Loading...
CC 2014-06-24_08.h. Award Contract for Hoosegow Park ADA ImprovementsTO: FROM: BY: MEMORANDUM CITY COUNCIL GEOFF ENGLISH, PUBLIC WORKS DIRECTOR MIKE LINN, ASSISTANT CITY ENGINEER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO J&P CONSTRUCTION FOR CONSTRUCTION OF THE HOOSEGOW PARK ADA IMPROVEMENTS, PW 2014-02 DATE: JUNE 24, 2014 RECOMMENDATION: It is recommended the City Council: 1. Award a contract for construction of the subject project to J&P Construction in the amount of $54,667; 2. Authorize the City Manager to approve change orders for 10% of the contract amount, $5,467, for unanticipated costs during the construction phase of the project (total construction costs = $54,667 + $5,467 = $60, 134); and 3. Appropriate $20,000 from the Park Development Funds for the project; and 4. Direct the City Clerk to file a Notice of Exemption. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Below are funding sources for the subject project: PROJECT FUNDING CDBG Barrier Removal project funds $ 21,927.35 Park Development Funds $ 20,000.00 Mankins Foundation Donation $ 50,000.00 TOTAL PROJECT REVENUES $ 91,927.35 The balance of funds remaining after the project from the Mankins Foundation donation will be used to complete landscaping improvements at Hoosegow Park. Item 8.h. - Page 1 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO J&P CONSTRUCTION FOR CONSTRUCTION OF THE HOOSEGOW PARK ADA IMPROVEMENTS, PW 2014-02 JUNE 24, 2014 PAGE2 BACKGROUND: On January 14, 2014, the Council approved a conceptual plan for the Hoosegow Park ADA Improvements involving accessibility and landscaping improvements with. costs shared from various groups in the form of volunteer labor, material donations, and cash funds. City staff contracted with the Eikhof Design Group to perform design services for the ADA improvements and general park improvements to enable future landscaping projects by private entities. Staff then advertised the accessibility project improvements for formal construction bids. ANALYSIS OF ISSUES: On June 10, 2014, four bids were opened for the subject project. The lowest bid, from Jeff Plautz Construction, Inc., dba J&P Construction, was in the amount of $54,667. Staff has determined the bid to be responsive and recommends the award of a construction contract to J&P Construction. The project scope of work involves the construction of a concrete ADA ramp to access the park at Le Point Street, retaining walls, concrete pathways and minor drainage improvements. The work is expected to start in mid-July with a contract duration is 30 calendar days. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendations to award a construction contract to J&P Construction; 2. Do not award a construction contract for the project at this time; or 3. Provide direction to staff. ADVANTAGES: Construction of the improvements will enable ADA accessibility to the park and provides a solid foundation to enable performance of additional improvements. DISADVANTAGES: There will be minor traffic and noise inconveniences to the public during construction. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Guidelines Section 15301 (f). PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted at City Hall on Thursday, June 19, 2014. The agenda and staff report was posted on the City's website on Friday, June 20, 2013. No public comments were received as of the time of preparation of this report. Item 8.h. - Page 2 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO J&P CONSTRUCTION FOR CONSTRUCTION OF THE HOOSEGOW PARK ADA IMPROVEMENTS, PW 2014-02 JUNE 24, 2014 PAGE3 Attachments: 1. Bid Tabulations 2. Notice of Exemption Item 8.h. - Page 3 SUBMITTED BY: J&P Construction · Santa Maria, CA R Burke Corporation San Luis Obispo, CA Cooks and Son, Inc. Santa Maria, CA V Lopez & Sons Santa Maria, CA c: City Manager BID OPENING.LOG SHEET CITY OF ARROYO GRANDE Deadline: June 10, 2014; 2:00 p.m. Hoosegow Park Improvements Project No. 2014-02 Engineer's· Estimate: $50,000 Public Works.Director ATTACHMENT 1 TOTAL $54,667.50 $69,051.00 $70;415.oo $84,366.00 Item 8.h. - Page 4 Attachment No. 2 Notice of Exemption To: Office of Planning and Research 1440 Tenth Street, Room 121 Sacramento, CA 95814 l!l County Clerk County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 From: (Public Agency) City of Arroyo Grande 300 East Branch Street Arroyo Grande, CA 93420 Project Title: Hoosegow Park ADA Improvements. PW 2014-02 Project Location -Specific: 150 Le Point Streeet Project Location -City: Arrovo Grande Project Location -County: San Luis Obispo Description of Project: Construct a concrete ADA ramp to access the park at Le Point Street. retaining walls. concrete pathways and minor drainage improvements Name of Public Agency Approving Project: City of Arroyo Grande -Public Works Department Name of Person or Agency Carrying Out Project: ___,,G=e=o=ff-=E=n,.,,g=lis=h_,__ ________ _ Exempt Status: (check one) D Ministerial (Section 12080(b)(1); 15268); D Declared Emergency (Sec. 21080(b)(3); 15269(a)); D Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); l!l Categorical Exemption. State type and section number: _S=e"'"'c=t=io~n~1~5~3=0"'-'1C'"'""O'------------­ D Statutory Exemptions. State code number: ---------------------- Reasons Why Project Is Exempt: Construction of ADA enhancements to provide accessibility within an existing City park Lead Agency Contact Person: Michael Linn. P.E. Area Code/Telephone/Extension: (805) 473-5444 If filed by Applicant: 1. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? l!l Yes D No Signature: Geoff English Public Works Director l!l Signed by Lead Agency D Signed by Applicant Date: ______ _ D Date received for filing at OPR: Item 8.h. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.h. - Page 6