CC 2014-11-25 _08.k. TUP Christmas ParadeTO:
FROM:
BY:
MEMORANDUM
CITY COUNCIL
TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
""'"~ MATTHEW DOWNING, ASSISTANT PLANNER
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 14-017;
REVISED STREET CLOSURE TIMES FOR THE ANNUAL ARROYO
GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 30, 2014
DATE: NOVEMBER 25, 2014
RECOMMENDATION:
It is recommended the City Council adopt a Resolution revising the hours of street
closures under Temporary Use Permit 14-017 for the Annual Arroyo Grande Village
Christmas Parade ("Parade").
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed increase in time of closure of Olohan Alley will minimally increase costs
associated with the event. Total cost of the Parade is estimated to be $1,294. Parade
cost estimates include overtime for staff to place and remove "No Parking" signs;
renting, placing and removing water barricades; and the provision of up to two (2) police
officers to direct traffic and ensure public safety. Beginning three (3) years ago, the City
split these costs evenly with the applicant. It is now recommended the City assume the
full cost since it has become an important community event, new individuals have
assumed organizing responsibilities, and it would be an obstacle to require them to also
fund City costs.
BACKGROUND:
On October 28, 2014, the City Council adopted Resolution No. 4635 approving the
Temporary Use Permit and authorizing street closures associated with the Parade.
Since that time and due to the revised parade route and staging area, the event
organizers are requesting a longer closure of Olohan Alley, beginning at 3:00 pm
instead of 4:00 pm.
ANALYSIS OF ISSUES:
As discussed during the Council's initial approval of the project, staff thinks the revised ·
Parade route will result in a more successful event. Anytime annual events are
modified like the Parade is it raises the need to constantly reconsider how the event will
operate. In order to safely stage parade participants, including floats and children, the
event organizers have determined that additional time is needed for closure of the
Item 8.k. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 14-017
NOVEMBER 25, 2014
PAGE2
staging area. The increased closure time by one hour will further limit parking available
in Olohan Alley and will subsequently have some impact on nearby businesses.
However, staff thinks this additional impact will be very minimal given the event
occurring on Sunday and supports the extended closure of Olohan Alley to help ensure
participant and public safety during the cherished community event.
Additionally, staff is requesting to add additional "No Parking/Tow Away areas on the
north side of Nelson Street at the Nelson Street/South Mason Street intersection as well
as the south side of Branch Street at the Branch Street/Mason Street intersection.
During the Halloween in the Village event, staff observed that these areas are needed
to be kept clear for large truck turning.
ADVANTAGES:
The extended time of closure of Olohan Alley will support the staging of Parade
participants and allow flexibility to ensure a successful event.
DISADVANTAGES:
The extended "No Parking" restrictions and closure of Olohan Alley will have an
increased impact on traffic congestion and parking. Motorists not familiar with the
Parade route will have to use detours to get to their destinations, which may increase
travel time.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Adopt the Resolution approving extended closure times of Olohan Alley for
Temporary Use Permit 14-017.
Modify and adopt the Resolution.
Do not adopt the Resolution.
Provide direction to staff.
ENVIRONMENTAL REVIEW:
The Community Development Department has reviewed the project in compliance with
the California Environmental Quality Act (CEQA) and determined that the project is
categorically exempt per Section 15304 ( e) of the CEQA Guidelines regarding ,minor
temporary use of land.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, November 20, 2014. The
Agenda and report were posted on the City's website on Friday, November 21, 2014.
No comments have been received.
Item 8.k. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE REVISING STREET CLOSURE TIMES UNDER
TEMPORARY USE PERMIT NO. 14-017 FOR THE ANNUAL
ARROYO GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER
30,2014
WHEREAS, Doc Burnstein's Ice Cream Lab and the Arroyo Grande Village Improvement
Association (AGVIA) applied for a Temporary Use Permit to'utilize City streets and property for
a Christmas Parade; and
WHEREAS, the temporary closure of portions of Olohan Alley, Branch Street, and Wesley
· Street will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Christmas Parade,
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street and
California Vehicle Code Section 21101 ( e) authorizes the closure of streets for parades and local
special events; and
WHEREAS, the City Council adopted Resolution No. 4635 approving Temporary Use Permit
No. 14-017 and authorizing street closures associated with the Christmas Parade; and
WHEREAS, the event organizers have requested increased time durations of street closures
and "No Parkingffow Away Zone" restrictions on Olohan Alley for staging of floats and related
activities of participants involved in the event; and
WHEREAS, City staff has requested additional "No Parkingffow Away Zone" restrictions on
Nelson Street and Branch Street adjacent to the intersections with Mason Street for truck
turning.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve revised street closure times for Temporary Use Permit 14-017 authorizing the
following actions:
1 . Olohan Alley from Bridge Street to Mason Street will be, closed from approximately 3:00 pm
to 8:00 pm on November 30, 2014.
2. A "No Parkingffow Away Zone" will be established on Olohan Alley from Bridge Street to
Mason Street from 3:00 pm until 8:00 pm on November 30, 2014.
3. A "No Parking/Tow Away Zone" will be established on the northwest corner of the
intersection of Nelson Street and Mason Street and on the southwest corner of the
intersection of Branch Street and Mason Street.
Item 8.k. - Page 3
RESOLUTION NO.
PAGE2
4. All previously authorized street closures, "No Parking/Tow Away Zone" restrictions, and
conditions of ?pproval set forth in Resolution No. 4635 shall remain in full force and effect,
except as modified above.
On motion of Council Member __ , seconded by Council Member ___ , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 25th day of November 2014.
Item 8.k. - Page 4
RESOLUTION NO.
PAGE 3
___________________________________
TONY FERRARA, MAYOR
ATTEST:
___
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
___________________________________
ACTING CITY MANAGER
APPROVED AS TO FORM:
___________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
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