R 3375
RESOLUTION NO. 3375
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE AUTHORIZING THE MAYOR
TO EXECUTE SHAlSTP COOPERATIVE AGREEMENT
WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation
Program (STP) funds for projects within the City of.Arroyo Grande ("City"); and,
WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface
Transportation Program (STP) funds for State Highway Account (SHA) funds for projects
within the City; and,
WHEREAS, the City and SLOCOG are authorized, pursuant to the requirements of the
Transportation Equity Act for the 21st Century (TEA21) and State Statutes enacted by
Senate Bill 45 (1997), to enter into a Cooperative Agreement for any transportation
purpose within the City.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of-Arroyo Grande
hereby: ,
1. Approves Exhibit 1 attached hereto and incorporated herein, entitled "San
Luis Obispo Council of Governments SHAlSTP Cooperative Agreement No.
AG- TEA21-01".
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2. Hereby appoints the Mayor as the official representative authorized to sign
SLOCOG SHAlSTP Cooperative Agreements.
On motion by Council Member Runels, seconded by Council Member Dickens, and by the
following roll call vote, to wit:
AYES: Runels, Dickens, Tolley, Ferrara, and Mayor Lady
NOES: None
ABSENT: None
The foregoing Resolution was adopted this 22nd day of June, 1999.
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Resolution No. 3375
Page Two
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MICHAEL A. LADY, aO~
ATTEST:
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
l~klJ L~ thlli, ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
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RESOLUTION NO. 3375
PAGE 3
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services of the City of Arroyo
Grande, County of San Luis Obispo, State of California, do hereby certify under
penalty of pe~ury, that Resolution No. 3375 is a true, full, and correct copy of
said Resolution passed and adopted at a special meeting of the City Council of
the City of Arroyo Grande on the 22nd day of June, 1999.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28th
day of June, 1999.
-.
ORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
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, I
EXHmIT "1"
San Luis Obispo Council of Governments
Agreement No. AG-TEA21- 01
SHAlSTP COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo
Council of Governments, referred to herein as "SlOCOG", and the
CITY OF ARROYO GRANDE
. a political subdivision of the
State of California, referred
to herein as the "CITY".
RECITALS
WHEREAS, SlOCOG and the CITY are authorized, pursuant to the requirements of the Transportation
Equity Act for the 21st Century (TEA21) and State Statutes enacted by SB 45 (1997), to enter into a
Cooperative Agreement for any transportation purpose within the CITY; and
WHEREAS, the SlOCOG Board approved allocation of regional Surface Transportation Program
(STP) funds for the projects identified on the attached Exhibit A (summary table and project summary
sheets) and each of the individual project is herein referred to as "PROJECr; and
WHEREAS, SlOCOG intends to exchange its apportionment of Federal Surface Transportation
Program (STP) funds for State Highway Account (SHA) funds for the PROJECTs, therefore eliminating
the non-federal match and compliance with the National Environmental Policy Act (NEPA); and
WHEREAS, all applicable laws, regulations, and policies relating to the use of State Highway Account
(SHA) funds for the PROJECTs, including "funds at work" insignia information, shall apply notwithstanding
any other provisions of this J\greement; and -
WHEREAS, all obligations of the CITY under the terms of this Agreement are subject to funding
appropriation by the Legislature, and the receipt and allocation of funding by SlOCOG; and
NOW, THEREFORE, in consideration of the above noted findings and considerations, the parties agree
as follows:
1) The CITY agrees to administer each PROJECT and conduct the applicable environmental process
required under the California Environmental Quality Act (CEQA) for each PROJECT.
2) The CITY agrees to advertise, open and review bids, and to award the contract for each applicable
PROJECT (or combination of projects) as needed, in accordance with State laws. I
I
3) The CITY agrees that all phases of each PROJECT will be developed in accordance with policies,
procedures, practices, standards, regulations, and laws that apply to the CITY, Caltrans (where
appropriate), and SlOCOG. If in the judgment of SLOCOG a project may impact a street, road or
highway owned or controlled by a jurisdiction other than CITY (including without limitation the County,
another city, or the State of California), SlOCOG may require the CITY to establish a project
development team (PDT) composed of representatives of such jurisdictions, as well as SLOCOG.
4) The CITY agrees to construct each PROJECT in accordance with the plans and specifications of the
CITY (and Caltrans when PROJECT involves state highway facilities), and in accordance with the
conditions of funding adopted by SlOCOG.
5) The CITY agrees to maintain the facilities constructed, improved, or otherwise modified.
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SLOCOG SHNSTP General Cooperative Agreement page 1
6) The CITY agrees to utilize, for each PROJECT, an amount of Regional SHA funds equal to or less .
than that adopted by SLOCOG, and that SLOCOG's total obligation shall not exceed the amounts
shown in Exhibit A unless a greater amount has been authorized in advance in writing by SLOCOG.
7) The CITY agrees to account for all costs for the PROJECTS to be paid by SLOCOG pursuant to this
Agreement and agrees to perform all the reimbursable work for each project according to the billing
period identified in the project summary sheets. '
8) After the opening of bids on applicable PROJECTS, the CITY shall notify SLOCOG of any cost
overruns or underruns to the original cost estimate. The following will be assumed and reflected in
SLOCOG's SHA accounting spreadsheets:
a) If less funding than what was programmed is required for a PROJECT, the cost savings will be
made available for reprogramming into another CITY project as approved by SLOCOG.
b) If more funding than what was programmed is required for a PROJECT, the CITY will be solely
responsible for providing the additional funding, which can be comprised of various non-regional
funding sources, including cost savings from other CITY SHA projects.
9) The CITY may submit an invoice for reimbursement of funds expended for each PROJECT no more
than once a month, using the attached Reimbursement Request Form (Exhibit B). All Payments will
be prorated between CITY and SLOCOG based on the agreed percentages of funding, as adopted by
SLOCOG and listed on each project summary sheet (Exhibits A-I through A-9, attached hereto). As
identified in Exhibit B, all invoices must contain the following:
a. SHA PROJECT number and name
b. A brief description of work accomplished during the billing period.
c. A copy of the consultant's bill to the CITY (if applicable).
d. Amount expended by the CITY during the billing period, with evidence of funds expended (e.g.
a copy of a CITY check to consultant or accounting documentation, etc.)
e. The pro-rata share reimbursement rate for the PROJECT as specified on the project summary sheet
f. Amount requested for reimbursement for the billing period
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10) SLOCOG agrees to reimburse the CITY within 30 days of receipt of a completed reimbursement
request form (Exhibit B) with all applicable attachments and signatures or as funds become
available on a "1st come, 1st served" basis, an amount expended by the CITY during the invoices'
billing period less the aforesaid proration. If a PROJECT receives both Regional and Urban State
Highway Account funding (referred to in Exhibits hereto as "RSHA" and "USHA" respectively),
reimbursements shall be made on a pro rata basis from each source for SLOCOG's share.
SLOCOG's total obligation for each PROJECT cost shall not exceed the amount shown in Exhibit A
as the "Approved $ Amount," unless SLOCOG has in writing authorized a greater amount per adopted
SLOCOG policy.
11) Within two months of each PROJECT's completion and all work incidental thereto, the CITY must
provide SLOCOG certification in the form provided in Exhibit C hereto, of completion in accordance
with the provisions in this Agreement, and a final invoice containing those items listed above. In the
event that final project costs are less than those listed as "Total Project cosr on Exhibit A, hereto,
the funds shall be reallocated in accordance with item #8 above.
12) If this project has been paid for either entirely, or in part with Regional SHA funds, and CITY, or any of
its officials, chooses to publicly memorialize participation in said pr.oject, then CITY shall also
memorialize SLOCOG's financial participation in said project in a manner agreeable to SLOCOG.
This paragraph shall apply to, but is not limited to, signage during construction, representation at
dedications and placement of plaques or other objects of memorialization, whether at or near the
project site or not.
13) The CITY grants to the State of California and/or SLOCOG access to the CITY's books and records
for the purpose of verifying that SHA funds paid are properly accounted for and the proceeds are
expended in accordance with the terms of this Agreement. All documents shall be available for
inspection by authorized Caltrans and/or SLOCOG agents at any time - during the PROJECT
SLOCOG SHNSTP General Cooperative Agreement page 2
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development and for a four-year period from the date of completion, or for one year after the audit is .
completed or waived by Caltrans and/or SLOCOG, whichever is later.
14) Upon completion of all work under this Agreement, ownership and title to all materials will
automatically be vested in the CITY and no further agreement will be necessary to transfer own~rship
to the CITY.
15) If existing public and/or private utilities conflict with the PROJECT construction or violate the CITY's
encroachment policy (as applicable), the CITY shall make all necessary arrangements with the
owners of such utilities for their protection,. relocation or removal. The CITY shall review the plans for
protection, relocation or removal. If there are costs of such protection, relocation, or removal which
the CITY must legally pay, the CITY shall pay the cost ~f said protection, relocation or removal, plus
cost of engineering, overhead and inspection. If any protection, relocation or removal of utilities is
required, such work shall be performed in accordance with CITY policy and procedure.
16) The CITY shall defend, indemnify and save harmless SLOCOG, its officers and employees from all
and any claims, demands, damages, costs, expenses, judgments, attorneys' fees or any liability
arising out of this Cooperative Agreement to the performance or attempted performance of the
provisions hereof, or any project referred to in the Exhibits hereto. Nothing contained in the foregoing
indemnity provision shall be construed to require CITY to indemnify SLOCOG against any
responsibility of liability in contravention of Civil Code section 2782.
17) If the CITY transfers its risk connected with design or construction of this project to independent
contractors, CITY agrees to use its best efforts to obtain the independent contractor's Inclusion of
SLOCOG as an indemnitee and in any insurance procured by such independent contractor(s) for the
project, to name SLOCOG as an additional insured.
18) Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective
agencies and through whom all communications between the parties to this agreement shallaccur.
19) Both parties agree that if, in the course of carrying out the PROJECT, there is a disagreement among
the !,roject Coordinators over the direction of the project, the matter will be forwarded through a three
step conflict resolution process. First, resolution will be attempted between the CITY Manager and
SLOCOG Executive Director. If a dispute continues, a determination shall be made by the SLOCOG
Executive Committee, and, if required, final determination by the full SLOCOG Board.
20) Nothing in the provisions of this Agreement is intended to create duties, obligations, or rights for third
parties not signatories to this Agreement or affect the legal liability of either party of the Agreement by
imposing any standard of care with respect to the maintenance of local roads different from the
standard of care imposed by law.
21) No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the parties thereto, and no oral understanding or agreement not Incorporated herein or in
the attached Exhibit A shall be binding on any of the parties thereto.
22) This Agreement may be terminated or provisions contained therein may be altered, changed, or
amended by mutual consent, in writing, of the parties hereto.
23) Prior to award of a contract for any PROJECT, SLOCOG may terminate the applicable PROJECT in
the Cooperative Agreement by written notice, provided SLOCOG pays the CITY for all PROJECT- [
related costs reasonably incurred by the CITY prior to termination. Also, prior to award of a contract
for any PROJECT, the CITY may terminate the applicable PROJECT in the Cooperative Agreement I
by written notice, provided the CITY pays SLOCOG for all costs reasonably incurred by SLOCOG
-. prior to termination.
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5 LOCOG SHNSTP General Cooperative Agreement page 3
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SIGNATURES:
CITY OF ARROYO GRANDE SAN LUIS OBISPO
COUNCIL OF GOVERNMENTS
By: By: ~^~~
Ronald L. De Carli, Executive Director
Date: C,/Z8/f:/t; Date: 7(7(?9.
By: ~
By:
Date: Date: fllo/'~'
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SlOCOG SHNSTP General Cooperative Agreement page 4
EXHIBIT A
APPLICABLE PROJECTS
for
Agreement No. AG-TEA21- 01
EXHIBIT PROJECT NAME PROJECT #(s) Funding
Exhibit A-1 Pavement Maintenance - Selected City PUAG01 $245,500
Streets
Exhibit A-2 Pavement Management Program Plan PUAG02 $28,000
Exhibit A-3 Bridge Street Bridge Rehabilitation PUAG03 $49,500
Exhibit A-4 Creekside Pedestrian Path PUAG04 $2,000
Exhibit A-5 Brisco Rd.-Halcyon Rd/Rte 101 Project PRAG01 $50,000
Study Report
Exhibit A-6 Grand Avenue/East Branch StlRt. 227 PRAG02 , $10,000
Corridor Study
Exhibit A-7 EI Campo Rd/Rte 101 Project Study Report PRAG03 $25,000
Exhibit A-8 Paulding Middle School Bike Lanes PRAG04 $111 ,400
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Exhibit A-9 Grand Avenue Reconstruction Project PRAG05 $125,000
Total. Funding $646,400
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Exhibit A-1
(to Agreement No. AG -TEA21- 01)
Project Number: PUAG01 Grantee: City of Arroyo Grande
Project Title: Pavement Maintenance Funding Type: Urban SHA ($245,500)
Work Implementation Period: Jul1, 1998 to Jun 30, 2003. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
(date complete)
FY 98/99 $ 45,500 $ 200,000 $ 245,500 Annual Maintenance
Construction
FY 99/00 $ 50,000 $ 200,000 $ 250,000 Projects
FY 00/01 $ 50,000$ 200,000 $ 250,000
FY 01/02 $ 50,000 $ 200,000 $ 250,000
,
FY 02103 $ 50,000 $ 200,000 $ 250,000
Total $ - $ 245,500 $1,000,000 $ - $ - $
Reimburse- 0.0% 19.7% 80.3% 0.0% 0.0% 0.0% '
ment Rate -
Project Description: An annual apportionment of USHA funds for the maintenance of City streets as
presented in the City of Arroyo Grande's Pavement Management Program Plan.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
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Exhibit A.2
(to Agreement No. AG -TEA21- 01)
Project Number: PUAG02 Grantee: City of Arroyo Grande
Project Title: Pavement Management Program Plan Funding Type: Urban SHA ($28,OOO)
Work Implementation Period: July 1, 1997 to Jun 30, 2003. Approved: October 6, 1998
Project Schedule and Funding Summary:
RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
(date complete
FY 98/99 $ 16,000 $ 16.000 20 yeerPMP .10197
FY 99/00 $ 3,000 $ 3.000 Annual Updates to
PMP - 7/98 to 6103
FY 00/01 $ 3,000 $ 3.000
FY 01/02 $ 3,000 $ 3,000
.
FY 02/03 $ 3,000 $ 3.000
Total $ - $ 28,000 $ $ - $ 28,000
Reimburse- 0.0% 100.0% 0.0% 100.0%
ment Rate
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Project Description: Maintain and update the City's Pavement Management Program Plan;
prioritizing street maintenance projects based on pavement distress ranking criteria, manage a fixed
annual maintenance budge over a 20-year period in order to program future projects.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Counci1 of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation P$riod. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
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Exhibit A-3
(to Agreement No. AG-TEA21- 01)
Project Number: PUAG03 Grantee: City of Arroyo Grande
Project Title: Bridge Street Bridge Rehabilitation Funding Type: Urban SHA ($49,500)
Work Implementation Period: July 1, 1998 to Jun 30, 2001. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Utility Users Construc-tlon HBRR (date c:ompIete)
Tax Tax
FY 98/99 $ 3,000 $ 3,000 Project
schedule
pending
outcome of
FY 99/00 $ 12.880 $ 37.650 $ 50,530 preliminary
studies and
approval by
Caltrans.
FY 00/01 $ 49,500 $ 449.230 $ 498,730
Total $ - $ 49,500 $ 12.880$ 40.650 $ 449.230 $ - $ 552,260
Reimburse- 0.0% 9.0% 2.3% 7.4 % 100.0%
m~nt Rate
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Project Description: Rehabilitation construction of Bridge Street Bridge in the City of Arroyo Grande
to bring it up to a standard load limit of H20 (20 tons).
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should b~ considered
and implemented, where appropriate and feasible, as part of the project.
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Exhibit A-4
(to Agreement No. AG- TEA21- 01)
Project Number: PUAG04s Grantee: City of Arroyo Grande
Project Title: Creekside Pedestrian Path Funding Type: Urban SHA ($2,000)
Work Implementation Period: May 25, 1999 to Jun 30, 2001. Approved: May 25, 1999
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL
BegIn canst
FY 98/99 $ 2,000 $ 2,000 7/99
Total End canst 9199
Reimburse- ...
ment Rate
Project Description: The project will consist of the reconstruction of existing non- standard access
points and other pedestrian treatments. The existing access points (e.g. stairways aOd ramps) that
lead down to the pathways that run along Arroyo Grande Creek are not constructed to current design
standards and have deteriorated to such a point that in some areas they could be dangerous for public
access -
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Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
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Exhibit A-5
(to Agreement No. AG-TEA21- 01)
Project Number: PRAG01 Grantee: City of Arroyo Grande
Project Title: Brisco Rd-Halcyon Rd/Rte. 101 PSR Funding Type: Regional SHA ($50,000)
Work Implementation Period: Oct. 6, 1998 to Jun 30, 2004. Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Utility Users Traffic (date complete)
Tax Circulation
FY 98/99 $ 50,000 $ 12,565 $ 65,435 $ 128,000 PDT Meetings
Mar 99 - Aug 99
FY 99/00 $ 12,410 $ 12,410 Completion of PSR
Sep-99
Total $ 50,000 $ - $ 12,565 $ 77,845 $ 1..0,410
Reimburse- 35.6% 0.0% 9.0% 55.4% 0.0% 0.0% 100.0%
ment Rate
SLOCOG reimbursement rate is 53.2% as determined by the SLOCOG Board 10/6198; not to exceed $50,000.
Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic
operations at the interchange on Route 101 at Brisco and Halcyon Roads.
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Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Evaluation of a low cost alternative shall be evaluated thoroughly, including, but not limited to, a
sub contract for the detailed review of a roundabout option.
4. In order for any subsequent construction project based on this PSR to be eligible for inclusion ina
future State Transportation Improvement Program (STIP), the PSR shall be completed to the
satisfaction of Caltrans and signed by the District 5 Director.
5. The PSR shall discuss funding availability for interchange improvements.
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Special Provision Continued on Page 2 of Exhibit A-4
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6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project
Development Team (PDT) composed of planning andlor engineering staff as appropriate from the
City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and
comp1etion of the Project, including but not limited to: 1) defining the scope of the project, 2)
technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City
or other jurisdictions as necessary'.
7. Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the
respective agencies on the PDT and through whom all communications between the various
parties to this agreement (including Caltrans) shall o~cur.
8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the
interchange as appropriate per SLOCOG policy of 12/97. For information on identification,
selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG
8/98.
9. The PSR shall identify the impacts to bicycle and pedestrian travel associated. with each
improvement alternative being considered. In addition, the PSR shall evaluate and recommend
opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study
area as part of the project.
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Exhibit A-6
(to Agreement No. AG-TEA21- 01)
Project Number: PRAG02 Grantee: City of Arroyo Grande
Project Title: Grand Ave/East Branch StlRte 227 Funding Type: Regional SHA ($10,000)
Corridor Study
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
RSHA .ISTEA (date complete)
Contract Bid . 2199
FY 98/99 $ 10,000 $ 20,000 $ 30,000 Contract Admin
2199 - 7/99
Total $ 20,000 $ Confdor Study. 7/99
Reimburse- 0.0% 66.7%
mentRate ....
Note: Other (1) - previously programmed RSHA funds fy 97/98 . Reimbursement rate 100% not to exceed $30,000.
Project Description: A study of Grand Ave/East Branch St./Route 227 in the City of Arroyo Grande
from Oak Park Boulevard to Crown Hill to update and expand the 1983 Grand Ave. Study. Study will
examine on-street parking, lane striping, traffic signalization, and shall address future traffic conditions.
. Billing Period: Reimbursement of this project may begin upon-the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle (e.g. consideration of reduced lane widths for the striping of
Class II bikelanes) and pedestrian travel in the project area should be considered and
implemented, where appropriate and feasible, as part of the project.
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Exhibit A-7
(to Agreement No. AG-TEA21- 01)
Project Number: PRAG03 Grantee: City of Arroyo Grande
Project Title: EI Campo Rd/Rte 101 PSR Funding Type: Regional SHA ($25,000)
Work Implementation Period: Oct. 6,1998 to Jun 30, 2002 Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
MII..tone.
Utility Developer (date complete)
Users Tax
PDT Meetings
FY 98/99 $ 25.000 $ 53,000 $ 30,000 $ 108,000 Mar 99 . Aug 99
Complellon of PSR
FY 99/00 $ 9.435 $ 9.435 Sep-99
Total $ 2~,OOO $ $ 62,435 $ $ 3O,O()O $
Reimburse- 21.3% 0.0% 53.2% 0.0% 25.5% 0.0%
ment Rate
SLOCOG reimbursement rate Is 26.60/. as determined by the SLOCOG Board 10/6198; not to exceed $25,000.
Project Description: Preparation of a Caltrans approved Project Study Report to improve the traffic
operations at the existing at-grade intersection EI Campo Road (south of the City of Arroyo Grande)
. and Rte. 101 The PSR will evaluate interchange/circulation improvements north of the existing EI
Campo at grade intersection, the existing location, and south of the existing location.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. A PSR should closely address all connectivity issues (land use, environmental constraints, cost
and alignment) affecting the improvement of EI Campo Rd to Los Berros Rd to enhance regional
circulation to the Nipomo Mesa.
4. In order for any subsequent construction project based on this PSR to be eligible for inclusion in a
futur~. State Transportation Improvement Program (STIP), the PSR shall be completed to the
satisfaction of Caltrans and signed by the District 5 Director. ..
Special Provision Continued on Page 2 of Exhibit A-6
5. The PSR shall discuss funding availability for interchange improvements.
6. The CITY agrees to be the lead agency for the PSR and also agrees to establish a Project
Development Team (PDT) composed of planning and/or engineering staff as appropriate from the
City, County of San Luis Obispo, Caltrans, and SLOCOG will jointly guide development and
completion of the Project, including but not fimited to: 1) defining the scope of the project, 2)
technical factors to be addressed, 3) consultant selection, and 4) final recommendations to the City
or other jurisdictions as necessary.
7. Both the CITY and SLOCOG shall designate a, Project Coordinator who shall represent the
respective agencies on the PDT and through whom all communications between the various
parties to this agreement (including Caltrans) shall occur.
8. The PSR shall assess and propose express bus stop and park and ride lot facilities at/near the
interchange as appropriate per SLOCOG policy of 12/97. For information on identification,
selection and design of these facilities see the Express Bus Stop Study approved by SLOCOG
8/98.
9. The PSR shall identify the impacts to bicycle and pedestrian travel associated with each
improvement alternative being considered. In addition, the PSR shall evaluate and recommend
opportunities for maintaining and enhancing bicycle and pedestrian travel throughout the study
area as part of the project.
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Exhibit A-8
(to Agreement No. AG-TEA21- 01)
Project Number: PRAG04 Grantee: City of Arroyo Grande
Project Title: Paulding Middle School Bike Lan.e.s Funding Type: Regional SHA($114,OOO}
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6, 1998
Project Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) other (2) TOTAL Expected
Milestones
PROP 116 (date complete)
Design. 2J99
FY 98/99 $ 11,000 $ 11,000 Award BIeI. 5199
Cansl Start. 6199
Conal End .8/99
FY 99/00 $ 111 ,400 $ 211,760 $ 323,160
Total $ 111,400 $ - $ - $ 222,760 $ - $ 334.160
Reimburse- 33.3% 0.0% 0.0% 0.0% 66.7% 0.0% 100.0%
ment Rate
Project Description: The proposed project will consist of installing new utilities, sewer, water, storm
drains, curb, gutter, and sidewalk in a 300 foot long widened section ofHuasna Rd, and restriping the
entire length of Huasna Rd. from East Branch St. to the eastern City limits to create Class II bike lanes.
Installation of signage and delineating five-foot lanes on the edge of the vehicle lanes for bike traffic
only.
Billing Period: Reimbursement of this project may begin upon the San Luis Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
. pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts'identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project.
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Exhibit A-9
(to Agreement No. AG-TEA21- 01)
Project Number: PRAG05 Grantee: City of Arroyo Grande
Project Title: Grand Ave. Reconstruction Project Funding Type: Regional SHA ($125,000)
Work Implementation Period: Oct 6, 1998 to Jun 30, 2000 Approved: October 6, 1998
Pro'ect Schedule and Funding Summary:
Fiscal Year RSHA USHA Local (1) Local (2) Other (1) Other (2) TOTAL Expected
Milestones
Fed Demo. (date complete)
TEA21
FY 98/99 $ 113,300 $ 113,300 Design - 4199
Award Bid - 6199
Conal Start. 7/99
FY 99/00 to $ 125,000 $ 1,397,200 $ 375,000 $ 1,897,200 Consl End - 01100
FY 03/04
Total $ 125,000 $ - $ 1,510,500 $ - $ .375,000 $ - $ 2,010,500
Reimburse- 6.2% 0.0% 75.1% 0.0% 18.7% 0.0% 100.0%
m$ntRate
Project Description: The project will consist of pavement reconstruction and spot repair of curb,
gutter, sidewalks, and cross gutters where needed along Grand Avenue between Halcyon Road and
Elm Street. The existing water main will be replaced with a 12-inch water main, new fire hy.drants will
be installed in areas that are currently deficient, and all services will be replaced as well as most
meters boxes. The existing sewer main will be replaced with a 8-inch sewer main and laterals
servicing each property will be replaced or a new lateral installed. Storm drain inlets and an existing
CMP drainage culvert will be replaced. The project provides conduit and other facilities necessary to
underground existing overhead utilities and possibly additional conduits to accommodate future fiber
optic cable.
Billing Period: Reimbursement of this project may begin upon the San Lujs Obispo Council of
Government's (SLOCOG) receipt of the signed cooperative agreement. The CITY may submit
invoices on a monthly basis during the Work Implementation Period, and must submit certification of
project completion and a final invoice within 2 months after the Work Implementation Period. Costs
incurred outside the Work Implementation Period are ineligible for reimbursement.
Special Provisions:
1. Equipment purchases not identified herein, must have written approval prior to purchase.
2. Reimbursement of costs from funding sources administered by SLOCOG shall be provided on a
pro rata basis determined by the percentage share each source is of the total project cost. The
total funding contribution from SLOCOG for this project is not to exceed the amounts identified in
the table above under RSHA and USHA totals.
3. Opportunities for enhancing bicycle and pedestrian travel in the project area should be considered
and implemented, where appropriate and feasible, as part of the project._
EXHIBIT B
San Luis Obispo Council of Governments
State Highway Account (SHA)
REIMBURSEMENT REQUEST FORM
Agency Name: Date:
Contact Person:
Project Number(s): RSHA: USHA:
Project Title:
This Invoice Covers Work Completed from: I I to: I I
Project Budget Information: (complete box below - refer to cooperative agreement
"Exhibit A" for budget information)
Tote" SPENT This Invoice
,.,,",
Regional SHA .... U~biri~"'A;'
Relm.6~rserl1ent ({ate, by Fund 0%
Source (must be Consistent with Exhibit
A ProjectSheet).
Pro-rata Rel,ri1biJrsement by
Funcllng Source (RSHAlUSHA)
Please send a check for $
Total SHA share due this invoice (total of heavier shaded boxes above)
Attachments: 1) A brief description of work completed; and
2) Consultant invoices
3) Proof of payment (e.g. copy of City check to consultant).
Signed:
(Agency Rep,)
Shaded boxes below for SLOCOG Use
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_-5jlv~~--~%~,~'~- ~_-...~' ._~~-.."':":'~:"~'---;;' ;c':::::;:-;~
." "'~ >.: ''1t''~] "'''''''''10"''.,%';'' >"'$(>'""'> "'~~:~"'4 1
~j>;~," ""'~ .&;;:.:~-..-<;...<..."-"~,,~""'~~~-........._~...~...;~U
5 LOCOG SHNSTP General Cooperative Agreement page 5
EXHIBIT C
PROJECT COMPLETION FORM
for
SHA Projects
This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative
Agreement noted below. Our records indicate that the project listed below, funded all or in part with SHA.
funds, has been completed:
Project Name:
Project Number(s):
Cooperative Agreement Date (Recipient Agency):
Approved SHA amount:
I certify, on behalf of the City/County
name of authorized official
of , that the project named above was completed
name of jurisdiction
on in accordance with the provisions set forth in the cooperative
- ..
approximate date of completion
agreement dated . It is my understanding that all savings
date jurisdiction representative signed
from a cost underrun will be returned to for
city/county or SLOCOG
reprogramming in accordance with the cooperative agreement.
Signed: Date:
signature of authorized official date signed
- Return completed and signed Project Completion Forms within 2 months of the completion of each project
to:
SLOCOG, Attn: [RICHARD MURPHY]
1150 Osos Street, Suite 202
San Luis Obispo, CA 93401
SLOCOG SHNSTP General Cooperative Agreement page 6 ... -~
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