Loading...
CC 2015-01-13_08i Accept Leanna Dr Creek Crossing Waterline ProjMEMORANDUM TO: CITY COUNCIL FROM: BY: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS MIKE LINN, CAPITAL PROJECTS ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE LEANNA DRIVE CREEK CROSSING WATERLINE PROJECT, PW 2013-11 DATE: JANUARY 13, 2015 RECOMMENDATION: It is recommended the City Council: 1. Accept the improvements as constructed by V. Lopez Jr. & Sons General Engineering Contractors, Inc. for the subject project; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The 2014/2015 Capital Improvement Program Budget includes $372,200 for the subject project. The actual construction project cost, including authorized construction changes, is $165,659. The total cost of the project, including all design, construction, contract administration, inspection and testing costs is approximately $291,770. BACKGROUND: On August 12, 2014, Council awarded a construction contract to perform the subject project to V. Lopez Jr. & Sons General Engineering Contractors, Inc. for $165,578 and authorized the City Manager to approve change orders in the amount of $33, 116. The project scope of work involved the abandonment of an existing 8" water main and concrete encasement across Arroyo Grande Creek that connects the City's east side water storage and distribution system with the west side wells and residential users. The main was replaced with a new 12-inch high-density polyethylene (HOPE) pipe installed by Horizontal Directional Drilling (HOD) techniques to minimize the disturbance within the creek. In addition, 160 feet of 6-inch water line was installed to tie in the existing connection along the east bank of Arroyo Grande Creek. Item 8.i. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE LEANNA DRIVE CREEK CROSSING WATERLINE PROJECT, PW 2013-11 JANUARY 13, 2015 PAGE2 ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications. There are no outstanding issues. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendation; 2. Do not accept the project; 3. Accept the project but do not authorize release of retention; or 4. Provide direction to staff. ADVANTAGES: The project is complete. Accepting the improvements will allow staff to close out the project. Remaining funds in the project account will be used for a second phase of concrete repair work. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. However, the contract documents include a one-year warranty period for the contractor to address any construction defects that may arise. ENVIRONMENTAL REVIEW: On May 24, 2014, the City Council approved a Mitigated Negative Declaration for the subject project. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted on Thursday, January 8, 2015. The agenda and staff report was posted on the City's website on Friday, January 9, 2015. No public comments were received as of the time of preparation of this report. Attachment: 1. Notice of Completion Item 8.i. - Page 2 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE IS HEREBY GIVEN THAT: ATTACHMENT 1 NOTICE OF COMPLETION 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: _T.~'h~e~C~r'""'·ty~of~A=r~r=-oy~o~G~ra=n=d=e _________________ _ 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420 4. The NATURE OF THE INTEREST or ESTA TE of the undersigned is. ~in_fi~ee~---------- 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned ifthe property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December 5 2014 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: V. Lopez Jr. & Sons General Engineering Contractors. Inc. 9. The street address of said property is: None 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Leanna Drive Creek Crossing Water/me Prorect. PW 2013-11 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. Geoff English, Public Works Director January 14, 2015, Arroyo Grande, California --END OF DOCUMENT -- Item 8.i. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.i. - Page 4