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CC 2015-01-13_09a Prelim Approval of CDBG Projects 2015MEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR BY: »t KELLY HEFFERNON, ASSOCIATE PLANNER SUBJECT.: CONSIDERATION OF PRELIMINARY APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 DATE: JANUARY 13, 2015 RECOMMENDATION: It is recommended the City Council provide preliminary approval of proposed projects to be funded with the City's allocation of CDBG funds for the Year 2015 as shown in the following table (applications are included as Attachment 1 ): Recommended 2015 CDBG Allocation CAPSLO -Maxine Lewis Memorial Shelter CAPSLO -Fort Wonderful CAPSLO -Prado Day Center CAPSLO -Adult Wellness and Prevention Screening Program Senior Nutrition Program of San Luis Obispo Count Subtotal Public Facilities City of Arroyo Grande -Removal of Architectural Barriers Family Care Network, Inc. Subtotal Area Benefit 30% Ca Fa ade Grant Subtotal $0 $8,600 $0 $0 $10,000 $0 $0 $8,000 $0 $8,657 $0 $0 $0 $15,000 $0 $8,657 $41,600 $0 $35,401 $51, 116 $51,'116 $0 $30,000-$0 $35,401 $81,116 $51,116 Item 9.a. - Page 1 CITY COUNCIL CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGE2 Administration and Planning 20% Cap - $12,779 Cit Administration County Administration Subtotal IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The County has estimated that $63,895 in CDBG funds will be available to the City in the fall of 2015. This estimate is equal to the final adjusted figure for the 2014 fiscal year plus a 2% increase. The amount the City has received over the last several years has consistently decreased due to Federal budget cutbacks to the CDBG program. This is the first year that a small increase is anticipated. Similar to last year, the County will help administer the CDBG program for the City which will reduce City staff time involved. County staff will be paid through the CDBG program funds allocated to the City. Per the Cooperation Agreement between the County and the City entered into on July 15, 2014, 13%, or $8,306 of the City's allocation for CDBG funds will be deducted by the County to meet its obligations under the terms of the agreement for administrative costs. The City will receive $4,473 for its administrative costs (see Attachment 2 for the Cooperation Agreement). BACKGROUND: As mentioned above, the City Council approved a Cooperative Agreement with the County last July for the joint participation in the CDBG Program for fiscal years 2015 through 2017. The City, as a participant in the Housing and Urban Development (HUD) designated Urban County program, receives an annual formula-based allocation of CDBG funds. These funds are available for a variety of Community Development activities as long as the activities meet at least one of three national objectives. The objectives are: 1 . Benefit low-and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Address urgent community development needs that pose a serious or immediate threat to public health or welfare. The County distributed a Request for Proposals (RFP) and notified the public that the County and participating cities would accept applications for funding until October 15, Item 9.a. - Page 2 CITY COUNCIL CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGE3 2014. In addition, City and County staff held a "Needs Assessment Workshop" on September 17, 2014 to gather input from the public regarding the allocation of CDBG funds. The second CDBG public workshop will be scheduled sometime within the next two months and will be held at Arroyo Grande City Hall. · ANALYSIS OF ISSUES: Staff uses the following criteria set forth by the County in the RFP to make funding recommendations: 1. Consistency with Federal regulations and laws; 2. Community support (for example, approval of project by a city council); 3. Seriousness of community development need proposed to be addressed by project; 4. Degree to which project benefits low-income and very low-income families or persons; 5. Feasibility of the project to be completed as budgeted and by December 31, 2015; 6. Cost effectiveness of funds requested and leveraging of other funds; and 7. Organization's experience or knowledge regarding CDBG or HOME requirements. The Cooperative Agreement between the County and the City gives discretion to the City regarding allocation of funds. Unless the City's recommendation to the County for funding is clearly in conflict with CDBG regulations, the County will approve the recommendation. The County Board of Supervisors will make its final decision for funding priority in April 2015. Public Services The competitiveness for public services funds, which is capped at 15 percent, is historically strong and requests far exceed available funds ($41,600 is requested and $9,584 is available). Due to the competition for these limited funds, the additional funding criteria below are used as a guideline to establish staff's recommendation: As discussed last year when Council considered the 2014 CDBG allocations, HUD has significantly increased its monitoring efforts of jurisdictions participating in the CDBG program, which means that local jurisdictions must increase their monitoring efforts of recipients as well. According to County staff, the cost to properly monitor a given CDBG activity is approximately $8,000. As indicated, however, the total amount available is only $9,584, which makes funding public services ineffective. The City received a total of four (4) applications from two (2) non-profit organizations: Three (3) from Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) (Maxine Lewis Memorial Shelter, Forty Wonderful, and Prado Day Center), Item 9.a. - Page 3 CITY COUNCIL CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGE4 and one (1) from the Senior Nutrition Program of San Luis Obispo County. Because of the limited amount of CDBG funding, the necessary increase in monitoring efforts described above, and the City's recently established Community Service Grant Program (Council approved an allocation of $20,000 for this Program on September 23, 2014), staff is not recommending any CDBG funding this year be allocated for public services. Note that both of these non-profits have also submitted applications to the City for the Community Service Grant Program. Below is a brief description of the four (4) CDBG public service applications received. Recommended funding $0 ($8,600 requested); Maxine Lewis Memorial Shelter (CAPSLO). This facility provides shelter, food, showers and social services to the homeless. The City has funded this program in the past. CAPSLO also submitted an application for the City's Community Service Grant Program for emergency intervention services and shelter for the homeless in the amount of $8,600. Recommended funding $0 ($10,000 requested); Forty Wonderful (CAPSLO). The purpose of this program is to provide no-cost preventative health screening programs for low.income women over the age of 40. The City has funded this program in the past. Recommended funding $0 ($8,000 requested); Prado Day Center (CAPSLO). This facility provides daytime food and shelter for the homeless and workirg poor families and individuals. The City has not funded this program in the past. As mentioned above, CAPSLO also submitted an application for the City's Community Service Grant Program for emergency intervention services and shelter for the homeless in the amount of $8,600. Recommended funding $0 ($15,000 requested); Senior Nutrition Program of San Luis Obispo County -This program provides hot nutritionally balanced meals for seniors. The City has funded this program in the past. This non-profit also submitted an application for the City's Community Service Grant Program for food· and food containers for seniors in Arroyo Grande in the amount of $5,000. Public Facilities Staff recommends allocating $51, 116 to assist in Americans with Disabilities Act (ADA) improvements by removing architectural barriers within the public right-of-way. The Curb Ramp Installation Project will involve the installation of accessibility curb ramps. The new curb ramps will be located throughout the City's commercial areas as well as areas around schools, parks and public facilities. Priority will be g.iven to locations where mid-block crosswalks exist that do not currently have curb ramps. This funding is important to assist the City in achieving compliance with ADA requirements. It is estimated that there are currently 225 locations within the City that do not have an existing curb ramp. The estimated cost of construction, excluding design costs, is $1, 144,000 to install all 225 curb ramps. Given the City's annual allocation of CDBG Item 9.a. - Page 4 CITY COUNCIL CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGES funds and local sales tax funds appropriated to ADA improvements (total for both is about $75,000), and not adjusting for inflation, it will take the City roughly 20 years to complete these curb ramps. The City also has an estimated 600 locations where there are existing but non-ADA compliant curb ramps. The approximate cost to fix these curb ramps is $4,200,000. There are also other ADA improvements needed at various City- owned facilities and parks. Family Care Network, Inc. submitted an application for $30,000 to rehabilitate the existing South Elm Street complex. This non-profit provides housing, life skills training and guidance, counseling, job skill development and other services to Transitional Age Youth (TAY). The facility has four (4) units to serve former foster youth and one (1) volunteer resident advisor. These units serve 7-10 individuals. CDBG funds would be used to: remodel the building's fagade and second floor stairway landing to correct construction defects which have caused significant water damage to the structure; replace aged and inefficient windows and front doors; paint the exterior; repurpose a storage room to include secure laundry facility; and build a secure trash enclosure. In addition, the funds would be used to add an irrigation system and low-water landscaping to the front of the property and add a non-water use base to the backyard areas. Because the City has not received an application for CDBG funding from this non-profit in the past and is therefore uncertain of its capacity to perform the necessary monitoring, and given the numerous ADA projects that the City is responsible for implementing and limited CDBG funds available, staff does not recommend funding of this project. In addition, this facility serves a limited clientele, whereas the installation of ADA compliant curb ramps serves the greater Arroyo Grande Community. Family Care Network has also applied for the City's Community Service Grant Program to purchase a new 12-door mail box in the amount of $1,350. Economic Development The City did not receive any requests for economic development projects. Elimination of Slums and Blight Efforts related to the elimination of slums and blight is limited to a 30 percent area benefit cap ($19, 169). HUD has determined that the City's Fagade Improvement Program is invalid based on the lack of blight, and therefore this Program has been discontinued. Administration and Planning Funds requested for the administration of the CDBG program have decreased over the last several years in direct proportion to the overall decrease in the City's CDBG funding, even though HUD administrative requirements are increasing. Staff recommends allocating $12, 779 for program administration, which is 20% of total funds. As stated above, $8,306 of the City's allocation for CDBG funds will be deducted by the Item 9.a. - Page 5 CITY COUNCIL . CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGE6 .; J County for its administrative costs as per the Cooperation Agreement, and the City will receive $4,473 for administration. Arroyo Grande Community Service Grant Program The City received a total of twelve (12) applications totaling $60,948.48, and $20,000 has been budgeted for this program. A Community Service Grant Review Panel has been established consisting of one member from each of the City's boards, commissions and committees. This panel has not yet convened to review the applications, but it is expected that a recommendation for funding will be brought to Council at the same time as the final CDBG allocation is considered, which will be in March 2015. A copy of the September 23, 2014 City Council staff report to consider the Community Service Grant process is included as Attachment 3. ADVANTAGES: The recommended allocations fund important City priorities. The Community Service Grant Program will assist with funding local public service programs. DISADVANTAGES: The recommendations result in unfunded requests for public services from two non- profit organizations (four requests) and for one public facility project. ALTERNATIVES: The following alternatives are provided for the Council's consideration: -Approve staff's recommended preliminary funding for CDBG programs for the year 2015; -Modify staff's recommended funding to include public service program requests up to the $9,584 cap; -Modify staff's recommended funding to include all or a portion of the request from Family Care Network under public facilities and adjust other funding amounts accordingly; or Provide direction to staff. ENVIRONMENTAL REVIEW: The allocation of CDBG funds is not considered a project under the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). Specific projects that may have environmental impacts will be reviewed under CEQA and NEPA prior to implementation. PUBLIC NOTIFICATION AND COMMENTS: A public hearing notice was published in The Tribune on Friday, January 2, 2015 and mailed to all CP_BG project applicants. The Agenda was posted in front of City Hall on Thursday, J~ndaey 81h and the agenda and staff report were posted on the City's website on Friday, January 9th. No public comments have been received. Item 9.a. - Page 6 CITY COUNCIL CONSIDERATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECTS FOR YEAR 2015 JANUARY 13, 2015 PAGE7 Attachments: 1. CDBG Applications (5) 2. Cooperative Agreement between the County of San Luis Obispo and the City of Arroyo Grande for Joint Participation in the CDBG Program, the Home Investment Partnerships Program, the Emergency Solutions Grant Program, and the Housing Opportunities for Persons with AIDS Program for Fiscal Years 2015 through 2017 3. City Council Staff Report dated September 23, 2014 Item 9.a. - Page 7 \ATTACHMENT 1! 1 I . COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR •+:a @§1@-f gt m; @J!*£i!if¢'·A"h%1"''P& =I I !§fd!! \i ,q S@§f@!ffl§ SR&S 12 <!fl' Ar g @Mtt-a '*' SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos ST.REET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land 1 Helping to Build G~eat Communities Organization Name: Community Action Partnership of San Luis Obispo County, Inc. (Attach additional sheets if necessary) To be considered for CDBG assistance, a co.mpleted application with any necessary exhibits, budgets or beneficiary data is required. -PLEASE CAREFULLY READ ALL OF THE INFORMATION IN THIS APPLICATION. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Suzan Ehdaie, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Suzan Ehdaie at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-56~4, or e-mailed to sehdaie@co.slo.ca.us. The application deadline is 5:00 P.M., Tuesday, October 15, 2014. Applications must be received by the County or one.of the participating cities (Arroyo Grande, Pismo Beach, Atascadero, Morro Bay, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTES: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under "Federal HUD Grants." (2) HMIS Reporting for 2015 homeless services, housing and shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development's (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014 .. More information can be found at https://www.hudexchange.info/resources/documents/H MIS-Data-Standards-Manual. pdf and https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionary.pdf. (3) The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County's community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft fundin-g recommendations using the rating criteria stated in the 2015 Request foi::__pro'posals as well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2015 PROGRAM YEAR $AN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 1OF13 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 8 Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) Address (mailing and physical address requested if different): 1030 Southwood Drive, · San Luis Obispo, CA 93401 Contact person/title: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: (805) 544-4355 Fax: (805) 549-8388 E-mail address: esteinberg@capslo.org ,, ... Organization's DUNS number: 0589019500000 If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owner, business, involves fac_;:ade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. Is your agency currently participating in HMIS? Yes If not, does your agency have the capacity to participate in HMIS? If yes, how so? All data relating to the project will be collected and reported using the HMIS system. The CAPSLO Homeless Services Data Analyst is responsible for getting the information on all case managed clients who are being served under all grants requiring HMIS. Every other week, a case conference is held and it is decided then what clients will be accepted to the program, and which clients will be closed out. During the following week, the Data Analyst meets one on one with each of the Case Managers to review the client file for all opening and closing clients, for completeness, accuracy, and to verifj; that the client is eligible for services under the program, and that all documentation is in place. The Data Analyst then enters all of the necessary information into HMIS Additionally, case notes are emailed to the Data Analyst on a regular basis in order.to get all of the services that the.client is receiving entered into HMIS. With the information entered into the system, HMIS is capable of running reports to be given to the pounty. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE2OF13 SEPTEMBER 9, 2014 WVl/IN.SLOPLANNING.ORG Item 9.a. - Page 9 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Maxine Lewis Memorial Shelter 7 5 0 Orcutt Road San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Program description: The San Luis Obispo homeless shelter program has two shelter sites: the Maxine Lewis Memorial (MLM) Shelter at Orcutt and South Broad Street, and the Interfaith Coalition for the Homeless (!CH) Shelter. !CH is a coalition of 14 faith-based groups (supported by volunteers) that formed nearly two decades ago to support emergency overnight sheltering in the community. A different church or synagogue hosts the !CH Shelter each month. Both shelter sites are open seven nights a week, year-round The MLM Shelter opens at 5:00pm for dinner, showers, client screening/intake for shelter beds, and client information/referral assistance. Families are transported from the MLM Shelter to the !CH Shelter where they will sleep. Individuals and persons with special needs stay at the MLM Shelter. Who/how will benefit: Who: Homeless individuals and/or families will benefit from the services provided as a result of receiving this funding. According to the 2013 Homeless Enumeration Report, 2,186 county residents were identified as homeless. It is estimated that 3,497 persons are homeless at some point in time over the course of a year. Of those surveyed in 2013 who were homeless in San Luis Obispo County: • 50% reported this was not their first time being homeless. • 47% reported they had been homeless for a year or more during this current episode. • Their mean age is 42. • 69% are White/Caucasian, with 14% Hispanic/Latino. • 6% identified themselves as bisexual, gay or lesbian. • 67% are males and 33% are females. • 33% had some college education or college degree. • 71% were living in SLO Co. before becoming homeless. • 12% reported being a veteran. How: The San Luis Obispo shelter program will continue to benefit the county's homeless men, women and children who receive emergency intervention services to meet their most basic needs. Clients receive emotional and educational support to think beyond their immediate challenges and develop a plan to stabilize their lives and move toward greater self-sufficiency. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 30F 13 SEPTEMBER 9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 10 Location: The MLM Shelter is in the City of San Luis Obispo but serves the entire county. The program serves homeless men, women and children from each of the incorporated cities and all of the unincorporated communities in the county. Milestones: Through CAPSLO 's relationships and partnerships with other service sites and providers, many of the low-income persons we serve achieve permanent housing, and more stable employment and family functioning. Given our county's housing crisis, each family's personal achievements are program milestones. The outcomes achieved in our homeless programs represent incremental progress toward increased personal and community well-being. At the personal level this means a homeless person facing their problems, accepting help, developing a life-changing plan, and working in partnership with shelter staff to take a series of small, manageable steps that lead to positive change. At the community level this means reducing the impacts on agencies and systems such as law enforcement, the courts, hospital emergency rooms, mental health and drug/alcohol resources, and child welfare services. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs or services will be provided? No expansion is planned because the MLM Shelter program is already operating at full capacity, year-round b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? CDBG funds will enable the San Luis Obispo shelter program to maintain the current level of services. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property* __ Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or** Privately owned utilities Clearance and remediation activities** _x_ Public services Interim assistance Relocation of individuals, families, businesses, non-profit or9anizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation** New housing construction (u!'lder limited circumstances) Homeownership assistance COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING __ Housing services - PAGE40F 13 SEPTEMBER 9, 2014 VVWIN.SLOPLANNING.ORG Item 9.a. - Page 11 Code enforcement Historic preservation** Commercial or industrial rehabilitation** Special economic development Technical assistance and planning studies * Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate "projects" in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit: • Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) • Letter to owner of voluntary acquisition, plus proof of delivery to owner. • General Information letter to tenants (both business and residential tenants), plus proof of delivery to all). • List of tenants (both business and residential tenants) at the time of application submittal. • Refer to SLO Col website for sample relocation letters. ** Lead based paint: If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then Lead-Based paint regulations will apply. • Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. • Include any temporary housing costs. .,_ 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Need/Urgency: All services offered are heavily used indicating a substantial need in the county. In the 12 months ending June 30, 2014, 795 unduplicatedpersons received one or more nights of shelter for a total of 28,645 shelter nights. More than 46.8% of clients were women and children, up from 43% in 2012-13, and more than 54% of adults were disabled Averages of78.5 persons per night are sheltered year-round between the two San Luis Obispo shelter sites. The MLM Shelter provides San Luis Obispo 's only free dinner to Shelter clients and other hungry cpmmunity members. A total of 64,617 meals were served in the 12 months ending June 30, 2014; 5, 737 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE50F 13 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 12 of those meals were served to "diner/dashers" (persons who came for dinner and a shower but not a shelter bed). Averages of96.4 dinners were served each night in 2013-14. 3,668 shelter nights were provided to children, an increase of 28% over 2012-13. That equates to an average of JO. 7 children per night, up from 7.9 per night in 2012-13. In addition to the above mentioned data, funding over the past few years has remained level, w#th a slight decrease in some years, while the need for services has risen. An increase in awarded funding will be essential to maintain the level of services that are required to meet the challenge of the growing population of those in need. If not funded: San Luis Obispo County's high cost of living and high cost of housing have heavily impacted the local homeless. Until there is an adequate supply of affordable housing in the county, emergency sheltering will be a fact of life. CAPSLO 's MLM Shelter has been serving the county's homeless since 1989. Without CDBG funding from the City and County of San Luis Obispo and other cities, the Shelter would be forced to close. The MLM Shelter is not just the largest homeless shelter facility in the county and the only free dinner in the City of San Luis Obispo, it is also the "anchor" program for many providers and servjces. Without an overnight shelter to meet the most basic needs of the homeless, outreach and assistance services.are disrupted and ongoing stabilization and self- sufficiency efforts are undermined. 7. . Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): As the county's Community Action Agency, CAPSLO has provided critical services to low-income county residents since 1965 and, since 1989, has operated the MLM Shelter in San Luis Obispo. We collaborate with the Interfaith Coalition for the Homeless, the City and County of San Luis Obispo, the SLO Housing Authority, the SLO Supportive Housing Consortium, the Homeless Services Coordinating Council, SLO People's Kitchen, and numerous public and private health and human service agencies to provide services to homeless clients. Key community partners include County Department of Social Services, County Mental Health, County Drug and Alcohol, Community Health Centers of the Central Coast, Transitions-Mental Health Association, AmeriCorps, and Cal Poly State University. To support the countywide continuum of homeless services, CAPSLO contributed state funding toward creation of the county's 10-Year Plan to End Chronic Homelessness. This plan will help guide homeless service delivery for the next decade, and will benefit all communities in the county as well as the network of public, private and faith-based partners and service providers. The agency currently collects all data using the Homeless Management Information System (HMIS), required by HUD, for this project. The agency collects data for the case management projects and is working with the county to expand the collection to this and other projects. The CAPSLO Homeless Services Data Analyst is responsible for getting the information on all case managed clients who are being served under a HUD grant. Every other week, a case conference is held and it is decided then what clients will be accepted to the program, and which clients will be closed out. During the following week, the Data Analyst meets one-on-one with each qf the Case Managers to review the client file for all opening and closing clients, for completeness, accuracy, and to verifo that the client is eligible for services under the program, and that all documentation is in place. The Data Analyst then enters all of COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE60F 13 SEPTEMBER 9, 2014 VVVVW.SLOPLANNING ORG ' Item 9.a. - Page 13 the necessary information into HMIS. Additionally, case notes are emailed to the Data Analyst on a regular basis in order to get all of the services that the client is receiving entered into HMIS. With the information entered into the system, HMIS is capable of running reports to be given to the county and ultimately HUD. 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes D No [g] a. If yes, please identify the permits necessary to complete the project. . b. Have the necessary permits been issued? Please provide _proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. Select one: D Low/Moderate-Income Area Benefit -The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51 % or more) low/moderate-income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. · [g] Low/Moderate-Income Limited Clientele -The project benefits a specific group of people (rather than all areas in a particular area), at least 51 % of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers D Low/Moderate-Income Housing -The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. D Low/Moderate-Income Jobs -The project creates or retains permanents jobs, at least 51 % of . which are taken by low/moderate-income persons or considered to be available to low/moderate- income persons. Explain: fer sons served at the MLM and !CH shelter sites are all homeless including many persons with a physical and/or mental disability. """"'----------------~-""""""""""""'~~~~~~~ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNT'( PLANNING & BUILDING PAGE70F 13 SEPTEMBER9, 2014 VWVW.SLOPLANNING.ORG Item 9.a. - Page 14 •,-_..--~ .. _, - b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national - objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. Explain: Select one: D Addressing Slums or Blight on an Area Basis - D Addressing Slums or Blight on a Spot Basis -This project will prevent or eliminate ~pecific conditions of blight or physical decay. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. Is the project located in a Redevelopment Area? Yes D No D If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum/blight. Also, document the specific redevelopment objectives pertaining to the proposed project. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons {or households) to benefit from the project and break that estimate down by income group {unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool -not 25 children x 5 days x 52 weeks = 6,500). a. Total number of persons or households who will benefit from the project or program (regardless of income group): COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 8 O,i.' 13- SEPTEMBER 9,-2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 15 850 ~ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % -80% or less of the County median-incom~)? 20 ~ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 830 ~households (circle the applicable unit) 11. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The MLM Shelter program serves homeless men, women, and children as space is available. The client population includes youth accompanied by a parent or guardian (from newborns to teenagers), and adults including seniors. We serve persons of all ages, genders, races, and ethnicities without discrimination. This includes the mentally ill, developmentally and physically disabled, persons suffering from or in recovery from substance abuse, veterans, migrant farmworkers, and the working poor. We serve the chronically homeless, situational-homeless, unemployed, under-employed, uninsured, and underinsured 12. How will the clients benefit from this project? Shelter clients have "one stop" access to a broad range of services to help them stabilize their lives and move toward greater self-sufficiency. As well as providing emergency shelter, the CAPSLO Homeless Services program provides a holistic framework of services to help meet client needs. Comprehensive services include community meal programs at the MLM Shelter and Prado Day Center, daytime services at the Day Center, linkages and advocacy support, and access to intensive case management and permanent housing. Without these emergency shelter services, clients would congregate in public places or disperse throughout local neighborhoods, impacting law enforcement and other public agencies. 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. CAPSLO 's Homeless Services Division works closely with other agencies that provide supplemental services, including: Tri-Counties Regional Center, Department of Social Services, Independent Living Resource Center, Salvation Army, Catholic Charities, Loaves and Fishes, SLO Housing Authority, local VA Service Center, and local churches. Being the provider for a complement of services enables our clients to seamlessly receive the benefits within one organization, as well as having the ability to be referred to multiple agencies as needed As a member the County Continuum of Care (CoC) CAPSLO partially funded the development of the JO-year plan and is an active participant in its implementation. CAPSLO also has developed other CoC projects that dovetail with this project and aides in the continued effort to help homeless individuals and families moved toward self-sufficiency. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 90F 13 SEPTEMBER 9, 2014 VVWW.SLOPLANNING.ORG Item 9.a. - Page 16 No single person, agency or government body can bring an end to veteran homelessness -it will take a comprehensive and coordinated approach among all organizations that serve this population. This is evident in the national strategy through the US Interagency Council on Homelessness and HUD. CAPSLO and its local partners seek to emulate this collaborative approach. Each of the partners has its specific expertise in dealing with homeless individuals and families. CDBG funding will enable us to build on this expertise and continue the services we provide. The end result will be a more client centered, "wraparound" service aimed at helping homeless individuals and families moved toward self- sufficiency, stability, and subsequent success. The program looks to support all of the national priorities. The goals of CAPSLO 's "Housing Through Case Management" program are in sync with the key components of HUD 's mandate to fund programs that promote moving homeless clients into housing and ensuring that they receive public benefits and develop the skills needed to live independently. CAPSLO 's Homeless Services programs (Maxine Lewis Memorial Shelter, Prado Day Center and Case Management) work with HUD 's target population on a countywide basis and have an established program of cooperation and linkages with other agencies and organizations that provide services to homeless persons. In addition to being consistent with the Federal Strategic Plan, CAPSLO is an active participant in the countywide process that developed County's JO-Year Plan to End Homelessness. Numerous Partnership staff members have participated thus far, contributing their knowledge, experience and goodwill to ensure a successful outcome. CAPSLO generated the state discretionary grant and the City of San Luis Obispo CDBG grant that were used by the County to pay for facilitation of the process to develop our local 10- Year Plan. The "Housing Through Case Management" services are consistent with the Consolidated Plan. The 2009 Action Year of the 2005 Consolidated Plan shows these priorities for Addressing Homelessness: , Priority 1: Provide needed emergency shelter facilities and related services. Priority 2: Prevent homelessness by enabling people to obtain or retain decent affordable housing and supportive services. Now that the 10-Year Plan is finalized, CAPSLO is working diligently to advocate for, support and comply with service delivery philosophies, strategies, mandates, and performance standards that are setting a path to end all types of homelessness. BENEFICIARY DATA NOTE: You are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Demographics are collected during the client intake process using the California Department of Community Services and Development demographic form. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 10OF13 SEPTEMBER 9, 2014 VVWW.SLOPLANNING.ORG Item 9.a. - Page 17 FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo invol.ving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $-=27,;,...1..:....i.=3..:;..6..;.,,,1 __________ _ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break· down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: $8,600 City of Paso Robles: City of Pismo Beach: City of San Luis Obispo: $127,081 City of Atascadero: County of San Luis Obispo: $127.080 City of Morro Bay: $8,600 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project Please see Exhibit B attached 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? CDBG funds are the primary mainstream resource used to support operation and maintenance of the MLM Shelter program. Other funding shown in Exhibit B also supports the shelter operation and is received throughout the year. Every effort is made to keep costs low by generating volunteer and in-kind support. The Shell Beach kitchen prepares the dinner on weekdays; community groups provide dinner on weekends and holidays. The shelter's dinner program annually involves several dozen community groups and local families and/or individuals. We are always looking for new meal providers in order to keep program costs as low as possible. In addition to the volunteer groups that provide dinner on weekends and holidays, volunteers are used to help serve dinner every night and to be "evening friends". · Volunteers and service groups such as California Conversati9n Corps also help with special events such as shelter repairs/upgrades as well as deep cleaning and landscaping, or take on special projects such as "shopping" at the Food Bank or helping with the "homework club". Community motels donate towels, sheets and blankets to the program; other local businesses contribute to "blanket and pillow" drives to benefit shelter clients. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 12 OF 13 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 18 We are also constantly looking at ways to diversify resources. CAPSLO's Homeless Advisory Committee is active in holdingfundraising events. CAPSLO also engaged resource development consultants who created a long-range Financial Development Plan that will expand the agency's capacity to generate diversified programmatic and capital development resources. That plan was adopted by the CAPSLO (then EOC) Board in October 2007. 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. , CDBG funds are the primary mainstream resources used to support shelter operations; CDBG and ESG funds are used to leverage all other local and private resources. Please see Exhibit B. ~~i~. this application is tru:;;;~t;e best of my knowledge and ability. Si~ ~ I Dale' I Elizabeth "Biz" Steinberg Printed or typed name COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING CEO Title PAGE 13OF13 SEPTEMBER 9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 19 Exhibit 8 Community Action Partnership of SLO County, Inc. Maxine Lewis Memorial Shelter Proposed Budget FYE June 30, 2016 Source of Funds: CDBG Funds Requested-SLO County CDBG Funds Requested-SLO City CDBG Funds Requested-Cities: AG CDBG Funds Requested-Cities: MB Total CDBG Funds Requested Non-CDBG Funds Requested: SLO County ESG SLO County General Fund -Shelter SLO County General Fund -Safe Parking SLO City General Fund -Safe Parking FEMA City of Pismo Beach Donations Total Funds Expenditures: Salaries Fririge Behefits Office Expense Transportation Utilities Food Laundry Maintenance & Repairs Program Supplies Advertising, Recruiting and Training Miscellaneous Indirect & Administrative Total Expenditures Excess (Shortfall) of Funds over Expenditures Budget $. 127,080 127,081 8,600 8,600 2·71,361 42,091 95,211 10,000 10,000 15,000 2,200 93, 130 $ ~38,993 $ 261,474 115,173 2,938 12, 157 21, 101 13,303 22,495 12,855 19,911 1,525 16,136 . 39,925 $ 538,993 $ Item 9.a. - Page 20 . Exhibit B Community Action Partnership ofSLO County, Inc. Maxine Lewis Memorial Shelter Budget FYE June 30, 2015 Source of Funds: CDBG Funds-SLO County CDBG Funds-SLO City Total CDBG Funds Non-CDBG Funds: SLO County ESG SLO County General Fund -Shelter SLO County General Fund -Safe Parking SLO,City General Fund -Safe Parking Cities of San Luis Obispo General Fund FEMA United Way or Corp Foundations City of Pismo Beach Agency CSBG support Donations Total Funds Expenditures: Salaries Fringe. Benefits Office Expense Transportation Utilities Food Laundry Maintenance & Repairs Program Supplies Advertising, Recruiting and Training Miscellaneous Indirect & Administrative Total Expenditures Excess (Shortfall) of Funds over Expenditures Budget $ 74,898 74,767 149,665 44,307 50,694 10,000 10,000 46,000 21,000 2,500 2,200 56,732 140,844 $ 533!942 $ 257,609 109,689 2,757 11,578 20,486 12,916 21,840 18,854 19,331 1,677 21,856 35,349 $ 533!942 $ Item 9.a. - Page 21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR ' "® #& l SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land 1 Helping to Build Great Communities Organization Name: Community Action Partnership of San Luis Obispo County, Inc (Attach additional sheets if necessary)- If& F P™ To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. PLEASE CAREFULLY READ ALL OF THE INFORMATION IN THIS APPLICATION. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Suzan Ehdaie, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Suzan Ehdaie at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to sehdaie@co.slo.ca.us. The application deadline is 5:00 P.M., Tuesday, October 15, 2014. Applications must be received by the County or one of the participating cities (Arroyo Grande, Pismo Beach, Atascadero, Morro Bay, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTES: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under "Federal HUD Grants." (2) HMIS Reporting for 2015 homeless services, housing and shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system iQ-a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development's (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014 .. More information can be found at https://www.hudexchange.info/resources/d6cuments/HMIS-Data-Standards-Manual.pdf and https ://www.hudexchange.info/resources/docu ments/H MI S-Data-Dictionarv. pdf. (3) The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County's community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2015 Request for Proposals as well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. ?".(I... COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 1OF11 SEPTEMBER9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 22 CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) Address (mailing and physical address requested if different): 1030 Southwood Drive San Luis Obispo, CA 93401 Contact person/title: Elizabeth "Biz" Steinberg/Chief Executive Officer Phone: (805)544-4355 Fax: (805)549-8388 E-mail address: esteinberg@capslo.org Is the organization a Faith Based Organization? YesD No~ *Organization's DUNS number: 0589019500000 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: The Center for Health and Prevention Forty Wonderful Menopausal Services Program Community Action Partnership Health and Prevention Division 1152 East Grand Avenue Arroyo Grande, CA 93420 3. Please describe the proposed project or program. In one or two short paragraphs, include a brief projecUprogram description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of projecUprogram milestones. The Center for Health and Prevention (The Center) Forty Wonderful Program is a no-cost preventive health screening program in San Luis Obispo County for menopausal and post-menopausal women, ages 40 and over who have barriers to accessing timely, affordable health screenings. The Center is a program of the Community Action Partnership of San Luis Obispo County, Inc (CAPSLO). COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE2OF11 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 23 The purpose of The Center's Forty Wonderful program is to improve access to medical services, promote early detection and intervention of chronic diseases, and reduce mortality. Preventive health screening services and education include: reproductive health exams; Pap smears; clinical breast exams; referrals for free mammograms; cardiovascular risk assessment; colorectal screening; screening and treatment for sexually transmitted, urinary tract and yeast infections; and appropriate medical referrals. Education materials and counseling are also provided on specific health concerns, including osteoporosis; breast health; cervical cancer; menopause; hormone replacement therapy; cardiovascular risk; arteriosclerosis; and other health topics relevant to this population. Follow-up care is provided for all abnormal results, including case management of further diagnostic testing for and treatment of breast and cervical cancers. Bilingual/bicultural staff offers these culturally-competent services at two clinic sites. Project sites: • 705 Grand A venue, San Luis Obispo • 1152 East Grand A venue, Arroyo Grande Annual project milestones: • 450 women, ages 40 and over, will receive subsidized screening services at two clinic locations. • 100% of women who need a baseline mammogram or yearly mammogram will be referred in order to detect breast cancer as early as possible. • 100% of women with abnormal results will be referred for appropriate medical care. • 100% of women with abnormal results will be case managed through the treatment process. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs or services will be provided? CDBG funds will be used to support current services. b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? CDBG funds will used to ensure access to preventive health services for low-income, uninsured and underinsured women. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). X Public services 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? COMMUNITY DEVELOPMI;NT BLOCK GRANT (COBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR , SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE30F'11 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 24 With the advent of the Affordable Care Act (ACA), including expanded MediCal and the availability of insurance for purchase on the health insurance exchange, record numbers of individuals can now access health insurance coverage. 2014 new health insurance emollments in the Central Coast region exceeded the state's predictions by nearly 300%! One of the unintended consequences of the ACA's success has been an increased demand for health care providers and services that currently outweighs the supply of health care providers who are accepting new patients and/or the insurance available through the open exchange-leaving patients without providers or with six month waiting lists to access preventative health services. The Center's Forty Wonderful Program provides reproductive and menopausal services for individuals using Family Pact and Medi Cal/Medicare or on a sliding scale based on income and ability to pay for those who remain uninsured and those who otherwise are unable to access services, including individuals with insurance who cannot find a doctor. The majority of Forty Wonderful patients are uninsured or are insured through MediCal expansion and/or have incomes within 200% of the Federal Poverty Line. A study by the Centers for Disease Control (CDC) have found that women with lower incomes were less likely than their more affluent peers living to have regular breast health screenings. Low,.income breast cancer patients also have lower five-year relative survival rates than higher-income patients. California data suggests that much of the difference in survival rates between lower-income cancer patients and those in higher-income brackets is due to late di~gnosis. Unfortunately, breast and cervical cancer symptoms occur late in the disease process. Early screening greatly enhances the cure rate and helps women avoid emotionally and financially costly treatment. The California Cancer Control Plan 2011-2015 (CCCP) lists increasing the early detection of cancer through appropriate and timely screenings as one of its major goals. The CCCP stresses that "early detection is the best way to reduce mortality" from cancer, including breast and cervical cancer. As mentioned above, state data suggests that cancer mortality rate disparities between low income women and their more affluent peers is due to less frequent screening and late-stage diagnosis. No-cost preventive health screening services increase the likelihood that medically underserved women ages 40 and over will obtain timely care in order to avoid the potentially devastating impacts of advanced disease. Prevention and early detection not only reduce the mortality rates of cancer and chronic diseases, they are also relatively inexpensive compared to the costs of an advanced disease. CDBG funds will support early detectio:q.-of diseases and conditions before they require more extensive and expensive treatment for women without insurance or who are otherwise unable to access these vital screening services. Without CDBG support, some of the most medically vulnerable women in our community would not have access to these potentially lifesaving services. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): The Forty Wonderful program utilizes nurse practitioners and nurse mid-wives to provide medical care and education at both clinic sites. These medical providers are highly sensitive to the special concerns COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE40F11 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 25 of women 40 and older and are aware of the impact of socioeconomic status on utilization of health care. Oversight of all medical services i~ provided by a clinic director. A case manager provides support and follow-up with clients. Data is collected and reported through the Electronic Health Records System. The Center's Forty Wonderful Program has a strong history of collaboration and partners with entities in the community that improve health status and quality of life for low-income women over 40. Program staff collaborate with the California Cancer Detection Program; French Hospital Medical Center Women's Diagnostic Center; physicians who provide .follow-up care; Central Coast Pathology; Hearst Cancer Resource Center; Communiry Health Centers of the Central Coast's Women's Health Clinic; Prado Day Center for the homeless and our own Adult Wellness Screening program. Community organizations, such as the Central Coast Women's League and Rotary clubs raise funds to pay for mammograms and ultrasounds for women not covered by any State funded program. The French and Arroyo Grande Hospital Foundations assist when needed. 8. Does the project require the issuance of a permit (from local, state or federal agencies}? Yes 0 No lZI NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. Yes Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity-_ must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. Select one: 0 Low/Moderate-Income Area Benefit -The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51 % or more) low/moderate-income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. lZI Low/Moderate-lncon;ie Limited Clientele -The project benefits a specific group of people (rather than all areas in a particular area), at least 51 % of whom· are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers 0 low/Moderate-Income Housing -The project adds or improves permanent residential structures that will _be/are occupied by low/moderate-income households upon completion. 0 Low/Moderate-Income Jobs -The project creates or retains permanents jobs, at least 51% of which are taken by low/moderate-income persons or considered to be available to low/moderate- income persons. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 5 OF 11 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 26 Explain: Forty Wonderful serves low-income, uninsured and underinsured women ages 40 and over, 100% of whom fall below the 200% Federal Poverty Level. 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group (unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool -not 25 children x 5 days x 52 weeks = 6,500). a. Total number of persons or households who will benefit from the project or program (regardless of income group): 450 ~ouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % -80% or less of the County median-income)? 150 ~ouseholds (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 300 ~ouseholds (circle t~e applicable unit) 11. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The Forty Wonderful Program serves women, ages 40 and over, throughout San Luis Obispo County. The target population includes Medi-Cal recipients, Latinas, under-insured and-.uninsured, working poor, homeless, and other low-income women. 12. How will the clients benefit from this project? CAPSLO operates the only clinics in the county that provide free menopausal services for women in need, five days per week, without an appointment. The Noor Clinic refers patients seeking reproductive and menopausal services to The Center. Forty Wonderful helps increase access to preventive health care so that low-income women in the vulnerable 40+ age group can obtain reproductive health care before a serious and life-threatening condition occurs. The Forty Wonderful program's main emphasis is to help women get timely care in order to avoid the potentially devastating impacts of advanced disease. Prevention and early detection not only reduce the mortality rates of cancer and chronic diseases, they are also relatively inexpensive compared to the costs of an advanced disease. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGES OF 11 SEPTEMBER 9, 2014 VVWW.SLOPLANNING.ORG Item 9.a. - Page 27 Further, the Forty Wonderful Program contributes to a seamless continuum of care in several ways. First, lo~-income women can transition from contraceptive use to mid-life services utilizing the same health care provider for continuity. Women in various stages of menopause often experience a variety of new and potentially uncomfortable changes in their bodies. It is important during this time of their lives for thein to have medical professionals who are sensitive to their special concerns and who instill r_eassurance, confidence and trust. Nurse Practitioners encourage behaviors and activities that focus on preventing disease and· maintaining optimal health among low-income women. Second, many of the women in this population are part of the "sandwich generationZ', caring for elderly parents as well as their own children. With these additional responsibilities, their personal health issues often become a lower priority as they put their family's needs ahead of their own. Third, thanks to a greater focus on diet, exercise and stress management, our traditional myths about aging are being debunked. By offering education, encouragement and reinforcement, Forty Wonderful provides women with the tools necessary to be proactive about health screening and preventive measures that support a healthy lifestyle and promote longer life. Additionally, by encouraging older women to focus on wellness, health care providers can change the culture of aging which, in turn,. can positively impact our local health care systems. 13. If your project serves homeless households, please describe how your·program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness · Outreach is conducted at the Prado Day Center twice per month. Health-related education and educational materials are provided by a Patient Services Assistant who works at both clinics to clients at the Prado Day Center for the Homeless. Any patient disclosing homelessness at The Center would also be provided with referrals to appropriate resources. This aligns with the county's 10-Y ear Plan to End Homelessness Priority Three: Ending and Preventing Homelessness through Integrated, Comprehensive, Responsive Supportive Services as a Community Safety Net Agency. BENEFICIARY DATA NOTE: You are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics} Client demographic data is collected at the initial visit, updated at subsequent visits and tracked through the Practice Management System. Data collected includes: gender, age, ethnicity/race, family size, and level of income. Data requested conforms to the California Department of Community Services and Development Data-Client Characteristics Report which is used to report the demographic information semi-apnually to the State. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 11 APPLICATION FOR THE 2015 PROGRAIYI YEAR SEPTEMBER 9, 2014 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Item 9.a. - Page 28 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low, low-and moderate-income) As part of the intake process in each CAPSLO program, client income status is determined using the federal poverty guidelines. 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact person/title: Bryn Smith/Planning Specialist Phone number: (805)544-4355, ext. 175 E-mail address: bsmith@capslo.org ~===~..,,.,,~==,==~=-=~=·ri::=~=·~~~=~~~=~====--~ COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE80F11 SEPTEMBER 9, 2014 WVVW.SLOPLANNING ORG Item 9.a. - Page 29 FINANCIAL INFORMATION For CDBG applications to the County of &an Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $10.000 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande:. $10.000 City of Paso Robles: City of Pismo Beach: City of San Luis Obispo: City of Atascadero: County of San Luis Obispo: ______ _ City of Morro Bay: 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) $ 10,000 $ 12.500 $ 4. Local source(s) (please describe below) 5. Other funds (please describe below) Total Revenues $ 8,500 $ 7.275 $ 38,275 b. Expenditures: List below by item or cost category. Personnel Expenses Lab Tests Mammograms Other Program Expenses Indirect Expense @ 8% Total Expenses CDBG Other Funds $ 8,259 $19,573 $ 1,000 $ 2,500 $ -0-$ 3,485 $ -0-$ 623 $ 741 $ 2,094 $10,000 $28,275 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING Total $27,832 $ 3,500 $ 3,485 $ 623 $ 2,835 $38,275 PAGE 9OF11 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 30 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when ,will they be available? And from what sources? , All funds received are for general operating support of the Forty Wonderful Program. Grants, patient donations and fund raising activities are ongoing and are used to sustain the program. Please see available funds below. 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG support of Forty Wonderful will be used to leverage other funding sources including public agencies, foundations, and the private sector. Staff continues to seek potential new funding opportunities to support this important safety net program. CDBG -Arroyo Grande Medi-Cal Cancer Detection Program SLO County CBO Grants-In-Aid SLO Patient Fees Donations Total $10,000 $12,500 $ 6,000 $ 2,500 $ 1,200 $ 6,075 $38,275 Pending application approval Ongoing-estimated amount Award date: 711114 Award date: 711114 As collected As collected that the information in this application is true and accurate to the best of my knowledge and ability. I ~ . Elizabeth "Biz" Steinberg Printed or typed name COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING 10/14/2014 Date Chief Executive Officer . Title PAGE 10OF11 SEPTEMBER 9, 2014 VVVWV.SLOPLANNING.ORG Item 9.a. - Page 31 Note to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. *** Liability coverage may vary by jurisdiction. Please call the City/County contact to verify limits. Prior to HUD's release of grant funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs.-The County must certify to HUD that it has complied with all applicable environmental regulations and requirements. If project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the grant funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. If you. need assistance or have questions regarding this application, please contact any of the persons listed below. Your applications can be dropped off or mailed to the following locations: • Kelly Heffernen -Community Development Department -(805) 473-5420 City of Arroyo Grande, 300 E. Branch Street, Arroyo Grande, CA 93420 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 11OF11 SEPTEMBER 9, 2014 WWVV.SLOPLANNJNG.ORG Item 9.a. - Page 32 foulo COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG),PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR / ===•=•;;=•.,.s=·'=P=",,.,"""" ""'"'""'"'=' ""'"""''"="=' """"''"'°'""'"'""'"""'"""'""""'"""'" ""'-'='="=s ""'"""'"'""'""""""'""""'-""'""""'4"""""'" '""'-"""'" ="=·""'"""""'''"'''""""""'·"''"''so<-• ,, . _, SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land ' Helping to Build Great Communities Organization Name: Community Action Partnership of San Luis Obispo County, Inc. (Attach additional sheets if necessary) To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. PLEASE CAREFULLY READ ALL OF THE INFORMATION IN THIS APPLICATION. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Suzan Ehdaie, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Suzan Ehdaie at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to sehdaie@co.slo.ca.us. The application deadline is 5:00 P.M., Tuesday, October 15, 2014. Applications must be received by the County or one of the participating cities (Arroyo Grande, Pismo Beach, Atascadero, Morro Bay, Paso Robles, San Luis Obispo) prior to close of the business day., POSTMARKED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTES: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under "Federal HUD Grants." (2) HMIS Reporting for 2015 homeless services, housing and shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development's (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014 .. More information can be found at https://www.hudexchange.info/resources/documents/HMIS-Data-Standards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionarv.pdf. (3) The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County's community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be . available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2015 Reque~t for Proposals as well as other information including.but not limited to: the County Board Qf Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Ne.eds Workshops, working knowledge of the project and organization, and availability of limited funds. COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2015 PROGRAM YEAR SAN_ LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 1OF14 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 33 Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) Address (mailing and physical address requested if different): 1030 Southwood Drive, San Luis Obispo, CA 93401 Contact person/title: Elizabeth "Biz" Steinberg, Chief Executive Officer Phone: (805) 544-4355 Fax: (805) 549-8388 E-mail address: esteinberg@capslo.org Organization's DUNS number: 0589019500000 If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owrier, business, involves fagade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. Is your agency currently participating in HMIS? Yes If not, does your agency have the capacity to participate in HMIS? If yes, how so? All data relating to the project will be collected and reported using the HMIS system. The CAPSLO Homeless Services Data Analyst is responsible for getting the information on all case managed clients who are being served under all grants requiring HMIS. Every other week, a case conference is held and it is decided then what clients will be accepted fo the program, and which clients will be closed out. During the following week, the Data Analyst meets one on one with each of the Case Managers to review the client file for all opening and closing clients, for completeness, accuracy, and to verify that the client is eligible for services under the program, and that all documenfation is in place. The Data Analyst then enters all of the necessary information into HMIS. Additionally;~ case notes are emailed to the Data Analyst on a regular basis in order to get all of the services that the client is receiving entered into HMIS. With the information entered into the system, HMIS is capable of running reports to be given to the county. COMMUNITY DEVELOPMENT B~OCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 2 OF 14 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 34 PROJECT DESCRIPTION ( 2. Title/name/address of proposed project or program: Prado Day Center 43 Prado Road San Luis Obispo, CA 93401 3. Please describe the proposed project or program. In one or two short paragraphs, include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Program description: Since Prado Day Center opened in 1997, it has become the major point of daytime contact for local providers to serve the homeless and working poor families and individuals. The Center operates seven days a week, year-round, providing breaifast and lunch to an average daily census of 84 persons and other services to a daily average of 132 persons. Prado Day Center offers . restrooms and shower facilities; laundry service; local phone use; mail service; newspapers for employment listings; a reading/writing area; children's playroom and play yard; a community garden,· and bus tokens. A hot lunch is served daily by the People's Kitchen at Prado every day, year-round and volunteers have provided a breaifast program for those who do not eat breaifast at the Maxine Lewis Memorial (MLM) Shelter. Other services currently delivered at Prado on weekdays include TB testing and basic health screening, drug/alcohol meetings through CHC once a week, mental health outreach 3 hours a week, CAPSLO Case Management 7 days a week, CAPSLO Health Services Education and Information once a month, CHC Medical Case Management two" days a week, Transitional Housing Outreach and Information twice a month, Department of Social Services information and questions once a week, free legal assistance once a month and information/referral to a wide range of community benefits and services. The Prado Day Center has proven to be a much needed community facility. Numerous volunteers assist with daily Center activities including reception, laundry and client interaction. The children's playroom and fenced play yard offer toys, books and play equipment, to provide vulnerable children with respite from their difficult lives and an opportunity to play and enjoy themselves, The Prado Day Center also functions as a Warming Station for individuals and families during inclement weather situations. The Maxine Lewis Memorial Shelter is the only night shelter in the city and only has approximately 50 beds which forces staff to turn away people nightly. This is particularly problematic during inclement weather. As a response the Prado Day Center extends its daytime hours into the evening so that families and single adults are not forced to sleep in the rain and severe cold. During n:zonths when the Warming Station was necessary an average of 198 individuals were provided services per month. On nights that the Warming Station was open during 2013-14 397 individuals sought shelter. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE3OF14 SEPTEMBER 9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 35 Who/h.ow will benefit: Who: Homeless individuals and/or families will benefit from the services provided as a result of receiving this funding. According to the 2013 Homeless Enumeration Report, 2, 186 county residents were identified as homeless. It is estimated that 3, 497 persons are homeless at some point in time over the course of a year. Of those surveyed in 2013 who were homeless in San Luis Obispo County: • 50% reported this was not their first time being homeless. • 47% reported they had been homeless for a year or more during this current episode. • Their mean age is 42. • 69% are White/Caucasian, with 14% Hispanic/Latino. • 6% identified themselves as bisexual, gay or lesbian. • 67% are males and 33% are females. • 33% had some college education or college degree. • 71 % were living in SLO Co. before, becoming homeless. • 12% reported being_a veteran. How: The Prado Day Center was created to provide day services that complement the MLM Shelter night services. Each day at 7:30am, clients must leave the MLM Shelter until it reopens at 5:00pm. Prior to creation of the Prado Day Center, homeless community members spent the day in places such as Mission Plaza, public parks, the City/County Library, or on the streets. Being on the streets exposed the homeless to weather and temperature extremes. If their appearance identified them as homeless, they might be subjected to public disapproval or scorn. Since Prado Day Center opened, homeless residents have had a safe, supportive place off the streets to go during the day, and a place that offers assistance to help them assess their needs, access essential services, and re-establish their lives. Location: Prado Day Center is in the City of San Luis Obispo but serves the entire county. Milestones: Through Prado's relationships and partnerships with other service sites and providers, _ many of the low-income persons served achieve permanent housing, more stable employment, and family functioning. Each family's personal achievements are program milestones. All services are ongoing throughout the programyear,-and approximately 1,500 persons will receive one or more days of Prado Day Center services and assistance during the coming year. Each day of service is also considered to be a milestone. One of the strongest aspects of Prado 's service strategy is the wide range of community services provided on-site. The free brealfast and lunch, showers, and laundry services draw clients to the site. Caring staff offer 1support and incentives that motivate clients to meet with providers who offer critical services. Social interaction between clients at the Center supports their healthy re-integration into the community and provides a safe environment for practicing appropriate behavior. The anecdotal outcomes reported by clients describe a return to "normal", "the means to stop self-defeating cycles" and the support needed to "break through ... negativity and get on with creating a productive life." 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs or services will be provided? None COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 4 OF 14 SEPTEMBER 9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 36 b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? CDBG funds will enable the Prado Day Center to maintain its current level of service. The Center is always looking for additional or enhanced vocational, educational or support services to bring on-site. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property* __ Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or** Privately owned utilities Clearance and remediation activities** _x_ Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation** New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation** Commercial or industrial rehabilitation** Special economic development Technical assistance and planning studies * Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate "projects" in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE50F 14 SEPTEMBER 9, 2014 WWW.SLOPLANNING. ORG Item 9.a. - Page 37 • Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) • Letter to owner of voluntary acquisition, plus proof of delivery to owner. • General Information letter to tenants (both business and residential tenants), plus proof of delivery to all). • List of tenants (both business and residential tenants) at the time of application submittal. • Refer to SLO Col website for sample relocation letters. ** Lead based paint: If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then Lead-Based paint regulations will apply. • Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. Q Include any temporary housing costs. 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? The Prado Day Center is heavily utilized, demonstrating the ongoing need for services. In the 12 months ending June 30, 2014, Prado provided one or more days of respite and services to 1,497 unduplicated persons; 581 (39%) of these were women and children; 855 (57%) of all adults were disabled During the same period, clients received 42,409 total service units through 7,897 contacts made with community service providers at the Center. 28,209 breakfasts were served for an average of 77 persons a day receiving breakfast at the Center. The Center also hosts the People's Kitchen, the only free lunch in San Luis Obispo, which served an average of 86 persons a day in the 12 months ending June 30, 2014. The outcomes achieved in our homeless programs represent incremental progress toward increased personal and community well-being. At the personal level this means a homeless person facing their problems, accepting help, developing a life-changing plan, and working in partnership with shelter staff to take a series of small, manageable steps that lead to positive change. At the community level this means reducing the impacts on agencies and systems such as law enforcement, the courts, hospital emergency rooms, mental health and drug/alcohol resources, and child welfare services. An average of 116 persons per day used Center services in the 12 months ending June 30, 2014. If not funded: The Friends of Prado Day Center is responsible for community fundraising to support the Center, and CAPSLO is responsible for raising public.funding. Without CDBG funding.from the County of San Luis Obispo and General Funds (in lieu of CDBG funds) from the City, the Prado Day Center would be forced to reduce days and/or hours of operation thereby limiting services at the county's only day center for homeless individuals. Without the Day Center, homeless men, women, and families would have no option but to return to the more public areas of the city during the daytime hours, where they often go without food, basic services, and assistance to maintain and re-establish their lives. COMMU~ITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE60F 14 SEPTEMBER 9, 2014 WWW SLOPLANNING.ORG Item 9.a. - Page 38 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): As the county's Community Action Agency, CAPSLO has provided critical services to low-income county residents since 1965 and, since 1989, has operated the MLM Shelter in San Luis Obispo. We collaborate with the Interfaith Coalition for the Homeless, the City and County of San Luis Obispo, the SLO Housing Authority, the SLO Supportive Housing Consortium, the Homeless Services Coordinating Council, SLO People's Kitchen, and numerous public and private health and human service agencies to provide services to homeless clients. Key community partners include County Department of Social Services, County Mental Health, Community Health Centers of the Central Coast, Transitions-Mental Health Association, Cal Poly State University, ·and Beyond Shelter. To support the countywide continuum of homeless services, CAPSLO contributed state funding toward creation of the county's 10-Year Plan to End Chronic Homelessness. This plan will help guide homeless service delivery for the next decade, and will benefit all communities in the county as well as the network of public, private and faith-based partners and service providers. The agency currently collects all data using the Homeless Management Information System (HMIS), required by HUD, for this project. The agency currently collects data for the case management projects and is working with the county to expand the collection to this and other projects. The CAPSLO Homeless Services Data Analyst is responsible for getting the information on all case managed clients who are being served under a HUD grant. Every other week, a case conference is held and it is decided then which clients will be accepted to the program, and which clients will be closed out. During the following week, the Data Analyst meets one on one with each of the Case Managers to review the client file for all opening and closing clients, for completeness, accuracy, to verify that the client is eligible for services under the program, and that all documentation is in place. The Data Analyst then enters all of the necessary information into HMIS. Additionally, case notes are emailed to the Data Analyst on a regular basis in order to get all of the services that the client is receiving entered into HMIS. With the information entered into the system, HMIS is capable of running reports to be given to the county and ultimately HUD. 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes D No~ a. If yes, please identify the permits necessary to complete the project. b. Have the necessary permits been issued? Please provide proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE? OF 14 SEPTEMBER 9, 2014 VVWW.SLOPLANNING.ORG Item 9.a. - Page 39 NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three natio~al objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. Select one: D Low/Moderate-Income Area Benefit -The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51 % or more) low/moderate-income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. [gl Low/Moderate-Income Limited Clientele -The project benefits a specific group of people (rather than all areas in a particular area), at least 51 % of whom are low/moderate-income persons;. Note: Income verification for clients must b~ provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers D Low/Moderate-Income Housing -The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. D Low/Moderate-lncoi:ne Jobs -The project creates or retains permanents jobs, at least 51 % of which are taken by low/moderate-income persons or considered to be available to low/moderate- income persons. Explain: Persons served at the Prado Day Center are all homeless including many persons with a physical and/or mental disability. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be des_igned to address one or more conditions that contributed to the deterioration of the area. I Explain: Select one: . D Addressing Slums or Blight on an Area Basis - , D ·Addressing Slums or Blight on a Spot Basis -This project will prevent or eliminate specific conditions of blight or physical decay. Activities. are limited to clearance, historic preservation, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGEBOF 14 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG '• Item 9.a. - Page 40 re.habilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. Is the project located in a Redevelopment Area? Yes D No D If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum/blight. Also, document the specific redevelopment objectives pertaining to the proposed project. c. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group (unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool -not 25 children x 5 days x 52 weeks = 6,500). a. Total number of persons or households who will benefit from the project or program (regardless of income group): 1550 Shouseholds (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51 % -80% or less of the County median-income)? 115 ~useholds (circle the applicable unit) c. Of the total numb~r of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 1435 ~households (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 9OF14 SEPTEMBER 9, 2014 VVVVW.SLOPLANNING.ORG Item 9.a. - Page 41 11. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) The Prado Day Center seryes homeless and working poor men, women and children. The client population includes youth accompanied by a parent or guardian (from newborns to teenagers), and adults including seniors. Persons with physical or mental disabilities are served so long as they can care for themselves and maintain appropriately in a congregate setting. We serve persons of all ages, genders, races, and ethnicities without discrimination. This includes the mentally ill, developmentally and physically disabled, persons suffering from or in recovery from substance abuse, veterans, migrant farmworkers, and the working poor. We serve the chronically homeless, situationally-homeless, unemployed, under-employed, uninsured, and underinsured 12. How will the clients benefit from this project? As well as providing a safe place to go during the day, the Prado Day Center provides a holistic framework of services to help meet client needs. Comprehensive services include a community breakfast and lunch, on-site services, linkages and advocacy support, and access' to intensive case management. As previously mentioned, the Center is the major point of daytime contact for local providers to serve homeless and working poor families and individuals. The Prado Day Center also serves as Warming Station for individuals and families during periods of inclement weather. Other services currently delivered on weekdays at Prado Day Center include drug/alcohol meetings through CHC once a week, mental health outreach 3 hours a week, CAPSLO Case Management 7 days a week, CAPSLO Health Services Education and Information once a month, CHC Medical Case Management two days a week, Transitional Housing Outreach and Information twice a month, Department of Social Services information and questions once a week, free legal assistance once a month, and information/referral to a wide range of community benefits and services. 13~ If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. --- CAPSLO 's Homeless Services Division works closely with other agencies that provide supplemental services, including: Tri-Counties Regional Center, Department of Social Services, Independent Living Resource Center, Salvation Army, Catholic Charities, Loaves and Fishes, SLO Housing Authority, local VA Service Center, and local churches. Being the provider for a complement of services enables our clients to seamlessly receive the benefits within one organization, as well as having the ability to be referred to multiple agencies as needed. As a member the County Continuum of Care (CoC) CAPSLO partially funded the development of the I 0-year plan and is an active participant in its implementation. CAPSLO also has developed other CoC projects that dovetail with this project and aides in the continued effort to help homeless individuals and families moved toward self-sufficiency. No single person, agency or government body can bring an end to veteran homelessness -it will take a comprehensive and coordinated approach among all organizations that serve this population. This is evident in the national strategy through the US Interagency Council on Homelessness and HUD. CAPSLO and its local partners seek to emulate this collaborative approach Each pf the partners has its specific expertise in dealing with homeless individuals and families. CDBG funding will enable us to build on this expertise and continue the serv_ices we provide. The end result will be a more client COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 10OF14 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 42 centered, "wraparound" service aimed at helping homeless individuals and families moved toward self sufficiency, stability, and subsequent success. · The program looks to support all of the national priorities. The goals of the Partnership's "Housing Through Case Management" program are in sync with the key components of HUD 's mandate to fund programs that promote moving homeless clients into housing and ensuring that they receive public benefits and develop the skills needed to live independently. The Partnership's Homeless Services programs (Maxine Lewis Memorial Shelter, Prado Day Center and Case Management) work with HUD 's target population on a countywide basis and have an established program of cooperation and linkages with other agencies and organizations that provide services to homeless persons. In addition to being consistent with the Federal Strategic Plan, the Partnership is an active participant in the countywide process that developed County's 10-Year Plan to End Homelessness. Numerous Partnership staff members have participated thus far, contributing their knowledge, experience and goodwill to ensure a successful outcome. The Partnership generated the state discretionary grant and the City of San Luis Obispo CDBG grant that were used by the County to pay for facilitation of the process to develop our local JO-Year Plan. The "Housing Through Case Management" services are consistent with the Consolidated Plan. The 2009 Action Year of the 2005 Consolidated Plan shows these priorities for Addressing Homelessness: Priority 1: Provide needed emergency shelter facilities and related services. Priority 2: Prevent homelessness by enabling people to obtain or retain decent affordable housing and supportive services. Now that the 10-Year Plan is finalized, the Partnership is working diligently to advocate for, support and comply with service delivery philosophies, strategies, mandates, and performance standards that are setting a path to end all types of homelessness. BENEFICIARY DATA NOTE: You are required to provide beneficiary data at the end of each quarter and year end 'data of the fiscal year. 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Demographics are collected during the client intake process using the California Department of Community Services and Development demographic form. - 15. How do you document and maintain income status of each client in compliance with HUD regulations~ (Example: very low, low-and moderate-income) As part of the client intake process, client income is verified using the federal poverty guidelines. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY-PLANNING & BUILDING PAGE110F14 SEPTEMBER 9, 2014 VVVVW.SLOPLANNING.ORG Item 9.a. - Page 43 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact person/title: Robert J Ellis, Planning & Program Development Specialist III Phone number: (805) 544-4355 E-mail address: bellis@capslo.org COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 12 OF 14 SEPTEMBER 9, 2014 WVVVV.SLOPLANNING.ORG Item 9.a. - Page 44 FINANCIAL INFORMATiON For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the _back of this application. 17. Total amount of CDBG funds requested: $---'-13~8~70~7~------------ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $S,OOO for public services from one or more jurisdictions. City of Arroyo Grande: $8,000 City of Paso Robles: City of Pismo Beach: City of San Luis Obispo: $62.800 City of Atascadero: County of San Luis Obispo: $59,907 City of Morro Bay: $8,000 19. Please describe the b~dget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project Please see Exhibit B attached 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? The Friends of Prado Day Center is the largest funder of the program, generating support through community donations. CDBG funds are the largest mainstream resource used to support operation and maintenance of the Prado Day Center. Other funding shown on Exhibit B also supports the operation of the project and is received throughout the year. Every effort is made to keep costs low_ by generating volunteer and in-kind support. We are also constantly looking at ways to diversify resources. CAPSLO 's Homeless Advisory Committee is active in holdingfundraising events. CAPSLO also engaged resource development consultants who created a long-range Financial Development Plan that will expand the agency's capacity to generate diversified programmatic and capital d(}velopment resources. That plan was adopted by the CAPSLO (then EOC) Board in October 2_007. 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds are the primary mainstream resources used to support shelter operations; CDBG and ESG funds are used to leverage all other local and private resources. Please see Exhibit B. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 13 OF 14 SEPTEMBER 9, 2014 WWVV.SLOPLANNING.ORG Item 9.a. - Page 45 \-' l certify that the information in this application is true and accurate to the best of my knowledge and ability. Elizabeth "Biz" Steinberg Printed or typed name COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING CEO Title PAGE 14OF14 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 46 Exhibit B Community Action Partnership of SLO County, Inc. Prado Day Center Proposed Budget FYE June 30, 2016 Budget Source of Funds: CDBG Funds Requested-SLO County $ 62,800 CDBG Funds Requested-SLO City 59,907 CDBG Funds Requested-Cities: AG 8,000 CDBG Funds Requested-Cities: MB 8,000 Total CDBG Funds Requested 138,'707 Non-CDBG Funds Requested: SLO County ESG 30,378 SLO County General Fund 32,286 Local -City of SLO General Fund United Way People's Kitchen 2,400 Donations Friends of Prado 178,292 Total Funds $ 382,063 Expenditures: Salaries $ 202, 101 Fringe Benefits 82,009 Office Supplies 1,149 Utilities 15,064 Telephone 1,930 Laundry 1, 100 Maintenance and Repairs 21,818 Program Supplies 24,583 Advertising, Recruiting and Training 1,574 Miscellaneous 2,434 Indirect and Administrative 28,301 Total Expenditures $ 382,063 Excess (Shortfall) of Funds over Expenditures $ Item 9.a. - Page 47 Exhibit B Community ~ction Partnership of SLO County, Inc. Prado Day Center Budget FYE June 30, 2015 Source of Funds: CDBG Funds -SLO County CDBG Funds -SLO City Total CDBG Funds Non-CDBG Funds. SLO County ESG SLO County General Fund Local -City of SLO General Fund People's Kitchen Donations . Agency CSBG support Friends of Prado Total Funds Expenditures: Salaries Fringe Benefits Office Supplies Utilities Telephone Laundry Maintenance and Repairs Program Supplies Advertising, Recruiting and Training Miscellaneous Indirect and Administrative Total Expenditures Budget $ 32,100 32,100 31,977 23,886 53,700 2,400 42,224 6,811 182,247 $ 375,345 $ 200,100 79,620 1,138 14,625 1,874 1,068 21,817 23,867 1,574 2,363 27,299 $ 375,345 Excess (Shortfall) of Funds over Expenditures $ ===== Item 9.a. - Page 48 _. RJBLIC CSCR!llCC- -AG) ·RB J -A I ..r fl/le> J fRv COJNrT\ COMMUNITY DEV~LOPMENT BLOCK GRANT _(CDBG) PROGRAM APPu°CATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET • ROOM 200 • SAN LUIS OBISPO • -CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land • Helping to Build Great CommunitiE~s Organization Name: Senior Nutrition Program of San Luis Obispo County {Attach additional ~heets if necessary) To be considered for CDBG assistance, a completed application with any necessary extJibits, _budgets or beneficiary data is required. PLEASE CAREFULLY READ ALL OF THE INFORMATION IN THIS APPLICATION. Applications can be mailed to one of the participating jurisdictions list~d in this application or to: Suzan Ehdaie, Department-of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to -Suzan Ehdaie at 1035 Palm Street, Room 370! San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to sehdaie@co.slo.ca.us. The application-deadline is 5:00 P.M., Tuel:)d~y, October 15, 2014. Applications must be received 'by the County or one-of the participating cities (Arroyo Grande, Pismo Beach, Atascadero, Morro· Bay, Paso Robles, San Luis Obispo) prior to close of the business day. POSTMARKED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTES: (1:) Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at -www.sloolanning.oro under "Federal HUD Grants." (2) HMIS Reporting for 2015 homeless,services, housing and_ shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to particjpate in the County of San Luis Obispo· Homeless Management Information System (HM!S) to provide: personnel for data entry, u-ser licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that _stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development's (HUD) Data Standar:ds. HUD-updated its data;standards in 2014, and_ the new standards-are in effect starting October 1, 2014 .. More_inform.ation-can be . found at httos://www.hudexchanae.info/resourcesfdocuments/HMIS-Data,.Standards-Manual.pdf and httos://vvww.hudexchange.info/resourcesidocuments/HMIS.:Data-Dictionarv.odf. (3) The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County's community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated:,Plan will be available at wWw.sldplanninq.org in February 2015. The. Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2015 Request for Proposals as well as other information.including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organ-ization, and availability of limited funds. ,....,,><r~~'Cll~"ll-..., .:~-.~.,,-. .. ,,.,-,,;•,:-.:.o:on= :'I'--.,..~;.,-..::;,,~~.,,~~~~=u...::...""'~""'--~-~•-"'-=-~"'-~-~~~w......._,,,,,._~~~.....:.,."'"°''("'"'~~~~-..-~.-..· COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 17 APPLICATION FOR FUNDING DURING 2015 PROGRAM YEAR ' SEPTEMBER 9, 2014 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Item 9.a. - Page 49 Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Senior Nutrition Program of San Luis Obispo County Address {mailing and physical address requested if different): 2180 Johnson Avenue San Luis Obispo, CA ·93401 Contact person/title Elias Nimeh, Executive Director Phone: 805-541-3312 Fax: 805-541-5631 E-mail address: elias.nimeh@att.net Organization's DUNS number: _ .... s .. 3 .... s __ a ... 10 ... a .. s .... o __________ _ If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owner, business, involves fa~de improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet {DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, {805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. - Is your agency currently participating in HMIS? no If not, does your agency have the capacio/ to participate in HMIS? If yes, how so? no COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING • PAGE20F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 50 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Title: Ongoing progriun support Name: Senior Nutrition Program of San Luis Obispo County 2180 Johnson Avenue Address: San Luis Obispo, CA 93401 3. Please describe the propose~ project or program. In one or two short paragraphs, include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location ofthe project (be as specific as possible, e.g. street address}. For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. The Senior Nutrition Program of SLO County provides free, hot, nutritious noon-time meals to seniors who are at least 60 years old. Seniors, who are able to attend can eat meals at 10 community sites throughout the county in congregate dining. We also deliver meals, with frozen meals for Saturday and Sunday, to qualified seniors who are homebound. We rely on over 250 volunteers to deliver meals. We are the only program serving senior meals throughout San Luis Obispo County and the only program that includes congregate dining and an opportunity for socialization among the seniors. All of our meals are free to those who are eligible, although some clients choose to make voluntary anonymous donations. Our program has three goals: nutrition, socialization, and safety. Both the congregate dining and the home delivery provide socialization and human contact to help break the cycle of isolation. Finally, the daily home deliveries by volunteers, along with regular assessments by site supervisors, provide both fiiendly human contact and a safety net from accidents or physical or financial abuse. All staff and volunteers are mandated to report any suspected abuse. Currently, we are based in the former County Hospital complex in San Luis Obispo where we are able to prepare all our meals in the former hospital's kitchen and handle our administrative needs in a small adjacent office. This past fiscal year, July 2013 -June 2014, SNP prepared and delivered 13 7 ,509 meals to 1406 senior residents of San Luis Obispo County. Of those clients, slightly over half participated in congregate dining while slightly under half received home-delivered meals. We are requesting the CDBG grant funding to help us maintain the high quality of our program and services. SNP gets half (50%) of the needed funding to operate the program from state and federal sources. We must raise the other half, $600,000 annually, through fundraising, donations, and local grants. CDBG grant money will be used as a matching fund for the federal grant. CoMMUNITY DEVELOPMENT BLOCK GRANT (CDBG} PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR PAGE30F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG SAN LUIS OBISPO COUNTY PLANNING & BUILDING ' Item 9.a. - Page 51 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. Senior Nutrition Program will not provide new programs or services as a result of CDBG assistance. We will, however, be able to expand our current program. From January to May of 2014, we were forced to establish waiting lists for our services. The demand for our program exceeded the funds we had to provide it. Due to cutbacks in government funding, we could not provide service to all of the seniors requesting it. Thanks to our big May fundraising event and other fundraising efforts, we are currently accepting all applications for our service, both congregate and home-delivered meals, without a waiting list. With assistance from CDBG, we hope to continue to be able to do this through the end of fiscal year 2014-2015. Additionally, we would use funding from CDBG as matching funds for federal funding. Our federal funding is partial, only about 50% of our total budget. Increasing our federal funding is dependent on providing matching funds, which CDBG funding would allow us fo show. b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? As described above, with CDBG assistance we hope to be able to accept all applications for our service through the end of the fiscal year without having to establish waiting lists. Additionally, we expect to be able to increase the number of meals we are able to serve, and thus the number of clients we are able to help. Depending on ·the amount of CDBG assistance, we would expect to serve 500 more meals in our ten dining sites countywide and serve 2000 more home-delivered meals. With every $100 of funding, SNP can provide meals for one senior for a month. With $10,000 of funding, we can provide meals for 10 seniors for a full year. 5. Check any of the following eligible activity categories that apply to the proposed project or program: {Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property* __ Disposition of real property Public facilities and improvements {may include acquisition, construction, reconstruction, rehabilitation or installation}* and/or** Privately owned utilities Clearance and remediation activities** _x_ Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation** New housing construction (under limited circumstances} Homeownership assistance 'CoMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FORTHE2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING __ Housing services PAGE40F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 52 Code enforcement Historic preservation** Commercial or industrial rehabilitation** Special economic development Technical assistance and planning studies *Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate "projects" in order to avoid the federal requirements connected with property acquisition and relocation. , Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit: • Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) • Letter to owner of voluntary acquisition, plus proof of delivery to owner. • General Information letter to tenants (both business and residential tenants), plus proof of delivery to all). a List of tenants {both business and residential tenants) at the time of application submittal. • Refer to SLO Col website for sample relocation letters. ** Lead based paint: If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then Lead-Based paint regulations will apply. • Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. G Include any temporary housing costs. 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Without funding in the next year for our program, we will be forced to cut back on existing services to our clients and turn away new clients. Indeed, this is what happened in fiscal year 2013-2014. Last'year, we received only a small :fraction of the CDBG funding we requested. Beginning in January 2014, we were forced to establish a waiting list for both congregate and home-delivered meals, meaning that we were turning away new clients. Senior Nutrition Program is proud of the level of service we are able to provide and the number of seniors we are able to serve in our program. However, our costs continue to rise, especially in the areas of food, labor costs, supplies, and gas and maintenance for our delivery trucks: Additionally, we COMMUNITY DevaoPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO Cou~ PLANNING & BUILDING PAGE50F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 53 constantly recc:five requests from new clients who want to participate in our program, especially among those who are homebound. It was largely these requests that we had to tum away for the first five months of2014. The home-delivered meals cost more to the program than the congregate meals. In order to maintain our high level of service and program quality, and to meet the ever increasing demand for our services, we urgently need financial support from local agencies. We are in dire need of financial support from each community we serve, both to serve the seniors in these communities and to use for federal matching funds. 7. Please describe the specific organizational method used to implement the proposed project· or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Senior Nutrition Program has operated in San Luis Obispo County, CA, for over 26 years. We are a non-profit corporation that consists of a volunteer board of directors, dedicated staff of 8 full-time and 18 part-time employees, and over 250 volunteers. -;:> The process we use to provide hot, nutritious meals is as follows: • Assessment of potential clients is determined at the initial application process. It is also determined if there. are other health issues, nutritional risks and limitations. When needed, we will refer potential clients to other appropriate agencies. • Our registered dietician prepares a menu of delicious and nutritious meals every month that follows all health and dietary restrictions. Under the guidance of our experienced kitchen manager, meals are prepared by trained staff in the central kitchen. Additionally, we supplement our kitchen staff through a collaborative program with two organizations, Grizzly Academy and PathPoint, whose participants learn employable kitchen skills. • Two drivers deliver food to 10 community sites each weekday in refrigerated trucks. Site managers, with the help of volunteers, heat and serve food to our dining room clients. They also pack meals that are picked up by volunteers from the sites to be delivered to the homebound five days a week. Two additional frozen meals are delivered on Fridays to homebound clients to see ' them through the weekend . . • SNP delivers meals to the City of San Luis Obispo, the Five Cities (Arroyo Grande, Oceana, Grover Beach, Pismo Beach, and Nipomo), Los Osos/Baywood Park, Morro Bay, Cambria, Atascadero, Santa Margarita, Templeton, and Paso Robles. ~ SNP maintains daily records of every meal and every client served. On any day of the year, we will be able to compare the cost-to-date of our food purchases for the fiscal year vs. last year by the number of clients and the number of meals and also by the number of homebound meals and the number of congregate meals. SNP leadership focuses on effectively managing our costs, maintaining meticulous records, and planning and preparing the highest quality meals for our seniors. Following is a brief biography of our leaders: CoMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNlY PLANNING & BUILDING PAGE60F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 54 • Elias Nimeh, Executive Director, has been the director ofSNP for 9 years. He has a B.Sc. degree in Agronomy from Arizona State University and 40-plus years' experience in the restaurant business. He owned and operated a local business, Tortilla Flats, Inc., for 20 years. • Irene Palacios, Kitchen Director, has been with the program for over 30 years and followed a steady progression of increasing responsibilities and promotions until reaching her current position as Kitchen Director approximately 28 years ago. -- • Wendy Fertschneider, Nutritionist, has a degree in Dietetics and Food Administration from Cal Poly SLO. She has been with the program for over 16 years in a variety of positions. Currently she works part-time as our Registered Dietician, which is required for this program, writing and approving menus, providing staff training and nutrition education, and serving as advisory council facilitator. Additionally, interns from Cal Poly and Cuesta College assist our office staff. A group of approximately 35 volunteers, the Friends of Senior Nutrition Program, have the primary responsibility for planning and putting on our annual fund-raising event, the Night of a Million Meals. 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes D No X a. If yes, please identify the permits necessary to complete the project. b. Have the neces~ary permits been issued? Please provide proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? NATIONAL OBJECTIVES CRITERIA 9. Does the proposed-project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. _x_ Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. Select one: X Low/Moderate-Income Area Benefit -The project serves only a limited area which is -proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate-income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. D Low/Moderate-Income Limited Clientele -The, project benefits a specific group of people (rather ti)an al! areas in a particular area), at least 51% of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO CoumY PLANNING & BUILDING PAGE70F17 SEPTEMBER 9, 2014 WWW .SLOPLANNING.ORG Item 9.a. - Page 55 spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers D Low/Moderate-Income Housing -The project adds or improves permanent residential structures that will be~are occupied by low/moderate-income households upon completion. D Low/Moderate-Income Jobs -The project creates or retains permanents jobs, at least 51 % of which are taken by low/moderate-income persons or considered to be available to low/moderate- income persons. Explain: All of our clients are elderly; some are disabled/homebound. In FY 2013-2014, SNP served 1406 clients. Of those served, 35% are living in poverty. The remaining clients are living at low to moderate income levels. During the application process clients are asked to check income status. It is SNP policy to provide meals free of char~e to seniors at least 60 years old regardless of income. b. __ Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. ,~al~ Select one: D Addressing Slums or Blight on an Area Basis - D Addressing Slums or Blight on a Spot Basis -This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. · Is the project located in a Redevelopment Area? Yes D No D If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum/blight. Also, document the specific redevelopment objectives pertaining to the proposed project. c. __ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE80F17 SEPTEMBER 9, 2014 WWW .SLOPLANNING.ORG Item 9.a. - Page 56 Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group (unduplicated mean.s the .number who are served, i.e., the grant will allow 25 children to participate in preschool -not 25 children x 5 days x 52 weeks = 6,500). a. Total number of persons or households who will benefit from the project or program (regardless of income group): 1500 Persons/ho1::1soholels (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% -80% or less of the County median-income)? 525 Persons/ho1::1soholels (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 225 Persons/ho1:1seholels (circle the applicable unit) 11. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Elderly persons Low-to moderate-income seniors Disabled seniors 12. How will the clients benefit from this project? The main benefit will be that seniors will continue to receive hot, nutritious meals at lunchtime five days a week. Food insecurity among seniors is a growing problem nationwide, and our county is no exception. Improved nutrition also brings improved health for our aging population, which could reduce the strain on public health services. This project will increase independent living for seniors. Seniors who might otherwise need to leave their homes because they can no longer prepare meals will have an increased chance of staying in their homes. Research has shown that seniors who can ~tay in their own homes frequently experience less depression than those in nursing homes. The project will also provide a safety net for these seniors, whether homebound or dining at the centers. For the homebound, the volunteer drivers provide a daily contact, and the site manager checks frequently. The program's delivery people, all volunteers, are trained to recognize situations which may require emergency or law enforcement assistance. COMMUNITY DevaOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE90F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 57 13. If _your project serves homeless households, please describe how your ·program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10·Year Plan to Homelessness. Several of our congregate sites in the county serve homeless seniors. The daily meals they receive will help in improving and maintaining good health and reducing th-eir dependence on emergency facilities. BENEFICIARY DATA NOTE: You are required .to Provide beneficiary data at the end of each quarter and year end data of the fiscal year. 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) SNP collects this information through the application process for each client and updates all applicable data quarterly for all homebound clients. For congregate clients information is updated annually. 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low, low· and moderate-income) SNP collects this information through the application process for each new client and updates the data quarterly for all homebound clients. For congregate clients information is updated annually. All income status information is gathered according to Federal guidelines. 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Personffitle: Elias Nimeh~ Executive Director Phone number: 805-541-3312 E-mail address: elias.nimeh@att.net COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY Pl.ANNING & BUILDING PAGE100F17 SEFTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 58 FINANCIAL INFORMATION For CDBG applications to the Co1:1nty of San Luis Obispo involving acquisition, construction or reh~bilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $ 90.000 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: $15.000 $~5.000 $15.000 $15:000 City of Paso Robles: $15.000 City of Pismo Beach: City of Atascadero: City of San Luis Obispo: $ 0.00 County of San Luis Obispo: $15.000 City of Morro Bay: 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 90,000 2. Other Federal fund{s) {please describe below} $472,630 Title Ill C 2015 July 2014 July 2014 July 2014-June 2015 July 2014-June 2015 3. State source(s) (please describe below} $126,510 4. Local source{s) {please describe below} $201,000 5. Other funds {please describe below} $ 70,000 Total Revenue $ 960. 140 14-Local Sources) Comm. Foundation -$5,000 United Way Camb. Comm. SLO County grant City of SLO Senior Donations Business & Private TOTAL f 5-other funds) Holiday Mailer AnnuatF/R Total $5,000 $4,000 $50,000 $7,000 $120,000 $10,000 $201.000 $10,000 $60,000 $70.000 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE11 OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 59 b. Expenditures: List below by item or cost category. , Food and food containers Wages and benefits Rent Utilities Transportation & maint. Telephone Insurance Other -costs Total $2€>0,000 -$514,000 $ 70,000 $13,000 $43,00_0 $10,500 $1 f,300 $38.,340 $960.140 20. H-ow do you plan to fund the operation and maintenance costs (if any) assotiated with this project? Are these funds available now? If not, when will they be available? And from what sources? The Senior N11mtion Prqgram operation and maintenance costs are funded in half by money -from federal and state government and half by on..,going donations from seniors receiving services, the community at large_, local grants and our annual fundraising events. The funds are received monthly. 21. Will CDBG f~nd~ be used to match/leverage other funds? List below funding sources and amounts and identify award dates-of these sources. The CDBG funds will be used towards the matching funds for the fe~eral grants. We are required to provide matching funds of at least 15% of our foderal grant. '. The som;:ces_offunding are all listed in question# 19 (a) ·1 certifyihat the infoflllation in t,!)js..aJ:)F,>lication is true and accurate to the best of my knowleqge and ability. ~ ~-·· ,-' -~;;:,:;;;;::// / cJ / ddl't?/;d . Signature Date Elias Nimeh Printed or typed name COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS ·OBISPO COUNTY PLANNING & BUILDING Executive Director Title PAGE120FH SEPTEMBER 9, 2014 WWW.SLOPLANflllNG.ORG Item 9.a. - Page 60 The County and cities require all of-the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than· $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. *** Liaoility coverage may vary by jurisdiction. Please call the City/County-contact-to verify limits. Prior to HUD's relE?.?_Se of grant funds for the CD BG-funded project, a review ofthe project's potential impact on the environment must be conducted by the awarding jurisdictions and appro_ved py the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify ~o HUD that it has complied with all applicable environmental regulations and requirements. If project co~ts be obligated or incurred prior to the completion of the necessary environmental review, the project shall :not benefit from the grant funds. . The level of-environ_ mental review required dept?nds on the nature of the _project. Tilte 24 CFR ParL58 is available at htto:l/www:hud.aov/dffices/niti/.ih/codetalk7bnao/docs/24cfr58.odf. If you need a~s_ist<mce or have questions regarding this application, please contact-any of the persons listed below. Your applications can be dropped .off or mailed to the following locations: c Kelly Heffernan -Community Devebpment Department -(805) 473-5420 City of Arroyo Grande, 300. E. Branch StrE?et, Arroyo Grande, CA 93420 • Valerie Humphrey-Public Works D~padment -(805) 470-3460 City of Atascadero, 6500 Palma Avenue, Atascadero, CA 93422 " Rob Uvick -Public Services Department -(805) 772-6261 City of Morro Bay~ 955 Shasta Avenue, Morro Bay, CA, 93442 e -Darren Nash -Community Development Department -(805) 237-3970 City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446 e Carolyn Johnson, Planning Qepartment-(805)773.:7043 City of Pismo Beach, 760 Mattie Road, Pismo Beach, CA 93449 " Tyler Corey-Community Development Department-(805) 781-7175 City ofSan Luis Obispo, 919 Palrr:i ~t.. San Luis Ol;>ispo, CA 93401 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY-PLANNING & BUILDING ; PAGE 13 OF17 SEPTEMB.ER·9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 61 c COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET BUDGET FORM A For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects must provide the applicable project budget information. Financial considerations are key in assessing a project's ability to be completed successfully and timely. Factors to be considered in this area include (a) availability and sufficiency of resources (including all non- CDBG, federal, state, county or private funding sources, (b) the leveraging of resources, (c) fiscal support ., for the project for its continued viability and { d) the project budget's accuracy, reasonableness anp completeness in determining the financial needs of the project. Source of Funds. Provide for entire project and round to the nearest hundred dollars. Do NOT include operating costs as this is not an eligible CDBG costs for projects involving acquisition, construction or rehabilitation projects. Comment on your entity's strategy and plans on the leveraging and sufficiency of resources to implement the proposed project. If project is not leveraged with other funds, explain why CDBG funds are being relied on solely to fund the proposed project. Description of Cost Date Amount Funds Requested Available CDBG Funds: This Reauest Previous Award Previous Award CDBG Funds: This reauest Previous Award Other Federal Funds Source: State Funds Source: Private Funds: Private Funds: Private Fuhds: In-Kind Contributions: Labor In-Kind Contributions Other: Other: Other: Totals COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING Approved-Total Secured - %of Total Budge 100% PAGE140F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 62 COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET BUDGET FORM B Project Budget Budget Form -Acquisition, Construction and Rehabilftation Project Preliminary Budget & Project Funding Requirements Agencyname: --------------~ Project: --------------- Preliminary Budget: List all funding necessary to complete the proposed project. You must provide:a DETAILED budget line-item worksheet for<a_ll costs associated with the project. NOTE: YOU MUST USE THIS FORMAT. Additionally, you must provide a DETAILED budget narrative explaining how you arrived at each line item. Purchase of Land Purchase of Units Other Ex enses List Site Work Demolition Construction Contractor Overhead Contractor-Profit Other (List on se-arate sheet , ~::sQ_~~e~m.sli:-~"S~E~~;,~~~1\}!~if~-{~~:•;~"~~, Architect Fee -Su List Consultants Other Soft Costs List ~JNme_el\\JJlP-QSif~;~~!*{·~¥f~~1~~:;~~-r~~ti~~~~~ Item 9.a. - Page 63 Construction Insurance Construction Interest Credit Enhancement Real Estate Taxes ~flN~tte1~<?:1\~~SiZSf§;-t,~~~¥.?£!0~~~J·~~,~~~1f~'.~~~ l~~t'.:°':\i''.~~ ·:,,,~t~:",-,;.:'~·~ '' •. '~ ~->·$::"?'"'' _>,•:;,·_-,;,; ~;.s~:~'."~'.li¥:='.~ifi":~-J% ' _,,.,, Bond Premium Permanent Loan Oriqination' Permanent Loan Credit Enhance ·Other Financinq Costs (List) DEVELOPER'S FEE (Determined individuany for each project) TOTAL _DEVELOPMENT COST Budget must be specific and reflect-the applicant's financi_al commitm~nt, including items paid for by other sources. This includes .In-kind contributions and volunteer labor. It should not include amounts of administration. Indicate the circumstances/conseqaences of partial funding is awarded for this project. Authorization: Authorized Signature for Project Title Priht Name Date COMMUNITY DEVELOPMENT BLOCK GRANT (COBG) PROGRAM APPLICATION FOR THE2015 PROGRAM YEAR 'SAN LUIS OBISPO COUNTY PLANNING & BUILDING -, PAGE 16OF17 SEPTEMBER 9, 2014 WWW .SLOPLANNING.ORG Item 9.a. - Page 64 COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL TIMELINE INFORMATION SHEET TIMELINE FORM C WORK PLAN & PERFORMANCE SCHEDULE List all project milestones and their anticipated work period. There will be an opportunity to update the project timeline after grant notification and before executing a grant agreement Any proposed changes, including extension and early completion, must be requested in writing and approved in advance by the jurisdiction receiving the funding application. Note: Applicant will assume all financial risk if work on the proposed project begins before environmental clearance is obtained. You may either use or recreate this form to add tasks and activities and extended timeline. YOU MUST USE THIS FORMAT. Task/Activity (Starts July 2015) JUL AUG SEP ' -- CoMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR THE. 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING OCT NOV DEC JAN FEB MAR APR MAY JUN PAGE. 17OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 65 1J I~ ll·c., •\·l5 T \Nu , \ 1,1 ...-pJ,l i- COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APP'LICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET • ROOM 200 • SAN LUIS' OBISPO • CALIFORNIA 93408 • (805) 781-5600 Promoting the Wise Use of Land • Helping to Build Great Communities . ' Organization Name: Family Care Network, Inc. (Attach additional sheets lf necessary) To be considered for CDBG assistance, ·a completed application with any necessary exhibits, budgets or beneficiary data is required. PLEASE CAREFULLY READ ALL 'OF THE l}JFORMATION IN THIS APPLICATION. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Suzan Ehdaie, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA, 93408 or hand delivered to Suzan Ehdaii;i at 1035 Palm Street, Room 370, San Luis Obispo, CA, faxed to (805) 781-5624, or e-mailed to sehdaie@co.slo_ca.us. The application deadline is 5:00. P.M., Tuesday, October 15, 2014. Applications must be received by the County or one of the participating cities (Arroyo Grande, Pismo Beach, Atascadero, Morro Bay, Paso Robles,-San Luis Obispo) prior to close of the business day. POSTMARKED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTES: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloolanning.org under "Federal HUD Grants." (2) HMIS Reporting for 2015 homeless services, housing and shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identi~y and demonstrate it~ capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and soft.ware necessary for compatibility with HMIS. HMIS is ·an electronic data collection system that stores client level iriformatio11 about persons who access the homeless services system in a Continuum of Car:e, and reports aggregate data forthe County as per the U.S. Department of Housing and Urbc:in Development's (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014 .. More information can be found at https://www.hudexchange.info/resources/documents'lHMIS-Data-StaRdards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionary.pdt (3) The Project Proposal submittec::I to tbe County of San Luis Obispo shall be examined in relation to the County's community development go~ds and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Pla11 will be available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2015 Request for Propo~als as well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be adgressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 1OF17 SEPTEMBER 9, 2014 W\1\1\'ILSLOPLANNING.ORG Item 9.a. - Page 66 CONTACT INFORMATION 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Family Care Network, Inc. Address (mailing and physical address requested if different): 1255 Kendall Rd. San Luis Obispo, CA 93401 Contact person/title: Bobbie Boyer, CFO Phone: (805) 781-3535 x1540 Fax: (805) 503-6340 E-mail address: bcboyer@fcni.org Organization's DUNS number: 187433396 If you are awarded CDBG funds or your proposal ipvolves economic development, i.e., directly benefit a business, private property owner, business, involves fai;:ade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. Is your agency currently participating in HMIS? No If not, does your agency have the capacity to participate in HMIS? If yes, how so? No COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE20F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 67 PROJEC.T DESCRIPTION. 2. Title/name/address of proposed project or program; Family Care Network Elm Transitional Housing Project 415 S. Elm St. Arroyo Grande, CA 93420 3. Please describe the proposed project or program. In one or two short paragraphs, include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program.. For projects, describe the location· of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. At present, there are numerous foster or former foster youth in San Luis Obispo County who are eligible for Transitional Age Youth (TAY) Services designed to assist them in transitioning from foster care to self-sufficiency and independence. TAY services include housing, a living stipend, intensive one-on-one life skills training and guidance, case management, counseling, education/training-, job skill qevelopment and placement, access to scholarships and community resources, mentoring, aftercare and the development of a community-based support network. Unfortunately, only 32 TAY units are available in San Luis Obispo County. There is a substantial housing shortage in San Luis Obispo County and rental costs are exorbitant which is why it is important to maintain the housing currently ' designated from these programs. FCNI is required to meet minimum safety standards to comply with state regulations and continue to offer housing and progra_m services to our clients. In order to meet this demand, funds are needed to maintain and improve the safety and quality of our apartment complexes. Our 415 S. Elm Street complex located in Arroyo Grande, has four (4) units to serve former foster youth and one (1) volunteer resident advisor. These units serve 7-10 individuals. CDBG funds will be used to rehabilitate the Elm Street complex, which was built in 1978, including: remodeling of the building's fagade and second floor stairway landing to correct construction defects which have caused significant water damage to the structure; replacing aged inefficient windows and front doors; painting the exterior; repurposing a storage room to include secure laundry facility; and building a secure trash enclosure. Additionally, the funds will be used to add an irrigation system and low-water landscaping to the front of the property and add a non-water use base to the backyard areas. This project will completely rehabilitate the exterior of the building, greatly improving the aesthetic appearance of the neighborhood. We anticipate applying for ·City Permits once the project funding is secured. Construction will begin July 2015 and will last approximately 6 weeks. Tenants will not need to relocate during this process. We estimate the project will be complete by the end of August 2015. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? No. If yes, please answer the following questions: a. What new programs or services will be provided? b. Describe how existing programs' or services will be expanded and what percentage of an increase is expected? COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FORTHE2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE30F 17 SEPTEMBER 9, 2014 WWW.SLOPLANNING:ORG Item 9.a. - Page 68 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). · Acquisition of real property* __ Disposition of real property _X_ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or ** Privately owned utilities Clearance and remediation activities** Public services _,_ Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation** New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation** Commercial or industrial rehabilitation** Special economic development Technical assistance and planning studies * Relocation: 'Any project tt:iat involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate "projects" in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. · Along with application submit: • Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) • Letter to owner of voluntary acquisition, plus proof of delivery to owner. • General Information letter to tenants (both business and residential tenants), plus proof of delivery to all). -• List of tenants (both busiri_~!?S agd resi9ential tenantsl,.at the time of application submittal. • Refer to SLO Col website for sample relocation letters. COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE40F 17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 69 ** Lead based paint: If HUD funded project involves acquisition o·r rehabilitation of a residential units that was built in 1978 or earlier, then Lead-Based paint regulations will apply. See Attached Report. e Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. • Include any temporary housing costs. 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? · If funds are not received for this project, the tenantable status of this property could be in jeopardy. The windows are damaged beyond repair and require replacement within the next year. Much of this damage has been caused by a design defect in the mansard style siding. With these funds we will permanently correct the design defect and eliminate any further or ongoing issues. The second story landing to Unit B is damaged due to poor construction design and water damage; this will need to be replaced to be safe for tenant use. We will also be able increase security for our tenants by securing · the laundry area and roaming trash dumpster. The overall project with the addition of the landscaping will remove a blight from the City of Arroyo Grande and assist in improving the surrounding neighborhood. 7. Please describe tne specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): Family Care Network, Inc. (FCNI) was founded in 1987 with the purpose of creating family-based treatment programs as an alternative to group home/institutional care of children and youth, and has since grown to p'rovide 17 distinct programs in five service divisions, including: Resource Family Services; Family Support Services; Early Intervention and Prevention Services; Transitional Age Youth Services; and Community-Linked Services. FCNI currently serves San Luis Obispo and Santa Barbara counties, operating under the mission: "To enhance the wellbeing of children and families in partnership with our community." Over FCNl's 26+ year history, the agency has served nearly 14,000 children, youth and families with an average success rate of 89%. This success rate is based on real, life- changing success, including children and youth being successfully reunited with family; diverted from institutional care; stabilizing their high-risk behaviors; and/or successfully transitioning to independent living. Additionally, FCNI is the only agency of its kind on the Central Coast to earn accreditation from The Joint Commission, a national accreditation agency with the highest standards for providers serving in the behavioral health field. FCNI has implemented multiple programs and projects over its 26+ year history, including the purchase and maintenance of five (5) Transitional Housing complexes and designing and building a new administrative headquarters in San Luis Obispo in 2012/13. FCNI currently owns five (5) Transitional Housing complexes with plans to purchase additional units in the near future to meet the growing need. Arroyo Grande, Elm St. Complex (4 units) -2012; Orcutt, Gray St Complex (5 units) -2011; San Luis Obispo, Estelita Complex (4 units) -201 O); Atascadero, Olmeda Complex (4 units) -2007; Arroyo Grande, Halcyon Complex (5 units) -2005. FCNI employs Facilities Maintenance staff and a Property Manager to oversee all of our Transitional Housing properties. They coordinate and ove,rsee all moves, cleaning, repairs, and mainte11ance, as well as major renovations. They work closely with therapeutic staff to reach the highest level of care for FCNI clients and ensure FCNI housing meet all state and federal laws for licensing and building codes. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE50F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 70 8. Does the project require the issuance of a permit (from local, state or federal agencies}? Yes 121 No D a. If yes, please identify the permits necessary to complete the project. Building Permit b. Have the necessary permits been issued? Please provide proof of permit issuance. No c. If permits are required but not yet obtained, when will the permits be issued? Our contractor, Ferreira Inc., is prepared to submit the permit application once the project is funded. They estimate it will take 2 weeks to procure. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FoRTHE2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE60F17 SEPTEMBER 9, 2014 WWW.SLOPlANNING.ORG Item 9.a. - Page 71 NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low-and moderate-income persons as defined by the U.S. Department of Housing and Urban Development (HUD). NOTE: To meet this national objective, the proposed activity must benefit ·a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. Select one: D Low/Moderate-Income Area Benefit -The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51 % or more) low/moderate-income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. 121 Low/Moderate-Income Limited Clientele -The project benefits a specific group of people (rather than all areas in a particular area), at least 51% of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered. spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrantfarm workers D Low/Moderate-Income Housing -The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. D Low/Moderate-Income Jobs -The_ project creates or retains permanents jobs, at least 51% of which are taken by low/moderate-income persons or considered to be available to low/moderate- income persons. Explain: All tenants are former foster youth ages 18-24 at risk for homelessness and have completed income verification forms upon move in and annually thereafter. b. X Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. ·Explain: The Elm St. Property in Arroyo Grande is located on S. Elm Street across the street from Soto Park. It is a high traffic location for vehicles and pedestrians. The building is outdated (built in 1978) and is considered a blight in the neighborhood. This project will completely rehabilitate the exterior of the building. Select one: IBI Addressing Slums or Blight on an Area Basis -. D Addressing Slums or Blight on a Spot Basis -This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic preservation, COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE70F17 SEPTEMBER 9, 2014 WVVW.SLOPLANNING.ORG Item 9.a. - Page 72 rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. · Is the project located in a Redevelopment Area? Yes D No 181 . If yes, attach a map of the area with the site highlighted, and provide the Redevelopment Project Area (excerpts accepted) which documents the existence of slum/blight. Also, document the specific redevelopment objectives pertaining to the proposed project. c. __ Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. I Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group (unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in pres~hool -riot 25 children x 5 days x 52 weeks = 6,500). a. Total number of persons or households who will benefit from the project or program (regardless of income group): 7-10 (RS'~oi\i~)/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be , low-income (earning 51% -80% or less of the County median-income)? o (P~r~'&ms)//households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 7-1 O (~~"0n~)//households (circle the applicable unit) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PA~EBOF 17 SEPTEMBER 9, 2014 VVWW.SLOPLANNING.ORG Item 9.a. - Page 73 11. Who are the clients of your organization? (Example: low-to moderate-income persons, ~lderly persons, severely dis'abled persons, migrant farm workers, battered spouses, etc.) Transitional Age Youth emancipated or emancipating from foster care, ages 18-24. Most of the youth FCNI serves have been homeless or will be homeless without our TAY services and housing. All are classified as very low-income. Many have mental/physical disabilities, have a history of substance abuse, or have been victims of abuse or neglect. 12. How will the clients benefit from this project? San Luis Obispo County is experiencing a serious housing problem. The National Association of Homebuilders Opportunity Index has just ranked San Luis Obispo County the 5th least affordable · county in the nation. Rental rates range from $1,050 mo. for a one bedroom unit to $2,600 mo. for a three bedroom unit, white the county has a 1.4% vacancy rate. '!.:.ui:t1 aging out of the foster care system face numerous, life-impeding hardships. With less than half receiving a high school diploma, most lack the resources, support and skills necessary to live independently. According to the landmark Adverse Childhood Experience (ACE) Study, nearly 100% of foster youth are impacted by untreated childhood trauma. The Child Adolescent Social Work Journal indicated that the majority of former foster youth earn an income below the poverty line, up to 40% face homelessness and 40-60% become parents within two years of emancipation. Other national statistics regarding this vulnerable population indicate that 38% are emotionally disturbed, over 50% have used drugs, and a third become involved in the criminal justice system. Two to four years after leaving the system, only 38% remained employed and only 48% had held a full-time job. These youth are rarely able to afford local housing, let alone find it available. Many face homelessness, live in over-crowded, unsafe conditions or are forced to l~ave the area, jobs, friends and community connections. Most yo~th can only obtain entry level, minimum wage jobs and often are competing with local college and university students for both employment and housing. By contrast, over 70% of the youth completing a TAY program were able to successfully transition to independent living through the skills, housing and community supports they gained in the program. FCNI is the only state licensed and approved provider of TAY services in San Luis Obispo County for this population. With the addition of the newly created THP+ Foster Care program in California, this current population will increase while at the same time housing continues to become scarcer. This intensifies the need to keep our current housing in good repair which is the request of this project. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM- APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE90F 17 SEPTEMBER 9, 2014 WWW.SLOPlANNING.ORG Item 9.a. - Page 74 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects ,and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. The John Burton Foundation reports that 39% of emancipated foster youth in California have experienced homelessness. Most of the youth FCNI serves are homeless or will be homeless without our TAYS services and housing. FCNI addresses the four priorities of the Countywide 10-Year Plan to Homelessness by: 1) Facilitating Access to Affordable Housing to Put an End to Homelessness: FCNI provides affordable, safe housing to our youth. Our youth do not pay rent; instead they pay a monthly deposit into an emancipation fund which is equivalent to 30% of their income. This fund is released to them upon exiting the program. Paying the deposit monthly is a way to teach youth the life skill of paying rent, while assisting them with the savings they need to get permanent housing once they leave the TAY Services. (See Action Step 1.2) 2) Stopping Homelessness Before it Starts Through Prevention and Effective Intervention: TAY Services provides housing for youth, ages 18 to 21,-that are still in foster care and those who have aged out of foster care, ages 18 to 24. We have a demonstrable record of preventing homelessness for youth who would otherwise be at risk. FCNI provides a broad array of services in support of an individualized Transition to Independent Living Plan designed to equip participants with all the skills and resources necessary to prevent homelessness. Participants receive: housing; a living stipend; intensive one-on-one life skills education; training and guidance in seven life-domains; case management; counseling; education/training; job skill development and placement; access to scholarships and community resources; mentoring; aftercare and the development of a community-based support network; and assistance and guidance in obtaining permanent housing prior to exiting the program-. (See Action Step 2.3.1 and 2.3.2) 3) Ending and Preventing Homelessness through Integrated, Comprehensive, Responsive Supportive Services Each client is assisted in completing a comprehensive lifeskills assessment and creating an individualized Transition to Independent Living Plan by their Case Manager. (See action step 3.1.6) FCNI delivers services in collaboration with multiple agencies throughout SLO County, including: the Department of Social Services; Probation; CASA; Behavioral Health; County Office of Education and the individual school districts. The agency maintains a broad base of professional/community-based partnerships in order to meet the diverse needs of those being served. We also have a mentor program that provides youth with a positive adult role model and can assist participants in job coaching and tutoring. (See Action Step 3.4.4) · 4) Coordinating a Solid Administrative & Financial Structure to Support Effective Plan lmpl~entation FCNI has a solid financial and administrative structure to ensure that existing funding sources are used effectively and efficiently. FCNI ~mploys a CPA as Chief Financial Officer and maintains a separate accounting department, which adheres to Generally Accepted Accounting Procedures (GAAP.) The agency uses an automated accounting system that allows for tracking revenue and expenses for its multiple, independent programs and services, and for over 20 years has secured the services of the accounting firm Glenn Burdette to conduct an independent annual audit. Because FCNI exceeds the Federal Funding requirement, our annual audits include a Single Audit under OMB A-133. (See Action Step 4.2.1) FCNl's pursuit for additional funds to support the TAYS program and its housing is ongoing. (See Action Step 4.2.2) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 100F17 SEPTEMBER 9, 2014 Wv'Wll.SLOPlANNING.ORG Item 9.a. - Page 75 BENEFICIARY DATA NOTE: You are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Participants complete program applications in which demographic data is collected. Additionally, agency Case Managers collect significant amounts of information on participants through the County referring agency and individually from participants. FCNI maintains a proprietary Information Management System-Care Shepard-which tracts all client data, treatment plans, progress and outcomes. ~5. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low, low-and moderate-income) Every youth entering into a TAY Services program is required to complete an application and self-report in the income. For all intents and purposes, every youth entering our programs is no/very low income and is qualified for and receiving federal Medicaid health insurance (Medi-Cal). Additionally, In accordance with our state/county "Welfare Exemption" requirements, each participant must complete an income verification form upon move in and each year thereafter. 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Person/Title: Bobbie Boyer Phone number: (805) 781-3535 E-mail address: bcboyer@fcni.org COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 11OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 76 FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds. requested: $75.000 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: $30,000 City of Paso Robles: City of Pismo Beach: City of San Luis Obispo: City of Atascadero: County of-San Luis Obispo: $45,000 City of Morro Bay: 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 5. Other funds (please describe below) Total Revenues b. Expenditures: List below by item or cost category. $ $ 75,000 $ ______ _ $ -------- $ --------$ $ 25.000 $ $100,000 Elm St. Project: Exterior Remodel $93,000, Landscaping $7 ,000 (Estimates are based on Prevailing Wage -See Attachments for Project Scope) 20. How do you plan to fund the operation and maintenance costs {if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? Family Care Network is the sole licensed transitional housing service provider for THP+ Foster Care· and THP+ in San Luis Obispo County. We receive funding for these programs based on a monthly rate for each youth placed in these programs. These funds include an amount for housing costs, lifeskills training and case management. From the monthly rate, Family Care Network allocates $800 for each placement to cover housing costs including·ongoing property costs, maintenance and repair. 21. Will CDBG funds be used to match/leverage . other funds? List below funding sources and amounts and identify award dates of these sources. ~~~o, ~.£12.~f.l!.~d,~.!!il!,!!ot ~~~2.t~h or ~rag: o~~!':l!!l].9.~'l~:._.====-==>==-,===~~== COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 120F 17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 77 I certify that the information in this application is true and accurate to the best of my knowledge and ability. Date ' Bobbie Boyer CFO Printed or typed name Title Note to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. *** Liability coverage may vary by jurisdiction. Please call the City/County contact to verify limits. Prior to HUD's release of grant funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental regulations and requirements. If project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the grant funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. If you need assistance or have questions regarding this application, please contact any of the persons listed below. Your applications can be dropped off or mailed to the following locations: o Kelly Heffernan -Community Development Department-(805) 473-5420 City of Arroyo Grande, 300 E. Branch Street, Arroyo Grande, CA 93420 o Valerie Humphrey -Public Works Department -(805) 470-3460 City of Atascadero, 6500 Palma Avenue, Atascadero, CA 93422 o Rob Livick -Public Services Department -(805) 772-6261 City of Morro Bay, 955 Shasta Avenue, Morro Bay, CA, 93442 • Darren Nash -Community Development Department -(805) 237-3970 City of Paso Robles, 1000 Spring St., Paso Robles, CA 93446 · o Carolyn Johnson, Planning Department-(805)773-7043 City of Pismo Beach, 760 Mattie Road, Pismo Beach, CA 93449 • Tyler Corey -Community Development Department -(805) 781-7175 City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 13 OF 17 APPLICATION FoRTHE2015 PROGRAM YEAR SEPTEMBER 9, 2014 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Item 9.a. - Page 78 COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET BUDGET FORM A For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects must provide the applicable project budget information. Financial considerations are key in assessing a project's ability to be completed successfully and timely. Factors to be considered in this area include (a) availability and sufficiency of resources (including all non- CDBG, federal, state, county or private funding sources, (b) the leveraging of resources, (c) fiscal support for the project for its continued viability and (d) the project budget's accuracy, reasonableness and completeness in determining the financial needs of the project. Source of Funds. Provide for entire project and round to the nearest hundred dollars. Do NOT include operating costs as this is not an eligible CDBG costs for projects involving acquisition, construction or rehabilitation projects. Comment on your entity's strategy and plans on the leveraging and sufficiency of resources to implement the proposed project. If project is not leveraged with other fuilds, explain why CDBG funds are being relied on solely to fund the proposed project. Description 'of Cost Date Amount Funds Requested Available CDBG Funds: This $75,000 Reauest Previous Award Previous Award CDBG Funds: This request Previous Award Other Federal Funds Source: State Funds Source: Private Funds: $25,000 Private Funds: Private Funds: In-Kind Contributions: Labor In-Kind Contributions Other: Other: Other: Totals $100,000 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING Approved -Total Secured $75,000 - $25,000 $100,000 % of Total Budget 75% 25% 100% PAGE140F17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 79 COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL BUDGET INFORMATION SHEET BUDGET FORM B Project Budget Budget Form -Acquisition, Construction and Rehabilitation Project Preliminary Budget & Project Funding Requirements Agency name: Family Care Network, Inc. Project: Family Care Network Elm Transitional Housing Project Preliminary Budget: List all funding necessary to complete the propo'sed project. You must provide a DETAILED budget line-item worksheet for all costs associated with the project. NOTE: YOU MUST USE THIS FORMAT. Additionally, you must provide a DETAILED budget narrative explaining how you arrived at each line item. Site Work Contractor Overhead Contractor Profit Architect Fee -Desi n Architect Fee -Supervision Other Professional Fees (List : Cit Permits Lead Based Paint Removal Consultants Other Soft Costs List ~1Rit~RllVJ¥~~-Sn:'S~~~1~::;;~;:::i~ft~i1Jf~;'%~~2~,~~~¥.t:~ Construction Insurance COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING $ 1;034 $75,000 $21, 118 $ 1,248 $ 1,600 $ 1,034 $96, 118 $ 1,248 $ 1,600 PAGE 15OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 80 Construction Interest Credit Enhancement Real Estate Taxes Bond Premium Permanent Loan Oriqination Permanent Loan Credit Enhance Other Financing Costs (List) DEVELOPER'S FEE (Determined individually for each project) TOTAL DEVELOPMENT COST $75,000 $25,000 $100,000 Budget must be specific and reflect the applicant's financial commitment, including items paid for by other sources. This includes in-kind contributions and volunteer labor. It should not include amounts of administration. Indicate the circumstances/consequences of partial funding is awarded for this project. Authorization: ~~~<dlr-= Authorized Signature for Prqjkct CFO Title Bobbie Boyer Print Name (0·f5· Z,Of'{ Date COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 16OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 81 COUNTY OF SAN LUIS OBISPO CDBG SUPPLEMENTAL TlMELINE INFORMATION SHEET TIMELINE FORM C WORK PLAN & PERFORMANCE SCHEDULE List all project milestones and their anticipated work period. There will be an opportunity to update the project timeline after grant notification and before executing a grant agreement. Any proposed changes, including extension and early completion, must be requested in writing and approved in advance by the jurisdiction receiving the funding application. Note: Applicant will assume all financial risk if work on the proposed project begins before environmental clearance is obtained. You may either use or recreate this form to add tasks and activities and extended timeline. YOU MUST USE THIS FORMAT. Task/Activity (Starts July 2015) JUL AUG SEP Procure Building Permit -2 x weeks Begin Construction -6 x x weeks. Tenants will have full access throuohout work. Construction Complete x x COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2015 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING OCT NOV DEC JAN FEB MAR APR MAY JUN PAGE 17OF17 SEPTEMBER 9, 2014 WWW.SLOPLANNING.ORG Item 9.a. - Page 82 ATIACHMENTS ~, ' Item 9.a. - Page 83 PROJECT PROFILE 4-15 .S: ~Im St., Arroyo Grande, CA Item 9.a. - Page 84 PROJECT PROFILE, Continued ... Location: S. Elm between Fair Oaks Ave. and Farro!! Ave. 1 Block from Elm Street Park. Item 9.a. - Page 85 Current Condition Damaged siding ledge and v.;indow sill Item 9.a. - Page 86 Request for Proposal September 9, 2014 Family Care Network, Inc. Attn: Bobbie Boyer 1255 Kendall Rd. San Luis Obispo, CA 93401 Project: Family Care Network Elm Transitional Housing Project 415 S. Elm St. Arroyo Grande, CA 93420 Due Date: October 13, 2014 by 1 O:OOam Objective Design and construction services for the renovation of a 4 plex building. BACKGROUND The intent of this RFP is to have the firms under consideration specifically address the services required and provide a well-considered price proposal for those services. Work Requirements FCNI is looking for a "turnkey" approach, where the firm will provide the following {not listed in order of preference): 1 . A conceptual pion for the building, incorporating'the latest thinking in the field concerning office requirements. 2. Specific conceptual drawings and detailed engineering and construction drawings. 3. Assistance, where necessary, with the government approval process {i.e., permits). 4. This project is expected to be completed by September 2015. As this proposal covers new construction and renovc:ttions and additions to an existing building, please answer the questions providing information to support new construction, additions, and renovations. r 1 . Provide the following information: a. Name of firm b. Complete address c. Contact person d. Telephone number e. Fax number f. Internet address g. E-mail address Item 9.a. - Page 87 Request for Proposal, Continued ... Fees Provide information on your preliminary fee structure based on the scope indicated below, including anticipated reimbursable costs. Project Scope Roof/ Siding/ Window scope: Demo of existing composition shingle roofing at front and side elevations Windows/ SGD: Retrofit all existing windows and sliding glass doors trim out int with flush vinyl detail -new windows to be dual pane low e coated energy efficient with lifetime warranty -new windows to have custom made sheet metal pans to prevent any potential issue at recessed installation -new windows installed with OSI flashing system for added 30 yr warranty Framing fixes: Investigate all exterior walls with roofing removed for water/ rot damage -re-frame landing at top of exterior stair, repairrot as needed (currently visually evident) -Install Weatherdeck system by Merko or similar atdeck landing to properly waterproof and flash landing to stair, second story stucco, and door pan Siding: Supply and install new fire retardent cement fiberboard siding at all vertical roof areas -Siding details includes underlayment Dupont housewrap moisture barrier system Paint all new siding details with two coats sherwinwilliam low voe paint Sheet (galvanized and painted) metal as need to tienew siding into roofing Laundry Room scope: Framing-frame in new doors and window at laundry and maintenance rooms -Supply and install new windows and doors at laundry and maintenance rooms -Door hardware to compliment existing (see allowance schedule) Sewer line: sawcut concrete to tie in new sewer line from main lateral to new laundry -backfill, grade and pour concrete to patch sewerline work -Water lines (hot and cold) to be brought over from current location at existing laundry -all supply lines done in energy efficient PEX tubing -new venting detail for new waste lines at laundry Electrical circuits (GFCI) brought over from existing for convenience plugs and dedicated 220v circuits at new laundry (assumes existing circuits are sufficient for new space) -New energy efficient surface mount light fixtures at new rooms as well as exterior sconce at new doors HV AC to be heat/ fan exhaust/ light combo laundry Interior of laundry and maintenance room to be finished with drywall (hand textured), paint grade trim (base and casing) as appropriate. Paint interior drywall, trim details and doors withtwo coats sherwin William low VOC paint Floor to be vinyl at entire laundry floor area maintenance to be unfinished concrete Item 9.a. - Page 88 Project Scope, Continued ... Jrash Enclosure: Excavation, formwork, reb9r and concrete footing per city standard CMU wall to 6! bigh at three side of e_nclqsure Existing asphalt to remain at interior of enclosure Finish grade, base material and new asphdt to add one (1) new parking space -patch and seal coat existing asphalt-for uniform look and aging All debris hauled off and disposed of (re.cycled as appropriate) Site kept clean and safe for residents throu,ghout project All remodel work completed with EPA Lead RRP rules and certification compliance All work performed in professional manner by properly licensed, trained and insured workers. All work supervised for safety andquality assurance Submission Requirements Email completed proposal to Bobbi~ Boyer at b«:;bov.er@knLmq by October 13, 2014 1 O:OOam. Item 9.a. - Page 89 Project Estimate Submitted l:>Y Ferreira, Inc. October 1-3, 2014 FERREIRA INC DRE A'M J 0 ES I G N I BU I L'D PROJECT DIMEt.ZSIONS: Llvi[lg area lower existing Number or units Roofing/ Siding area -existing Lf1unr;fry ro_o_IJl proposed Asphalt paving-area proposed added Asphalt paviitg ~re;;} exisfif!g Storag_e ro\:)mpioposed Living area -upper exisiing Parkl1J9 area covered exlstiQg Parking stalls covored-ex.isfing Siding area option 2 Sicjing artm-opiil;m 1 Project Time-line: 1360.00 4.00 1260.00 '110:00 250.00 ??00.00 90.00 2400.00 760.00 4.00 1360.00 1600.00 SF LF SF.Face SF SF SF SF SF SF SF SF Face SF.Fae@ Pre-construction/ Permit pf()cess: 2 weeks for option 3{6+.weeks for option 1/2} Construction process: 30 working days (6 weeks)- note; full ·access for tenants throughout-entire process TOTAL BASE PRICE: STANDARD·ALLOWANCES.(INCLUDED IN BASE PRICE): Windows and SGD Exterior Door~ Electrfoa! Fixt_ures DocwHardware· Materials_ Project Totals Breakdown Report: Framing Demolition-strip roo[ Framing---winc;low. ·dq_ors Subtotal .Framing Ext. Windows & 'Doors Windov1S and SGD Window and.SGD installation ir1indow pans sheet metal E_xlelior Qoo.rs Subtotal Ext. Windows & Doors Electrical Systems $61~999~02 $6,873.37 $1.476.'.lB $480.00_ $107.75 $1-,034.17 $2.068.35 $3,102.52 $6,873.37 $5,027.24 $718.18 $1,476.18 $14,0E/4;96 Item 9.a. - Page 90 -Electrical roµgh/ finish- Elecfricat Fixtures Subtotal· Electrical Systems P.km:nbing Syst_ems Plumbing remodel-water supply Gas stub mCJVeS Subotal Plumbing Systems H\lCSystem . Exhaus;t fan Subtotal HVAC System_ Exterior Veneer S1ding Subtotal Exterior Veneer Interior Trim & Stairs lnteriot Trlm Labor ~nterior Trim Materials Subtotal JnJer;ior, Tr.im & Stairs Floorcovetirtg- Vinyl flooring Subfotal Floorcovering lnterl_or Finishes Pa1nt at siding Subtotal. lntenor Finishes OoQr .& Closet Hardware Door Hardware. Labor Door, Hardware Materials Subtotal Door & ClosefHardware Site Improvements Sewer ·system Asphalt Brives Asphalt Dtives_patching and-sealir:ig existing Trash enclosur_e-basic Subtotal Site 'lmpr~vements Exterior.Areas-& Finishes Gutter Sul:)total ~terior Ateas ·& fjnisbes DRE.AM I DES I G N l B U·I L D $3,7$4_52 $4Bb.oo •$4,2t4.52 $3~964-.33- $1;034_17 $4,998.51 $6-S0.72 $600.72- sn ;on2.46 $11.~02.46 $159-09 $13a29 $400_.$ $502.72. $562.72 '$2;693.1'6 $2;_6~.1-6 $71-.82 $107.75 $:1-79.57 $3,906,88 $2,-7gfJ_07 $'1,034.17 $7,:fSfLOO $14;869_~13 $643.49 $_643.4~ Item 9.a. - Page 91 Constructi<{n Clea_!) Up Clean Up -disposal 'Glean Up -Daily Casts Clean Up -Final Subtotal Construction Olean UR .Jobsite-Facilities Portable Restrooms Subtotal Jobsite-Facilities St.lpervis.ion SupervJsion Subtotal Supervision GRANPTOTAL D -R E A J\11 J D E S I G N ~ U IL D $1.,37.B:SO $430.9-1 $114.91 $1,924~71 $~1£.00 $316.00 $2,298.1£ $2;298~16 $61~999.02 OPTIONAL CONTRACT ADDITIONS {NOT INCLUDED IN $ASE ?RICI;): Design Services for p~rmjt Engineering Structural for:permii (only needed for option 2:1) Permits· budget -!:Xterior paint at existing buildi11g (not including new siding) Trash fl'OClosure 1.!P9'.rades (not rsquimd by ctty) • Stucco GMU:block -Pre cast cap-at top of-wall -Painted-wood ·trellis detail over biock wall lnswation at upper e>::terior wan under new sidir:ig •'Prevaifing-Wage aajustment T base scope ai::fjustment (design option 3) .$1.248;00 $1A4ROO $1.600~00 $5,2GO:OO $4"~?5~00 $940.00 $16,400.0() TOTAL PREVAILING WAGE' CO.ST: $9J ,61.2.02 Item 9.a. - Page 92 owners-lnil151s. __ _ DATE: June S,2013 NAr>'lE: Famify Care NetwoJk 413 Elm Arroyo Grande, Ca 93420 ATTN: Erin Reimer LANDSCAP.ING INC. Bid Proposal RE: landscaping .at 413 Elm, Arroyo Grande ereirner®fcn1 .erg !I§M.1£ DESCRIPTION/QUANTITY 1) Pfc;nlin9-2-1 ogal,90-1gal. 2) Bark-16yds 3) DG-5 yds. <:) Clean Up 5) Irrigation TOTAL BID: PHONE: 503--6268 =FAX: AMOUNT 51,180.00 $1,362.00 $744.00 S300.00 $3.000.00 ss;sss.ao Thank you-for ~he opportunity to bid your project. If you have: any questions please calLour office. SiTlCef"ely, Ph: (805} 541-4944 Fax: (805) 541-4959 P.O. Box 4014 San Luis Obispo, CA 93403 LIC 581669 Item 9.a. - Page 93 Proposed Plans FRONT CONCEPT3 f EIRRElrRA I NC DREAM I DE.:SIGN I BUILD EXISTING SITE PLAN FERREi.RA rNC PERSPECTIVE RCN: Apartment Remodel PROPOSED SITE PLAN SCALE:~"•.1'-Q" MEETJNGDATE:10-10-2014 FCN: Apartment Remodel SCA1.E:1/16"; 1'-0' MEEJlNGOATL.10-lo-201-' Item 9.a. - Page 94 Proposed Plans, Continued ... +f-r·-.. -, --1c1-.,,,..-,---.-.--.,-v:-7<'!:112" --ir-,=-,--.j-, -r-... --.-.... -t-.-.,,,.---=-fff~r.=i=,,'.,.. . -~ =n: I ttt-~ ! -I I l . l _.J :: ,_ -•E I t=::: I; 1: - ! ~ IO'C" -l; /r-rllr." -+-"' -+ I' r-;:;--. " FERREIRA IN-c DREAM I DE"Sl.Gt.I I BUILD_ A ~ j _., § ,--, -i i I c ..-:: -i,~I ,.-, lo :--1 ~ D I p l FLOORPLAN: lst FCN: Apartmentnemodel SCAl.£:.112~ •1'-cr MEETINC.DAl'E:lO-lD-2014 ~ m,~-;-~~--;§~;;J;;~~-~--~-~~~-~--.... *-;-~ ;____./ 1--~l-~>----+--H 1 i ~ ~,.t ~ +-------~r-------l---l FERREIRA I-NC .DR(AM ' DESIGU J BiltLti FLOOR PLAN: 2nd FCN: Apartment Remodel SCALE::.1/B"wl"-0'" ~GOATE:10-1D-"20.1~ Item 9.a. - Page 95 LEAD BASED PAINT RESULTS A~ ~ D I~. r fi t·"' e Ii"" A ~ n-'«; Il ~ B ~ U · Lead u P...sbcstas" Mal.ii a Tra!ning = VOC; o rtaaon '---·-Environmental Inc. Co:isuh:am:s .o Engineers i:: Hygien_ists February l5,.2012 Family-Care Network · 3765 S. Higuera St., Solle 100 San Luis Obispo CA 93401 Subject: Asbestos Bulk Sampling and Lead-based Painl Results 415 S. Elm SL Units A, B, C, D Arro}'O Grande, CA 93420 CEJ CJ/en! JD:·FCN·t:347-ASBPb Peqrcur nsiqw?st, Criu:;riOI) Environmental, Inc. (CEii collected 66 bulk samp!es oi susoect asbestos conta[n_i_ng drywall, ctr1wa[[ joirrt corgpmmd, ~omposjte roofuJg material, spray .applied surfacing material·(popoom celilng}, exterior stucco, and.sheet Vinyl ilooring from Units A, B, C, and D, imerior and exrerior, 011February8, 2D12.. ln addition, CE! also performed XRF detection for lead·based paint on surfaces which are: likely to be Gistufond as pan of renovaiion. ASBESTOS: Tne bulk samples were forwarded :o an a'ccretilted laboratory wl1h ,1he National VoluntaJ:{ Laboratory Accreditation Prcgrnm (NVLAP) on .February 8, 2{1'12 for ana.l11sis b~1 PLM (Polarized Light Mlcroscop~1} ulllizir.g EPA Meihod 600/:0M-82-020. · The ~ults from the burr( samples collectod Imm· tho drywall joint compound in all units revealed 2% Chrysolile A.Sbestos. The blllk ;;arnple~ fTO'IJ fue· spray applied surfacing materfa[ {popcorn ceiling) in all units mvealetl 3% 'Chrysotlle Asbestos. • The bulk samples ot ih.e sheet vinyl flooring in the downstairs bathroom in Unit A re~realed 22% Chrysofll~ Asbestos-and 2% Chrysolile Asbestos in the associated mastic. The bulk-samples of ttie sheet vmyl flooring in me kitchen 'in Unit A mvoalcd 25% ChrystjtEle Asbestos and -3"/.,. Chi:ysotile Asb_estos in the associated mastic. • The bulk samples of 1he sheet vinyl flooring in the hallway bathroom in Unit B revealed 25% Chrysolile Asbeslos and 2% Chrysotile Asbestas.in the associate::i mastic. • The bulk samples of tile sheet vinyl .flooring in the master bathroom in Unit 8 ievefl.led 25"k .Chrysotile Asbestos and 2% Chrysotile Asbestos in the associatea-mastic. ~ Tho ·bu!~-samples of tile sheet \~n}'I flooring in the k[tchen in Unit B revealed 20% Chrysetile Asb~tos and 2% Chrysotile Asbestos '.in the associated masii::_ " The ,bulk samples of 1he shef<l vinyl flooring in the downstairs balhroom in ·Unit G revealed 20% Chrysotile Asbestos and 2% Chrysotile Asbestos in tho associated mastic. The bulk samples of the sh*l .,;inyl f1001ir11 In 1hs upstairs ba!nroom in Unit C revealed 20% Chrysoble Asbestos and 2% Chrysotile Asbestos.in tho associated mastic. The bulk S<imples of the .sh::;::;( '.oinyl !looring in the CO'?-'JlS!airs bathroom in 'Unit D revealed 20% Chrysotile Asbestos and 2%,Chrysotil!:l Asbestos inJhe associated mastic. " The burk sampies of the shee! vinyl !looring in the kitchen in Unll D revealed 20% Chrysotiie Asbestos and 2% Chrysotilc -~bestos in the associated masiic. (Q'F!O-«Jl~-.l;li;adQUii_f;W~ 1957 f;;a5tmM ;wenu•!, Suite B VC?n::ura, CA 93003 80>-6~ :.8347 ::·so5.64-1.sH7 Fax ~. \@ ~ .. .,,.!.;!1,,•.·.c::rtt~tion~·--~c.!)m 9.tfi<;t.L..o.i:.a.!lo.lls Ventura Sant<! Cla~bar~ 5-m Luis Obispo Item 9.a. - Page 96 LEAD BASED PAINT RESULTS, Continued ... Criterion Environmental Inc. Februal}' 15, 201? Please see the analytical data attached. Family Care Nel\vork Alf identified ACM should be handled by a trained andJicensed abatement contractor .using proper ·engineering con!rol method to prevent asbestos fiper release. Jf additional su~pect materials are encountered during site renovations, they should be tested prior to disturbance.or otherwise hantiled as Presumed Asbestos Containing Materials (F?ACM) using the same controls and procedures for asbestos abatement. LEAD: The results for th~ XRF (X-Ray Fluorescence) lead inspectio11 performed b}' CEI revealed no lead-based paint on any tested painted surface likely to be disturbed during scheduled renovation activities. However, all bathroom and kitchen sinks tested in all Jour units were found to be positive, likely due t9 a lead-based glazing. Please see the analytical data attached for more detailed information regarding the samples collected. U you· have any questions or concerns regarding the :information prqvided, please do not hesitate to call us at 805_.644.8;347. Criterion Environmental, Inc. ' ( ""•··-f. \... _:./ Gavin S. Wright-CSST CDPH Certified L.eat! Sampling Technician ('1:21824) Staff lridustrial Hygienist Santa Barbara Manager Tim Ryan (B.Sc.) .CAC CDPH Certified l:ead lnspeclor/Assesscir {'1:14697} Senior.Industrial Hygienist Department Manager. Item 9.a. - Page 97 ' I ATTACHMENT 2 -A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE" CITY OF ARROYO GRANDE FOR JOINT -~ARTICIPATION IN THE CPMMUNITY DEVELOPMENT-BLOCK GRA~T PROGRAM, THE HOME INVESTMENT PARTNERSHIPS PROGRAM, THE EMERGENCY SOLUTIONS GRANT PROGRAM, AND THE HOUSlNG OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAM FOR FISCAL YEARS 2015 THROUGH 2017 THIS AGREEMENT is made and entered into this '5fi1 day of July _ , 2014, by and between the County of San L,uis Obispo, a political subdivision of the State of California, hereinafter called "County"; and the · City of .Arroyo Grande, a municipal corporation of the State of California, focated in the County of San Luis Obispo, hereinafter called "City"; jointly referred to as "Parties". · WITNESSETH WHEREAS, in 1974, the U.S. Congress enacted and the President signed a law entitled, The Housing and Community Development Act of 1974, herein called the "Act". Said Act _is omnibus legislation relating to federal involvement in a wide range of housing and community development activities and contains eight separate titles; and WHEREAS, Title I of the Act is entitled "Community Development" and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans an~ for hous~ng, public services and public works programs; and WHEREAS, the Community Development Block Grant (CDBG) Program, the HOME Investment Partnerships (HOME) Program, the Emergency Sofufions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program are consolida~e~ under Trtle I of the Act; and WHEREAS, the County of San Luis. Obispo has reque.sted of the federal Department of Housing and Urban Development, hereinafter referred to as "HUD", that the County be designated as an "urban county"; and WHEREAS, the County needs to requalify as an urban ·county and will be eligible to receive CDBG funds provided that the County's entitled cities defer their entitlement to the County to enable both the County and the entitlement cities to jointly participate in the program; ~nd WHE~S, the City desires to participate jointly with the County in said program; and WHEREAS, if HUD redesignates the County as an urban county, the County may also be .eligible to receive funds from the Home Investment Partnership Program (hereinafter ref~rred to as ~HOME"), the Emergency Sqlutions Program (hereinafter referr~d to as 1 Item 9.a. - Page 98 "ESG"), and the Housing Opportunities for Persons with Aids Program (hereinafter referred to as "HOPWA"); and WHEREAS, the Community Development Block Grant Regulations issued pursuant to · the Act' provide that qualified urban counties must submit an application to the Department of Housing and Urban Development for funds, and that cities and smaller communities within the metropolitan area not qualifying as metropolitan cities may join the County in said applicatio11 and thereby become a part of a more comprehensive County effort; and · WHEREAS, as the urban county applicant, the County must take responsibility and assume all obligations of an .applicant under federal statues, including:· the analysis of needs, the setting of obje~tives, the development of community development and housing assistance plans, the consolidated plan, and the assurances of ce_rtifications; and WHEREAS, by e:x_ecuting this Agreement, the Partie's hereby give notice of their intention to participate in the urban county CDBG, HOME, ESG, and HOPWA programs. NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows: SECTION I. General. A. Responsible Officers. The Director of the County of San Luis Obispo Department of Planning and Building (hereinafter referred to as "Director") is hereby authorized·to act as applicant for the CDBG, HOME, ESG, and HOPWA programs ·and to administer funding ·and activities under the programs. The City Manager is hereby authorized to act as the responsible officer of the City under the programs. B. Full Cooperation. Parties agree to fully cooperate and to assist each other in undertaking eligible grant programs or projects, ·including but not limited to community renewal and lower income housing assistance activities, specifically urban renewal and publicly-assisted housing; public services; and economic development. · C. Term of Agreement -Automatic Renewal Provision. The term of this Agreement shall be for a period of three (3) years commencing· July 1 , 2015 through June 30, 2017. In addition, this Agreement provides for automatic renewal for participation in successive three-year qualification periods, unless the City provid~s written notice at least 60 days prior to the end of the term that it elects not to participate in a ne~ qualification period. Before the end of the first . three-year term, the_ County will notify the City in writing of its right not to participate in the urban county for a successive three-year term. 2 Item 9.a. - Page 99 'v The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements ·set forth in an Urban County Qualification Notice by HUD for a subsequent three- year urban County qualification period, prior to the subsequent three-year extension of the term. Any amendment to this Agreement shall be submitted to HUD as required by the regulations and any failure to adopt required amendments will void the automatic renewal of the Agreement for the relevant qualification period. . · The Agreement remains in effect until the CDBG, HOME, ESG, and HOPWA program funds and income received with respect to the three-year qualification period, and the subsequent three-Year i-~newals are expended and the funded activities are completed. The Parties may not terminate or withdraw from the Agreement while the Agreement remains in effect. D. Scope of Agreement. This. Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: the CDBG Entitlement Program, the HOME Program, the Emergency Solutions Grant (ESG), Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program. SECTION II. Preparation and Submittal of-CDBG Funding Applications. A. Inclusion of City as Applicant. Parties agree that City shall be included in the application the County shall submit to the Department of Housing and Urban Development for Title I Housing and Community Development Block funds under the above recited Act. B. .:1 Consolidated Plan. City shall assist the County by preparing a 'community development plan, for -the period of this Agreement, which ·identifies community development and ·housing needs, projects and programs for the City; and specifies both short and long-term City objectives, consistent with requirements of the Act. County agrees to: (1) include the City plan in the program application, and (2) include City's desired housing and community development objectives, policies,· programs, projects and plans as submitted by City in the County's consolidated plq.n. C. Application Submittal. County agrees to commit sufficient resources to completing and submitting the Consolidated Plan and supporting documents to HUD in time for the Parties to be eligible to receive funding beginning July 1, 2015, and to hold public hearings as required to meet HUD requirements. D. County Responsibility. Parties agree that the County shall, as applicant, be responsible for holding puqlic hearings and preparing and submitting the CDBG funding application and supporting materials in a timely and thorough manner, as required by the Act and the federal regulations established by ~UD to secure entitlemer-tt grant funding beginning July 1, 2015. 3 Item 9.a. - Page 100 E. Grant Eligibility. In executing this Agreement, the Parties understand that they shall not, be eligible to apply for grants under the Small Cities or State CDBG Programs for appropriations for fiscal years during the period in which the Parties are participating in the urban county CDBG entitlement program; and further, the City shall not be eligible to participate in the HOME, ESG or HOPWA programs except through the urban county. SECTION ·111. Program Administration. . . A Program Authorization. The County Administrator is hereby authorized to carry out activities that will be funded from the annual CDBG, HOME, ESG, and HOPWA programs from fiscal years 2015, 2014, and 2017 appropriations and from any program income .generated from the expenditure of such funds. 8. Responsibilities of Parties. Parties agree that the County shall be the governmental entity required to execute any grant agreement received pursuant to the CDBG, HOME, ESG, and HOPWA applications, and subject to the limitation~ set out in this Agreement, the County shall thereby become liable and responsible thereunder for the proper performance of the plan and · CDBG, HOME, ESG, and HOPWA under County programs. City agrees to act in good faith and with due diligence in performance of City obligations and responsibilities under this Agreement and under· all subrecipient agreements. City further agrees that it shall fully cooperate with the County in all things required and appropriate to comply with the provisions of an"y Grant Agreement received by the County pursuant to the Act and its Regulations. C. City Assistance. City agrees to undertake, conduct, perform or assist the County in performing the essential community de~elopment and housing assistance activities identified in .the City's community development plan. Pursuant to the Act and pursuant to 24 CFR 570.501 (b), the City is subject to the same requirements ~pplicable to subrecipients, including the requirement of a written agreement with the County as set forth in 24 CFR 570.503. SECTION IV. Use of Program Funds. A Allocation of CDBG funds. All funds received by County pursuant to this Agreement shall be identified and allocated, as described below, to the ·specific projects or activitie~s set out in the :application, ·and -such allocated amounts shall be expended exclusively for such projects or activities; provided, however, that a different distribution may be made when required by HUD to comply with Title I of the Housing and Community Development Act 6f 1974, as amended. 1) Metropolitan Cities' Allocation. The Parties agree that County shall make available to City a total amount of CDBG funds equal to that which City would have been entitled had it applied separ~tely as a "metropolitan city'', using HUD allocation formulas as applied by County, except that an amount equal to thirteen (13) percent of the Metropolitan Cities' 4 Item 9.a. - Page 101 allocations of CDBG_ funds will be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for administrative costs. Further, with respect to the availability of the funds, County agrees to fully cooperate and assist City in expending such funds. 2) Non-Metropolitan Cities' Allocation. 9ounty agrees to allocate a portion of CDBG program funds to the non-Metropolitan, incorporated cities participating in the program. The amount of allocation per city shall be equal to that which the urban county formula award from HUD increases as a result of the HUD allocation formulas as applied by County, except that an amount equal to thirteen (13) percent of the Non- Metropolitan Cities' allocations of CDBG funds will-be deducted by the County to meet its obligations under the terms of this Agreement and/or HUD requirements for admifiistrative costs. 3) City agrees that it shall not recommend an individual CDBG award of less than $8,000 for public service activities due to the staff cost of processing such awards in compliance with federal requirements. County may question inclusion of such a project. Notwithstanding, City and County each may make an award of $8,000 which is aggregated to a greater amount. 8. Availability of Funds. County agrees to make CDBG funds available to all participating incorporated ci~es as set out here when HUD makes the CDBG funds available to it. The County shal_I immedi~tely notify the participating incorporated cities of the availability of the funds. It is understood by the Parties hereto that the CDBG funds being used for the purposes of this Agreement are funds furnished to the County, through HUD, pursuant to the provisions of the Act. Notwithstanding af")y other provision of this Agreement, the liability of the County shall be limited to CDBG funds available for the Project. The City understands that the County must wait for release of CDBG funds from HUD before CDBG funds may be advanced or reimbursed. The County shall incur no liability to the City, its officers, agents, employees, suppliers, or contractors for any delay in making any such payll}ents. C. Administrative and Public Services Costs. County hereby acknowledges that City, as subrecipient, incurs certain administrative costs in preparing housing and economic development plans, program planning, management and accounting, professional support services, and other reasonable and necessary ~xpenses ~o carry out City's plan; and further, County agrees that after the availability of CDBG program funds to City, County shall not use its remaining balance of funds in any way that would limit City's ability to use its 5 Item 9.a. - Page 102 CDBG funds to the maximum extent allowed by HUD for administrative, public service, or program purposes. D. Income Generated. City shall notify the County of any income generated by the expenditure of CDBG funds received by the City. Such program income may be retained by City subject to the provisions of this Agreement, the A_ct. :-- and its Regulations. Any program income retained must only be used for eligible activities in accordance with all CDBG requirements as they apply. E. Use of Program Income. County shall monitor the use of any program income, requiring appropriate record-keeping and reporting by the City as may be needed for this purpose, and shall ~eport the use of such program income to HUD. In the event of close-out.or change of status of the City, all program income on hand or received by ttie City subsequent to the close-out or change of status shall be paid to the County. In the event that the City withdraws from . the urban county to become an entitlement grantee, as provided under 24 CFR 570.504, all program income on hand or received by the City from urban county activities shat( be retained by the City to be used as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds. · F. Change in Use of Property. City shall notify the County of any modification or change in the use of real property acquired or improved in whole or in part using CDBG funds that is within the control of the City, from that use planned at the time of acquisition or improvement including disposition. Such · notification shall be made within thirty (30) calendar days of such change of use and comply with the provisions of 24 CFR 570.505. G. Fair Housing Implementation. Parties agree that no urban county funding shall be allocated or expended for activities in or in support of any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the County's actions to comply with its fair housing certification. H. Conflict Resolution. In the event of disagreement between the County and the City as to the alJocations, disbursement, use, or reimbursement of. CDBG funds, the Parties agree to accept HUD's written determination as to the appropriate resolution or disposition of funds to the extent HUD is willing to resolve such disagreement. SECTION V. Amendment or Extension of Agreement. A. Subrecipient Agreement. For each fiscal year during the term of this Agreement, County and City shall enter into a Subrecipient Agreement, prepared jointly by County and City, which will list the project(s) City will undertake with its CDBG entitlement funds during that program year. Said Subrecipient Agreement will set forth the project changes, time schedule for 6 Item 9.a. - Page 103 completion of the project(s), and additional funding sources, if any. If substantial compliance with the completion schedule cannot be met by the City due to unforeseen or uncontrollable circumstances, the County may extend the ·sqhedule for project completion, as allowed by federal regulations. B. Amendments. Any amendments to the Agreement shall be in writing. Parties agree that any such fully executed amendment or amendments to this Agreement may be ·entered into at. any time if required or necessary to implement the plans contemplated hereunder, or to comply with any grant agreement or the regulations issued pursuant to the Act. SECTION VI. Compliance with Federal Regulations. A General. The Parties agree to take all actions necessary to assure compliance with the urban county's certifications required by section 104(b) of Title I of the Housing and Community Development Act of 197 4, as amended, · regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, affirmatively furthering fair housing, Section 109 of Title I of the Housing and Community Development Act of 197 4; the National Environmental Policy Act of 1969; the Uniform Relocation Assistance and Real Property Acquisition Act of 1970; and other applicable laws. B. Citizen Participation. The Parties agree to comply with federal citizen participation requirements of 24 CFR Part 91, and provide citizens with: 1) An estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and 2) A plan for minimizing displacement of persons as a result of CDBG- assisted activities and programs, and to provide assistance to such persons. C. Citizen Participation Plan. The Parties agree to follow a citizen participation plan which: 1) Provide for and encourages citizen participation, particularly those of low or moderate income who reside in slum or blighted areas where CDBG funds are proposed to be used; 2) Provide citizens with reasonable and timely access ~o local meetings, staff reports, and other information relating to grantee's proposed use of funds, as required by HUD regulations related to the actual use of funds under the Act; 3) Provides fpr public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least: 1) formulation of needs; 2) review of proposed 7 Item 9.a. - Page 104 grant activities; and 3) review of program performance; for which public hearings shall be held after adequate notice, at times and -locations · convenient to potential or actual beneficiaries, and with accommodation of handicapped persons; 4) Provides for a timely written answer to written complaints and grievances, within 15 working days where practicable; 5) Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate. 6) Identifies the use of non-traditional methods of community outreach, including the provision of CDBG ·documents in a user-friendly format, including but not limited to Braille, large print, oral format, and delivering copies to homebound individuals. D. The Parties hereby certify, to the best of their knowledge and belief, that: . 1) Conflict of Interest. No federal grant monies have been paid or will be paid, by or on behalf of the Parties, to any officer or employee or any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federa! grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan, or cooperative agreement. 2) Influence. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of .a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) Certifications Disclosure. Parties agree to include this certification in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts ·under grants, loans, and cooperative agr~ements), and that all grant subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was entered into. 8 Item 9.a. - Page 105 E. Certification Regarding Policies Prohibiting Use of Excessive Force and Regarding ·Enforcement of State and Local Laws Barring Entrances. In accordance with Section 519 Public Law 101-144 (the 1990 HUD . Appropriations Act), the City certifies that it has adopted and is enforcing. 1) A policy prshibiting the use of excessive force by law enforcement agencies within their respective jurisdictions against any individuals engaged in non-violent civil rights demonstrations; and . 2) A policy of enforcing applicable State and local Jaws against physically barring entrance to or exit from a facility or lo.cation which is the subject of such non-violent civil rights demonstrations within their jurisdictions. SECTION VII. Execution of Agreement and Recordkeeping. A. HUD Certification. The Director is hereby authorized to execute and submit to the County the HUD Certification Form with respect to the community development activities carried out within the boundaries of the City·. It is further understood that the County will rely upon the certification executed by the Director for purposes of executing a certification form for submission to HUD. . 8. Maintenance of Records. City shalf m~intain records of activities for any projects undertaken pursuant to the program, and said records shall be open and available for inspection by auditors assigned by HUD and/or County on reasonable notice during the normal business hours of the City. NOW, THEREFORE, the Parties hereto have caused this Cooperation Agreement to be executed and attested by their proper officer thereunder duly authorized, and their official seals to be hereunto affixed, all as of the day first above written. County Counsel Certification· The Office of the County Counsel hereby certifies that the terms and provisions of this Agreement are fully authorized under State and local laws, and that the Agreement provides full legal authority for the County to undertake or assist· in undertaking essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing. 9 Item 9.a. - Page 106 Date: __ ____,_?_. _,_I-=· W"---l~Lf.__ __ _ COUNTY OF SAN LUIS OBISPO .. By: ~h_e___..S .6,,...__:;...-9~-- chairperson of the Board of Supervisors Date: ---;..-Jt-'l~l--=5'---?n_fA _______ _ ATIEST: JULIE L. RODEWALD .· Julie Rodewald, County .Clerk '. -.. lt~k'~ Date: JUL 1 5 2014 Denutv C1~ 10 Item 9.a. - Page 107 NOW, THEREFORE, the Parties hereto have caused this Cooperation Agreement to be executed and attested by their proper officer therunder duly authorized, and their official seals to be hereunto affixed, all as of the day first above written. · Date: tJ/z-'(/t,f ATTEST: Date: li / 2'( /I</._ APPROVED AS TOCONTENT: S~ITY MANAGER Date: IJ / 2'f /t <( APPROVED AS TO FORM: Date: t_/2¢'/ 1 11 Item 9.a. - Page 108 Attachment 1: Resolution Approving Cooperation Agreements IN THE BOARD OF SUPERVISORS COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA Tuesday, July 15, 2014 PRESENT: Supervisors Frank R. Mecham, Adam Hill, Caren Ray, Debbie Arnold, and Chairperson Bruce S. Gibson ABSENT: None RESOLUTION NO. 2014-173 RESOLUTION APPROVING COOPERATIVE AGREEMENTS WITH THE CITIES OF ARROYO GRANDE, ATASCADERO, MORRO BAY, PASO ROBLES, PISMO BEACH AND SAN LUIS OBISPO FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIPS ACT, EMERGENCY SOLUTIONS GRANT, AND THE HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS PROGRAMS FOR FISCAL YEARS 2015 THROUGH 2017 The following resolution is hereby offered and read: WHEREAS, the County of San Luis Obispo sees a need to promote and protect decent and sU1table housing and community development opportunities for the residents of this county; and WHEREAS, Title I of the Housing and Community Development Act of 197 4, as amended, (hereinafter the "Act") provides for grant funds to be made available for the development of viable communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income, and WHEREAS, the County of San Luis Obispo, based on Section 102(a)(6)(A) of the Act and Section 23000 et seq. of the California Government Code may seek to participate in the Community Development Block Grant Program as an Urban County, and Wf:!EREAS, the cities of Arroyo Grande, Atascadero, Morro Bay, Paso Robles, Pismo Beach and San Luis Obispo wish to participate in the Community Development Block Grant, HOME Investment Partnerships Act, Emergency Solutions Grant, and the Housing Opportunities for Persons with AIDS Programs , and have executed cooperative agreements with the County as required by the Act. NOW, THEREFORE BE IT RESOLVED AND ORDERED by the Board of Supervisors of the County of San Luis Obispo, State of Cahforn1a, as follows. That the cooperative agreements with the cities of Arroyo Grande, Atascadero, Morro Bay, Paso Robles, Pismo Beach and San Luis Obispo for joint participation in the Community Development Block Grant, HOME Investment Partnerships Act, Emergency Solutions Grant, and the Housing Opportunities for Persons with AIDS Programs for fiscal Page 1of2 Item 9.a. - Page 109 Attachment 1: Resolution Approving Cooperation Agreements years 2012 through 2014 are hereby approved by the Board of Supervisors of the County of San Luis Obispo and the Chairperson of the Board of Supervisors of the County of San Luis Obispo and the Chairperson of the Board of Supervisors is hereby authorized and directed to execute said agreements on behalf of the County. Upon motion of Supervisor Ray, seconded by Supervisor Hill, and on the following roll call vote, to wit: AYES: Supervisors Ray, Hill, Mecham, Arnold, and Chairperson Gibson NOES· None ABSENT" None ABSTAINING: None the foregoing resolution is hereby adopted. ATTEST JULIE L. RODEWALD County Clerk and Ex-Officio Clerk of the Board of Supervisors, County of San Luis Obispo, State of California BY· Annette Ramirez Deputy Clerk [SEAL] APPROVED AS TO FORM AND LEGAL EFFECT RITAL. NEAL County Cou!'lsel By: /s/ Timothy McNultv Assistant County Counsel Bruce S. Gibson Chairman of the Board of Supervisors of the County of San Luis Obispo, State of California STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO) SS. I, JULIE L. RODEWALD, County Clerk of the above entitled County, and Ex-Officio Clerk of the Board of Supervisors thereof, do hereby certify the foregoing to be a full, true and correct copy of an order entered in the minutes of said Board of Supervisors, and now remaining of record in my office. Witness, my hand and seal of said Board of Supervisors this 17th day of July, 2014. JULIE L. RODEWALD, County Clerk and Ex-Officio Clerk of the Board of Supervisors By:~~·~ Deputy Clerk Page 2 of2 Item 9.a. - Page 110 AMENDMENT NUMBER 1 TO A COOPERATION AGREEMENT BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE'CITY OF ARROYO GRANDE FOR JOINT PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM,THE HOME INVESTMENT PARTNERSHIPS PROGRAM, THE EMERGENCY SOLUTIONS GRANT PROGRAM, AND THE HOUSING O~POBTUNITIES FOR "PERSONS WITH AIDS PROGRAM FOR FISCAL YEARS 2015 THROUGH . 2018 . THIS AGR~EMENT is ~ade ~nd entered into thi~y of~ , 2014, by and between the County of San Luis Obispo, a political subdivision of the State of California, hereinafter called "County"; and the City of Arroyo Grande, a municipal corporation of the ·State of California,· located in the County of San Luis Obispo, ·hereinafter called "City"; jointly referred to as aParties." WITNESS ETH WHEREAS, in 1974, the U.S. Congress enacted and the President signed a law entitled, The Housing and Community Development Act of 197 4, herein called the "Acf'.~ Said Act is omnibus legislation relating to federal involveme~t in a wide range of housing ·and community development activities and contains eight separate titles; and · WHEREAS, Title I of the Act is entitled "Community Development" and governs programs for housing and community development within metropolitan cities and urban counties or communities by providing financial assistance annually for area-wide plans and for housing, public services and public works programs; and WHEREAS, the. Community Development ~lo~k. Grant {CDBG) ·Program, the. HOME Investment Partnerships (HOME) Program, the Emergency Solutions Grant (ESG) Program, and the Housing Opportunities for Persons with AIDS (HOPWA) Program are consolidated under Trtle I of the Act; and WHEREAS, the County of San Luis Obispo has requested of the federal Department of Housing and Urban Development, hereinafter referred to as "HUDD; that the County be designated as an "urban county"; and WHEREAS, the County needs to requalify as an urban county and will be eligible to receive CDBG funds provided that the County's entitled cities defer their entitlement to the County to enable both the County and the entitlement cities to jointly participate in the prc:>gram; and WHJ:REAS, the City desires to participate jointly with the County in said program; and Item 9.a. - Page 111 WHEREAS, on July 15, 2014, the County and City entered into a Cooperation Agreement (the Original Cooperation Agreement) in order for the County to requalify as an urban county and submitted said cooperation· agreement to the U.S. Department of Housing and Urban Development (HUD); and . WHEREA~, ,_ HUD reviewed said Original Cooperation ,A_greem~nt and determined that it must be amended to provide for a three year term and to include additional language required by the Transportation, Housing and Urban Development, and Related agencies Appropriations Act, 2014, Public Law 113- 76. NOW THEREFORE, in consideration of the mutual promises, recitals and other provisions hereof, the Parties agree as follows:. 1. The first sentence of Paragraph C, entitled "C. Term of Agreement - Automatic Renewal Provision,n of Section I, entitled "SECTION I. General., n of the Original Cooperation Agreement is hereby amended and replaced to read as follows: The term of this Agreement shall be for a. period of three (3) years .commencing July 1; 2015 through June 30, 2018. 2. The_ section entitled "SECTION IV. Use of Program Funds" of the Original Cooperation Agreement is hereby· amended to add a new section ~In that reads as follows: I. The City may not sell, trade, or otherwise transfer all or any portion of CDBG funds to another metropolitan city, urban county, unit of general local ·government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under Title I of the Act 3. All other provisions of the Original Cooperation Agreement not specifically amended herein remain in full force and effect NOW, THEREFORE, the Parties hereto have caused this Amendment Number 1 to the Cooperation Agreement to be executed and attested by their proper officer thereunder duly authorized, and their official seals to be hereunto affixed, all as of the day first above written. 2 Item 9.a. - Page 112 COUNTY OF SAN LUIS OBISPO By.~ . oeputic tYCQUnSei Date: q fl ~/t4= -----,---,....._----------~--- By: ____.b._..___~~~--· - Chairperson of the Board of Supervisors Date: ..:sepiem bo: za 1 2014- . ATTEST: JULIE L. RODEWALD Julie Rodewald, County Clerk :~,~~ Date: ~her :2-5. Wt 'J" 3 Item 9.a. - Page 113 .- Date: tj-°!-lr. ATTEST: Date: C1-1-/'( APPROVED AS TO CONTENT: ~ S!ev;;d=;;ms, City Manager Date: q-°!-/ 'f APPROVED AS TO FORM: 4 Item 9.a. - Page 114 ' .... \ ATTACHMENT 3 . ' MEMORANDUM TO: CITY COUNCIL FROM: STEVl;N ADAMS, CITY MANAGER r SUBJECT: CONSIDERATION OF COMMUNITY SERVICE GRANT PROCESS DATE: SEPTEMBER 23, 2014 RECOMMENDATION: It is reqommended the City Council approve the proposed Community Service Grant· -' process and direct staff to proceed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The City Council approved $20,000 in the FY 2014-15 Annual Budget for community service grants. There will be some increased staffing requirements in order to administer the progra_m. BACKGROUND: During consideration of the last Community Development 'Block Grant (CDBG) funding recommendations, the City Council directed staff to make change~ to the program in the future. The City has historically ·funded social service agencies through CDBG funds. In addition, the City has funded ADA access barrier removal projects from both CDBG funds and Local Sales Tax funds. However, CDBG funding has been gradually decreased, which has made the process cumbersome·for small social service agency grants. As a result, it was decided to utilize the full amount of CDBG funds to pay for ADA access barrier removal projects in the future. City funds previously used to _pay for ADA access barrier removal projects were then s~i~ed to pay for social service requests. This will make it easier to fund smaller grants, as well as expand the eligibility for other community service related type of agencies and programs. ANALYSIS OF ISSUES: The primary objectives of creating the process are to establish appropriate criteria and a·n effective and impartial selection process. It is recommended that applications be distributed in October with a deadline for submittal in November. Staff would then prepare the materials to be considered by a review panel in January and presented I Item 9.a. - Page 115 CITY COUNCIL . CONSIDERATION OF COMMUNITY SERVICE GRANT PROCESS SEPTEMBER 23, 2014 PAGE2 to the City Co_uncil for consideration at the January 27, 2015 meeting. Grants are recommended to be in amounts of not less than $250. Under the recommended criteria, in order to apply an organization must: • Operate as a non-profit 501 c3; • Serve the Arroyo Grande community; ~ Use funds provided to directly provide a social service, educational, cultural, beautification or recreation program or project to Arroyo Grande residents and/or businesses; · • Not restrict participants based upon race, religion, gender, sexual orientation, !'Tlarital status, national origin, ancestry, disability, medical condition, or age; and • Not use grant monies specifically for religious activities. It is proposed to establish a Community Service Grant Review Panel. The panel will review all applications and develop recommendations for consideration by the City Council. In order to designate a panel knowledgeable in community needs and to avoid the need to establish a separate committee, it is recommended that each City board, commission and committee with functions serving the entire community designate one member to serve on the Community Service Grant Review Panel. As a result, the panel would consist of: · · • One member of the Architectural Review Committee • One member of the Historical Resources Committee • . One member of the Park~-and Recreation Commission • One member of the Traffic Commission • One member of the Planning Commission A copy of the proposed pra,gram description and application is attached. The application will be provided on the City's website for applicants to complete online. ALTERNATIVES: The following alternatives are presented for consideration: Approve staff's recommendations; Further simplify the process by designating the Parks and Recreation Commission as the review panel since they address community services; Change the process so the Council appoints a dedicated review panel; Do not desig!'late a review panel and have staff-present recommendations to the City Council; Modify the eligibility criteria; or Provide staff other direction. Item 9.a. - Page 116 CITY COUNCIL CONSIDERATION OF COMMUNITY SERVICE GRANT PROCESS SEPTEMBER 23, 2014 PAGE'3 ADVANTAGES: The recommendation will provide an impartial and effective process to award grants to community service organizations in order to address unmet needs in the community. The overall objective of the program is help fund efforts of organizations that can address these needs more effectively than developing programs offered by City government. DISADVANTAGES: . The program will require staff time, increased cost, and will still not address the full needs of many worthwhile efforts and organizations. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted in front of the City Hall on Thursday, September 18, 2014 and on the City's website on Friday, September 19, 2014. Attachments: 1. 2015 Community Service Grant Program Description and Application --------; Item 9.a. - Page 117 CITY OF ARROYO GRANDE 2015 COMMUNITY SERVICE GRANT PROGRAM DESCRIPTION OF PROGRAM: ATTACHMENT 1 The City's 2015 Community Service Grant Program is intended to provide monetary grants to eligible community non-profit organizations. The City recognizes the value of such groups, which provide specialized social service, educational, cultural, beautification and recreation programs and projects benefitting its citizens. Grants awarded will be in minimum amounts of not less than $250. Funding is limited for Grant Year 2015. -ELIGIBILITY STANDARDS: To be eligible to apply for grant monies under the City's 2015 Community Service Grant Program, a community organization must satisfy the following standards: 1 ) operate as a non-profit 501 c3; 2) serve the Arroyo Grande community; 3) use funds provided to directly provide a social service, educational, ·cultural, beautification or recreation program or project to Arroyo Grande residents and/or businesses; 4) not restrict participants based upon race, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, or age; and 5) not use grant monies for specifically religious activities. "Directly provide" means that the community non-profit organization conducts the social service(s) or cultural program(s) itself rather than through a separate entity to which it sub-awards grant monies. APPLICATION PROCESS: I. <?ompletion of Application Form All Interested non-profit organizations must complete the attached application form, including: Item 9.a. - Page 118 • Name and address of the non-profit organization (applicant is required to list the local branch if it represents a national or statewide organization). • Description of community services provided. • Relationship of non-profit organization to the community. • Current membership figures and approximate number of City of Arroyo Grande residents served by the non-profit organization. • Amount of funds requested. . • . Proposed project and budget plan for the use of the grant funds. • Proof of 501 (c)(3) status with a copy of the lette~ from the IRS. • Past two years financial statements including the current year with balance sheets, profiUloss statements and indicating the percentage of revenue that is used for administration, salaries and program costs. (Please denote what salaries are directly related to administration and/or program costs.) • Applicants are requested to provide information on their annual sources of revenue received. • Any applicant who received grant funds from the City in the past is to indicate when the funds were received, the amount of funds received and document how the funds were utilized. • In addition to the original application, please submit 11 additional copies: double-sided, 3-hole punched and paper clipped. 11. Application Deadline I Completed application forms along with supplemental documents must be submitted by 5:00pm, Friday, November 14. 2014 addressed to: City of Arroyo Grande Attention: Community Service Grant Committee 300 E. Branch Street Arroyo Grande, California 93420 Ill. Evaluation of Applications and Selection Process Following the application deadline, the City Council's appointed Community Service Grant Committee will review and consider proposals -from community groups. Applications received from public education institutions will be reviewed by the · City's Cultural Recreation Committee. Applicants may be asked to attend a public meeting to address the Committee, answer questions, clarify their use of funds, etc. All proposals will be evaluated to ascertain which non-profit organizations best meet the needs that the City seeks to satisfy. Factors to be considered include, but are not limited to, the following: Item 9.a. - Page 119 A. The non-profit organization's responsiveness in clearly stating the benefits to be derived by the residents of the City of Arroyo Grande, if grant funds are awarded; B. -The number of City of Arroyo Grande -residents by age group-served by the non-profit organization; geographic area(s) and total number of clients served by the non-profit organization; C. The non-profit organization's history of providing community services to the residents of tlie City of Arroyo Grande; and D. The non-profit organization's financial need for grant funds to service the City of Arroyo Grande residents. IV. Award of Funds Following the Community Service Grant Committee's screening process, the Committee will present its recommendations to the City Council. The City Council will review the Committee's report and consider award of funds to selected non-profit organizations. In an cases, the City Council retains sole and absolute discretion in administering this program, including which applicants will be awarded funds and the total level of funding-in each instance. V. Execution of Agreement Non-profit organizations selected to receive funds will be required to sign and execute an agreement with the City of Arroyo Grande (see attached sample agreement). NOTE: If award of funds is made, a recipient non-profit organization will be required to expend grant monies prior to the close of the 2015 qalendar year. VI. For more information, contact City Hall at 473-5400. Item 9.a. - Page 120 CITY OF ARROYO GRANDE COMMUNITY SERVICE GRANT PROGRAM APPLICATION FORM 2015 Please complete the following sections (use additional sheets as necessary): Ill. NAME AND ADDRESS OF NON-PROFIT ORGANIZATION: (must be the local branc:h) II. GRANT APPLICANT REPRESENTATIVE'S NAME, ADDRESS AND TELEPHONE NUMBER: (must be the Executive Director or their designated representative) I. DESCRIPTION OF COMMUNITY SERVICES PROVIDED: IV. LIST AREA(S) SERVED BY NON-PROFIT ORGANIZATION: (include brief description of the relationship of your non-profrt organization to the residents of the City of Arroyo Grande) Item 9.a. - Page 121 V. NUMBER OF CITY OF ARROYO GRANDE RESIDENTS SERVED BY NON-PROFIT ORGANIZATION: (broken down by age groups if available) IX. AMOUNT OF FUNDS REQUESTED: VIII. PROPOSED USE AND BUDGET f>LAN FOR GRANT FUNDS: (indicate if any of the grant funds will be used for any other purpose than those designated such as overhead, national office, administrative salaries) VII. ADDITIONAL DOCUMENTATION: (if you have received funds in the past, please indicate the amount of funds received (indicate what year) and how the funds were utilized) VI. SUPPLEMENTAL DOCUMENTATION: D Past two year's financial statements, includmg the current year with the balance sheets and the profit/loss statements. D Information indicating the percentage of revenue received that is used for administration, salaries, and program costs. D Breakdown and description of non-profit organization's sources of revenue. D Proof of 501 (c)(3) status with a copy of the letter from the IRS. D Copy of the non-profit organizations Board of Directors, Officers and an organization chart. Item 9.a. - Page 122 X. CERTIFICATION: certify on behalf of non-profit organization, that I have read, understand and agree that the aforesaid information is accurate, factual and current. I understand that an award of funds, if granted, will be for the sole use as reflected in this application form. I further certify that as a condition of receiving funds, an agreement with the City of Arroyo Grande, in a form and content provided by the City of Arroyo Grande, will be signed and executed by a duly authorized representative of said non-profit organization. I am aware of and certify that our non-profit organization will adhere to all City regulations regarding the 2015 Community Service Fund Program including, but not limited to, maintaining non- discriminatory policies, practices and intent. . I also, on behalf of our non-profit organization, indemnify, defend, and hold harmless the City of Arroyo Grande relative to any and all liability that may arise as a result of the use of the City of Arroyo Grande Community Service Grant Fund monies. Signature: Executive Director or Designee Board of Director or Officer Item 9.a. - Page 123 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.a. - Page 124