fo r th e Ge n e r a l Fu n d , as me n t i o n e d ab o v e . W a t e r Fu n d : St a f f is re q u e s t i n g a to t a l of $3 0 , 7 5 0 in FY 20 1 4 - 1 5 to ad d r e s s a va r i e t y of mi n o r b u d g e t needs, including $4 , 0 0 0 fo r ga s o l i n e an d oi l , $4 , 0 0 0 fo r ad d i t i o n a l en g i n e e r i n g se r v i c e s , $8 , 0 0 0 fo r co n s u l t a n t se r v i c e s related to NCMA ac t i v i t i e s , an d $1 0 , 0 0 0 fo r ca t h o d i c pr o t e c t i o n a t Re s e r v o i r #3 . Se w e r Fu n d : St a f f is re q u e s t i n g $4 0 , 0 0 0 in FY 20 1 4 - 1 5 to ad d r e s s ne e d s as s o c i a t e d wi t h th e Ci t y ' s p u m p and lift stations, as we l l as a n es t i m a t e d in c r e a s e of $2 0 0 fo r th e an n u a l pe r m i t fr o m th e St a t e Wa t e r Re s o u r c e s Co n t r o l Board. Pa r k Im p r o v e m e n t Fu n d : St a f f is re q u e s t i n g $1 5 , 0 0 0 in FY 20 1 4 - 1 5 to re p l a c e fe n c i n g a t So t o Sp o r t s Complex that has be e n da m a g e d an d de e m e d in cr i t i c a l ne e d of re p l a c e m e n t du e to sa f e t y co n c e r n s fo r pa r k pa t r o n s . Dr a i n a g e Im p r o v e m e n t Fu n d : St a f f is pr o p o s i n g to al l o c a t e th e cu r r e n t ba l a n c e , $2 1 , 2 2 6 in FY 2013-14 to drainage im p r o v e m e n t pr o j e c t s an d re a l l o c a t e th e cu r r e n t Sa l e s Ta x fu n d s fo r th i s pr o j e c t . De v e l o p m e n t Im p a c t Fe e St u d y : St a f f is re q u e s t i n g $4 5 , 1 0 0 in FY 20 1 4 - 1 5 to co m p l e t e a co m p r e h e n s i v e fee study and pr e p a r e re c o m m e n d a t i o n s fo r as s o c i a t e d fe e s . Th i s wi l l be co m p l e t e d th r o u g h th e us e of a co n s u l t a n t that specializes in th i s ty p e of an a l y s i s an d al l o c a t e d to th e va r i o u s de v e l o p m e n t im p a c t fe e fu n d s . 6 Item 11.c. - Page 15 C i t y o f A r r o y o Gr a n d e Bu d g e t Up d a t e Re p o r t - 20 1 4 / 1 5 June 10, 2014 In ge n e r a l , re v e n u e s a n d ex p e n d i t u r e s in al l ot h e r fu n d s ar e on ta r g e t wi t h pr o j e c t i o n s a n d pr i o r ye a r trends. No other ad j u s t m e n t s ar e re q u e s t e d a t th i s ti m e . Ge n e r a l Fu n d Ov e r v i e w Sh o w n be l o w is a n ov e r v i e w of th e re v e n u e s a n d ex p e n s e s fo r Fi s c a l Ye a r s 20 1 2 - 1 3 , 20 1 3 - 1 4 a n d 20 1 4 - 1 5 . The original bu d g e t fo r FY 20 1 3 - 1 4 a n d FY 20 1 4 - 1 5 re f l e c t s th e bu d g e t ad o p t e d in Ju n e 20 1 3 . Th e am e n d e d budget includes ad j u s t m e n t s si n c e ad o p t i o n a n d al l re q u e s t s in c l u d e d in th i s re p o r t . FU N D : 01 0 GE N E R A L FU N D FI S C A L YE A R 20 1 3 - 1 4 FI S C A L YEAR 2014-15 20 1 2 - 1 3 OR I G I N A L AM E N D E D ES T I M A T E D OR I G I N A L AMENDED AC T U A L BU D G E T BU D G E T AC T U A L BU D G E T BUDGET Be g i n n i n g Fu n d Ba l a n c e $ 3, 3 0 5 , 8 5 2 $ 3, 6 0 5 , 7 0 3 $ 3, 6 8 6 , 9 3 6 $ 3, 3 9 3 , 3 8 3 $ 3, 3 9 3 , 3 8 3 $ 3,637,979 To t a l Re v e n u e s 13 , 8 0 0 , 7 8 7 13 , 6 1 1 , 0 6 5 1 4 , 5 3 6 , 3 6 5 1 4 , 2 6 2 , 4 6 5 14 , 0 2 3 , 4 7 0 14,380,120 To t a l Ex p e n d i t u r e s 13 , 4 1 9 , 7 0 3 13 , 6 0 8 , 3 8 5 14 , 6 2 0 , 3 6 5 14 , 0 1 7 , 8 6 9 14 , 0 2 9 , 0 9 0 14,275,395 To t a l Op e r a t i n g In c r e a s e s (D e c r e a s e s ) 38 1 , 0 8 4 2, 6 8 0 (8 4 , 0 0 0 ) 24 4 , 5 9 6 (5,620) 104,725 Us e of Re s e r v e s - (2 1 5 , 0 0 0 ) (4 4 4 , 8 0 0 ) - (1 5 0 , 0 0 0 ) - Av a i l a b l e Fu n d Ba l a n c e $ 3, 6 8 6 , 9 3 6 $ 3, 3 9 3 , 3 8 3 $ 3, 1 5 8 , 1 3 6 $ 3, 6 3 7 , 9 7 9 $ 3, 2 3 7 , 7 6 3 $ 3,742,704 Af t e r ad j u s t m e n t s ar e re c o r d e d , th e Ju n e 30 , 20 1 5 fu n d ba l a n c e in th e Ge n e r a l F u n d wi l l be ap p r o x i m a t e l y $3.7 million, if al l bu d g e t pr o j e c t i o n s ar e fu l f i l l e d . Ho w e v e r , a t Ju n e 30 , 20 1 5 , th e Ci t y ma y fi n d th a t re v e n u e s ha v e not met the budgeted pr o j e c t i o n s a n d n o t al l bu d g e t e d ap p r o p r i a t i o n s wi l l be sp e n t as ye a r - e n d ac t u a l ex p e n d i t u r e s ar e tr a d i t i o n a l l y less than bu d g e t e d am o u n t s . Fu r t h e r ad j u s t m e n t s wi l l be m a d e a t th e Mi d - Y e a r Bu d g e t Re v i e w . 7 Item 11.c. - Page 16 C i t y o f A r r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10,2014 G e n e r a l F u n d R e v e n u e s Th e ta b l e sh o w n be l o w pr e s e n t s a co m p a r i s o n of th e to p te n re v e n u e ac c o u n t s . Be c a u s e th e to p re v e n u e sources account fo r ap p r o x i m a t e l y 75( ~ , of to t a l Ge n e r a l F u n d re v e n u e s , ch a n g e s he r e ca n ha v e p r o f o u n d im p a c t s . A 1% change in the top 10 re v e n u e so u r c e s re f l e c t s th e cu r r e n t ec o n o m i c en v i r o n m e n t . Te l e c o m m u n i c a t i o n s si t e le a s e s ar e in c r e a s e d in FY 2013- 14 du e to a on e - t i m e p a y m e n t of $2 5 , 0 0 0 . 20 1 2 - 1 3 20 1 3 - 1 4 20 1 4 - 1 5 Ti t l e Ac t u a l Es t i m a t e d Bu d g e t % C h a n g e Pr o p e r t y Ta x $ 3, 7 9 9 , 5 7 6 $ 3, 7 9 9 , 0 0 0 $ 3, 8 7 3 , 1 0 0 2% Sa l e s & Us e Ta x 2, 3 5 9 , 0 5 1 2, 5 0 8 , 0 0 0 2, 5 8 3 , 2 0 0 3% Tr i p l e Fl i p - VL F 1, 2 1 4 , 4 9 7 1, 2 6 7 , 5 0 0 1, 2 9 2 , 9 0 0 2% Tr i p l e Fl i p - Sa l e s Ta x 78 6 , 7 5 5 87 2 , 0 0 0 83 5 , 0 0 0 -4% Tr a n s i e n t Oc c u p a n c y Ta x 74 6 , 3 3 3 77 5 , 0 0 0 79 0 , 5 0 0 2% Fr a n c h i s e Fe e s 57 5 , 4 9 5 57 0 , 0 0 0 57 0 , 0 0 0 0% Ch i l d r e n in Mo t i o n 29 4 , 8 9 2 32 0 , 6 0 0 33 0 , 0 0 0 3% Te l e c o m m . Si t e Le a s e s 19 0 , 0 5 2 22 4 , 7 0 0 20 4 , 0 0 0 -9% Bu i l d i n g Pe r m i t s 21 2 , 0 3 3 19 1 , 4 0 0 19 3 , 7 0 0 1% Pl a n n i n g Fe e s 17 1 , 1 1 8 18 0 , 1 0 0 17 0 , 1 0 0 -6% To t a l $ 10 , 3 4 9 , 8 0 2 $ 10 , 7 0 8 , 3 0 0 $ 10 , 8 4 2 , 5 0 0 1% • Sa l e s Ta x - Sa l e s ta x is hi g h e r th a n th e pr i o r ye a r du e to a n in c r e a s e in sa l e s ac t i v i t y in ne a r l y every major sales ca t e g o r y ; th e b u d g e t re f l e c t s th i s an t i c i p a t e d in c r e a s e . • Pr o p e r t y Ta x - Pr o p e r t y ta x is sh o w i n g a n in c r e a s e a n d th i s is al s o re f l e c t e d in th e cu r r e n t ye a r ' s budget. • C h i l d r e n i n M o t i o n - Th i s re v e n u e is sh o w i n g a n in c r e a s e be c a u s e of in c r e a s e d pa r t i c i p a t i o n in this program. The b u d g e t do e s n o t re f l e c t an y ch a n g e s in fe e s th a t mi g h t be co n s i d e r e d by th e Co u n c i l a t a fu t u r e da t e . 8 Item 11.c. - Page 17 C i t y o f A r r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 • T r a n s i e n t O c c u p a n c y T a x - Th i s re v e n u e is sh o w i n g a n in c r e a s e of ap p r o x i m a t e l y 2% fo r FY 14 - 1 5 . This reflects not on l y ec o n o m i c im p r o v e m e n t s in th e to u r i s m in d u s t r y , b u t ef f o r t s b y th e ne w To u r i s m Bu s i n e s s Im p r o v e m e n t District. • B u i l d i n g Pe r m i t s & P l a n n i n g Fe e s -T h e s e re v e n u e s ar e di f f i c u l t to pr e d i c t a n d st a f f wi l l co n t i n u e to closely monitor th e m . I t is li k e l y th a t th e bu d g e t s wi l l be re v i s e d u p w a r d a t th e Mi d - Ye a r Bu d g e t Re v i e w based on anecdotal in d i c a t i o n s of fu t u r e pr o j e c t s ; ho w e v e r , to - d a t e th e s e pr o j e c t re v e n u e s ha v e n o t ma t e r i a l i z e d . • Al l ot h e r va r i a n c e s ar e wi t h i n no r m a l ra n g e s . Ge n e r a l F u n d Ex p e n d i t u r e s Th e fo l l o w i n g ch a r t co m p a r e s ac t u a l ex p e n d i t u r e s in FY 20 1 2 - 1 3 wi t h th e re c o m m e n d e d bu d g e t s fo r FY 2013-14 and FY 20 1 4 - 1 5 . 20 1 2 - 1 3 20 1 3 - 1 4 20 1 4 - 1 5 Ti t l e Ac t u a l Bu d g e t B u d g e t Ci t y Ma n a g e r $ 32 2 , 9 9 3 $ 35 0 , 9 0 5 $ 38 4 , 5 9 0 Le g i s l a t i v e & In f o Sv c s 35 5 , 0 0 9 38 3 , 7 3 0 41 1 , 2 9 0 Re t i r e e s 19 9 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 Ci t y At t o r n e y 24 5 , 7 0 0 20 3 , 2 5 0 20 8 , 2 5 0 Ad m i n i s t r a t i v e Se r v i c e s 72 6 , 3 0 6 78 1 , 4 2 0 73 4 , 6 9 0 Co m m u n i t y De v e l o p m e n t 59 5 , 9 7 4 75 0 , 8 2 0 62 5 , 6 9 0 In f o r m a t i o n Te c h n o l o g y 23 4 , 2 2 8 31 0 , 4 3 5 38 2 , 6 5 5 N o n De p a r t m e n t a l 2, 5 6 5 , 8 3 1 3, 0 2 2 , 0 4 5 2, 4 1 9 , 5 0 0 Po l i c e 5, 6 2 7 , 3 0 9 5, 4 8 8 , 7 1 0 5, 7 0 4 , 5 7 0 Bu i l d i n g & Li f e Sa f e t y 21 9 , 9 3 3 24 0 , 8 5 0 25 2 , 2 4 0 En g i n e e r i n g 30 7 , 5 1 8 41 2 , 6 9 0 37 0 , 1 3 0 Re c r e a t i o n Se r v i c e s 76 0 , 8 1 7 82 3 , 2 6 0 83 2 , 5 9 0 Pu b l i c W o r k s 1, 2 5 9 , 0 8 5 1, 6 5 2 , 2 5 0 1, 7 0 1 , 2 0 0 To t a l $ 13 , 4 1 9 , 7 0 3 $ 14 , 6 2 0 , 3 6 5 $ 14 , 2 2 7 , 3 9 5 9 Item 11.c. - Page 18 C i t y o f Ar r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 O t h e r Fu n d s Lo c a l Us e Ta x F u n d (F u n d 21 8 ) Th i s fu n d ha s be e n es t a b l i s h e d to ac c o u n t fo r th e 1/2 ce n t sa l e s ta x in c r e a s e th a t wa s a p p r o v e d in No v e m b e r 2006. Based o n in f o r m a t i o n fr o m th e Ci t y ' s sa l e s ta x ad v i s o r , st a f f is re c o m m e n d i n g in c r e a s i n g th i s re v e n u e by $3 9 , 8 0 0 . The estimated fu n d ba l a n c e a t th e e n d of FY 20 1 4 - 1 5 in th i s fu n d is $3 3 2 , 3 4 1 . CI P (C a p i t a l Im p r o v e m e n t Pr o g r a m ) F u n d (F u n d 35 0 ) Th e pr o c e d u r e s of th e CI P re q u i r e th a t re v e n u e s eq u a l ex p e n s e s in th i s fu n d , wh i c h me a n s th e fu n d does not typically ha v e a fu n d ba l a n c e a t ye a r - e n d . I f ad d i t i o n a l ex p e n s e s ar e en c o u n t e r e d in co m p l e t i n g a pr o j e c t , fu n d i n g must be found to ma t c h th e ex p e n s e s . In re v e r s e , w h e n ad d i t i o n a l re v e n u e s ar e fo u n d , th e sc o p e of th e pr o j e c t can be expanded, pr e v i o u s fu n d i n g re t u r n e d to ot h e r fu n d s , or re v e n u e s re t u r n e d to th e so u r c e . Se w e r F u n d (F u n d 61 2 ) Th e Se w e r Fu n d is pr o j e c t e d to ha v e a fu n d ba l a n c e of ap p r o x i m a t e l y $9 3 0 , 8 0 0 . St a f f is re q u e s t i n g a n increase of $40,200 in ap p r o p r i a t i o n s . Th e de t a i l s fo r th i s ap p r o p r i a t i o n ar e li s t e d on pa g e s 5- 7 of th i s re p o r t un d e r Bu d g e t Update Requests. Wa t e r F u n d (F u n d 64 0 ) Th e Wa t e r Fu n d is pr o j e c t e d to ha v e a sp e n d a b l e fu n d ba l a n c e of ap p r o x i m a t e l y $3 . 5 mi l l i o n a t Ju n e 30, 2015. Staff is re q u e s t i n g a n in c r e a s e of $3 0 , 7 5 0 in ap p r o p r i a t i o n s . Th e de t a i l s fo r th i s ap p r o p r i a t i o n ar e li s t e d o n pa g e s 5-7 of this report un d e r Bu d g e t Up d a t e Re q u e s t s . At t a c h m e n t s A br i e f ov e r v i e w of th e at t a c h e d sc h e d u l e s is pr o v i d e d to in f o r m th e re a d e r of th e pu r p o s e of ea c h sc h e d u l e . • Sc h e d u l e A - F u n d Ba l a n c e . Th i s sc h e d u l e is pr o v i d e d to in c o r p o r a t e cu r r e n t ye a r es t i m a t e d fu n d balance into the bu d g e t ye a r a n d to su m m a r i z e th e FY 20 1 4 - 1 5 bu d g e t ad o p t e d by th e Ci t y Co u n c i l . Th i s schedule includes ad j u s t m e n t s th a t ha v e pr e v i o u s l y be e n ap p r o v e d by th e Ci t y Co u n c i l a n d li s t s th e cu r r e n t re q u e s t e d adjustments in to t a l . 10 Item 11.c. - Page 19 C i t y o f A r r o y o Gr a n d e B u d g e t U p d a t e R e p o r t - 20 1 4 / 1 5 June 10, 2014 • Ge n e r a l F u n d Su m m a r y . Th i s sc h e d u l e pr o v i d e s a su m m a r y of th e re v e n u e s , ex p e n d i t u r e s a n d fund balance with ac t u a l re s u l t s fo r th e pr i o r fi s c a l ye a r as we l l as th e or i g i n a l FY 20 1 3 - 1 5 Bi e n n i a l Bu d g e t a n d proposed amended ba l a n c e s fo r FY 20 1 3 - 1 4 a n d FY 20 1 4 - 1 5 . • M a n a g e m e n t R e p o r t i n g Sy s t e m St a t u s Re p o r t . Th i s pr o v i d e s a st a t u s re p o r t of de p a r t m e n t a l bu d g e t goals. 11 Item 11.c. - Page 20 GE N E R A L FU N D SU M M A R Y FU N D : 0 1 0 GE N E R A L FU N D FI S C A L YE A R 20 1 3 - 1 4 FI S C A L YEAR 2014-15 20 1 2 - 1 3 OR I G I N A L AM E N D E D ES T I M A T E D OR I G I N A L AMENDED IT E M AC T U A L BU D G E T BU D G E T AC T U A L BU D G E T BUDGET Be g i n n i n g Fu n d Ba l a n c e $ 3, 3 0 5 , 8 5 2 $ 3, 6 0 5 , 7 0 3 $ 3, 6 8 6 , 9 3 6 $ 3, 3 9 3 , 3 8 3 $ 3, 3 9 3 , 3 8 3 $ 3,637,979 Re v e n u e s : Re v e n u e s 11 , 7 9 2 , 1 5 2 11 , 0 5 6 , 7 2 0 11 , 7 5 2 , 2 2 0 11 , 9 2 3 , 1 2 0 11 , 4 1 8 , 1 2 0 11,951,320 Tr a n s f e r s In 2, 0 0 8 , 6 3 5 2, 3 3 9 , 3 4 5 2, 3 3 9 , 3 4 5 2 , 3 3 9 , 3 4 5 2, 4 5 5 , 3 5 0 2,428,800 Us e of Re s e r v e s 21 5 , 0 0 0 44 4 , 8 0 0 15 0 , 0 0 0 To t a l Re v e n u e s 13 , 8 0 0 , 7 8 7 13 , 6 1 1 , 0 6 5 14 , 5 3 6 , 3 6 5 1 4 , 2 6 2 , 4 6 5 14 , 0 2 3 , 4 7 0 14,380,120 Ex p e n d i t u r e s : Sa l a r i e s an d Be n e f i t s 8, 2 5 9 , 0 5 0 9, 1 8 9 , 9 9 5 8, 9 7 9 , 7 7 0 8, 3 6 2 , 9 7 4 9, 3 8 9 , 4 9 5 9,124,700 Cu r r e n t Ex p e n s e s 4, 5 0 1 , 8 7 2 4, 0 7 9 , 4 4 5 4, 3 5 2 , 6 0 0 4, 3 7 5 , 7 6 5 4, 2 0 9 , 0 0 0 4,695,900 De b t Se r v i c e 13 4 , 6 8 8 24 8 , 3 9 5 24 8 , 3 9 5 24 5 , 2 3 0 24 8 , 3 9 5 248,595 Ca p i t a l Ou t l a y 43 9 , 6 2 3 90 , 5 5 0 24 0 , 1 0 0 23 4 , 4 0 0 18 2 , 2 0 0 50,200 Tr a n s f e r s Ou t 84 , 4 7 0 79 9 , 5 0 0 79 9 , 5 0 0 106,000 Co n t i n g e n c y - 50,000 To t a l Ex p e n d i t u r e s 13 , 4 1 9 , 7 0 3 13 , 6 0 8 , 3 8 5 14 , 6 2 0 , 3 6 5 14 , 0 1 7 , 8 6 9 14 , 0 2 9 , 0 9 0 14,275,395 To t a l Op e r a t i n g In c r e a s e s (D e c r e a s e s ) 38 1 , 0 8 4 2, 6 8 0 (8 4 , 0 0 0 ) 24 4 , 5 9 6 (5 , 6 2 0 ) 104,725 Us e of Re s e r v e s (2 1 5 , 0 0 0 ) (4 4 4 , 8 0 0 ) (1 5 0 , 0 0 0 ) To t a l Ad j u s t m e n t s to Fu n d Ba l a n c e 38 1 , 0 8 4 (2 1 2 , 3 2 0 ) (5 2 8 , 8 0 0 ) 24 4 , 5 9 6 (1 5 5 , 6 2 0 ) 104,725 Av a i l a b l e Fu n d Ba l a n c e $ 3, 6 8 6 , 9 3 6 $ 3, 3 9 3 , 3 8 3 $ 3, 1 5 8 , 1 3 6 $ 3, 6 3 7 , 9 7 9 $ 3, 2 3 7 , 7 6 3 $ 3,742,704 12 Item 11.c. - Page 21 Ci t y of Ar r o y o Gr a n d e Fu n d Ba l a n c e Al l Fu n d s Op e r a t i n g Bu d g e t 20 1 4 / 1 5 Bu d g e t Up d a t e Sc h e d u l e A Es t i m a t e d Estimated To t a l Total Av a i l a b l e Available Fu n d Ba l a n c e Or i g i n a l Ad j u s t m e n t Op e r a t i n g Op e r a t i n g Bu d g e t e d Ad j u s t m e n t s to Fund Balance Ju l y 1, 20 1 4 Re v e n u e s to Re v e n u e s Tr a n s f e r In Tr a n s f e r Ou t Ap p r o p r i a t i o n s Ap p r o p r i a t i o n s June 30, 2015 Ge n e r a l Fu n d 01 0 Ge n e r a l Fu n d : $3 63 7 97 9 $" 1 1 . 4 1 8 , 1 2 0 $5 3 3 , 2 0 0 $2 . 4 2 8 , 8 0 0 $1 0 6 00 0 $' 1 4 , 0 2 9 , 0 9 0 $'140305 $3,742,704 SQ e c i a l Re v e n u e Fu n d s : 21 0 Fi r e Pr o t e c t i o n Im p a c t Fe e s $1 3 3 , 6 1 9 $2 0 , 2 5 0 $4,700 $149,169 21 1 Pu b l i c Ac c e s s Te l e v i s i o n 95 , 7 2 8 35 , 3 5 0 50 131,128 21 2 Po l i c e Pr o t e c t i o n Im p a c t Fe e s 9, 1 0 2 3, 3 0 0 800 11,602 21 3 Pa r k De v e l o p m e n t Fe e s 61 0 . 4 9 9 63 , 2 0 0 673,699 21 4 Pa r k Im p r o v e m e n t Fe e s 10 6 , 9 9 5 26 , 5 0 0 (8 0 0 ) 35 , 0 0 0 5,900 91,795 21 5 Re c r e a t i o n Co m m u n i t y Ce n t e r 17 , 0 1 8 1, 7 0 0 400 18,318 21 6 Gr a c e La n e As s e s s m e n t Di s t r i c t 52 , 8 4 9 10 , 2 0 0 2, 6 0 0 13 , 3 0 0 47,149 21 7 La n d s c a p e Ma i n t e n a n c e Di s t r i c t 8, 6 5 8 5, 9 0 0 2, 2 0 0 7, 4 3 0 4,928 21 8 Lo c a l Us e Ta x Fu n d 21 , 3 1 9 1, 9 7 2 , 7 4 2 79 . 4 1 0 1. 4 8 3 , 1 5 0 25 7 , 9 8 0 332,341 21 9 Pa r k s i d e As s e s s m e n t Di s t r i c t 34 8 , 6 2 5 42 , 7 1 0 3, 8 0 0 20 , 7 0 0 366,835 22 0 St r e e t s 0 45 7 , 5 0 0 (1 5 , 4 0 0 ) 32 2 , 6 2 0 76 , 3 0 0 69 7 , 7 4 0 (9,320) 0 22 1 Tr a f f i c Co n g e s t i o n Re l i e f 0 () 22 2 Tr a f f i c Si g n a l 40 6 , 6 3 7 32 , 5 0 0 30 , 0 0 0 7,500 401,637 22 3 Tr a f f i c Ci r c u l a t i o n 54 , 1 0 3 10 0 54,203 22 4 Tr a n s p o r t a t i o n Fa c i l i t y Im p a c t 87 2 , 6 6 8 60 , 0 0 0 13,800 918,868 22 5 Tr a n s p o r t a t i o n 0 43 8 , 2 7 5 51 , 4 2 5 46 9 , 7 0 0 16 , 6 7 5 3,325 0 22 6 Wa t e r Ne u t r a l i z a t i o n Im p a c t 25 3 , 8 1 5 37 , 0 0 0 15 , 0 0 0 20 0 , 0 0 0 99 , 4 0 0 231,650 174,765 23 0 Co n s t r u c t i o n Ta x 3, 2 4 2 3,242 23 1 Dr a i n a g e Fa c i l i t y 0 () 23 2 In - L i e u Af f o r d a b l e Ho u s i n g 10 , 9 7 6 30 0 5, 0 0 0 6,276 23 3 In - L i e u Un d e r g r o u n d Ut i l i t y 19 8 '198 24 0 To u r i s m Bu s i n e s s Im p r o v e m e n t Di s t 20 , 6 0 1 '1 8 0 , 0 0 0 17 1 , 8 8 0 28,721 24 1 Wa t e r Av a i l a b i l i t y Fu n d 1, 5 6 9 , 7 8 1 33 , 0 0 0 595,627 1,007,154 25 0 CD B G Gr a n t Fu n d s 0 0 27 1 St a t e CO P S Bl o c k Gr a n t Hl 0 9 0 0 30 0 101200 To t a l Sp e c i a l Re v e n u e Fu n d s $4 69 7 33 3 $3 , 4 2 0 , 8 2 7 12 9 68 5 $5 2 2 , 6 2 0 $2 ; 1 0 2 , 7 5 0 1 29 0 1 0 5 $854 382 $4,523,228 13 Item 11.c. - Page 22 Ci t y of Ar r o y o Gr a n d e Fu n d Ba l a n c e Al l Fu n d s Op e r a t i n g Bu d g e t 20 1 4 ( 1 5 Bu d g e t Up d a t e Sc h e d u l e A Es t i m a t e d Estimated To t a l Total Av a i l a b l e Available I I Fu n d Ba l a n c e Or i g i n a l Ad j u s t m e n t Op e r a t i n g Op e r a t i n g Bu d g e t e d Ad j u s t m e n t s to Fund Balance Ju l y 1, 20 1 4 Re v e n u e s to Re v e n u e s Tr a n s f e r In Tr a n s f e r Ou t Ap p r o p r i a t i o n s Ap p r o p r i a t i o n s June 30, 2015 Ca Q i t a l Pr o j e c t Fu n d s : 35 0 Ca p i t a l Im p r o v e m e n t Fu n d $3 4 , 8 3 8 $2 , 4 5 3 , 7 6 7 $2 , 5 0 3 , 7 6 7 ($15,162) To t a l Ca p i t a l Pr o j e c t Fu n d s $3 4 83 8 $0 $0 $2 , 4 5 3 , 7 6 7 $0 $2 , 5 0 3 , 7 6 7 $0 ($15,162) En t e r p r i s e Fu n d s : 61 2 Se w e r $7 0 7 , 2 7 8 $1 , 0 5 6 , 0 0 0 $5 0 6 , 4 0 0 $3 1 1 , 5 8 0 $14,520 $930,778 63 4 Se w e r Fa c i l i t y 36 9 , 8 7 8 21 , 5 0 0 391,378 64 0 Wa t e r Fu n d 2, 8 0 1 , 2 7 0 4, 0 8 3 , 6 0 0 2, 5 8 3 , 4 0 0 4, 6 5 9 , 1 0 0 2, 2 6 5 , 0 7 5 (1 ,002, 130) 3,546,225 64 1 Lo p e z Wa t e r 2, 2 8 2 , 2 0 0 1, 8 6 7 , 5 0 0 (1 , 8 5 9 , 0 0 0 ) 2, 6 9 9 , 6 0 0 30 7 , 2 0 0 3, 2 5 4 , 4 0 0 1,428,700 64 2 Wa t e r Fa c i l i t y 79 3 55 4 23 50 0 15 6 , 3 0 0 660,754 To t a l En t e r p r i s e Fu n d s $6 , 9 5 4 , 1 8 0 $7 , 0 5 2 , 1 0 0 $7 2 4 , 4 0 0 $2 , 6 9 9 , 6 0 0 $5 , 6 2 9 , 0 0 0 $5 , 8 3 1 , 0 5 5 ($987,610) $6,957,835 Tr u s t an d Ag e n c y Fu n d : 28 6 Su c c e s s o r Ag e n c y to th e RD A ($ 2 , 8 2 7 , 7 4 5 ) $7 0 3 , 1 5 0 $7 0 3 ; 1 5 0 ($2,827,745) 75 1 Do w n t o w n Pa r k i n g 55 26 4 93 0 0 2, 6 0 0 3, 5 2 5 58,439 To t a l Tr u s t & Ag e n c y Fu n d ($ 2 , 7 7 2 , 4 8 1 ) $7 1 2 4 5 0 $0 $0 $2 6 0 0 $7 0 6 67 5 $0 ($2,769,306) Gr a n d To t a l Al l Fu n d s $1 2 , 5 5 1 , 8 4 9 $2 2 , 6 0 3 , 4 9 7 $1 , 3 8 7 , 2 8 5 $8 , 1 0 4 , 7 8 7 $7 , 8 4 0 , 3 5 0 $2 4 , 3 6 0 , 6 9 2 $7077 $12,439,299 14 Item 11.c. - Page 23 DE P A R T M E N T : MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 CI T Y AD M I N I S T R A T I O N De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Co m p l e t e up d a t e of th e Ad m i n i s t r a t i v e Po l i c y Ma n u a l . X De v e l o p pl a n to im p l e m e n t ne w re q u i r e m e n t s of th e Af f o r d a b l e Ca r e Act. X Co o r d i n a t e im p l e m e n t a t i o n of a co m p r e h e n s i v e cu s t o m e r se r v i c e pr o g r a m . X Co o r d i n a t e es t a b l i s h m e n t of a to u r i s m bu s i n e s s im p r o v e m e n t di s t r i c t . X Im p l e m e n t an n u a l pa r t i c i p a t i o n in th e IC M A Na t i o n a l Ci t i z e n s ' Su r v e y to enhance pu b l i c in p u t an d cu s t o m e r se r v i c e fe e d b a c k . X Co n t i n u e pr o v i d i n g le g a l ad v i c e an d as s i s t a n c e on al l as p e c t s of Ci t y business and re p r e s e n t th e Ci t y in ma t t e r s re q u i r i n g le g a l ac t i o n . X Id e n t i f y ar e a s an d de v e l o p st a n d a r d i z e d fo r m s wh e n ap p r o p r i a t e . X Co o r d i n a t e Co d e En f o r c e m e n t le g a l re s p o n s e to ch r o n i c ca s e s . X Co m p l e t e pr o c e s s of de v e l o p i n g a Ci t y Ch a r t e r fo r Co u n c i l co n s i d e r a t i o n to place on th e ba l l o t at th e No v e m b e r 4, 20 1 4 el e c t i o n . 15 Item 11.c. - Page 24 MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : LE G I S L A T I V E & IN F O R M A T I O N SE R V I C E S De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Up d a t e Ci t y w i d e Re c o r d s Re t e n t i o n Sc h e d u l e to re f l e c t Ci t y ' s re o r g a n i z e d structure an d up d a t e Re c o r d s Ma n a g e m e n t Ma n u a l . X Up g r a d e ca b l e c a s t i n g an d au d i o / v i s u a l sy s t e m s in Co u n c i l Ch a m b e r s . X Co o r d i n a t e No v e m b e r 20 1 4 Ge n e r a l Mu n i c i p a l El e c t i o n . X Co m p l e t e we b / p u b l i c ac c e s s po r t i o n of Ci t y La s e r F i c h e pr o j e c t . X Co o r d i n a t e an d co n d u c t a Ca n d i d a t e Or i e n t a t i o n fo r Ci t y Co u n c i l and Mayoral ca n d i d a t e s . X Pu b l i s h 8 is s u e s of th e Ci t y - w i d e ne w s l e t t e r fo r di s t r i b u t i o n to al l Ci t y residences and bu s i n e s s e s . X Co n d u c t ne w Co m m i s s i o n e r s Or i e n t a t i o n (2 0 1 5 ) . X Co n d u c t bi e n n i a l re v i e w of th e Co n f l i c t of In t e r e s t Co d e (2 0 1 4 ) . X Up d a t e Mu n i c i p a l Co d e as ne w or d i n a n c e s ar e ad o p t e d . X Co o r d i n a t e an n u a l re c o r d s de s t r u c t i o n pu r s u a n t to re t e n t i o n sc h e d u l e . 16 Item 11.c. - Page 25 Ma n a g e m e n t Re p o r t i n g Sy s t e m : Le g i s l a t i v e & In f o r m a t i o n Se r v i c e s Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X De v e l o p re c o m m e n d a t i o n s fo r ce n t r a l i z e d re c o r d s st o r a g e . X De v e l o p re q u e s t fo r pr o p o s a l fo r we b s i t e re d e s i g n an d ho s t i n g . X Me e t al l le g a l pu b l i s h i n g an d po s t i n g re q u i r e m e n t s . X Co m p l e t e Ci t y w i d e ne t w o r k po l i c y . X Pe r f o r m re p l a c e m e n t of se v e n (7 ) co r e se r v e r s be t w e e n Ci t y Hall and Police De p a r t m e n t . X Up g r a d e Mi c r o s o f t Wi n d o w s ne t w o r k en v i r o n m e n t . X Up g r a d e Mi c r o s o f t Ex c h a n g e em a i l an d SQ L da t a b a s e en v i r o n m e n t . X Re p l a c e pr i m a r y co p i e r / p r i n t e r in Co m m u n i t y De v e l o p m e n t De p a r t m e n t . X Co m p l e t e Ci t i z e n S e r v e eg o v e r n m e n t so f t w a r e im p l e m e n t a t i o n . X In c r e a s e ne t w o r k sp a r e eq u i p m e n t in v e n t o r y . X Im p l e m e n t vi r t u a l i z e d se r v e r en v i r o n m e n t . X Im p l e m e n t en t e r p r i s e le v e l da t a ba c k u p so l u t i o n . X Im p l e m e n t Vo i c e ov e r IP ( Vo i P ) ph o n e so l u t i o n . X Im p l e m e n t ho s t e d we b s i t e so l u t i o n . X In s t a l l Da t a Ne t w o r k an d Vo i c e sy s t e m s to su p p o r t Po l i c e De p a r t m e n t relocation to Wo m a n ' s Cl u b / C o m m u n i t y Ce n t e r X In s t a l l Da t a Ne t w o r k an d Vo i c e sy s t e m s to su p p o r t Po l i c e De p a r t m e n t relocation to ne w l y re m o d e l e d fa c i l i t y . 17 I I Item 11.c. - Page 26 MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : AD M I N I S T R A T I V E SE R V I C E S De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e Pr o g r e s s / De l e t e /N e w Up c o m i n g X Up d a t e Fi n a n c i a l Se c t i o n of th e Ad m i n i s t r a t i v e Po l i c y Ma n u a l . X As s i s t wi t h th e co m p l e t i o n of a Wa t e r an d Se w e r Ra t e St u d y . X Up d a t e th e Ci t y ' s Pu r c h a s i n g Po l i c y . X Pr e p a r e an d di s t r i b u t e an RF P fo r ba n k i n g se r v i c e s . X Cr o s s tr a i n wi t h Hu m a n Re s o u r c e s st a f f to im p r o v e cu s t o m e r se r v i c e . X Co m p l e t e th e Ci t y ' s an n u a l au d i t s an d co m p r e h e n s i v e an n u a l fi n a n c i a l report (CAFR). X Ob t a i n up d a t e d OP E B ac t u a r i a l re p o r t . X Co m p l e t e up d a t e of th e Ci t y ' s Pe r s o n n e l Re g u l a t i o n s . X Co m p l e t e up d a t e of th e Ci t y ' s Ad m i n i s t r a t i v e Po l i c y Ma n u a l Pe r s o n n e l policies. X Im p l e m e n t on l i n e jo b ap p l i c a t i o n s th r o u g h th e Ci t y ' s we b s i t e . 18 Item 11.c. - Page 27 .! MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : CO M M U N I T Y DE V E L O P M E N T De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Co m p l e t e up d a t e s of Ci r c u l a t i o n , Co n s e r v a t i o n an d Op e n Sp a c e el e m e n t s . X De v e l o p wo r k - p l a n fo r an up d a t e of re m a i n i n g Ge n e r a l Pl a n El e m e n t s , including Land Us e , Ag r i c u l t u r e , an d No i s e El e m e n t s . X Cr e a t e a da t a b a s e fo r de s i g n a t e d an d po t e n t i a l hi s t o r i c re s o u r c e s an d districts. X De s i g n a t e st r u c t u r e s as pr o p o s e d by pr o p e r t y ow n e r s an d Co n t i n u e Village Core as s e s s m e n t of hi s t o r i c st r u c t u r e s . X De v e l o p wo r k pl a n to id e n t i f y an d ad d r e s s ob s t a c l e s to in f i l l de v e l o p m e n t along East Gr a n d Av e n u e . X Ap p l y fo r gr a n t fu n d i n g to im p l e m e n t on e or mo r e pr o j e c t s id e n t i f i e d in the Bicycle and Tr a i l s Ma s t e r Pl a n . X Pr o c e s s ap p l i c a t i o n s fo r Co u r t l a n d St r e e t an d Ea s t Gr a n d Av e n u e and East Cherry Av e n u e de v e l o p m e n t pr o j e c t s . X Pr e p a r e De v e l o p m e n t Co d e up d a t e re g a r d i n g si g n re g u l a t i o n s . X Co d i f y af f o r d a b l e ho u s i n g in - l i e u fe e . - - - - - - - - - - - - - - - - - 19 Item 11.c. - Page 28 Ma n a g e m e n t Re p o r t i n g Sy s t e m : Co m m u n i t y De v e l o p m e n t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Cl a r k Pr o p e r t y Ea s e m e n t . Du e to pr o p e r t y ow n e r no n - p a r t i c i p a t i o n , grant funding ma y be mo v e d to re s t o r a t i o n pr o j e c t on Ta l l y H o . X Es t a b l i s h a Ja m e s Wa y Op e n Sp a c e tr a i l co n n e c t i o n . X Ob t a i n co n s u l t a n t as s i s t a n c e fo r th e pr e p a r a t i o n of th e La n d Us e El e m e n t Update and Pr o g r a m EI R . X De s i g n th e Br i d g e St r e e t Br i d g e Re h a b i l i t a t i o n Pr o j e c t . X Co o r d i n a t e fu t u r e co n s t r u c t i o n of ex t e n s i o n of Ca s t i l l o De l Ma r be h i n d Arroyo Grande Hi g h Sc h o o l . X Co n s t r u c t th e Wa t e r We l l No . 11 Fa c i l i t i e s Re h a b i l i t a t i o n pr o j e c t . X In co n j u n c t i o n wi t h Pl a n n i n g Di v i s i o n , pr e p a r e . an d su b m i t an n u a l Stormwater Ma n a g e m e n t Pl a n re p o r t to th e Re g i o n a l Wa t e r Qu a l i t y Co n t r o l Bo a r d . X De v e l o p Tr a f f i c an d Ci r c u l a t i o n Fe e St u d y an d co o r d i n a t e wi t h Pl a n n i n g Division on Ci r c u l a t i o n El e m e n t Up d a t e . X Re c e i v e tr a i n i n g an d tr a i n ot h e r st a f f sp e c i f i c to re q u i r e d NP D E S and storm water in s p e c t i o n an d er o s i o n co n t r o l . X Up d a t e Am e r i c a n s ' wi t h Di s a b i l i t i e s Ac t (A D A ) co m p l i a n c e pl a n . X Im p l e m e n t ex p a n d e d in t e r a c t i v e re m o t e in s p e c t i o n th r o u g h us e of smart phone de v i c e s . X As s i s t in th e im p l e m e n t a t i o n of th e au t o m a t e d Pl a n n i n g tr a c k i n g sy s t e m . X Ad o p t th e 20 1 4 Ca l i f o r n i a Bu i l d i n g St a n d a r d s Co d e s wi t h am e n d m e n t s . Pr o v i d e ap p l i c a b l e pe r m i t t i n g an d in s p e c t i o n fo r pr o j e c t e d pr o j e c t s in c l u d i n g : X Co m m e r c i a l bu i l d i n g at th e Fi v e Ci t i e s Ce n t e r (P i e r On e ) . X Co m m e r c i a l bu i l d i n g s fo r th e JJ ' s bu i l d i n g an d ne w Ma r k e t . - - - - 20 Item 11.c. - Page 29 Ma n a g e m e n t Re p o r t i n g Sy s t e m : Co m m u n i t y De v e l o p m e n t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Co m m e r c i a l bu i l d i n g s at th e Co u r t l a n d St r e e t an d Ea s t Gr a n d Av e n u e . X De t a c h e d si n g l e fa m i l y re s i d e n t i a l ho m e s at th e Gr a c e La n e su b d i v i s i o n . I X Ap a r t m e n t s at th e Pi k e an d El m St r e e t pr o j e c t . X Co - ce l l u l a r te l e p h o n e ca r r i e r s lo c a t e d at re s e r v o i r si t e s an d So u t h e r n California Gas Co m p a n y Ad v a n c e Me t e r an d Ci t y Re p e a t e r Eq u i p m e n t . X In c r e a s e pe r c e n t a g e of co d e en f o r c e m e n t ca s e s re s o l v e d wi t h i n on e month by 25%. X Ob t a i n re q u i r e d de s i g n ex c e p t i o n s fr o m Ca l tr a n s fo r th e Br i s c o In t e r c h a n g e project. X X Co m p l e t e bi d / a w a r d an d st a r t co n s t r u c t i o n of th e Po l i c e St a t i o n pr o j e c t . X On c e fu n d i n g se c u r e d sc o p e de s i g n pr o j e c t s fo r Fa i r Oa k s / F W Y 10 1 off ramp and E. Br a n c h St r e e t s c a p e ex t e n s i o n . 21 Item 11.c. - Page 30 MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : PO L I C E DE P A R T M E N T De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g X Ma i n t a i n or ex c e e d Na t i o n a l UC R av e r a g e cl e a r a n c e ra t e fo r Pa r t 1 Crimes. X Ad d r e s s th e Po l i c e De p a r t m e n t ' s fa c i l i t y ne e d s . X Co n t i n u e th e co m m u n i c a t i o n s up g r a d e pr o j e c t wi t h CO P S gr a n t fu n d i n g including the es t a b l i s h m e n t of fu l l se r v i c e pu b l i c sa f e t y ra d i o re p e a t e r si t e s . X Ex p a n d an d en h a n c e Op e r a t i o n Bl u e Wa t c h Po l i c e Vi d e o Su r v e i l l a n c e system based on ex i s t i n g an n u a l fu n d i n g . X Co n t i n u e to pr o m o t e co n s o l i d a t e d pu b l i c sa f e t y se r v i c e s . X Wo r k wi t h Hu m a n Re s o u r c e s to tr a n s f e r cu s t o d y of id e n t i f i e d pe r s o n n e l files currently he l d in th e Po l i c e De p a r t m e n t to Hu m a n Re s o u r c e s fo r as s i m i l a t i o n . X Co n t i n u e to ac t i v e l y ev a l u a t e an d im p l e m e n t co s t sa v i n g me a s u r ~ s including grants, st a t e an d fe d e r a l su r p l u s pr o p e r t y pr o g r a m s an d in t e r n a l co n t r o l s an d audits. X En h a n c e Ne i g h b o r h o o d Se r v i c e s Pr o g r a m to co v e r se v e n da y s a week through ex i s t i n g fu n d i n g ut i l i z i n g th r e e te m p o r a r y pa r t ti m e po s i t i o n s . X En h a n c e fo c u s e d tr a f f i c en f o r c e m e n t in ta r g e t e d ar e a s ut i l i z i n g pu b l i c education and - - - - - 22 Item 11.c. - Page 31 Ma n a g e m e n t Re p o r t i n g Sy s t e m : Po l i c e De p a r t m e n t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g te c h n o l o g y in pa r t n e r s h i p wi t h En g i n e e r i n g an d Pu b l i c Wo r k s . X Ma i n t a i n mi n i m u m po l i c e pa t r o l st a f f i n g of th r e e fi e l d un i t s at al l ti m e s . ' X Pr o v i d e pu b l i c sa f e t y pu b l i c re l a t i o n s pr o g r a m to in c l u d e pr e s e n t a t i o n s to community gr o u p s an d sc h o o l s an d co m m u n i t y pr o b l e m re s o l u t i o n . X Pr o c e s s , re c o r d an d tr a c k co d e en f o r c e m e n t co m p l a i n t s to in i t i a t e in s p e c t i o n within 48 ho u r s of co m p l a i n t an d ci t a t i o n s wi t h i n 4 mo n t h s of no n - c o m p l i a n c e . X Co n t i n u e to su p p o r t an d en h a n c e th e Ci t i z e n Vo l u n t e e r Pr o g r a m an d participate in the So u t h Co u n t y Po l i c e vo l u n t e e r s . 23 Item 11.c. - Page 32 MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : PU B L I C WO R K S De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / I Pr o g r e s s / De l e t e Ne w Up c o m i n g X Co n s t r u c t ne w 2, 0 0 0 sf . PW Ad m i n i s t r a t i o n bu i l d i n g an d co m p l e t e minor renovations to th e ex i s t i n g Co r p o r a t i o n Ya r d bu i l d i n g s . X De v e l o p an d im p l e m e n t au t o m a t e d wo r k or d e r an d ma n a g e m e n t sy s t e m . X Wo r k wi t h Bu i l d i n g Di v i s i o n on up d a t e of Am e r i c a n s ' wi t h Di s a b i l i t i e s Act (ADA) Co m p l i a n c e Pl a n . Co n d u c t a co m p r e h e n s i v e mu n i c i p a l fa c i l i t y in s p e c t i o n fo r St o r m Wa t e r Management X Pl a n co m p l i a n c e . X Es t a b l i s h ro u t i n e fa c i l i t y in s p e c t i o n s to id e n t i f y an d re p a i r sa f e t y hazards and ma i n t e n a n c e it e m s . X Co n d u c t Ar c h Fl a s h ev a l u a t i o n s an d la b e l i n g to me e t OS H A re q u i r e m e n t s ahd to im p r o v e d em p l o y e e sa f e t y pr a c t i c e s . X Co m p l e t e re v i s e d Ca r Co r r a l up g r a d e , Mo n t e g o St r e e t si d e w a l k in f i l l project, Halcyon Ro a d an d Al p i n e St r e e t im p r o v e m e n t s . X De s i g n an d In s t a l l th e Do n Ro b e r t s fi e l d li g h t s X Co n d u c t th e an n u a l tu r f re n o v a t i o n pr o j e c t at th e So t o Sp o r t s Co m p l e x fields in 2013 - - - - - - - - - - - - - 24 Item 11.c. - Page 33 Ma n a g e m e n t Re p o r t i n g Sy s t e m : Pu b l i c Wo r k s Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g an d 20 1 4 . X De s i g n an d co n s t r u c t i o n of AD A ac c e s s i b i l i t y im p r o v e m e n t s to Vo l u n t e e r field in the So t o Sp o r t s Co m p l e x . X De s i g n an d co n s t r u c t th e an n u a l co n c r e t e re p a i r pr o j e c t s on Ci t y si d e w a l k s at various lo c a t i o n s . X Se c u r e a la n d s c a p i n g co n t r a c t o r th r o u g h a co m p e t i t i v e bi d pr o c e s s to maintain va r i o u s Ci t y pa r k an d la n d s c a p e ar e a s . X Co n d u c t An n u a l Cr e e k pr e s e r v a t i o n an d ve g e t a t i o n re m o v a l pr o j e c t s . I X Im p r o v e ma i n t e n a n c e of as s e s s m e n t di s t r i c t la n d s c a p e d ar e a s ut i l i z i n g contracted la n d s c a p e ma i n t e n a n c e fi r m s . X Pl a n an d co m p l e t e on sc h e d u l e th e an n u a l pa v e m e n t ma n a g e m e n t pr o g r a m . Ut i l i t i e s Di v i s i o n (W a t e r an d Se w e r Fu n d s ) X Co n s t r u c t Fa i r Oa k s Ph a s e d Ma i n Re p l a c e m e n t (A l d e r to Ha l c y o n ) . X Up g r a d e Le a n n a Dr i v e Cr e e k Cr o s s i n g . X Co m p l e t e Tr e n c h l e s s Se w e r Re h a b i l i t a t i o n - Cr o w n Te r r a c e , Le Po i n t , The Pike & Em a n Co u r t to Ne w m a n dr i v e ea s e m e n t s . X Co m p l e t e pa i n t i n g th e ex t e r i o r of Re s e r v o i r 3 X Co m p l e t e th e Wa t e r an d Se w e r ra t e st u d y in co o r d i n a t i o n wi t h th e Fi n a n c e Division. X Co m p l e t e up g r a d e s to th e Wa t e r an d Wa s t e w a t e r SC A D A sy s t e m , including pu r c h a s i n g an d in s t a l l i n g re p l a c e m e n t ra d i o s . - - - - - - - 25 Item 11.c. - Page 34 MA N A G E M E N T RE P O R T I N G SY S T E M BU D G E T UP D A T E FY 20 1 4 - 1 5 Ja n u a r y 1, 20 1 4 - Ju n e 30 , 20 1 4 DE P A R T M E N T : RE C R E A T I O N SE R V I C E S De p a r t m e n t a l Go a l s - St a t u s Re p o r t Co m p l e t e In - De f e r / Re v i s e / Pr o g r e s s / De l e t e Ne w Up c o m i n g De f e r Id e n t i f y pa r t n e r s h i p s to he l p fu n d ne e d e d im p r o v e m e n t s at th e Woman's Club Co m m u n i t y Ce n t e r . X Co m p l e t e st o r a g e sh e d s at Ik e d a an d Vo l u n t e e r Fi e l d s wi t h i n the Soto Sports Co m p l e x wi t h fu n d i n g fr o m pr i v a t e do n a t i o n s an d co m m u n i t y su p p o r t . X Co n t i n u e of f i c e or g a n i z a t i o n ef f o r t s , pr o g r a m ev a l u a t i o n s an d st a f f tr a i n i n g to increase ef f i c i e n c y an d se r v i c e le v e l s . X In c r e a s e en r o l l m e n t in th e ch i l d ca r e pr o g r a m s . X Co n t i n u e fu n d ra i s i n g st r a t e g i e s fo r th e Ch i l d r e n In Mo t i o n pr o g r a m , with a goal of ra i s i n g $1 0 , 0 0 0 pe r ye a r . X Co n t i n u e wo r k i n g wi t h th e Fi v e Ci t i e s Co m m u n i t y Se r v i c e s Fo u n d a t i o n to raise funds fo r th e pr o p o s e d re c r e a t i o n ce n t e r . X Co n t i n u e to in c r e a s e ut i l i z a t i o n of So t o Sp o r t Co m p l e x fo r to u r n a m e n t s and fall so f t b a l l . X In c r e a s e co m m u n i t y ou t r e a c h to in f o r m ci t i z e n s an d br o a d e n pa r t n e r s h i p s . - - 26 Item 11.c. - Page 35 LO C A L SA L E S TA X RE V E N U E AN D EX P E N D I T U R E 10 - Y E A R PL A N ATTACHMENT 2 It e m Ca r r y o v e r FY 13 - 1 4 Ca s t i l l o De l Ma r Br i s c o / H a l c y o n In t e r c h a n g e Su b t o t a l Tr a n s p o r t a t i o n Pa v e m e n t Ma n a g e m e n t Fa i r Oa k s Im p r o v e m e n t s Si d e w a l k s an d Cr o s s Gu t t e r s St r e e t Ma i n t e n a n c e AD A Im p r o v e m e n t s Mo n t e g o St r e e t Si d e w a l k Pr o j e c t Pr o j e c t St u d i e s an d Pl a n n i n g Co n s t r u c t i o n Mg m t & In s p e c t i o n (i n - h o u s e ) Ea s t Br a n c h Pa u l d i n g Wa l l Ea s t Br a n c h Re l i n q u i s h m e n t Ea s t Br a n c h St r e e t s c a p e Al p i n e St r e e t La r c h m o n t St r e e t Im p r o v e m e n t s Un d e r g r o u n d Ut i l i t i e s Pa r k Eq u i p m e n t Re p l a c e m e n t St r e e t Tr e e Tr i m m i n g Fa i r Oa k s / O r c h a r d In t e r s e c t i o n Im p . Sw i n g i n g Br i d g e Re i n f o r c e m e n t -T r a f f i c Wa y Br i d g e Le Po i n t St r e e t Pa r k i n g Lo t Le Po i n t St r e e t Pa r k i n g Lo t - L e a s e Su b t o t a l St r e e U P a r k Im p r o v e m e n t s Dr a i n a g e / C r e e k Pr o t e c t i o n Pr o j e c t s Re t e n t i o n Ba s i n Ma i n t e n a n c e Pl a t i n a La n e & Or o Dr i v e In l e t St o r m w a t e r Pl a n Su b t o t a l Dr a i n a g e Im p r o v e m e n t s ·F i r e JP A Em e r g e n c y Op e r a t i o n s Ce n t e r Fi r e Ap p a r a t u s Po l i c e St a t i o n Up g r a d e N. Re n a Se w e r l i n e (P O St a t i o n ) Po l i c e Se n i o r Of f i c e r Po s i t i o n PO co s t s - CD B G / c o m m u n i t y se r v i c e gr Na r c o t i c s Ta s k Fo r c e Po l i c e Fi r i n g Ra n g e Su b t o t a l Pu b l i c Sa f e t y Ci t y Ha l l Up g r a d e Co u n c i l Ch a m b e r s Re m o d e l Fa c i l i t y Up g r a d e s Co r p o r a t i o n Ya r d Re p a i r s El m St . Co m m u n i t y Ce n t e r Up g r a d e Su b t o t a l Ci t y Fa c i l i t i e s Tr a n s f e r to Op e r a t i o n s An n u a l Au d i t an d Re p o r t Su b t o t a l Ot h e r To t a l Pr o j e c t e d Re v e n u e $0 $0 $0 $3 1 2 , 7 9 1 $1 4 2 , 8 7 0 $5 , 8 2 7 $0 $0 $2 2 1 $0 $0 $3 0 , 0 0 0 $7 5 , 0 0 0 $0 $4 6 , 9 3 5 $0 $0 $0 $0 $0 $1 2 7 , 8 1 0 $0 $7 4 1 , 4 5 4 $1 9 , 2 9 6 $0 $5 0 , 0 0 0 $0 $6 9 , 2 9 6 $0 $0 $0 $6 6 6 , 8 9 7 $0 $0 $0 $4 0 , 0 0 0 $7 0 6 , 8 9 7 $7 , 5 4 6 $3 0 , 0 0 0 $0 $3 7 , 5 4 6 $0 $0 $0 $5 0 , 0 0 0 $0 $5 0 , 0 0 0 $5 9 7 , 9 0 6 $0 $6 5 , 0 0 0 $1 0 0 , 0 0 0 $2 0 , 0 0 0 $0 $1 0 , 0 0 0 $0 $2 8 , 5 0 0 $0 $1 0 0 , 5 0 0 $1 3 3 , 0 0 0 $0 $0 $0 $4 0 , 0 0 0 $8 , 6 0 2 $7 5 , 0 0 0 $4 9 , 3 1 7 $1 , 2 2 7 , 8 2 5 $1 9 , 7 7 4 $2 6 , 1 2 4 $0 $0 $4 5 , 8 9 8 $1 2 0 , 0 0 0 $2 , 5 0 0 $2 1 , 1 6 3 $4 0 1 , 8 5 0 $3 3 , 0 0 0 $1 5 0 , 0 0 0 $0 $2 4 , 0 0 0 $2 0 , 0 0 0 $7 7 2 , 5 1 3 $2 0 , 0 0 0 $2 1 0 , 0 0 0 $0 $2 3 0 , 0 0 0 $0 $7 , 0 0 0 $7 , 0 0 0 $1 , 5 5 5 , 1 9 3 $2 , 3 3 3 , 2 3 6 To t a l FY 13 - 1 4 $5 0 , 0 0 0 $0 $5 0 , 0 0 0 $9 1 0 , 6 9 7 $1 4 2 , 8 7 0 $7 0 , 8 2 7 $1 0 0 , 0 0 0 $2 0 , 0 0 0 $2 2 1 $1 0 , 0 0 0 $0 $5 8 , 5 0 0 $7 5 , 0 0 0 $1 0 0 , 5 0 0 $1 7 9 , 9 3 5 $0 $0 $0 $4 0 , 0 0 0 $8 , 6 0 2 $2 0 2 , 8 1 0 $4 9 , 3 1 7 $1 , 9 6 9 , 2 7 9 $3 9 , 0 7 0 $2 6 , 1 2 4 $5 0 , 0 0 0 $0 $1 1 5 , 1 9 4 $1 2 0 , 0 0 0 $2 , 5 0 0 $2 1 , 1 6 3 $1 , 0 6 8 , 7 4 7 $3 3 , 0 0 0 $1 5 0 , 0 0 0 $0 $2 4 , 0 0 0 $6 0 , 0 0 0 $1 , 4 7 9 , 4 1 0 $2 7 , 5 4 6 $2 4 0 , 0 0 0 $0 $2 6 7 , 5 4 6 $0 $7 , 0 0 0 $7 , 0 0 0 FY 14 - 1 5 $0 $0 $0 $6 5 0 , 0 0 0 $0 $8 0 , 0 0 0 $1 0 0 , 0 0 0 $2 5 , 0 0 0 $0 $1 0 , 0 0 0 $3 0 , 0 0 0 $2 5 , 0 0 0 $0 $5 0 , 0 0 0 $0 $5 0 , 0 0 0 $1 7 , 0 0 0 $0 $0 $0 $0 $0 $7 5 , 0 0 0 $4 9 , 3 1 7 $1 , 1 6 1 , 3 1 7 $5 0 , 0 0 0 $2 6 , 6 4 6 $0 $2 5 , 0 0 0 $1 0 1 , 6 4 6 $1 2 5 , 0 0 0 $2 , 5 0 0 $2 1 , 1 6 3 $5 0 , 0 0 0 $0 $1 5 3 , 0 0 0 $1 0 , 0 0 0 $2 4 , 0 0 0 $2 0 , 0 0 0 $4 0 5 , 6 6 3 $2 0 , 0 0 0 $2 5 , 0 0 0 $0 $2 0 , 0 0 0 $0 $6 5 , 0 0 0 $7 , 5 0 0 $7 , 5 0 0 FY 15 - 1 6 $1 0 0 , 0 0 0 $0 $1 0 0 , 0 0 0 $6 7 5 , 0 0 0 $0 $1 0 0 , 0 0 0 $1 0 0 , 0 0 0 $7 5 , 0 0 0 $0 $1 0 , 0 0 0 $3 0 , 6 0 0 $5 0 , 0 0 0 $0 $0 $0 $0 $0 $2 5 , 0 0 0 $2 5 , 0 0 0 $5 0 , 0 0 0 $0 $3 , 0 0 0 $1 0 0 , 0 0 0 $3 2 , 0 0 0 $1 , 2 7 5 , 6 0 0 $7 5 , 0 0 0 $2 7 , 1 7 9 $0 $2 5 , 0 0 0 $1 2 7 , 1 7 9 $1 2 7 , 5 0 0 $2 , 5 0 0 $2 1 , 1 6 3 $0 $0 $1 5 6 , 0 6 0 $1 0 , 2 0 0 $2 4 , 0 0 0 $0 $3 4 1 , 4 2 3 $2 0 , 0 0 0 $2 2 5 , 0 0 0 $2 5 , 0 0 0 $0 $2 5 , 0 0 0 $2 9 5 , 0 0 0 $0 $7 , 5 0 0 $7 , 5 0 0 FY 16 - 1 7 $0 $2 0 0 , 0 0 0 $2 0 0 , 0 0 0 $7 0 0 , 0 0 0 $0 $1 0 5 , 0 0 0 $1 0 0 , 0 0 0 $8 0 , 0 0 0 $0 $1 0 , 0 0 0 $3 1 , 2 1 2 $0 $0 $0 $0 $0 $0 $2 5 , 0 0 0 $2 5 , 0 0 0 $0 $0 $4 5 , 0 0 0 $1 0 0 , 0 0 0 $3 2 , 0 0 0 $1 , 2 5 3 , 2 1 2 $1 0 0 , 0 0 0 $2 7 , 7 2 3 $0 $2 5 , 0 0 0 $1 5 2 , 7 2 3 $1 3 0 , 0 5 0 $2 , 5 0 0 $0 $0 $0 $1 5 9 , 1 8 1 $1 0 , 4 0 4 $2 4 , 0 0 0 $0 $3 2 6 , 1 3 5 $2 0 , 0 0 0 $0 $2 5 , 0 0 0 $0 $7 5 , 0 0 0 $1 2 0 , 0 0 0 $0 $8 , 0 0 0 $8 , 0 0 0 FY 17 - 1 8 $0 $2 5 0 , 0 0 0 $2 5 0 , 0 0 0 $7 2 5 , 0 0 0 $0 $1 1 0 , 0 0 0 $1 0 0 , 0 0 0 $8 5 , 0 0 0 $0 $1 0 , 0 0 0 $3 1 , 8 3 6 $0 $0 $0 $0 $0 $0 FY 18 - 1 9 $0 $2 5 0 , 0 0 0 $2 5 0 , 0 0 0 $7 5 0 , 0 0 0 $0 $1 1 5 , 0 0 0 $1 0 0 , 0 0 0 $9 0 , 0 0 0 $0 $1 0 , 0 0 0 $3 2 , 4 7 3 $0 $0 $0 $0 $0 $0 . FY 19 - 2 0 FY 20 - 2 1 $0 $0 $2 5 0 , 0 0 0 $2 5 0 , 0 0 0 $7 7 5 , o o o · $0 $1 2 0 , 0 0 0 $1 0 0 , 0 0 0 $9 5 , 0 0 0 $0 $1 0 , 0 0 0 $3 3 , 1 2 2 $0 $0 $0 $0 $0 $0 $2 5 0 , 0 0 0 $2 5 0 , 0 0 0 $8 0 0 , 0 0 0 $0 $1 2 5 , 0 0 0 $1 0 0 , 0 0 0 $1 0 0 , 0 0 0 $0 $1 0 , 0 0 0 $3 3 , 7 8 5 $0 $0 $0 $0 $0 $0 FY 21-22 $0 $250,000 $250,000 $825,000 $0 $130,000 $100,000 $105,000 $0 $10,000 $34,461 $0 $0 $0 $0 $0 $0 FY 22-23 $0 $250,000 $250,000 $850,000 $0 $130,000 $100,000 $105,000 $0 $10,000 $35,150 $0 $0 $0 $0 $0 $0 FY 22-23 $0 $250,000 $250,000 $875,000 $0 $130,000 $100,000 $105,000 $0 $10,000 $35,853 $0 $0 $0 $0 $0 $0 $3 0 , 0 0 0 $3 0 , 0 0 0 $3 5 , 0 0 0 $3 5 , 0 0 0 $40,000 $40,000 $45,000 $3 0 , 0 0 0 $3 0 , 0 0 0 $3 5 , 0 0 0 $3 5 , 0 0 0 $40,000 $40,000 $45,000 w w w w w w w w w w w w w w w w w w w w w $1 0 0 , 0 0 0 $1 0 0 , 0 0 0 $1 0 0 , 0 0 0 $3 0 0 , 0 0 0 $0 $0 $0 $3 2 , 0 0 0 $3 2 , 0 0 0 $3 2 , 0 0 0 $0 $0 $0 $0 $1 , 2 5 3 , 8 3 6 $ 1 , 2 8 9 , 4 7 3 $ 1 , 3 3 5 , 1 2 2 $ 1 , 5 3 8 , 7 8 5 $1,284,461 $1,310,150 $1,345,853 $1 0 5 , 0 0 0 $2 8 , 2 7 7 $0 $2 5 , 0 0 0 $1 5 8 , 2 7 7 $1 3 2 , 6 5 1 $2 , 5 0 0 $0 $0 $0 $1 6 2 , 3 6 5 $1 0 , 6 1 2 $2 4 , 0 0 0 $0 $3 3 2 , 1 2 8 $2 0 , 0 0 0 $0 $2 5 , 0 0 0 $0 $7 5 , 0 0 0 $1 2 0 , 0 0 0 $0 $8 , 0 0 0 $8 , 0 0 0 $1 1 0 , 0 0 0 $2 8 , 8 4 3 $0 $2 5 , 0 0 0 $1 6 3 , 8 4 3 $1 3 5 , 3 0 4 $2 , 5 0 0 $0 $0 $0 $1 6 5 , 6 1 2 $1 0 , 8 2 4 $2 4 , 0 0 0 $0 $3 3 8 , 2 4 0 $2 0 , 0 0 0 $0 $2 5 , 0 0 0 $0 $7 5 , 0 0 0 $1 2 0 , 0 0 0 $0 $8 , 5 0 0 $8 , 5 0 0 $1 1 5 , 0 0 0 $2 9 , 4 2 0 $0 $2 5 , 0 0 0 $1 6 9 , 4 2 0 $1 3 8 , 0 1 0 $2 , 5 0 0 $0 $0 $0 $1 6 8 , 9 2 4 $1 1 , 0 4 1 $2 4 , 0 0 0 $0 $3 4 4 , 4 7 5 $2 0 , 0 0 0 $0 $2 5 , 0 0 0 $0 $7 5 , 0 0 0 $1 2 0 , 0 0 0 $8 , 5 0 0 $8 , 5 0 0 $1 2 0 , 0 0 0 $3 0 , 0 0 8 $0 $2 5 , 0 0 0 $1 7 5 , 0 0 8 $1 4 0 , 7 7 0 $2 , 5 0 0 $0 $0 $0 $1 7 2 , 3 0 3 $1 1 , 2 6 2 $2 4 , 0 0 0 $0 $3 5 0 , 8 3 5 $2 0 , 0 0 0 $0 $2 5 , 0 0 0 $0 $7 5 , 0 0 0 $1 2 0 , 0 0 0 $1 0 0 , 0 0 0 $8 , 5 0 0 $1 0 8 , 5 0 0 $125,000 $30,608 $0 $25,000 $180,608 $143,586 $2,500 $0 $0 $0 $175,749 $11,487 $24,000 $0 $357,321 $20,000 $0 $25,000 $0 $75,000 $120,000 $100,000 $9,000 $109,000 $125,000 $31,221 $0 $25,000 $181,221 $146,457 $2,500 $0 $0 $0 $179,264 $11,717 $24,000 $0 $363,938 $20,000 $0 $25,000 $0 $75,000 $120,000 $100,000 $9,000 $109,000 $125,000 $31,845 $0 $25,000 $181,845 $149,387 $2,500 $0 $0 $0 $182,849 $11,951 $24,000 $0 $370,687 $20,000 $0 $25,000 $0 $75,000 $120,000 $100,000 $9,000 $109,000 $3 , 8 8 8 , 4 2 9 $1 , 7 4 1 '1 2 6 $2 , 1 4 6 , 7 0 2 $2 , 0 6 0 , 0 7 0 $2 , 1 2 2 , 2 4 2 $2 , 1 7 0 , 0 5 6 $2 , 2 2 7 , 5 1 8 $2 , 5 4 3 , 1 2 8 $2,301,390 $2,334,308 $2,377,384 2, 0 1 2 , 4 0 0 2, 0 5 2 , 1 5 2 2, 1 3 4 , 2 3 8 2, 2 0 8 , 9 3 6 2, 2 7 5 , 2 0 5 2, 3 4 3 , 4 6 1 2, 3 6 6 , 8 9 5 2, 3 9 0 , 5 6 4 2,318,847 2,202,905 2,048,702 Pa g e 1 o f 2 Item 11.c. - Page 36 LO C A L SA L E S TA X RE V E N U E AN D EX P E N D I T U R E 10 - Y E A R PL A N It e m Ca r ~ o v e r FY 13 - 1 4 To t a l FY 13 - 1 4 FY 14 - 1 5 FY 15 - 1 6 FY 16 - 1 7 FY 17 - 1 8 FY 18 - 1 9 FY 19 - 2 0 FY 20 - 2 1 FY 21-22 FY 22-23 FY 22-23 An n u a l Ch a n g e to Fu n d Ba l a n c e -1 , 8 7 6 , 0 2 9 31 1 , 0 2 6 -1 2 , 4 6 4 14 8 , 8 6 6 15 2 , 9 6 3 17 3 , 4 0 4 13 9 , 3 7 8 -1 5 2 , 5 6 4 17,457 -131,403 -328,683 Ba l a n c e $2 1 , 3 1 8 $3 3 2 , 3 4 4 $ 3 1 9 , 8 7 9 $4 6 8 , 7 4 5 $6 2 1 , 7 0 8 $7 9 5 , 1 1 3 $9 3 4 , 4 9 0 $7 8 1 , 9 2 6 $799,383 $667,980 $339,297 Pe r c e n t a g e of Pr o j e c t e d Re v e n u e s 1% 16 % 15 % 21 % 27 % 34 % 39 % 3 3 % 34% 30% 17% Pa g e 2 of 2 Item 11.c. - Page 37 Ge n e r a l Fu n d Te n Ye a r Fi n a n c i a l Pl a n ATTACHMENT 3 (M i n i m u m 15 % Fu n d Ba l a n c e Po l i c y / 2 0 % Fu n d Ba l a n c e Go a l ) Pr o j e c t e d Pr o j e c t e d In Th o u s a n d s I 20 1 3 - 1 4 20 1 4 - 1 5 RE V E N U I ~ S & OT I I E R SO U R C I ~ S Sa l e s Ta x - Ge n e r a l $ 3, 3 8 0 $ 3, 4 1 8 $ 3, 5 5 5 $ 3, 6 7 9 $ 3, 7 9 0 $ 3, 9 0 3 $ 3, 9 4 2 $ 3, 9 8 2 $ 3, 8 6 2 $ 3,669 $ 3,412 $ 3,412 Sa l e s Ta x - Pr o p o s i t i o n 17 2 11 0 11 0 11 4 11 8 12 2 12 6 12 7 12 8 12 4 118 110 110 Pr o p e r l y Ta x 3, 7 9 9 3, 8 7 3 4, 0 2 8 4, 1 8 9 4, 3 3 6 4, 4 8 7 4, 5 5 5 4, 6 4 6 4, 5 0 6 4,371 4,240 4,240 Tr a n s i e n t Oc c u p a n c y Ta x 77 5 79 0 82 2 8 5 4 88 0 90 7 93 4 9 6 2 96 2 962 962 962 Bu s i n e s s Li c e n s e s 82 8 2 84 86 89 91 94 97 10 0 103 106 109 Fr a n c h i s e Fe e s 57 0 57 0 58 1 59 3 60 5 61 7 62 9 64 2 65 5 668 681 695 Re a l Pr o p e r l y Tr a n s f e r Ta x 76 75 77 79 81 84 8 6 89 91 94 97 100 Mo t o r Ve h i c l e In Li e u 1, 2 6 8 1, 2 9 3 1, 3 4 5 1, 3 9 9 1, 4 4 7 1, 4 9 8 1, 5 2 1 1, 5 5 1 1, 5 0 4 1,459 1,416 1,416 Ot h e r Su b v e n t i o n s & Gr a n t s 11 2 10 4 10 6 10 7 10 9 I l l 11 4 11 6 11 8 121 123 126 Re c r e a t i o n Fe e s 66 8 61 9 63 5 65 1 67 0 69 0 71 1 73 3 75 5 778 801 825 Pe r m i t s & Li c e n s e s 24 8 2 7 2 27 9 2 8 6 29 4 30 3 31 3 32 2 3 3 2 342 352 363 Co m m u n i t y De v e l o p m e n t Ch a r g e s 17 7 17 0 17 3 17 5 17 9 18 2 18 6 19 0 19 3 197 201 205 Ot b e r Se r v i c e Ch a r g e s 54 5 4 55 56 5 7 58 59 60 61 63 64 65 Fi n e s & Fo r f e i t u r e s 38 50 51 52 53 54 55 56 57 5 8 59 60 Us e o f Mo n e y & Pr o p e r l y 30 5 30 5 31 0 31 4 32 1 32 7 33 3 34 0 34 7 354 361 368 Ot h e r Re v e n u e s 22 8 16 5 10 3 10 5 10 8 11 2 11 5 11 8 12 2 126 129 133 sf e r s Tr a n s f e r fr o m Lo c a l Sa l e s Ta x Fu n d 15 0 19 3 19 3 19 7 20 2 20 4 20 9 31 7 32 1 326 331 338 Tr a n s f e r s 2, 1 8 9 2, 2 3 5 2, 2 4 0 2, 2 4 4 2, 2 4 9 2, 3 0 5 2, 3 6 3 2 , 4 2 2 2, 4 8 14 , 2 2 9 14 , 3 7 8 14 , 7 4 8 15 , 1 8 4 15 , 5 9 1 16 , 0 6 0 16 , 3 4 5 16 , 7 7 0 J6 , 5 9 L :E S Sa l a r y & Be n e f i t s 9, 0 8 0 8, 9 2 3 9, 5 0 9 9, 6 8 6 9, 8 9 3 10 , 1 0 3 9, 9 7 1 10 , 2 3 7 10 , 3 6 4 10,347 10,487 10,633 Pr e - f u n d Re t i r e e Me d i c a l Co s t s 20 0 20 0 23 9 2 3 9 23 9 23 9 2 3 9 23 9 23 9 239 239 239 Op e r a t i n g Pr o g r a m s 4, 2 9 6 4, 6 9 5 4, 7 2 0 4, 8 1 4 4, 9 5 9 5, 1 0 7 5, 2 6 1 5, 4 1 8 5, 5 8 1 5,748 5,921 6,098 Re d u c t i o n s in co n t r a c t se r v i c e s (2 0 0 ) (200) (200) (200) De b t Se r v i c e 24 8 24 8 24 8 2 4 8 2 4 8 77 77 77 77 7 7 77 77 Ca p i t a l Ou t l a y 35 0 15 8 15 0 20 0 22 5 22 5 2 2 5 25 0 25 0 250 250 250 Ve h i c l e Re p l a c e m e n t s 25 0 26 0 27 0 28 0 290 300 310 • Re t i r e e Me d i c a l Co s t is ha s e d on Ac t u a r i a l es t i m a t e s (n o t in c l u d i n g FC F A AR C ) Pa g e I o f 2 Item 11.c. - Page 38 I' R O . J E C T I O N FA C T O R S I 20 1 5 - 1 6 20 1 6 - 1 7 20 1 7 - 1 8 20 1 8 - 1 9 20 1 9 - 2 0 20 2 0 - 2 1 20 2 1 - 2 2 2022-23 2023-24 DI ~ M O G R A I ' I I I C S Po p u l a t i o n 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1.0% 1.0% Ho u s i n g Un i t s 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1. 0 % 1.0% 1.0% In f l a t i o n 1. 5 % 1. 5 ' % 2. 0 % 2. 0 % 2. 0 % 2. 0 % , 2. 0 % , 2.0% 2.0% Co m p o u n d Po p & ln l l a t i o n 2. 5 % 2. 5 % 3. 0 % 3. 0 % 3. 0 ' % 3. 0 % 3. 0 % 3.0% 3.0% KE Y RE V E N U I ~ S Sa l e s Ta x 4. 0 % 3. 5 ' Y o 3. 0 % 3. 0 % I. O ' X . 1. 0 % -3 . 0 % -5.0% -7.0'% Pr o p e r l y Ta x 4. 0 % 4. 0 % 3. 5 % 3. 5 % 1. 5 % 2. 0 % -3 . 0 % -3.0% -3.0% 4. 0 % 4. 0 % 3. 0 % 3. 0 % 3. 0 % 3. 0 % 0. 0 % , 0.0% 0.0% Bu s i n e s s Li c e n s e / T a x 20 1 4 - 1 5 Pr o j e c t i o n Pl u s Co m p o u n d Po p u l a t i o n an d In f l a t i o n Fr a n c h i s e Fe e s 2. 0 % 2. 0 % 2. 0 % 2. 0 % 2. 0 % 2. 0 % 2. 0 % 2.0% 2.0% Mo t o r Ve h i c l e In Li e u 4. 0 % 4. 0 % 3. 5 % 3. 5 % 1. 5 % 2. 0 % -3 . 0 % -3.0% -3.0% De v e l o p m e n t Re v i e w Fe e s 20 1 4 - 1 5 Pr o j e c t i o n Pl u s Co m p o u n d Po p u l a t i o n an d In f l a t i o n Re c r e a t i o n Fe e s 20 1 4 - 1 5 Pr o j e c t i o n Pl u s Co m p o u n d Po p u l a t i o n an d In f l a t i o n EX I ' E N I ) I T U R E S Pa r i Ti m e Sa l a r y & No n - P E R S Be n e f i t s 2. 0 % 2. 0 % 3. 0 % 3. 0 % 4. 0 % 4. 0 % 4. 0 % 4.0% 4.0% Op e r a t i n g Pr o g r a m s 1. 5 ' % 2. 0 % 3. 0 % > 3. 0 % , 3. ( ) ' ) { , 3. 0 % 3. 0 ' % 3.0% 3.0'% De b t Se r v i c e Ba s e d on Le a s e Pu r c h a s e Co n / r a e / f o r Ve h i c l e Re p l a c e m e n t Pa g e 2 o r 2 Item 11.c. - Page 39 THIS PAGE INTENTIONALLY LEFT BLANK Item 11.c. - Page 40