CC 2014-10-14_08.l. Award Bid Truck Purchase Declare Surplus VehiclesMEMORANDUM
TO: CITY COUNCIL
FROM: STEVEN N. ANNIBALI, CHIEF OF POLICE
SUBJECT: CONSIDERATION TO AUTHORIZE AN AWARD OF BID FOR THE
PURCHASE OF A TRUCK AND DECLARING EXISTING VEHICLES
AS SURPLUS PROPERTY
DATE: OCTOBER 14, 2014
RECOMMENDATION:
It is recommended that the City Council: 1) award a bid for the purchase of a 2015
Dodge Ram 2500 Crew Cab to McPeek Dodge of Anaheim, CA and 2) adopt a
Resolution declaring the existing police vehicles as surplus and authorizing their
disposal.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
This expenditure is to be funded out of the approved Police Department FY 2014-
15 budget under debt service-leasing. Due to the fact that the Police Department
delayed the replacement of the staff vehicle lease due to low mileage, this resulted
in $62,040 available for this purchase. This transaction will be a purchase, instead
of a lease in order to take advantage of one time available funds and the
anticipated long term service life of the vehicle.
BACKGROUND:
This action is a fleet reduction and efficiency undertaking.
The Police Department introduced the fleet leasing program in 2008 and it has
proven to be a viable and cost effective alternative to traditional purchasing. The
vehicles are covered by a manufacturer's extended service contract during the
entire term of the lease which, has substantially reduced the annual cost of fleet
maintenance.
In 2009, the Police Department obtained two American General HMMWV or
"Humvee" from the Defense Reutilization and Marketing Program. The acquisition
of these vehicles was specifically designed to provide for two needs; a vehicle for
our contingent to t.he San Luis Obispo Regional SWAT Team and the second one to
tow the grant funded DUI Checkpoint/Field Command Post trailer. In order to be
considered for the trailer grant, the Police Department had to demonstrate that an
adequate tow vehicle was available in the Police Department fleet in order to
qualify.
Item 8.l. - Page 1
CITY COUNCIL
CONSIDERATION TO AUTHORIZE AN AWARD OF BID FOR THE PURCHASE OF
A TRUCK AND DECLARING EXISTING VEHICLES AS SURPLUS PROPERTY
OCTOBER 14, 2014
PAGE 2
Based on a review of vehicle use and condition, a decision was made last year to
extend the warranties on the six staff vehicles and extend their use until FY 2015-
16. Therefore, freeing up one time funding in the approved Police Department FY
2014-15 budget under debt service-leasing.
Additionally, the need to replace the 2002 Chevrolet S-1 0 pickup for Neighborhood
Services is pending due to its age and condition.
The vehicles identified have been determined to no longer be needed in the police
fleet based on this fleet reduction and efficiency effort.
ANALYSIS OF ISSUES:
Although one of the humvees is still in use with the San Luis Obispo Regional
SWAT Team, the second humvee is no longer needed and is available to be
deemed surplus.
The second humvee's capabilities are very limited when it comes to towing the
grant funded trailer. The humvee cannot reach a speed much beyond 40 MPH and
overheats when towing. This limits the ability to deploy the trailer as required by
the original grant. If replaced with a new tow vehicle, this second humvee will be
surplus.
The 2002 Chevrolet S-1 0 is in need of replacement and it is proposed that it be
deemed surplus and replaced with an existing vehicle (Dodge Dakota) in the fleet.
In addition to the surplus of the humvee and the Chevrolet S-1 0 pickup, two trailers
have also been deemed surplus. That is equipment #4621 (1995 Kustom Radar
Trailer) and a non-inventoried aged former generator trailer (VIN#118898).
It should be noted that the humvee is not authorized to be sold based on federal
regulations. It is however available to be transferred to other authorized agencies
and/or returned. There is an interested authorized agency already identified. The
Chevrolet S-1 0 pickup and two trailers will be sold at auction.
The proposal calls for the award of bid to McPeek Dodge by "piggy backing" on
existing contracts from larger jurisdictions in order to achieve a cost benefit from
the larger orders. The truck will be acquired through the City of Anaheim contract.
Item 8.l. - Page 2
CITY COUNCIL
. CONSIDERATION TO AUTHORIZE AN AWARD OF BID FOR THE PURCHASE OF
A TRUCK AND DECLARING EXISTING VEHICLES AS SURPLUS PROPERTY
OCTOBER 14, 2014
PAGE 3
This request is to authorize the award of the following bid proposals:
Vehicle (2015 Dodge Ram 2500 4x4)
• McPeek Dodge $39,117.71 (City of Anaheim piggyback)
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Recommended Alternative:
1) award a bid for the purchase of a 2015 Dodge Ram 2500 Crew Cab to
McPeek Dodge of Anaheim, CA; 2) adopt a resolution declaring the
specified police vehicles as surplus and authorizing their disposal as
outlined in this report.
Do not approve staff's recommendation.
Provide direction to staff.
ADVANTAGES:
This proposed plan will continue to provide for the police fleet leasing program,
however taking advantage of onetime available funds in that program to allow for
the purchase of a much needed, capable, full service tow/utility vehicle.
Additionally, the purchase will provide for the reduction in the entire fleet.
DISADVANTAGES:
There were no disadvantages identified
ENVIRONMENTAL REVIEW:
This project is exempt from CEQA pursuant to CEQA Guidelines Section 15061 (b)(3)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, October 9, 2014 and the agenda
and staff report were posted to the City's website on Friday, October 10, 2014. No public
input has been received to date.
Attachments:
1. Proposal based on the City of Anaheim I P0#412-370355
Item 8.l. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DECLARING VEHICLES AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Arroyo Grande has certain vehicles which are no
longer needed; and
WHEREAS, the vehicles can be classified as surplus property and made
available for sale or transfer.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Arroyo Grande does hereby declare as surplus the vehicles described
in Exhibit A, attached hereto and incorporated herein by this reference,
and authorizes their sale or transfer.
On motion of Council Member , seconded by Council
Member and by the following role call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 141h day of
October 2014.
Item 8.l. - Page 4
RESOLUTION NO.
PAGE 2
TONYFERRARA,MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.l. - Page 5
SURPLUS VEHICLES AVAILABLE FOR SALE AND/OR AUCTION
VEHICLES:
1. 2002 Chevrolet S-1 0 pickup
(Unit #4626)
VI N #1 GCCS 19W928239281
2. 1995 Kustom radar trailer
(Unit #4631)
VIN #1 K9BS0815TK118397
3. Unknown year I model trailer
(No unit#)
VIN #118898
SURPLUS VEHICLES AVAILABLE FOR TRANSFER
1. 1985 American General HMMWV
(Unit#4637)
I D# CA866403
EXHIBIT A
Item 8.l. - Page 6
ATIACHMENT 1
LlOi:lGIE
September 18, 2014
Chief Annibali
City of Arroyo Grande Police Dept
Chief Annibali
In response to your inquiry, we are pleased to submit the following for your review
McPeek's Dodge of Anaheim will sell, service, and deliver; New/Unused 2015 Ram 2500 crew cab 4x4
Per the city specification for 36,212.00 plus tax & 8.75 tire fee each unit, please see attached for total
pricing.
This Vehicle is available urder the cooperative purchase provision of the City Anaheim
Contract# 412-370355 I Bid# 8289
Terms are Net 30 days
Sincerely / -1/ 7J'Y·
Kevin Buzzard
McPeek's Dodge of Anaheim
Fleet Manager
1221 Auto Center Drive o P.O. Box 730 o Anaheim, CA 9281.5 o Ph: 714-635-2340 o Fax 714-533-1553
Item 8.l. - Page 7
QUOTE
CITY OF ARROYO GRANDE
2015 RAM 2500 CREW CAB 4X4 PICK UP
PER CITY OF ANAHEIM
8289 I P.O 412-370355
9-18-2014
INCLUDES OPTIONS
6.4 LITER HEMI GAS ENGINE
6 SPEED AUTO TRANS
40/20/40 CLOTH SPLIT BENCH SEAT
ELECTRONIC MONITORING MODULE
COLOR BLACK
220 AMP ALTERNATOR
BLUETOOTH
BACK UP CAMERA AND SENSORS
ELEC SHIFT TRANSFER CASE
BED LINER
ANTI SPIN DIFFERENTIAL
BLACK VINYL FLOOR
4:10REARAXEL
TRAILER BRAKE CONTROL
CAB HIGH SHELL W/SIDE DOORS
SELLING PRICE
LESS OPTIONS NOT NEED BY
ARROYO GRADE POLICE DEPT
SUB TOTAL
SALES TAX 8.0%
CA TIRE TAX
TOTAL FOR EACH CAR
DELIVERY 90-120 DAYS ARO
94,598.75
-58,386.75
36,212.00
2,896.96
8.75
39,117.71
1221 Auto Center Drive o P.O. Box 730 o Anaheim, CA 92815 o Ph: 714-635-2340 o Fax 714-533-1553
Item 8.l. - Page 8
DODGE
McPeek's Dodge of Anaheim
1221 AUTO CENTERDR
ANAHEIM, CA 9280
714-254-2613 OFC
714-254-2614 FAX
714-264-1867 CELL
KEVINB@MCPEEKDODGE.COM
1221 Auto Center Drive o P.O. Box 730 o Anaheim, CA 92815 o Ph: 714-635-2340 o Fax 714-533-1553
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