CC 2015-03-10_08f Agreement California Conservation CorpMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
SUBJECT: CONSIDERATION TO APPROVE AN AGREEMENT WITH THE
CALIFORNIA CONSERVATION CORP FOR VEGETATION
MANAGEMENT SERVICES
DATE: MARCH 10, 2015
RECOMMENDTION:
It is recommended the Council approve and authorize the Mayor to execute an
agreement with the California Conservation Corps for annual vegetation management
services.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed three-year agreement will allow for the expenditure of up to $27,030.00
for the services provided. Funds are allocated annually in the Grace Lane Assessment
District fund and the Street Maintenance Division fund to cover the cost for contracted
maintenance for necessary vegetation management services.
BACKGROUND:
The City of Arroyo Grande has responsibilities to maintain vegetation in open space
areas and riparian areas for the purposes of fire hazard mitigation and to maintain
necessary drainage improvements. The Public Works Department does not have the
resources to complete this annual maintenance work and routinely utilized the services
of the California Conservation Corps (CCC). The City's previous agreement with the
CCC has expired.
ANALYSIS OF ISSUES:
The CCC has proven itself to be an extremely competent and capable labor source for the
City's vegetation management and weed abatement needs. The CCC crews are well
trained and supervised and have significant experience working in sensitive habitat areas
such as open space areas, creeks and drainage areas. In addition, the local regulatory
agencies such as the Regional Water Quality Control Board have a high degree of trust in
the CCC with work in riparian habitat areas. In addition, the CCC is able to provide crew
sizes capable of tackling large scale projects in a timely and effective manner.
Item 8.f. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE AN AGREEMENT WITH THE CALIFORNIA
CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES
MARCH 10, 2015
California Public Resources Code section 14306 allows the Conservation Corp to execute
contracts with local public agencies to provide services on projects that benefit the public by
preserving, maintaining and/or enhancing lands and water for conservation and fire
prevention purposes. The proposed agreement will terminate on June 30, 2018.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve and authorize the Mayor to execute an agreement with the California
Conservation Corps for annual vegetation management services;
Do not approve the proposed agreement; or
Provide direction to staff.
ADVANTAGES:
The CCC has the capability and the availability to provide vegetation management
services. The Public Works Department does not have adequate staffing resources to
complete this annual maintenance work without significantly impacting the ability to
complete other routine work assignments. Also, the hourly rate charged by the CCC for
this work is approximately equivalent to the hourly cost for City staff to complete the
same work.
Additionally, the California Conservation Corp is a program that provides job skill
training, educational opportunities and an increased awareness of natural resources to
young adults who participate in the program.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this auction.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, March 5, 2015. The Agenda
and staff report were posted on the City's website on Friday, March 6, 2015. No public
comments were received.
Attachment:
1. Sponsor Agreement (CCC-96)
Item 8.f. - Page 2
STATE OF CALIFORNIA-THE NATURAL RESOURCES AGENCY
CALIFORNIA CONSERVATION CORPS
1719 24th Street, Sacramento, CA 95816
wv.w.ccc.ca.gov
CCC-96 (REV. 01/2014)
SPONSOR AGREEMENT (CCC-96)
(for Governmental Entity-LocaD
This Sponsor Agreement (Agreement) is entered into by the California Conservation
Corps (CCC), State of California and
Sponsor's Name: City of Arroyo Grande a State of California Local Public
Entity (Sponsor).
WHEREAS, the CCC is statutorily mandated to provide job skills training, educational
opportunities and an increasing awareness of the State's natural resources to young
adults;
WHEREAS, the CCC is authorized to work on projects in rural and urban areas that
provide a benefit to the public by, among other things, preserving, maintaining and/or
enhancing the lands and water ofthe State of California, directly contributin'g to the
conservation of energy and/or assisting in fire prevention and suppression;
WHEREAS, the CCC is authorized pursuant to the California Public Resources Code
Section 14306 to execute contracts for furnishing the services of the CCC to any
federal, state or local public entity, any local or statewide private organizations, and any
person, firm, partnership, or corporation concerned with the objectives of the CCC
program as specified in California Public Resources Code Sections 14000 and 14300;
WHEREAS, can provide opportunities for public service through meaningful and
productive work projects;
WHEREAS, each party to this Agreement is duly authorized to enter into this
Agreement; and
WHEREAS, the parties to this Agreement find and determine that it would be to their
mutual advantage and the public benefit to join together to accomplish the .purpose
herein, and coordinate their power, authority and expertise for the CCC to use its
corpsmembers and employees to accomplish projects specified by Sponsor· and agreed
to by the CCC;
NOW THEREFORE, in consideration and recognition of the above, the Sponsor and
CCC (collectively referred to herein as "the parties") agree as follows:
A. Documentation of Projects
1. Sponsor shall submit:project proposals to the CCC.
2. The CCC shall work-with-Sponsor to include details of project proposals in CCC
Form 58 and/or other appropriate forms and documentation where applicable
("the project paperwork").
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Item 8.f. - Page 3
3. No project work will begin without a CCC Form 58 being signed by the parties'
representatives.
4. The project paperwork for any project necessarily incorporates into it this
Agreement.
B. Parties Obligations:
1 . Sponsor agrees:
a. To pay for all costs, including but not limited to, labor, material and supply
costs negotiated and agreed to by the parties that are directly related to and
necessitated by a project and that are set forth in the project paperwork;
b. To make available to the CCC adequate plans, specifications, materials,
supplies, equipment and/or special labor requirements to complete the
project as detennined and agreed to by the parties as specified in the project
paperwork;
c. To provide adequate technical supervision as determined and agreed to by
the parties;
d. To obtain approvals and permits required by any local, state or federal entity
necessary to commence working on and/or completing the work identified in
the project paperwork;
e. To the extent any project involves the CCC performing work on private
property, it will obtain and/or has obtained all necessary approvals,
authorizations and/or permits from the owners of said private property before
the CCC begins project work on said property and that the CCC is
authorized to perform the project work on said private property;
f. To the extent any project involves trade unions or labor organizations, to
obtain clearances and/or meet requirements, if any, of trade unions or other
labor organizations occasioned by the participation of the CCC in the project;
g. To provide or reimburse the CCC for acceptable temporary living
accommodations for CCC personnel actually engaged in working on a
project if: (1) the project is located at a site that is more than a one hour drive
from the designated CCC base center; and, (2) provision of such living
accommodation is determined necessary by the parties;
h. To conduct an orientation with CCC personnel at the commencement of
each project to explain the technical aspects, safety requirements and other
relevant information necessary for the CCC to successfully complete the
project;
i. To work with the CCC to conduct an additional educational or training
presentation at the CCC base center or project site to CCC corps members;
and,
j. To explore the possibility of authorizing the CCC to place a sign, plaque or
emblem on the project site that presents the CCC's contribution to the
project and the date. Any such sign, plaque or emblem shall be consistent in
size and design to its surroundings at the project site.
2. CCC agrees to:
a. Review project proposals submitted by the Sponsor and work with Sponsor
to prepare project paperwork for those proposed projects that are covered by
2
Item 8.f. - Page 4
the CCC's statutory mandate, consistent with the CCC's organizational
priorities and within the CCC's operational capabilities;
b. Provide CCC personnel, equipment and materials to perform the obligations
specified in the project paperwork. The CCC shall only use personnel who
have received adequate prior training and are sufficiently equipped for and
alerted to the general nature of the hazards inherent in the scope of work;
and,
c. Provide its personnel with Workers' Compensation coverage and benefits
that are administered by the State Compensation Insurance Fund in
accordance with the California Labor Code.
3. The Sponsor and CCC mutually agree to the following:
a. This Agreement is not intended to affect the legal liability of either of
the parties by imposing any standard of care other than the standard
of care impose(j by law;
b. Mutual Indemnification:
i. To the extent permitted IJy law including Article XVI, sections 1
and 6 of the California Constitution, and the California Claims Act,
the CCC agrees to hold harmless and indemnify the Sponsor
against any liability, damage, or: loss legally determined,to have
·occurred as a result of performance or failure to perform under
this Agreement and/or the project paperwork caused by the acts
and/or omissions-of any person directly employed by, enrolled in
or under. the control or supervision of the CCC while performing
the work set forth in this Agreement and/or the project paperwork.
ii. The Sponsor agrees to hold harmless and indemnify the CCC
against any liability, damage, or loss ,legally determined to have
occurred as a result of performance or failure to perform under
this Agreement and/or the project paperwork caused by the acts
and/or omissions of any person directly employed by or under the
control or supervision of the Sponsor while performing the work
set forth in this Agreement and/or the project paperwork;
c. Insurance:
i. l:he State of California has elected to cover its motor vehicle and
general liability exposure through claims procedures instituted in
accordance with the·Califomia·Government Code provisions and
the other provisions of the law relating to such liability. Pursuant
to those procedures, tort liability. claims should be submitted 'to the
California Victims Compensation•and Government Claims Board
(Government Claims Division, P.O. Box 3034, Sacramento, CA
95812-3035) in accordance with .the California Government Code
provision and the other provisions of the law governing
submission of such claims. In addition, unless notified otherwise
or on behalf of the CCC, motor vehicle liability claims. may be
forward to the California Department of Generals Services, Office
of Risk and Insurance Management (hereinafter "ORIM"); Claims
Unit, 1325 J Street, Suite 1800, Sacramento, California 95814. It
should be noted, however, that the willingness of ORIM to receive
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Item 8.f. - Page 5
such motor vehicle liability claims does not constitute a waiver by
the State of California or the CCC of the time limits or procedures
provided by law or the filing of claims relating to such motor
vehicle liability. It also should be noted that the addresses set
forth in this paragraph are subject to change; any claimant is
advised to verify the accuracy of and currency of the addresses
for filing claims, and by setting forth addresses in this paragraph,
neither the State of California nor the CCC is waiving any time
limits or procedures provided by law for filing claims related to
, alleged motor vehicle or general liability or any other alleged
liability.
ii. The California Department of Personnel Administration has
entered into a Master Agreement with the State Compensation
Insurance Fund to administer Workers' Compensation benefits for
State employees and corpsmembers as required by the California
Labor Code.
d. The California Labor Code Section 1720.4(a)(3) specifically exempts the
CCC from paying state prevailing wages to corpsmembers when engaged in
public works projects. The CCC is not subject to the federal prevailing wage
requirements set forth in the Davis-Bacon Act (Title 40 USC 276A et seq.)
when providing labor on federal government contracts. Title 29 of the Code
of Federal Regulations (CFR), Section 5.2(h) specifically provides that a
State is not considered a contractor under statutes providing loans, grants,
or other federal assistance in situations where construction is performed by
its own employees and/or personnel;
e. The California Business and Professions Code, Section 7040 exempts the
State of California from contractor licensing requirements. The CCC is a
state entity subject to the exemption;
f. Improvements and Land Use:
i. All improvements constructed in whole, or in part by the CCC on lands
owned or controlled by the Sponsor shall remain the property of the
Sponsor;
ii. Permission to camp and/or perform work on lands owned or controlled
by Sponsor does not in any way convey to the CCC, its staff or any
person or persons working with the CCC in the performance of said
work, employee status that would extend to them the benefits afforded to
permanent employees of Sponsor;
g. Emergency Services and Possible Delays:
i. The CCC is required to provide emergency services if directed by the
Governor of the State of California pursuant to an Executive Order, the
Office of Emergency Services, Department of Forestry and other
agencies charged with responding to emergencies throughout California
arising from fire, flood, wind, and other natural and man-caused
disasters.
ii. The CCC may be required to temporarily suspend or permanently cease
work on projects due to required emergency response or emergency
conditions. The parties agree that any delay in completing the work by
4
Item 8.f. - Page 6
the CCC due to response to an emergency shall be excused and costs
incurred by the delay shall be the responsibility of the Sponsor;
iii. The resources of the CCC are limited and the public service
conservation work of the CCC may be altered in priority from time-to-
time. The parties agree that other than delays caused by the CCC's
response to an emergency, !311 other delays by either party shall be
excused and costs caused by delays shall be borne by the party
incurring such costs.
h. All contracts relating to the construction or operation of a project shall
contain a clause prohibiting discrimination and/or harassment against any
person, employee or employee applicant engaged in the project work on the
basis of sex, race, color, ancestry, religious creed, national origin, physical
disability (including HIV and AIDS), mental disability, medical condition (e.g.,
cancer), age (over 40), marital status, and denial of family care leave;
i. Budget Contingencies:
i. It is mutually agreed that if the Budget Act of the current year and/or any
subsequent years covered under this Agreement does not appropriate
sufficient funds for the program, this Agreement shall be of no further
force and effect. In this event, the State of California and the CCC shall
have no liability to pay any funds whatsoever to Sponsor or to furnish
any other considerations under this Agreement or related proje_ct
paperwork and Sponsor shall not be obligated to perform any provisions
of this Agreement or related project paperwork.
ii. If funding for any fiscal year is reduced or deleted by the Budget Act for
purposes of this program, the State of California and the CCC shall have
the option to either cancel this Agreement with no liability occurring to
the State of California or CCC, or offer to an Agreement amendment to
Sponsor reflecting the reduced amount.
j. Subject to the provisions herein, all remedies allowed by law are available to
either party for enforcement of this Agreement. Any waiver of rights by either
party or any matter relating to this Agreement shall not be deemed to be 8:
waiver unless in writing and approved by both parties and shall not be a
waiver to any other provision or matter relating to this Agreement;
k. If any part of this Agreement is found to be invalid the remainder of the
Agreement shall continue in full force and effect;
I. Neither the CCC nor the Sponsor may assign this Agreement or any interest
therein without the written consent of the other party;
m. No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No
oral understanding or Agreement not incorporated in the Agreement is
binding on any of the parties;
n. This Agreement is governed by and shall be interpreted in accordance with
the laws of the State of California;
o. This Agreement shall remain in effect unless terminated upon thirty (30) days
written notice from either party; and
p. Each Party and its respective agents executing this Agreement warrants and
represents that it has the full power and authority to execute, deliver and
perform the obligations under this Agreement and that each Party's
5
Item 8.f. - Page 7
performance hereunder has been duly authorized by all requisite actions on
the part of that Party.
S I ~ iponsor n ormat1on:
Sponsor Name: City of Arroyo Grande Sponsor Department: Public works I
Parks
Address: P.O. Box 550, Arroyo Grande, CA 93421
Contact Person: Geoff English Phone: (805)473-5466
Email Address: genglish@arroyogrande.org
SIGNATURES
In Witness Whereof, the parties have agreed to the conditions of this Agreement as of
the date shown below.
Sponsor Representative Signature:~
Print Name:O Date::
"---··--.-,. --------
CCC Center Director/Region Deputy Signature:
Print Name: Jimmy Galvan Date:
6
Item 8.f. - Page 8
STATE OF CALIFORNIA
AGREEMENT ADDENDUM
CCC-!16A (REV. 09/10) Page 1 ol2
CALIFORNIA CONSERVATION CORPS
Agreement# Index# CCC Work Code
6603 R15-2033
(CCC Contract Oll'cllr Assigns) (Center Index Code is Four dqb) (Center Projed Uanager Assignst
A] The California Conservation Corps (CCC), agrees to provide crew labor for the project titled:
City of Arroyo Grande • Creek Winterization. Potential rate change (Increase In minimum wage) during contract term.
Labor reimbursement rates mav be modified without amendment based on cham:aes In the CCC's labor reimbur-Sement rate.
See CCC-58:~ Evaluation Form lor delaa.
8] The term of this agreement shall be:
Agreement Start Date: February 1, 2015
----~--~~~----Agreement Expiration Date: June 30, 2018 ·
12]check here if multi-year
C] Sponsor agrees to reimburse the CCC for LABOR Hours Rate/Hr Totals
estimated costs In accordance with the Fiscal CM Regular Time: 1440.00 $ 18.77 $ 27,028.80
Summary. (Fiscal Year displays are shown on page 2.) CM Overtime: 0.00 $ -$ -
Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ -
EXPENSES
-· . Equipment (greater than $5,000): $ -
NOTE TO SPONSOR: Budget detail will not be Tools (includes equipment less than $5,000): $ -
provided on performance based contracts. Materials: $ .
Vehicle Operations: $ -
Consulting_: $ .
Other: $ -
D) The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 27,028.80
E] The CCC shall forward billing for labor and/or operating expenses with supporting documentation in triplicate to sponsor
I X !Monthly . I lauarterty I IAt end of contract
Sponsor agrees to pay CCC within 50 days from receipt of bill. Negotiated Advanced Payments: I$
Sponsor STATE OF CALIFORNIA
Organization: City of Arroyo Grande California Conservation Corps
Date: Date:
Signature: Signature:
Geoff English
Print: Rrint: Maria Berumen
Title: Director of Pubnc Works Title: Administrative Chief
SPONSOR EMAIL ADDRESS CCC DISTRICT VERIFICATION
genglish@arroyogrande.org
Date: I~~~ /.if
SPONSOR MAILING ADDRESS
P.O. Box 550
Arroyo Grande, CA 93421 Signature: ~
Print: Mike Anderson
Title: Conservation Supervisor
SPONSOR BILLING ADDRESS: FORWARD PAYMENTS TO:
Same California Conservation Corps
Attention: Accounting/Receivabh~s . 1719 24th Street, Sacramento
Sacramento, CA 95816
Item 8.f. - Page 9
STATE OF CALIFORNIA
AGREEMENT ADDENDUM
CCC-i6A (RfV OWIO) P.IQI 2 al2
CALIFORNIA CONSERVATION CORPS
First LABOR Hours Rate/Hr Totals
Fiscal Year FROM: 02/01/15 CM Regular Time: 0.00 $ 18.77 $ -
Display CM Overtime: 0.00 $ -$ -
TO: 06130/15 Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ .
EXPENSES
Equipment (greater than $5,000): $ .
ToolS (includes equipment less than $5,000): $ -
Materials: $ .
Vehicle Operations: $ .
Consulting: $ .
Other. $ .
First Fiscal Year TOTAL: $ .
r ~ . -----~ ~ -~ . --. ~---
' '" ----. -~---------··-"' _ ...... -~ ------. ---·-.. --.. ·-· ---
Second LABOR Hours RateiHr Totals
Fiscal Year FROM: 07101115 CM Regular Time: 480.00 $ 18.77 $ 9,009.60
Display CM Overtime: 0.00 $ . $ -
TO: 06/30/16 Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime :
EXPENSES
Equipment (greater than $5,000): $ .
Tools (includes equipment less than $5,000): $ -
Materials: $ -
Vehicle Operations: $ -
Consulting: $ -
Other:
Second Fiscal Year TOTAL: $ 9,009.60 -------··-· -. -. --. ~ -·-·-----~--... -.. . -----·-----~-. --. ------. -· -~--------i• ~-------------.
Third LABOR Hours Rate/Hr Totals
Fiscal Year FROM: 07101116 CM Regular Time: 480.00 $ 18.77 $ 9,009.60
Display CM Overtime: 0.00 $ -$ .
TO: 06130117 Performance-Based Labor: $ -
Staff BILLABLE Regular Time: $ -
Staff Overtime : $ -
EXPENSES
Equipment (greater than $5,000): $ -
Tools (includes equipment less than $5,000): $ -
Materials: $ -
Vehicle Operations: $ -
Consulting: $ -
Other: $ .
Third Fiscal Year TOTAL: $ 9,009.60
: .. ... -. ------. --------,
-----.. --~ ·--.--~ ------_,_ -----~ . -... -·· -----
LABOR Hours Rate/Hr Totals
Forth FROM: 07/01117 CM Regular Time: 480.00 $ 18.77 $ 9,009.60 Fiscal Year
Display CM Overtime: 0.00 $ . $ -
TO: 06130118 Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ -
EXPENSES
Equipment (greater than $5,000): $ -
Tools (includes equipment less than $5,000): $ .
Materials: $ .
Vehicle _Qperalions:
Consulting: $ -
Other: $ .
Forth Fiscal Year TOTAL: $ . 9,009.60 --.-<--~ -· ----.. -, .
-. ---------, --· --------.. -----~ --
The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 27,028.80
Item 8.f. - Page 10
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION CCC-58
[A] PROJECT DATA Center Code: 603 LOS PADRES
Location Code:
Project/Work Code: R-15-2033 ARRA: N I
Contract: --!Resource Category: cow
Project Title: CITY OF ARROYO GRANDE -CREEK WINTERIZATION
Project Description:
CCC crews will remove weeds and brush from Tally Ho & Arroyo Grande Creek. The
work is needed for clean creek flows during winter rains. A side benefit of
this work will be that the open creek will discourage camps, illegal activity
and debris collecting.
[B] SPONSOR INFORMATION --
Agency Code: Sponsoring Agency: Address:
40000 CITY OF ARROYO GRANDE P.O. BOX 550
City: ARROYO GRANDE I State: CAl ZIP: 93421-I
Sponsor Representative: Title: Phone:
GEOFF ENGLISH DIRECTOR OF PUBLIC WORKS (805) 473-5466
Technical Supervisor: Title: Phone:
RON SIMPSON PUBLIC WORKS SUPERVISOR (805) 473-5470
[C) EMERGENCY RESPONSE INFORMATION
CDF Incident # -
CCC Index #
[D] ESTIMATE INFORMATION
Hours: 1440
Start Date: 01/01/2015
[F) FOR HQ USE ONLY
Received:
Analyst:
Request # -I OES # -I HQ Ref. # -
Corpsmember Overtime Pay Serial #
[E] WORKSITE INFORMATION
Directions to Worksite Location:
101 South to Hwy 227 East in Arroyo Grande (Through
Village) . Continue to Corbett Canyon Rd. Work begins
at intersection of Corbett Cyn Rd and Carpenter Cyn
Rd.
ZIP: 93420-jcounty Code: 401County: SAN LUIS OBI
MIKE ANDERSON 01/09/2015, !2:25pm
Logged: Verified:
Entered: Checked:
--
Field Operations Database System Ver: 2.9.1 (10/06/2014)
Item 8.f. - Page 11
CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK WINT Page: 2
[G) EDUCATIONAL ACTIVITIES
Sponsor: Educational presentation to increase Corpsmember understanding of
the natural environment. Length of time scheduled: 0.50 Hrs.
City staff and Environmental consultants will talk to CM's about the potencial
hazards of the natural debris and benefits of the clean-up.
CCC: The CCC will be doing the following work/learn activities.
Length of time scheduled: 0.50 Hrs.
CCC Staff will talk about WUI (wildland urban interface) and flood zone
clean-up.
[H] EQUIPMENT I MATERIALS I AND LABOR
To be supplied.by Sponsor:
Porta Pattie
Dumpster for debris
Special SPIKE equipment needed by crew:
To be supplied by CCC:
Supervision
Transportation
Tools
Tarps
SPIKE Information (description and location of housing) :
Field Operations Database System Ver: 2.9.1 (10/06/2014)
Item 8.f. - Page 12
CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK WINT Page: 3
(I] NARRATIVE ON HOW PROJECT WILL MEET ALL LEGISLATIVELY MANDATED OBJECTIVES
(Assign a numerical rating: O=none, 1=low, 2=medium, 3=high)
Conserving, improving, developing natural resources, maintaining
environmentally important lands or waters. RATING: 3
CCC work will reduce hazard to public protecting homes froin potencial floods.
Creek cleanliness will encourage wildlife that is currently choaked out ...
Providing public benefit or access (Estimated visitor use, increased safety,
reduced maintenance costs, etc. RATING: 3
Fuel Reduction will increase safety to several hundred homes in the area.
Providing Corpsmembers with opportunities for training in employable skills
{e.g. specific tools and use, fire control, carpentry) RATING: 2
Weed Whip use, brushing techniques and teamwork,
(J] PROJECT CHECKLIST & SIGNATURE BLOCKS
I II I I I I I I I I I I II II I I I I I I I I I I I I I I II I I II II I I I I I I I I I I I I I II I II I I Ill I I Ill I I I I I II Ill II I I I I I I II I II I I I I II II II II I I Ill I I II II II II I I I I II I I I I II I I I II II I II I I I I It I I I I I II I I I I Ill I
I II I I I I I I I I I I II II I I I I I I I I I I I I I I II I I II I I I I II I It I I II I I I I I •I I I II I I I I II I I I I I I I I Ill I I I II I I I I I II I I I I II I I II I I I I Ill I I I I I I I I II I I I I II II I I II I I Ill II I II I I I I II I I I I II I I I I Ill I
SIGNING THIS DOCUMENT VERIFIES THAT':
o A Sponsor Agreement (CCC 96) is on file at Headquarters.
o If a reimbursable project, a CCC-96A or STD-13 agreement has been
submitted to Headquarters.
o If the Sponsor is a non-profit entity, a statement of non-profit status
and Private Property/Sponsor Authorization form have been submitted to HQ.
o If the Sponsor is a for-profit entity, a Private Property/Sponsor
Authorization has been submitted to HQ.
c The project conforms to CCC's Injury and Illness Prevention
Wroject Coordinator: Print Sign ·. ~
MIKE ANDERSON .~.~
Center Director:
THE SPONSOR REPRESENTATIVE AGREES TO THE FOLLOWING:
Program (IIPP)
Date:
1/tt-I If"''
o If there are hazardous materials present, the sponsor has provided the
location, identity, and amounts of any hazardous substances at the worksite
and provided all Material Safety Data Sheets for hazardous materials that
are present at the worksite
:OR
a To the best knowledge of the sponsor, the worksite is free of any
known hazardous materials.
~
a That all applicable local, state, and federal permits, approvals, and
clearances have been obtained.
Sponsor Representative: Print, Sign Date:
Field Operations Database System Ver: 2.9.1 (10}.06/2014)
Item 8.f. - Page 13
CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK Continuation
LEGISLATIVE MANDATE-Natural Resources: (cont.)
Creek cleanliness will encourage wildlife that is currently choaked out by
weeds.
Field Operations Database System Ver: 2.9.1 (10/06/2014)
Item 8.f. - Page 14
STATE OF CALIFORNIA
AGREEMENT AOOENOUM
CCC-96A (REV. 09110) Page 1 ol2
CALIFORNIA CONSERVATION CORPS
Agreement# Index#· CCC Work Code
6603 R15-2034
(CCC Contract Olbr Aui;ns) (Cen!el1Dde> elide is Four di;its) (Center Pmjed Llanager AsligM)
A] The California Conservation Corps (CCC), agrees to provide crew labor for the project titled:
City of Arroyo Grande.-Parks; Potential rate change (Increase In minimum wage) during contract term.
Labor reimbursement rates may be modified without amendment based on chimges In the CCC's labor reimbursement rate.
See CCC-58: Project Evaluation Form for delais,
B) The term of this agreement shall be:
Agreement Start Date: __ F~e:-b_ru_a-:ry::-1-:'::-::2~0=-15 __
Agreement Expiration Date: June 30, 2018
[2Jcheck here. if multi-year
C) Sponsor agrees to reimburse the CCC for LABOR -Hours Rate/Hr Totals
estimated costs in accordance with the Fiscal CM Regular Time: 1344.00 $ 18.77 $ 25,226.88
Summary. (Fiscal Year displays are shown on page 2.) CM Overtime: 0.00 $ -$ -
Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ -
EXPENSES
Equipment (greater than $5,000): $ -
NOTE TO SPONSOR: Budget detail will not be Tools (includes equipment less than $5,000): $ -
provided on performance based contracts. Materials: $ 350.00
Vehicle Operations: $ -
Consulting: $ -
Other. $ -
01 The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 25,576.88
E) The CCC shall forward billing for labor and/or operating expenses with supporting documentation in triplicate to sponsor
I X I Monthly I lauarterly I IAt end of contract
Sponsor agrees to pay CCC within 50 days from receipt of bill. Negotiated Advanced Payments: I $
Sponsor STATE OF CALIFORNIA
Organization: City of Arroyo Grande California Conservation Corps
Date: Date:
"Signature: Signature:
Geoff English
Print: Print: . Maria Berumen
Title: Director of Public Works Title: Administrative Chief
SPONSOR EMAIL ADDRESS CCC DISTRICT VERIFICATION
genglish@arroyogrande.org
Date: ,;,~ /1'>
SPONSOR MAILING ADDRESS
P.O. Box550
Arroyo Grande, CA 93421 Signature: ~a "
Print: Mike Anderson
Title: Conservation Supervisor
SPONSOR BILLING ADDRESS: FORWARD PAYMENTS TO:
Same California-conservation Corps
Attention: Accounting/Receivables
1719 24th Street, Sacramento
Sacramento, CA 95816
Item 8.f. - Page 15
I
I
STATE OF CALIFORNIA
AGREEMENT ADDENDUM
CCC~A (REV 09110) Pogo 2o12
First
Fiscal Year
Display
...... -~ --~ 'T •---
!·~· -----
Second
Fiscal Year
Display
; ... --·
-
.. ·--
Third
Fiscal Year
Display
,. ··--
' ------
Forth
Fiscal Year
Display
·-.. -.. ~--
FROM: 02/01/15
TO: 06/30/15
--
. -----..
FROM: 07/01/15
TO: 06130/16
-----· --
-
FROM: 07/01/16
TO: 06/30/17
--
------.
FROM: 07/01/17
TO: 06/30/18
--~ ---
CALIFORNIA CONSERVATION CORPS
LABOR Hours RateJHr Totals
CM Regular Time: 192.00 $ 18.77 $ 3,603.84
CM Overtime: 0.00 $ . $ .
Performance-Based Labor: $ -
0 Staff BILLABLE Reaular Time : $ -
Staff Overtime : $ -
EXPENSES
Equipmenf(greater than $5,000): s -
Tools {includes eQUipment less than $5,000): $ -
Materials: $ 50.00
Vehicle Operations: $ -
ConsultinQ: $ -
Other: $ -
First Fiscal Year TOTAL: $ 3,653.84 ---~-----] -------·-~ ----. -·
LABOR Hours Rate/Hr Totals
CM Regular Time: 384.00 $ 18.77 $ 7,207.68
CM Overtime: 0.00 $ -$ -
Performance-Based Labor: $ -
Staff BILLABLE Re!lular Time : $ -
Staff Overtime :
EXPENSES
Equipment (Qreater than $5,000): -:r .
Tools (Includes equipment less than $5,000\: $ -
Materials: $ 100.00
Vehicle Operations: $ -
Consulting: $ -
Other:
Second Fiscal Year TOTAL: $ 7,307.68 ---·-• r -~ -----·--· -' ----------~---. ------·-. -
LABOR Hours RateiHr Totals
CM ReQular Time: 384.00 $ 18.77 $ 7,207.68
CM Overtime: 0.00 $ -$ .
Performance-Based Labor: $ .
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ -
EXPENSES
Equipment (~:~realer than $5,000\: $ .
Tools (includes eQuipment less than $5,000): $ .
Materials: $ 100.00
Vehicle Operations: $ -
Consulting: $ -
Other: $ -
Third Fiscal Year TOTAL: $ 7,307.68
··--·-------:-----~-
------. ... ·-. --. . --------'
LABOR Hours RateiHr Totals
CM Regular Time: 384.00 $ 18.77 $ 7,207.68
CM Overtime: 0.00 $ -$ .
Performance-Based Labor: $ -
Staff BILLABLE Regular Time : $ -
Staff Overtime : $ .
EXPENSES
EquipmentCQreater than $5,000): $ .
Tools (includes eQuipment less than $5,000): $ .
Materials: $ 100.00
Vehicle Operations:
Consultino: $ -
Other: $ -
Forth Fiscal Year TOTAL: $ 7,307.68
---------~ .. --------. ~ -------~ --.. ~-·-·
The total amount payable by Sponsor to CCC under this aqreement shall not exceed: $ 25,576.88
Item 8.f. - Page 16
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION CCC-58
[A] PROJECT DATA Center Code: 603 LOS PADRES
Location Code:
Project/Work Code: R-15-2034 ARRA: N
Contract: --!Resource Category: FHR
Project Title: CITY OF ARROYO GRANDE -PARKS
Project Description:
CCC crews will annually remove dead and downed limbs, achieve clearence
between canopy and shrubs and remove limbs less than 4 inches that act as
ladder fuels. This work will be performed within the Grace Lane Assesment
District, and other parks as directed ..
[B)-SPONSOR INFORMATION
Agency Code: Sponsoring Agency: Address:
40000 CITY OF ARROYO GRANDE P.O. BOX 550
City: ARROYO GRANDE I State: CAl ZIP: 93421-I
Sponsor Representative: Title:
GEOFF ENGLISH DIRECTOR OF PUBLIC WORKS
Technical Supervisor: Title:
RON SIMPSON PUBLIC WORKS SUPERVISOR
[C] EMERGENCY RESPONSE INFORMATION
CDF Incident # -Request # -I OES # -I
CCC Index # Corpsmember Overtime Pay Serial #
[D) ESTIMATE INFORMATION
Hours: 576
Start Date: 01/01/2015
[E) WORKSITE INFORMATION
Directions to Worksite Location:
100 Rodeo Dr. Arroyo Grande 93420
Phone:
(805) 473-5466
Phone:
(805) 473-5470
HQ Ref. # -
I
ZIP: 93420-!county Code: 401County: SAN LUIS OBI
[F] FOR HQ USE ONLY MIKE ANDERSON 01/09/2015, 12:27pm
Received: Logged: Verified:
Analyst: Entered: Checked:
Field Operations Database System Ver: 2.9.1 (10/06/2014)
Item 8.f. - Page 17
CCC-58 Project/Work Code: R-15-2034 CITY OF ARROYO GRANDE -PARKS
[G] EDUCATIONAL ACTIVITIES
Page: 2
Sponsor: Educational presentation to increase Corpsmember understanding of
the natural environment. Length of time scheduled: 0.50 Hrs.
City staff will talk about assesment area, what they are and how the City is
responsible.
CCC: The CCC will be doing the following work/learn activities.
Length of time scheduled: 0.50 Hrs.
CCC Staff will talk about WUI (wildland urban interface) and fuel modification
zones.
[H] EQUIPMENT, MATERIALS, AND LABOR
To be supplied by Sponsor:
Porta Pattie
Chipper
Special SPIKE equipment needed by crew:
To be supplied by CCC:
Supervision
Transportation
Tools
Chipper @ $275 per day rate
SPIKE Information (description and location of housing) :
Field Operations Database System Ver: 2.9.1 (10/06/2014)
Item 8.f. - Page 18
CCC-58 Project/Work Code: R-15-2034 CITY OF ARROYO GRANDE -PARKS Page: 3
[I] NARRATIVE ON HOW PROJECT WILL MEET ALL LEGISLATIVELY MANDATED OBJECTIVES
{Assign a numerical rating: O=none, 1=low, 2=medium, 3=high)
Conserving, improving, developing natural resources, maintaining
environmentally important lands or waters. RATING: 3
CCC work will reduce hazard to public thereby allowing area to remain open
space with amplified public threat.
Providing public benefit or access {Estimated visitor use, increased safety,
reduced maintenance costs, etc. RATING: 3
Fuel Reduction will increase safety to several hundred homes in the area.
Providing Corpsmembers with opportunities for training in employable skills
{e.g. specific tools and use, fire control, carpentry) RATING: 2
Chainsaw use, Chipper use, brushing techniques and teamwork,
[J] PROJECT CHECKLIST & SIGNATURE BLOCKS
I I II II I I I I I II I I I I II I I I I I I I I I II I I I II I I I I II II I I II I I I I II I I II II I I II II I I I <II I I I I I lol I I I I I I I II I I I I I II II I I I I I I I I I I I I I I I I I I I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I I I II II 11 Ill 1 111
I I II I I I I I I I It I I I Ill I I I II I I I I II I I I lllol I I I I Ill I I I II I I I I II II I I II I I II II I I II I I I I I II I I I I I I I I I I I I I I II I I I I I I I I I I I I I I I 1111111111111111111111 11111 I I I 11111111 1111111 Ill 1 111 .. .
SIGNING THIS DOCUMENT VERIFIES THAT:
o A Sponsor Agreement {CCC 96) is on file at Headquarters.
o If a reimbursable project, a CCC-96A or STD-13 agreement has been
submitted to Headquarters.
c If the Sponsor is a non-profit entity, a statement of non-profit status
and Private Property/Sponsor Authorization form have been submitted to HQ.
c If the Sponsor is a for-profit entity, a Private Property/Sponsor
Authorization has been submitted to HQ.
c The project conforms to CCC's Injury and Illness Prevention
Project Coordinator: Print Sign ~
MIKE ANDERSON ~~
Center Director:
Program ( IIPP)
Date:
I I I G I,,-
I I I I I I II 1• I I I II I I I II I I I II II I II II I I I I It I I I II II I I a1 II II II I I I I I I I I I I I I I I I I II I I I I I I I I II II I I I I II I I I I II I I II I I I I I I I I I I I I I I I Ill I I I II I I I I I I I I I II I I I I I I I I I I II I I I I I I I I I I I I I
111111111<111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111
THE SPONSOR REPRESENTATIVE AGREES TO THE FOLLOWING:
o If there are hazardous materials present, the sponsor has provided the
location, identity, and amounts of any hazardous substances at the worksite
and provided all Material Safety Data Sheets for hazardous materials that
are present at the worksite
c To the best knowledge of the sponsor, the worksite is free of any
known hazardous materials.
c That all applicable local, state, and federal permits, approvals, and
clearances have been obtained.
ponsor Representative: Print Sign Date:
•••••••••••• llllllltlllllllllllttlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllltllllllllllllllllllllllllllltlltlllttlllllllllllllllllllllllll
tlllllttllllllllllllllllllllllllllllllllllllllllllllllllt<lllllllllllllllllllllllllllllllllllllllltllllllllllllllllttllllllllltlllllllllllllllllllllllllllllllll
Field Operations Database System Ver: 2.9.1 (10/06/2014) ·
J Item 8.f. - Page 19
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Item 8.f. - Page 20