CC 2015-02-24_08c Extend Contract_Plumbing Retrofit ProgMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
BY: SHANE TAYLOR, PUBLIC WORKS SUPERVISOR -UTILITIES
SUBJECT: CONSIDERATION OF APPROVING A ONE-YEAR EXTENSION TO THE
CONTRACT WITH WATERBOYS PLUMBING, INC. FOR THE
PLUMBING RETROFIT PROGRAM
DATE: FEBRUARY 24, 2015
RECOMMENDATION:
It is recommended the City Council
1. Approve a one-year extension to the contract with Waterboys Plumbing, Inc.
in the amount of $72,935.00;
2. Authorize the Mayor to execute the first amendment to the contract.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $68,000 is allocated in the FY 2014/15 Budget in Water Neutralization
Contractual Services (Account 226-4306-5303), which includes funds for the
continuation of the Plumbing Retrofit Program. Additional funds will be included in the
FY 2015/16 budget to cover the costs of the contract. The program will continue to be
administered by the Public Works Department. Approximately 200 hours per year are
required to continue the program.
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 10-1/2 years, a total of 1,922 single family
homes, 5,300 apartment units, 224 mobile homes, 155 motel units, 8 church facilities,
and 150 commercial establishments have been retrofitted under the program. A total of
4,673 toilets, 3,985 faucet aerators, 1,769 showerheads, and 399 pressure regulators
were installed. The total cost to date for Phase I is $1,219,467.
In 2005, the City adopted the Mandatory Retrofit Upon Change of Ownership of Real
Property Ordinance. A total of 1,055 properties have been issued Water Conservation
Certificates indicating that these residences comply with the Ordinance. An estimated
177-acre feet of water per year has been conserved due to the retrofit program.
Item 8.c. - Page 1
CITY COUNCIL
CONSIDERATION OF APPROVING A ONE-YEAR EXTENSION TO THE CONTRACT WITH
WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT PROGRAM
FEBRUARY 24, 2015
PAGE2
On February 26, 2014, Waterboys Plumbing, Inc. was awarded a one year contract,
which included options for two, one year extensions. This is the first contract extension
request. Waterboys Plumbing, Inc. has performed to a satisfactory level and the City
has received many favorable comments regarding the quality of workmanship and level
of service.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1) Approve staff's recommendation for a one-year extension to the contract with
Waterboys Plumbing, Inc.;
2) Do not approve staff's recommendation to approve the one-year contract
extension; or
3) Provide direction to staff.
ANALYSIS OF ISSUES:
In 2004, the program targeted 4,357 single family homes and 44 apartment complexes.
After 10-1/2 years, 44% of the homes and 91% of the apartment complexes in the City
have been retrofitted. In addition, the program was expanded to include mobile homes
and commercial properties. A total of 51 % of last year's contract amount was
expended. Retrofitting indoor plumbing has proven to be a very reliable and consistent
water conservation measure. The per capita consumption for 2014 was 144 gallons per
day per person compared to 165 gallons per day per person in 2013. Phase II
programs have also helped conserve water with washing machine rebates, cash for
grass, and large landscape audits.
ADVANTAGES:
Every property retrofitted conserves approximately 10,000 gallons of water per year.
Qualified property owners may still take advantage of the program and receive free
retrofitting to comply with the Mandatory Retrofit Upon Change of Ownership of Real
Property Ordinance.
DISADVANTAGES:
Extending the contract will deplete funds available for Phase II of the Water
Conservation Program by up to $72,935.00.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, February 19, 2015. The
Agenda and staff report were posted on the City's website on Friday, February 20,
2015.
Item 8.c. - Page 2
CITY COUNCIL
CONSIDERATION OF APPROVING A ONE-YEAR EXTENSION TO THE CONTRACT WITH
WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT PROGRAM
FEBRUARY 24, 2015
PAGE3
Attachments:
1. Letter from Waterboys Plumbing, Inc.
Item 8.c. - Page 3
FIRST AMENDMENT TO CONTRACT FOR
CITY OF ARROYO GRANDE PLUMBING RETROFIT PROGRAM
This FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT ("First
Amendment") is made and entered into this 24th day of February, 2015, by and between
the CITY OF ARROYO GRANDE, a California Municipal Corporation ("City"), and
WATERBOYS PLUMBING INC., a California Corporation with ("Contractor"). The City
and Contractor are sometimes referred to herein as the "Parties".
WHEREAS, on February 26, 2014, the City and Contractor entered into a Contract for
the City of Arroyo Grande's Plumbing Retrofit Program ("Contract") wherein Contractor
agreed to provide City with plumbing services subject to the terms and conditions set
forth in the Contract. A true and correct copy of the Contract is on file with the
Administrative Services Department; and
WHEREAS, the Contract includes two (2) one (1) year options to extend; and
WHEREAS, on February 12, 2015, the City received a request from Contractor to
extend the Contract for one (1) additional year; and
WHEREAS, by this First Amendment, the Parties wish to amend the Contract to extend
the term for one ( 1) year.
NOW THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, the Parties agree as follows:
1. The above recitals are true and correct and are incorporated herein by this
reference.
2. Article 1 of the Contract shall be amended in its entirety as follows:
ARTICLE I. For and in consideration of the payments and agreements
hereinafter mentioned to be made and performed by City, Contractor agrees with
City to furnish all materials, equipment and labor and construct facilities for City,
and to perform and complete in a good and workmanlike manner all the work
pertaining thereto shown on the plans and described in the specifications hereto
attached, and to furnish at his own proper cost and expense all tools, equipment,
labor, and materials necessary therefore, except such materials as in the said
specifications are stipulated to be furnished by City, and to do everything
required by this Contract and the said specifications and plans, and the
requirements of the Engineer under them, to wit:
Item 8.c. - Page 4
CONTRACT SCHEDULE OF COSTS
ITEM UNIT
NO. QTY UNIT DESCRIPTION PRICE AMOUNT
1 200 EA 1.28 gpm Flush Toilet -12" Rough $235.00 $47,000.00
2 50 EA 1.28 gpm Flush Toilet -1 O" Rough $290.00 $14,500.00
3 250 EA Toilet Seat and Cover $15.00 $3,750.00
4 200 EA 2.2 gpm Faucet Aerator $5.00 $1,000.00
5 50 EA 2.5 gpm Shower Head $13.00 $650.00
6 125 EA Water Pressure Determination $10.00 $1,250.00
7 10 EA Adjust Existing Water Pressure Regulating Valve $5.00 $50.00
8 15 EA Replace Existing 3/4" Water Pressure Regulating Valve $1.00 $15.00
9 10 EA Replace Existing 1" Water Pressure Regulating Valve $2.00 $20.00
10 20 EA Install New 3/4" Water Pressure Regulating Valve $100.00 $2,000.00
11 20 EA Install New 1" Water Pressure Regulating Valve $135.00 $2,700.00
TOTAL CONTRACT PRICE $72,935.00
3. The Parties agree to extend the contract for one (1) year, from February 24, 2015
to February 23, 2016, pursuant to paragraph D of Section II of the Special
Provisions. There shall be one (1) additional option to extend the contract for a
one ( 1) year period.
4. Except as modified herein, all other terms and conditions of the Contract shall
remain in full force and effect.
Item 8.c. - Page 5
IN WITNESS WHEREOF, this First Amendment has been duly executed as of the date
first set forth above.
CITY OF ARROYO GRANDE
Bob McFall, Interim City Manager
ATIEST:
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
Timothy J. Carmel, City Attorney
WATERBOYS PLUMBING, INC.
By:~~~~~~~~~~~~~
Thomas Potter, Owner
Item 8.c. - Page 6
WATERBOYS PLUMBING, INC.
416 Bedloe Lane
Arroyo Grande, Ca. 93420
Phone 805 481 9583 Fax: 805 474 6891
Ca. Lie. #. 928834
February 12, 2015
TO:
FROM:
City of Arroyo Grande
Thomas Potter
Waterboys Plumbing, Inc.
RE: CITY OF ARROYO GRANDE TOILET RETROFIT PROGRAM
ATTACHMENT 1
Waterboys Plumbing would like to request an extension to our contract which is due to
expire at the end of February. It is important to note we are not asking for a change in the
pricing/costs of the contract, only that it be extended.
We have experience with the program and after doing it for so long we have good
knowledge of what locations are left to be done. The program runs smoothly and we
have built up a good working relationship with the City management and administrators.
There are still a number of properties out there to be retrofitted and if given the extension
we will continue to provide quality work and service to the residents of Arroyo Grande,
and do our best to help locate places still not retrofitted.
We are committed to trying to do as much retrofit work as possible to help with the water
shortage/drought conditions Our knowledge in this field is extensive after years of
working with the different cities in the State.
Thank you for your consideration
Tommy Potter
Waterboys Plumbing, Inc.
Item 8.c. - Page 7
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