Loading...
CC 2014-08-12_08.l. Award Contract - Street ResurfacingTO: FROM: BY: MEMORANDUM CITY COUNCIL GEOFF ENGLISH, PUBLIC WORKS DIRECTOR MIKE LINN, CAPITAL PROJECTS ENGINEER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR CONSTRUCTION OF THE 2014 STREET RESURFACING PROJECT, PW 2014-04 DATE: AUGUST 12, 2014 RECOMMENDATION: It is recommended the City Council: 1. Award a contract for the 2014 Street Resurfacing Project to American Asphalt South, Inc. in the amount of $286, 104; 2. Authorize the City Manager to approve change orders for 10% of the contract amount, $28,610 for unanticipated costs during the construction phase of the project (total construction costs= $286, 104 + $28,610 = $314,714); and 3. Direct the City Clerk to file a Notice of Exemption. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The Pavement Management Program Fund in the 2014/2015 Capital Improvement Program Budget includes $919,667 for the 2014 Street Repair Project (currently under construction) and the 2014 Street Resurfacing Project. Pavement Management Fund 2014/2015 2014 Street Repair Project (under construction) Construction Contract & Contingencies Administration, Design, Testing, Inspection 2014 Street Resurfacing Project Construction Contract & Contingencies Administration, Design, Testing, Inspection Projected Balance $356,813 $53,522 $314,714 $47,207 $919,667 $410,335 $361,921 $147,411 Item 8.l. - Page 1 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR CONSTRUCTION OF THE 2014 STREET RESURFACING PROJECT PW 2014-04 AUGUST 12, 2014 PAGE2 BACKGROUND: The scope of work involves the maintenance application of a Type II slurry seal over designated streets. Since the membrane applications completely cover the roadway, striping and pavement markings will also be performed. Staff developed the project scope of work to correspond with the recommendations of the Pavement M.anagement Master Plan adopteq by Council in September 2010. Street improvements were identified as the City's highest priority unfunded need when the Local Sales Tax measure was approved in 2006. Since then, the City has made significant progress in addressing the worst streets in the City. The City has established a goal of improving all streets to a satisfactory condition on a 7-year cycle. ANALYSIS OF ISSUES: It is important to emphasize again the general pavement management strategy that the City has been pursuing since the Local Sales Tax measure was approved. It includes an effort to concurrently improve some of the worst streets each year, while also providing maintenance to those streets that are in good condition. This sometimes results in confusion by the public when they see streets improved, while there are others in worse condition. However, since street reconstruction work is so expensive, the City would fall further behind each year if all the funds were invested in those projects. Under the current strategy, more str~ets are brought up to good condition each year, while preventative maintenance is provided to those in good condition to avoid more expensive treatments in the future. On July 29, 2014, three bids were opened for the 2014 Street Resurfacing Project. The lowest bid, from American Asphalt South, Inc. was in the amount of $286,104. The project scope of work is as follows: \ Street \ To From Schedule A Alpine Street (S) Eman Court East Grand Ave Cerro Vista Circle S. Alpine Street Cerro Vista Lane Cerro Vista Lane S. Alpine Street Cerro Vista Circle Dodson Way Halcyon Alpine Street (South) Eman Court S. Alpine Street End of Cul-de-Sac Newman Drive S. Alpine Street End of Cul-de-Sac Park Way S. Halcyon Road S. Rena Street Rena Street (S) Dodson Way Grand Ave Taylor Place S. Alpine Street End of Street Woodland Drive Cerro Vista Circle End of Street Schedule B Creekside Drive End of Cul-de-Sac Woodland Drive Farrall Avenue S. Halcyon Road End of Street Forest Glen Drive End of Cul-de-Sac Woodland Drive Olive Street Halcyon Road Woodland Drive Todd Lane Halcyon Road Fair Oaks Ave Item 8.l. - Page 2 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR CONSTRUCTION OF THE 2014 STREET RESURFACING PROJECT PW 2014-04 AUGUST 12, 2014 PAGE3 Street To From Virginia Drive Halcyon Road Woodland Drive Willow Lane Halcyon Road Woodland Drive Woodland Court End of Cul-de-Sac Woodland Drive Woodland Drive Fair Oaks Ave Creekside Drive Woodland Drive Creekside Drive End of Cul-de-Sac Schedule C Canyon Way Tally Ho End of Cul-de-Sac Clarence Ave End of Cul-de-Sac Huasna Road Ridgeview Way White Court Tally Ho Road White Court Ridgeview Way End of Cul-de-Sac Schedule D Colina Street Via La Barranca James Way Cuesta Place Via La Barranca End of Cul-de-Sac La Cresta Platino Lane Platino Lane La Cresta Platino Lane Huasna Road Ladera Place Via La Barranca End of Cul-de-Sac Via La Barranca Tally Ho Road End of Street Schedule E Bennett Ave Linda Drive Halcyon Road Elm Street (N) East Grand Ave Brighton Ave Elm Street (N) Brighton Ave End of Cul-de-Sac Fair View Brighton Avenue End of Cul-de-Sac Linda Drive Elm Street Brisco Road Linda Drive Brisco Road Bennett Ave Sunset Elm Street (S) Alder Street Schedule F Chaparral Lane Grace Lane Spanish Moss Ln Chaparral Lane End of Cul-de-Sac Grace Lane Mesquite Lane Chaparral Lane James Way Spanish Moss Lane Chaparral Lane Mesquite Lane Grace Lane Chaparral Lane Rodeo Drive Schedule G Gl -Ash Street Bathrooms Parking Lot G2 -Corporation Yard Parking Lot G3 -Olohan Alley Parking Lot G4 -Soto Complex Parking Lot (North) Staff has determined the bid to be responsive and recommends the award of a construction contract to American Asphalt South, Inc. The contract time is 30 calendar days. Work is expected to begin in September and complete in October. Item 8.l. - Page 3 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR CONSTRUCTION OF THE 2014 STREET RESURFACING PROJECT PW 2014-04 AUGUST 12, 2014 PAGE4 ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendations to award a construction contract to American Asphalt South, Inc. for the 2014 Street Resurfacing Project; 2. Do not award a construction contract for the project; or 3. Provide direction to staff. ADVANTAGES: The consistent application of slurry seals is part of a yearly maintenance program essential to ensure the integrity of the City's roadway network. The program is designed to apply maintenance treatments to every street in the City on an ongoing seven year cycle. The recommendations maintain funding for the highest priority projects and minimize deferring improvement of streets in the approved pavement management program. DISADVANTAGES: There is a temporary inconvenience to the traveling public as vehicles are rerouted when the surface treatments are applied. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Section 15301 (c). PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted at City Hall on Thursday, August 7, 2014. The agenda and staff report was posted on the City's website on Friday, August 8, 2014. No public comments were received as of the time of preparation of this report. Attachment: 1. Bid Tabulations 2. Notice of Exemption Item 8.l. - Page 4 CITY OF ARROYO GRANDE BID OPENING LOG SHEET DEADLINE: TUESDAY, JULY 22, 2014-2:00 PM PROJECT NAME: 2014 STREET RESURFACING PROJECT PROJECT NO. PW 2014-04 ENGINEER'S EST/MA TE: $350,000.00 SUBMITTED BY: VSS International West Sacramento, CA Graham Contractors San Jose, CA American Asphalt South, Inc. Fontana, CA c: Director of Community Development Director of Public Works Assistant City Engineer City Manager TOTAL $415,395.00 $353.081.36 $286, 103.84 ATTACHMENT 1 Item 8.l. - Page 5 Attachment No. 2 Notice of Exemption To: Office of Planning and Research 1440 Tenth Street, Room 121 Sacramento, CA 95814 From: (Public Agency) City of Arroyo Grande l!l County Clerk County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 Project Title: 2014 Street Resurfacing Project. PW 2014-04 Project Location -Specific: Various roadwavs throughout the Citv 300 East Branch Street Arroyo Grande, CA 93420 Project Location -City: Arrovo Grande Project Location -County: San Luis Obispo Description of Project: Perform placement of slurrv seal surface maintenance treatment to selected streets throughout the Citv Name of Public Agency Approving Project: Citv of Arroyo Grande -Public Works Department Name of Person or Agency Carrying Out Project: ---"G"""'e=o=ff-=E=n..,.g=lis=h~--------- Exempt Status: (check one) D Ministerial (Section 12080(b)(1); 15268); D Declared Emergency (Sec. 21080(b)(3); 15269(a)); D Emergency Project (Sec. 21080(b)(4}; 15269(b)(c)); l!l Categorical Exemption. State type and section number: _S=e=c=t'=·o .... n_,_1-=-53"'"'0"'"""1"'""(c~>-----------­ D Statutory Exemptions. State code number: ---------------------- Reasons Why Project Is Exempt: Application of maintenance surface coatings to City streets Lead Agency Contact Person: Michael Linn. P.E. Area Code/Telephone/Extension: (805) 473-5444 If filed by Applicant: 1. Attach a certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? l!l Yes D No Signature: ------------ Geoff English Public Works Director l!l Signed by Lead Agency D Signed by Applicant D Date: _____ _ Date received for filing at OPR: Item 8.l. - Page 6