CC 2015-01-27_08e Approval of 01-13-15 CC MinutesACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JANUARY 13, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Tim Brown, Council
Member Barbara Harmon, Mayor Pro Tem Kristen Barneich and Mayor
Jim Hill were present.
City Staff Present: Acting City Manager Debbie Malicoat, Assistant City Attorney David
Hirsch, Director of Legislative and Information Services/City Clerk Kelly
Wetmore, Director of Community Development Teresa McClish, Public
Works Director Geoff English and Associate Planner Matt Downing.
3. FLAG SALUTE
Members of Boy Scout Troop 413 led the Flag Salute.
4. INVOCATION
Pastor Ron Dee, Harvest Bible Fellowship, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Assistant City Attorney Hirsch reported that on Monday, January 5, 2015, after meeting in
Closed Session regarding the following item, the Council reconvened into open session and
announced that the Council met in closed session with the Consultant that the Council hired to
perform the recruitment for the City Manager position. The recruiter provided the Council with
information regarding the recruitment and sought out input from the Council regarding
parameters and input as far as how the recruitment process should go and what qualities the
City Council is looking for in the candidate and no reportable action was taken:
- Public Employee Appointment pursuant to Government Code Section 54957:
Title: City Manager
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tem Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by Visit SLO.
Chuck Davison, representing Visit San Luis Obispo County, provided an overview of the
proposed SLO County Tourism Marketing District. Troy Hoffman, representing Best Western
Casa Grande Inn, spoke of the benefits of the proposed SLO County Tourism Marketing District.
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6.b. Honorary Proclamation Recognizing Jim DeCecco for His Volunteer Efforts in
Making Arroyo Grande a Bicycle Friendly Community.
Mayor Hill presented a proclamation to Jim DeCecco recognizing him for his volunteer efforts in
making Arroyo Grande a Bicycle Friendly Community.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Suzanne (no last name
given), Arroyo Grande, in opposition to the proposed improvements at the Dog Park; Kenneth
Price, Arroyo Grande, encouraged the cities of Arroyo Grande, Grover Beach, and Pismo Beach
to work together to improve infrastructure for bicycles; JoAnn Payne, Jo’s Happy Pets and
former Board Member of the Five Cities Dog Park Association, in support of the proposed
improvements to the Dog Park but opposed the proposed artificial turf material; Maureen
Sharon, Five Cities Dog Park Association Board Member, in support of the planned
improvements at the Dog Park; Aaron Henkel, Arroyo Grande, referred to the E. Grand Avenue
Enhancement Plan which has never been formally adopted by City Council and expressed
concern about striping issues on Grand Avenue; Jerry Bunin, Five Cities Dog Park Association,
provided a history of the proposed Dog Park ground cover improvement project; Emma
Valdivieso, Five Cities Dog Park Association President, in support of the proposed
improvements at the Dog Park; Patty Welsh, Arroyo Grande, in opposition to the proposed
improvements at the Dog Park; Dog Park User (no name provided), in support of the proposed
improvements at the Dog Park; Beatrice Spencer, requested the Dog Park issue be placed on a
future City Council agenda; and Kate Shurson, Five Cities Dog Park Association, in support of
the proposed improvements to the Dog Park.
Following brief Council comments, Acting City Manager Malicoat stated that she would work
with the Five Cities Dog Park Association to ensure that all of the public’s questions were
answered at the January 28, 2015 Five Cities Dog Park Association meeting.
8. CONSENT AGENDA
Mayor Hill invited public comment on the Consent Agenda. No comments were received.
Assistant City Attorney Hirsch read the full title of the Ordinance in Item 8.l.
Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 8.a. through 8.l., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Brown, Guthrie, Harmon, Barneich, Hill
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period December 1, 2014
through December 31, 2014.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of November 30, 2014.
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8.c. Consideration of Acceptance of the Comprehensive Annual Financial Report
(CAFR).
Action: Received and filed the Comprehensive Annual Financial Report (CAFR) for the
fiscal year ended June 30, 2014.
8.d. Consideration of Award of Consultant Services Agreements to Wohlford
Consulting and Colgan Consulting Corporation for User Fee and Development
Impact Fee Studies.
Action: 1) Awarded a consultant services agreement to Wohlford Consulting for the
preparation of a full cost of services (user fee) study; and 2) Awarded a consultant
services agreement to Colgan Consulting Corporation for the preparation of a
development impact fee study.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of October 28, 2014,
Special City Council Meeting of November 19, 2014, Regular City Council Meeting of
November 25, 2014, Special City Council Meeting of December 1, 2014, Special City
Council Meeting of December 3, 2014, Special City Council Meeting of December 9,
2014, Regular City Council Meeting of December 9, 2014, Special City Council Meeting
of December 18, 2014, and Special City Council Meeting of January 5, 2015, as
submitted.
8.f. Consideration of the Purchase of a Replacement ¾ Ton Pick-up Truck..
Action: Awarded the bid for the purchase of a replacement ¾-ton pick-up truck to
Mullahey Ford in the amount of $21,373.33.
8.g. Consideration of Acceptance of the Larchmont Drive Rehabilitation Project, PW
2014-12.
Action: 1) Accepted the project improvements as constructed by Ferravanti Grading &
Paving in accordance with the plans and specifications for the subject project; 2)
Directed staff to file a Notice of Completion; and 3) Authorized release of the retention,
thirty-five (35) days after the Notice of Completion has been recorded, if no liens have
been filed.
8.h. Consideration of Acceptance of the Hoosegow Park ADA Improvements Project,
PW 2014-02 and Appropriation of Park Development Funds.
Action: 1) Accepted the improvements as constructed by J&P Construction, Inc. for the
subject project; 2) Directed staff to file a Notice of Completion; 3) Authorized the
appropriation of $20,000 from the Park Development Fund for the purchase of park
furnishings; and 4) Authorized release of retention, thirty-five (35) days after the Notice
of Completion has been recorded if no liens have been filed.
8.i. Consideration of Acceptance of the Leanna Drive Creek Crossing Waterline
Project, PW 2013-11.
Action: 1) Accepted the improvements as constructed by V. Lopez Jr. & Sons General
Engineering Contractors, Inc. for the subject project; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice
of Completion has been recorded, if no liens have been filed.
8.j. Consideration of a First Amendment to Agreement for Consultant Services with
Harris Architecture and Design for the Corporation Yard Renovation Project, PW
2013-012.
Action: Approved the First Amendment to the Agreement for Consultant Services with
Harris Architecture and Design, reviving the agreement and extending the term of the
agreement to December 31, 2015.
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8.k. Consideration of Approval of Final Parcel Map 14-001, Subdividing One Parcel into
Two (2) Parcels at 1450 Chilton Street; Applied for by Patrick Kimball and Carlos
Castaneda.
Ac tion: Approved Final Parcel Map 14-001; subdividing one (1) parcel into two (2)
parcels at 1450 Chilton Street; applied for by Patrick Kimball and Carlos Castaneda.
8.l. Consideration of Adoption of an Ordinance Approving the First Amendment to
Development Agreement 09-002 to Modify the Legal Description of the 5-Acre
Property Located at the Northeast Corner of West Branch Street and Old Ranch
Road (APN 007-011-056).
Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE APPROVING THE FIRST AMENDMENT TO
DEVELOPMENT AGREEMENT 09-002 TO MODIFY THE LEGAL DESCRIPTION OF
THE PROPERTY”.
9. PUBLIC HEARINGS
9.a. Consideration of Preliminary Approval of Community Development Block Grant
(CDBG) Projects for Year 2015.
Associate Planner Heffernon presented the staff report and recommended that the Council
provide preliminary approval of proposed projects to be funded with the City’s allocation of
CDBG funds for the Year 2015. Staff responded to questions from Council.
Mayor Hill opened the public hearing, and upon hearing no comments, he closed the public
hearing.
Action: Council Member Brown moved to: 1) provide preliminary approval of proposed projects
to be funded with the City’s allocation of CDBG funds for the year 2015; and, 2) send a letter to
the County Board of Supervisors in support of CDBG funding for the Family Care Network.
Mayor Pro Tem Barneich seconded, and the motion passed on the following roll call vote:
AYES: Brown, Barneich, Guthrie, Harmon, Hill
NOES: None
ABSENT: None
10. CONTINUED BUSINESS
10.a. Consideration of a Resolution Denying Without Prejudice General Plan
Amendment 14-002; Specific Plan Amendment 14-001, Vesting Tentative Tract
Map 14-001, and Conditional Use Permit 14-009; Location: Southwest Corner of
East Grand Avenue and South Courtland Street; Applicants – MFI Limited and
NKT Commercial; Representative – RRM Design Group.
Recommended Action: Adopt a Resolution denying without prejudice General Plan
Amendment 14-002; Specific Plan Amendment 14-001, Vesting Tentative Tract Map 14-
001, and Conditional Use Permit 14-009.
Brief Council comments ensued regarding the proposed project review at the December 9th
meeting, alternatives identified for Council consideration in the current staff report, and
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continuing the item to a date uncertain to allow the applicant to submit a revised project
description.
Action: Council Member Brown moved to approve Alternative No. 4 to not adopt the
Resolution, and to request concurrence from the applicant to reopen the public hearing for a
future date after providing adequate notice. Mayor Hill seconded, and the motion passed on the
following roll call vote:
AYES: Brown, Hill, Guthrie, Harmon, Barneich
NOES: None
ABSENT: None
10.b. Consideration of Adoption of a Policy to Have a Moment of Silence or a Moment of
Reflection at the Beginning of City Council Meetings.
Assistant City Attorney Hirsch presented the staff report and recommended that the Council
consider the adoption of a policy of having a moment of silence or a moment of reflection
instead of an invocation at the beginning of City Council meetings.
Mayor Hill invited public comment. Speaking from the public were Ron Dee, Harvest Church, in
support of continuing the invocation; Linda Osty, Arroyo Grande, in support of continuing the
invocation; Randy Ouimette, St. John’s Lutheran Church, in support of continuing the
invocation; Greg Steinberger, Arroyo Grande, in support of continuing the invocation; David
Leidner, Atheist United of San Luis Obispo, in opposition to continuing the invocation; Pastor
Wayne Riddering, Peace Lutheran Church, in support of continuing the invocation; Paul Rinzler,
Atheist United, in opposition of continuing the invocation; LeAnn Akins, Arroyo Grande, in
support of continuing the invocation; Dan Feldman, spoke regarding traditions vs. policy
regarding the invocation; Joseph Scott, James Way, spoke in support of continuing the
invocation; Mike Rice, in support of continuing the invocation; Paul Jones, in support of
continuing the invocation; Robin Rinzler, in opposition of continuing the invocation; and Kim
McGrew, Atheist United, in opposition of continuing the invocation. Upon hearing no further
comments, Mayor Hill closed the public comment period.
Action: Council Member Guthrie moved to direct staff to change the agenda to have a moment
of reflection on all future agendas. Mayor Pro Tem Barneich seconded, and the motion passed
on the following roll call vote:
AYES: Guthrie, Barneich, Hill
NOES: Brown, Harmon
ABSENT: None
10.c. Consideration of Agreement with Regional Government Services for Interim City
Manager Services.
Acting City Manager Malicoat presented the staff report and recommended that the Council
execute an agreement with Regional Government Services to provide Interim City Manager
services.
Mayor Hill invited public comment. No public comments were received.
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Action: Council Member Guthrie moved to execute an agreement with Regional Government
Services to provide Interim City Manager services. Mayor Pro Tem Barneich seconded, and the
motion passed on the following roll call vote:
AYES: Guthrie, Barneich, Brown, Harmon, Hill
NOES: None
ABSENT: None
Mayor Hill presented a Mayor’s Commendation to Debbie Malicoat in recognition and
appreciation for her service to the City as Acting City Manager from November 25, 2014 to
January 13, 2015.
Mayor Hill called for a break at 8:47 p.m. The Council reconvened at 9:00 p.m.
11. NEW BUSINESS
11.a. Consideration of the Proposed San Luis Obispo County Tourism Marketing
District (SLOCTMD).
Acting City Manager Malicoat presented the staff report and recommended that the Council
adopt a Resolution granting consent to the San Luis Obispo County Board of Supervisors to
establish the San Luis Obispo County Tourism Marketing District inclusive of lodging properties
within the City of Arroyo Grande, to be funded by a 1% gross room rental assessment. Staff and
Chuck Davison, representing Visit SLO County, responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public was Noreen Martin, Visit SLO
County President, in support of the proposed SLO County Tourism Marketing District. No
further public comments were received.
Action: Council Member Guthrie moved to adopt a Resolution entitled: “RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, STATE OF CALIFORNIA,
GRANTING CONSENT TO THE COUNTY OF SAN LUIS OBISPO TO FORM THE SAN LUIS
OBISPO COUNTY TOURISM MARKETING DISTRICT (SLOCTMD)”. Council Member
Barneich seconded, and the motion passed on the following roll call vote:
AYES: Guthrie, Barneich, Brown, Harmon, Hill
NOES: None
ABSENT: None
12. COUNCIL COMMUNICATIONS
Council Member Guthrie encouraged the Five Cities Dog Park Association to work things out
with members of the public who expressed concerns about the proposed park improvements.
Mayor Pro Tem Barneich referred to two pieces of correspondence she received thanking
Acting City Manager Malicoat for following up and ensuring the City responded to their issues.
Mayor Hill reported that the South San Luis Obispo County Sanitation District (SSLOCSD)
Board voted unanimously to disengage from legal action against the State of California and
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seek a mediated settlement; however, he was informed that today there was a case
management meeting in the local court and the unanimous vote of the Board has not yet been
carried out.
13. STAFF COMMUNICATIONS
None.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Patty Welsh, Arroyo Grande, responded to public comments regarding the proposed Dog Park
improvements, submitted a letter and petition for the record, and stated all they are looking for is
more information; and LeAnn Akins, Arroyo Grande, expressed concern about the lack of
notification regarding the park improvements, oversight of the Dog Park, and that this should be
a Council decision as the park is located on City property.
15. CLOSED SESSION:
None.
16. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:35 p.m.
_____________________________________
Jim Hill, Mayor
ATTEST:
_____________________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
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