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Minutes 2015-02-24 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 24, 2015 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Barbara Harmon, Tim Brown, Jim Guthrie, Mayor Pro Tem Kristen Barneich, and Mayor Jim Hill were present. City Staff Present: Interim City Manager Bob McFall, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat„ Director of Public Works Geoff English, Director of Community Development Teresa McClish, City Engineer Matt Horn, and Associate Planner Kelly Heffernon. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Joseph Skoda, representing Toastmasters International, led the Flag Salute. 5. AGENDA REVIEW 5.a. None. 5.b. Ordinances Read in Title Only. Council Member Brown moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Honorary Proclamation Recognizing February 24, 2015 as "World Spay Day" Mayor Hill presented an Honorary Proclamation recognizing February 24, 2015 as "World Spay Day". Mary Buehnerkemper, on behalf of the Feline Network, accepted the Proclamation. 6.b. Mayor's Commendation Recognizing Five Cities Fire Authority Firefighter Christopher Martinez. Following an introduction and background information provided by Five Cities Fire Authority Chief Lieberman, Mayor Hill presented Firefighter Christopher Martinez a Mayor's Commendation in recognition of his participation in, and successful completion of the Huntington Beach Surf City Marathon on February 1, 2015 while wearing 50 pounds of structural firefighting gear as a fundraising effort for two local boys who continue to fight their battle against cancer. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were Linda Osty, Arroyo Grande, who gave an invocation; Debbie Wood, Grover Beach, expressing concerns regarding the Minutes: City Council Regular Meeting Page 2 Tuesday, February 24, 2015 nomination for a proposed Chumash Heritage National Marine Sanctuary; Patty Welsh, Arroyo Grande, requesting that the grass in the City parks be allowed to grow more than three inches to allow for water conservation. 8. CONSENT AGENDA Mayor Hill invited public comment on the Consent Agenda. No public comments were received. Council Member Barneich referred to Item 8.c., commented on the City's Plumbing Retrofit Program and complimented Waterboys Plumbing. Action: Council Member Guthrie moved, and Mayor Pro Tem Barneich seconded the motion to approve Consent Agenda Items 8.a. through 8.d., with the recommended courses of action. City Clerk Wetmore read the full title of the Ordinance in Item 8.d. The motion passed on the following roll-call vote: AYES: Guthrie, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period January 16, 2015 through February 15, 2015. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of January 31, 2015, as required by Government Code Section 53646(b). 8.c. Consideration of Approving a One-Year Extension to the Contract with Waterboys Plumbing, Inc. for the Plumbing Retrofit Program. Action: 1) Approved a one-year extension to the contract with Waterboys Plumbing, Inc. in the amount of $72,935; and 2) Authorized the Mayor to execute the first amendment to contract. 8.d. Consideration of Adoption of an Ordinance Relating to Emergency Water Shortage Restrictions and Regulations. Action: Adopted an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE REPEALING SECTION 13.05.040, AMENDING SECTION 13.05.030 AND ADDING CHAPTER 13.07 TO THE ARROYO GRANDE MUNICIPAL CODE RELATING TO WATER CONSERVATION AND EMERGENCY WATER SHORTAGE RESTRICTIONS AND REGULATIONS". 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. Minutes: City Council Regular Meeting Page 3 Tuesday, February 24, 2015 11. NEW BUSINESS 11.a. Consideration of Pre-Application No. 15-001; Specific Plan Designation, General Plan Amendment, Development Code Amendment, Tentative Tract Map and Lot Line Adjustment; Location - Traffic Way and East Cherry Avenue; Applicants — Dorfman Homes, Inc., Mangano Homes Inc., and Arroyo Grande Valley Japanese Welfare Association. Associate Planner Heffernon presented the staff report and recommended that the Council review the conceptual plans and authorize processing of a General Plan Amendment and Specific Plan for the project. Carol Florence, Oasis Associates, on behalf of the applicants, spoke in support of directing staff to process a General Plan Amendment and Specific Plan, and presented the project review components and timelines. Ms. Florence responded to questions from Council regarding emergency access, reduction of lots, housing unit sizes and price, creek setbacks, mitigation for loss of prime soil, and conservation easements. Andy Mangano, Mangano Homes, spoke regarding street width, parking spaces, traffic study, and landscape improvements. Mayor Hill invited public comment. Speaking from the public were Cindy Fear, Arroyo Grande, regarding widening of East Cherry, parking on both sides of the street, flashing lights for pedestrian safety, landscape transition, off-street bike lane with meandering walkway, and fire access; Charles Rost, East Cherry, opposed development of the site and was not in favor of a General Plan Amendment or Specific Plan Amendment; Linda Osty, Arroyo Grande, acknowledged the neighborhood meeting and reviewed a list of concerns regarding speeding on East Cherry, substandard lanes, backed up traffic, unsafe passing, and pedestrian safety while crossing street; Karen White, Halcyon, opposed development of the site and stated there should be a mitigation plan for loss of agricultural soil and water; Patty Welsh, Arroyo Grande, stated she attended the neighborhood meetings and supported development of the site; Robert Johnson, Arroyo Grande, spoke of the substandard characteristics and condition of East Cherry Avenue; Shirley Gibson, Halcyon, spoke on behalf of Manneta Bennett, commenting on traffic circulation at intersections, that proposed agricultural mitigation must be known now, and commented on residential density and its proximity to the street. No further public comments were received. Nick Tompkins commented on agricultural mitigation requirements and stated they are fully committed to those requirements and that they had already acquired mitigation property within the City. Council comments ensued regarding the need to mitigate loss of prime soils as being a top priority; water use and supply; traffic circulation on East Cherry; parking on both sides of the street is desirable, but could increase vehicular speed; bulbouts on East Cherry as a traffic calming measure and providing good line of sight; some concern about the proposed wall along East Cherry which does not lead to inclusiveness of the existing neighborhood and could lead to increased speeding down the street; homes should front East Cherry; that the path along houses by the creek should be moved to the interior of the site; that one and two story homes should be varied in location; widening of East Cherry; acknowledgment of the neighborhood Minutes: City Council Regular Meeting Page 4 Tuesday, February 24, 2015 meetings that have been held to include neighborhood comments and concerns; that the proposed Japanese Cultural Center will be an attribute for the City and a benefit to the Japanese heritage; support for the architectural style being considered, however, would support more style options; support for extending the Village with connectivity to the site; access to neighboring property is favorable; concern about reducing bike lane width, some concern about new homes facing E. Cherry if their design is different; providing for guest parking within the project site; acknowledgement that agricultural mitigation is secured prior to consideration General Plan Amendment; and acknowledgement that the Japanese Welfare Association proposal is largely agricultural and that most agricultural parcels include buildings, barns, and other accessory uses; and general support for the overall project. Action: Council Member Guthrie moved to authorize processing of a General Plan Amendment and Specific Plan for the project. Mayor Pro Tern Barneich seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None Mayor Hill called for a break at 7:50 p.m. The Council reconvened at 8:00 p.m. 11.b. Consideration of Fiscal Year 2014-15 Mid-Year Budget Report. Director of Administrative Services Malicoat presented the staff report and recommended that the Council: 1) Approve detailed budget adjustments listed in the Mid-Year Budget Report; 2) Approve Schedule A; 3) Approve (Deny) requests for additional appropriations in the General Fund, Sales Tax Fund and Street Fund; and 4) Adopt a Resolution creating the Accounting Manager job classification. Staff responded to questions from Council. Mayor Hill invited public comment. No public comments were received. Action: Council Member Harmon moved to 1) Approve detailed budget adjustments listed in the Mid-Year Budget Report; 2) Approve Schedule A; 3) Approve requests for additional appropriations in the General Fund, Sales Tax Fund and Street Fund; and 4) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING THE JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION OF ACCOUNTING MANAGER". Mayor Pro Tern Barneich seconded, and the motion passed on the following roll call vote: AYES: Harmon, Barneich, Guthrie, Brown, Hill NOES: None ABSENT: None 11.c. Consideration of the Status of the City's California Public Employees' Retirement System (CaIPERS) Plans. Interim City Manager McFall provided introductory comments. Director of Administrative Services Director Malicoat presented the staff report and recommended that the Council: Minutes: City Council Regular Meeting Page 5 Tuesday, February 24, 2015 1) Receive and review information on the status of the City's retirement plans with the California Public Employees' Retirement System, and 2) Direct staff to engage Bartel Associates, LLC to provide actuarial analysis services. Staff responded to questions from Council. Mayor Hill invited public comment. No public comments were received. Action: Mayor Pro Tern Barneich moved to direct staff to engage Bartel Associates, LLC to provide actuarial analysis services. Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Barneich, Brown, Guthrie, Harmon, Hill NOES: None ABSENT: None 12. CITY COUNCIL REPORTS: The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they have attended as the City's appointed representative. (a) Mayor Hill: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) California Joint Powers Insurance Authority (CJPIA) (b) Mayor Pro Tern Barneich: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (c) Council Member Guthrie: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) South County Transit (SCT) (3) Tourism Committee (4) Brisco/Halcyon Interchange Subcommittee (5) California Joint Powers Insurance Authority (CJPIA) (d) Council Member Brown: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (e) Council Member Harmon: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) 13. COUNCIL COMMUNICATIONS Council Member Guthrie expressed appreciation for the tour of the Police building remodel project. Minutes: City Council Regular Meeting Page 6 Tuesday, February 24, 2015 Mayor Hill commented that he also toured the Police building remodel project, and also went on a ride along with the Police Department. 14. STAFF COMMUNICATIONS Interim City Manager McFall noted that staff would be providing an update on the Brisco Road Interchange project at the March 10th Council meeting. 15. COMMUNITY COMMENTS AND SUGGESTIONS John Keen, Arroyo Grande, commented on lighted crosswalks and stated they are not cost effective. 15. ADJOURN TO CLOSED SESSION: At 9:55 p.m., City Attorney Carmel read the full title of the closed session agenda item. Mayor Hill adjourned the open session and the Council proceeded to closed session. 16. CLOSED SESSION a. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et aI. and related actions, Santa Clara Superior Court, Case No. CV 770214 17. RECONVENE TO OPEN SESSION: City Attorney Carmel announced that the Council discussed litigation strategy, but there is no formal action to report. 18. ADJOURNMENT Mayor Hill adjourned the eting at 11:04 p.m. Jig Hill, Mayor TEST: Ot(4eZe u Kelly W op, City Clerk (Approved at CC Mtg 3-4) -20(5)