CC 2015-01-13_08h Accept Hoosegow Park ImprovementsMEMORANDUM
TO: CITY COUNCIL
FROM:
BY:
GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
MIKE LINN, CAPITAL PROJECTS ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE HOOSEGOW PARK
ADA IMPROVEMENTS PROJECT, PW 2014-02 AND APPROPRIATION
OF PARK DEVELOPMENT FUNDS
DATE: JANUARY 13, 2015
RECOMMENDATION:
It is recommended the City Council:
1. Accept the improvements as constructed by J&P Construction, Inc. for the
subject project;
2. Direct staff to file a Notice of Completion; and
3. Authorize the appropriation of $20,000 from the Park Development Fund for the
purchase of park furnishings.
4. Authorize release of retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The actual construction project cost for the Phase I Hoosegow Park Barrier Removal
project to install an ADA accessible ramp, including authorized construction changes, is
$61, 171. The total cost of the project, including all design, construction, contract
administration, inspection and testing is $73,000. Additional expenses for Phase II of
the project, to install the interior park pathways, irrigation and plant materials, were
$35,264.63 for a total cost of $108,264.63. This park improvement project was funded
as follows:
Community Development Block Grant Funds-
Mankins Family Donation-
Park Development Funds-
Water Neutralization Funds-
Five Cities Rotary Club Grant-
Total project funding
$ 24,947.35
$ 50,000.00
$ 20,000.00
$ 5,000.00
$ 7.794.79
$107,742.14
Item 8.h. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE HOOSEGOW PARK ADA
IMPROVEMENTS PROJECT, PW 2014-02
JANUARY 13, 2015
PAGE2
Project costs exceeding the allocated project budget by $522.49 and will be charged to
the General Fund Park operating budget unless additional Park Development funds are
approved. The Park Development Fund currently has an estimated fund balance of
approximately $491,000.
BACKGROUND:
On June 24, 2014, Council awarded a construction contract for the Phase I Hoosegow
Park Barrier Removal project to install an ADA accessible ramp, to J&P Construction,
Inc. for $54,667 and authorized the City Manager to approve change orders in the
amount of $5,467. The project scope of work involved the construction of a concrete
ADA ramp to access the park at Le Point Street, retaining walls, concrete pathways and
minor drainage improvements.
Staff issued a Notice to Proceed to J&P Construction to start construction on July 28,
2014 with an anticipated completion date of September 10, 2014 (45 calendar days).
Two events affected the project time and contingencies:
• Arroyo Grande in Bloom requested that the City consider the installation of split-
faced masonry block for the retaining wall in lieu of the specified slump stone.
Staff authorized payment for the differential material price of $3,763 and directed
J&P Construction to proceed with the retaining wall installation.
• On August 1, 2014, J&P Construction discovered a shallow, unmarked PG&E
conduit directly in the projected footprint for the new retaining wall foundation.
Staff immediately halted all work on the project pending review and resolution by
PG&E. PG&E redesigned the installation and mobilized crews to lower the
conduit and pull new conductors on September 7, 2014. Staff authorized J&P
Construction to provide support to PG&E's crews on a time and materials basis,
which calculated to $2,741. Staff also authorized an additional 37 calendar days
to the contract, extending the contractual completion date to October 17, 2014.
Staff drafted Contract Change Order No. 1 in the amount of $6,504 for the above noted
items, $1,037 above the project contingency amount of $5,467. On October 14, 2014,
Council adopted a resolution to reallocate additional funds from the City's FY 2014/15
ADA Program to cover additional costs for the Hoosegow ADA Improvements Project.
Phase II work for the Hoosegow Park project included the installation of interior
pathways, irrigation and planting. This work was completed by a combination of private
contractors, City staff, Arroyo Grande in Bloom volunteers and the Five Cities Rotary
Club.
Item 8.h. - Page 2
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE HOOSEGOW PARK ADA
IMPROVEMENTS PROJECT, PW 2014-02
JANUARY 13, 2015
PAGE3
ANALYSIS OF ISSUES:
The contractor has completed the work for the Phase I Hoosegow Park Barrier Removal
project to install an ADA accessible ramp, in accordance with the approved plans and
specifications. There are no outstanding issues. As such, staff is requesting that the
City Council accept the improvements for the subject project and to direct staff to file a
Notice of Completion for the work completed by J&P Construction, Inc. Staff is also
requesting that the City Council appropriate an additional $20,000 in Park Development
funds to purchase the following park furnishings that were not included in the original
project budget. The proposed purchases and additional furnishings include the
following:
• Park Entrance signs-
• Picnic Table and Trash cans-
• Flagstone benches-
• Hoosegow Interpretive Signs/ Interior Gate-
• Current budget overage
Total Cost for Furnishings-
ALTERNATIVES:
$ 2,750
3,750
8,500
4,500
500
$20,000
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendation;
2. Do not accept the project;
3. Accept the project but do not authorize release of retention; or
4. Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Guidelines Section 15301 (f).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted on Thursday, January 8, 2015. The agenda and staff report
was posted on the City's website on Friday, January 9, 2015. No public comments
were received as of the time of preparation of this report.
Item 8.h. - Page 3
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE HOOSEGOW PARK ADA
IMPROVEMENTS PROJECT, PW 2014-02
JANUARY 13, 2015
PAGE4
Attachment:
1. Notice of Completion
Item 8.h. - Page 4
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE IS HEREBY GIVEN THAT:
Attachment No. 1
NOTICE OF COMPLETION
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: --=Th=e::....C=ity~of.....,A=r'-'-r""'"oy.._,o"-=G"'""'ra=n=d=e _________________ _
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: -'~·n ...... fi~ee~----------
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned ifthe property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED November 14. 2014
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
J&P Construction
9. The street address of said property is: 150 Le Point Street, Arroyo Grande, CA
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State
of California, and is described as follows: Hoosegow Park ADA Improvements Project. PW 2014-02
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Director of Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above notice; that
I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Geoff English, Public Works Director
January 15, 2015, Arroyo Grande, California
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