CC 2015-02-10 Agenda Summary
City Council
Bob McFall Interim City Manager
Timothy J. Carmel City Attorney
Kelly Wetmore City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, FEBRUARY 10, 2015
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: Bi-Ha-Pa-Ra Camp Fire Club
Mo-Ha-Pat-He Camp Fire Club
Ra-Ha-Pa-Sta Camp Fire Club
Fri-He-Sta-Bi Camp Fire Club
5. AGENDA REVIEW:
5.a. Closed Session Announcements
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
6.a. Introduction and Oath of Office – Police Officer Jeramy Adams
6.b. Recognition of Outgoing City Commission, Committee, and Board Members
Agenda
AGENDA SUMMARY - FEBRUARY 10, 2015
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are wit hin the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed
to individual Council members.
Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who
wishes to comment on any Consent Agenda item may do so at this time. Any
Council Member may request that any item be withdrawn from the Consent Agenda
to permit discussion or change the recommended course of action. The City Council
may approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Special City Council Meeting of
January 22, 2015 and the Regular City Council Meeting of January 27, 2015, as
submitted.
8.b. Consideration of Acceptance of the 2014 Street Resurfacing Project, PW 2014-
04 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by
American Asphalt South, Inc. in accordance with the plans and specifications for the
2014 Street Resurfacing Project; 2) Direct staff to file a Notice of Completion; and 3)
Authorize release of the retention, thirty-five (35) days after the Notice of Completion
has been recorded, if no liens have been filed.
9. PUBLIC HEARINGS:
None.
AGENDA SUMMARY - FEBRUARY 10, 2015
PAGE 3
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Consideration of Council Appointment to the Parks and Recreation
Commission (WETMORE)
Recommended Action: Approve the recommendation of Council Member Brown to
appoint Gregory King to the Parks and Recreation Commission.
11.b. Presentation on Southern California Gas Company Pipeline Safety
Enhancement Project and Consideration of a Waiver of the Five Year
Pavement Trench Cut Prohibition (ENGLISH)
Recommended Action: Receive and comment on a presentation from Southern
California Gas Company staff about the proposed Pipeline Safety Enhancement
project; and approve a waiver of the Five Year Trench Cut Prohibition on new
pavement for sections of West Branch Street and El Camino Real.
11.c. Consideration of a Memorandum of Understanding with NKT Commercial
Regarding Development of the Vacant Lot at the Southwest Corner of East
Grand Avenue and South Courtland Street (McCLISH)
Recommended Action: Approve a Memorandum of Understanding with NKT
Commercial regarding negotiating a Development Agreement for the development of
a mixed use project on the vacant lot at the southwest corner of East Grand Avenue
and South Courtland Street and provide general direction to staff and the developer.
11.d. Status Update and Consideration for Short Term and Long Term Operation of
Elm Street Park Off-Leash Dog Park (McFALL/ROGERS)
Recommended Action: 1) Direct staff to either: 1) Keep the Elm Street Dog Park
open using contract staff to perform basic maintenance functions; or 2) Close the Dog
Park until a determination is made on the long term operation of the Dog Park; 2)
Approve an appropriation of $7,800 for maintenance costs if the Council directs to
keep the Dog Park open; and 3) Refer the evaluation of long term alternatives for the
on-going maintenance and operation of the Dog Park to the Parks and Recreation
Commission.
11.e. Consideration of Water Conservation and Emergency Water Shortage
Restrictions and Regulations (McFALL/ENGLISH/McCLISH)
Recommended Action: 1) Introduce Ordinance repealing Section 13.05.040,
amending Section 13.05.030 and adding Chapter 13.07 to the Arroyo Grande
Municipal Code relating to Water Conservation and Emergency Water Shortage
Restrictions and Regulations; 2) Rem ove the local purchasing requirement for the
Water Efficient Washing Machine Rebate Program; and 3) Allow the rebates for the
Smart Irrigation Controller Program and the Landscape Irrigation Retrofit Program to
be combined for a total maximum rebate of $500.
AGENDA SUMMARY - FEBRUARY 10, 2015
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11. NEW BUSINESS (cont’d):
11.f. Consideration of Consultant Service Agreements for Civil Engineering,
Construction Management, Materials Testing, and Land Surveying Services
(McCLISH)
Recommended Action: It is recommended the City Council approve and authorize
the Interim City Manager to execute Agreements for Consultant Services to: 1) Earth
Systems Pacific; Pavement Engineering Inc.; and Advantage Technical Services Inc.
for materials testing services; 2) Cannon Corporation; Stantec Consulting Services
Inc.; and MNS Engineers Inc. for land surveying services; 3) Filippin Engineering Inc.;
MNS Engineers Inc.; Water Systems Consulting Inc.; Lenhardt Engineering Inc.; and
Stantec Consulting Services Inc. for construction management services; 4) Omni
Means Engineering Solutions; Wallace Group; Cannon Corporation; Water Systems
Consulting Inc.; Michael K Nunley and Associates; Eikhof Design Group; Lenhardt
Engineering Inc.; and North Coast Engineering Inc. for civil engineering services; 5)
Direct staff to return to Council prior to contract term completion with either contract
extension of up to two years or award of new agreements; and 6) Authorize staff to
issue purchase orders for consultant services if the proposed cost is within the City
Council approved project or service budget.
12. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement,
or report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a
matter of business on a future agenda.
13. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matter s that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
15. CLOSED SESSION:
None.
16. ADJOURNMENT
AGENDA SUMMARY - FEBRUARY 10, 2015
PAGE 5
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All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular busin ess hours in the City Clerk’s office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a reque st
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date.
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City Council Meetings are cablecast live and videotaped for replay on Ar royo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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