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CC 2014-10-14 Agenda Summary City Council Steven Adams, City Manager Timothy J. Carmel, City Attorney Kelly Wetmore, City Clerk Tony Ferrara, Mayor Jim Guthrie, Mayor Pro Tem Joe Costello, Council Member Tim Brown, Council Member Kristen Barneich, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, OCTOBER 14, 2014 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 6:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: KIWANIS CLUB OF ARROYO GRANDE VALLEY 4. INVOCATION: CHAPLAIN JARED SHARON CONGREGATION BETH DAVID 5. AGENDA REVIEW: 5.a. Closed Session Announcements None. 5.b. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived 6. SPECIAL PRESENTATIONS: 6.a. Presentation by SLO Regional Rideshare – Rideshare Month 6.b. Presentation by the Economic Vitality Corporation Agenda AGENDA SUMMARY – OCTOBER 14, 2014 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period September 16, 2014 through September 30, 2014. 8.b. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of August 26, 2014, as submitted. 8.c. Consideration of Council Appointment to the Parks and Recreation Commission (WETMORE) Recommended Action: Approve the recommendation of Council Member Barneich to appoint Linda Sandy to the Parks and Recreation Commission. 8.d. Consideration of Cancellation of the November 11, 2014 City Council Meeting (ADAMS) Recommended Action: Cancel the regularly scheduled meeting on November 11, 2014. AGENDA SUMMARY – OCTOBER 14, 2014 PAGE 3 8. CONSENT AGENDA (cont’d): 8.e. Consideration of Resolutions to Reallocate Funds from the City’s FY 2014/2015 ADA Program and Retrofits Budget to Repay the Federal Department of Housing and Urban Development for Previous Ineligible Community Development Block Grant Activities; and Reallocate CDBG Funds from Program Years 2011 through 2014 to Fund the Removal of Architectural Barriers for the Hoosegow Project and Other City ADA Projects (McCLISH) Recommended Action: 1) Approve the reallocation of funds from the ADA Program and Retrofits budget to repay HUD for previous ineligible CDBG activities; and 2) Approve the reallocation of CDBG funds from Program Years 2011 through 2014 for the purpose of funding the removal of architectural barriers for the Hoosegow Project and other City ADA projects. 8.f. Consideration of Adoption of an Ordinance Amending Section 9.04.020 of the Municipal Code to Allow the Sale and Consumption of Alcohol in Olohan Alley (McCLISH) Recommended Action: Adopt an Ordinance amending Section 9.04.020 of the Municipal Code regarding the sale and consumption of alcohol in Olohan Alley, which will allow wine tasting at Certified Farmers’ Markets. 8.g. Consideration of Temporary Use Permit Case No. 14-019 Authorizing “Halloween in the Village” on Friday, October 31, 2014 and Directing Staff to Implement Related Safety Measures Including No Parking Zones, Street Closures and Warning Devices (McCLISH) Recommended Action: Adopt a Resolution approving Temporary Use Permit 14- 019, applied for by the Village Improvement Association, to authorize Halloween in the Village and directing staff to implement safety measures, including closure of East and West Branch Street between Traffic Way and Mason Street, no parking zones, and the detour of automobile traffic on Friday, October 31, 2014. 8.h. Consideration of Resolution Adopting Public Works Fees and Service Charges (ENGLISH) Recommended Action: Adopt a Resolution approving the FY 2014/15 Public Works Department Fees and Service Charges. 8.i. Consideration of Acceptance of the 2014 Citywide Street Surface Repairs and East Grand Avenue Asphalt Overlay; El Camino Real to US 101, PW 2014-10 (ENGLISH) Recommended Action: 1) Accept the project improvements as constructed by Apodaca Paving, Inc. in accordance with the plans and specifications for the subject project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 8.j. Consideration to Approve the Sewer System Management Plan – Rev.01 (ENGLISH) Recommended Action: Approve and implement the completed Sewer System Management Plan prepared in accordance with the State Water Resources Control Board General Waste Discharge Requirements Order No. 2006-0003-DWQ. AGENDA SUMMARY – OCTOBER 14, 2014 PAGE 4 8. CONSENT AGENDA (cont’d): 8.k. Consideration to Authorize an Award of Bid for Purchase of Furniture, Fixtures and Equipment for the Remodeled Police Facility (ANNIBALI) Recommended Action: 1) Award a bid for the purchase of furniture, fixtures and equipment from McMurray-Stern of Santa Fe Springs, CA in the amount of $194,527.66; and 2) Award a bid for the purchase of office chairs and file cabinets from California Prison Industry Authority of Folsom, CA in the amount of $18,588.00. 8.l. Consideration to Authorize an Award of Bid for the Purchase of a Truck and Declaring Existing Vehicles as Surplus Property (ANNIBALI) Recommended Action: 1) Award a bid for the purchase of a 2015 Dodge Ram 2500 Crew Cab to McPeek Dodge of Anaheim, CA; and 2) Adopt a Resolution declaring the existing police vehicles as surplus and authorizing their disposal. 8.m. Consideration of a Resolution Approving Modifications to Police Department Staffing (ANNIBALI) Recommended Action: Adopt a Resolution modifying staffing in the Police Department in order to address the revised needs of the Police Department and the community. 9. PUBLIC HEARINGS: None. 10. CONTINUED BUSINESS: None. 11. NEW BUSINESS: 11.a. Consideration of the Lake Lopez Low Reservoir Response Plan (ENGLISH) Recommended Action: Adopt a Resolution endorsing the Lake Lopez Low Reservoir Response Plan for the San Luis Obispo County Flood Control and Water Conservation District. 11.b. Review of the Community Tree Program Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code (ENGLISH) Recommended Action: 1) Provide direction to staff about specific areas of change to Chapter 12.16 of Title 12 of the Arroyo Grande Municipal Code (Community Tree Program) or the City’s tree regulation practices; and 2) Approve the proposed Tree Ordinance review schedule. AGENDA SUMMARY – OCTOBER 14, 2014 PAGE 5 12. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. 13. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 14. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 15. ADJOURN TO CLOSED SESSION: Prior to adjournment to Closed Session, any member of the public who wishes to comment on any Closed Session item may do so at this time. 16. CLOSED SESSION: a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(a): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 b. PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: City Manager 17. RECONVENE TO OPEN SESSION: Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped. 18. ADJOURNMENT AGENDA SUMMARY – OCTOBER 14, 2014 PAGE 6 ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************** City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.