Loading...
CC 2015-03-10_08f Agreement California Conservation CorpMEMORANDUM TO: CITY COUNCIL FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS SUBJECT: CONSIDERATION TO APPROVE AN AGREEMENT WITH THE CALIFORNIA CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES DATE: MARCH 10, 2015 RECOMMENDTION: It is recommended the Council approve and authorize the Mayor to execute an agreement with the California Conservation Corps for annual vegetation management services. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The proposed three-year agreement will allow for the expenditure of up to $27,030.00 for the services provided. Funds are allocated annually in the Grace Lane Assessment District fund and the Street Maintenance Division fund to cover the cost for contracted maintenance for necessary vegetation management services. BACKGROUND: The City of Arroyo Grande has responsibilities to maintain vegetation in open space areas and riparian areas for the purposes of fire hazard mitigation and to maintain necessary drainage improvements. The Public Works Department does not have the resources to complete this annual maintenance work and routinely utilized the services of the California Conservation Corps (CCC). The City's previous agreement with the CCC has expired. ANALYSIS OF ISSUES: The CCC has proven itself to be an extremely competent and capable labor source for the City's vegetation management and weed abatement needs. The CCC crews are well trained and supervised and have significant experience working in sensitive habitat areas such as open space areas, creeks and drainage areas. In addition, the local regulatory agencies such as the Regional Water Quality Control Board have a high degree of trust in the CCC with work in riparian habitat areas. In addition, the CCC is able to provide crew sizes capable of tackling large scale projects in a timely and effective manner. Item 8.f. - Page 1 CITY COUNCIL CONSIDERATION TO APPROVE AN AGREEMENT WITH THE CALIFORNIA CONSERVATION CORP FOR VEGETATION MANAGEMENT SERVICES MARCH 10, 2015 California Public Resources Code section 14306 allows the Conservation Corp to execute contracts with local public agencies to provide services on projects that benefit the public by preserving, maintaining and/or enhancing lands and water for conservation and fire prevention purposes. The proposed agreement will terminate on June 30, 2018. ALTERNATIVES: The following alternatives are provided for the Council's consideration: Approve and authorize the Mayor to execute an agreement with the California Conservation Corps for annual vegetation management services; Do not approve the proposed agreement; or Provide direction to staff. ADVANTAGES: The CCC has the capability and the availability to provide vegetation management services. The Public Works Department does not have adequate staffing resources to complete this annual maintenance work without significantly impacting the ability to complete other routine work assignments. Also, the hourly rate charged by the CCC for this work is approximately equivalent to the hourly cost for City staff to complete the same work. Additionally, the California Conservation Corp is a program that provides job skill training, educational opportunities and an increased awareness of natural resources to young adults who participate in the program. DISADVANTAGES: No disadvantages are identified. ENVIRONMENTAL REVIEW: No environmental review is required for this auction. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, March 5, 2015. The Agenda and staff report were posted on the City's website on Friday, March 6, 2015. No public comments were received. Attachment: 1. Sponsor Agreement (CCC-96) Item 8.f. - Page 2 STATE OF CALIFORNIA-THE NATURAL RESOURCES AGENCY CALIFORNIA CONSERVATION CORPS 1719 24th Street, Sacramento, CA 95816 wv.w.ccc.ca.gov CCC-96 (REV. 01/2014) SPONSOR AGREEMENT (CCC-96) (for Governmental Entity-LocaD This Sponsor Agreement (Agreement) is entered into by the California Conservation Corps (CCC), State of California and Sponsor's Name: City of Arroyo Grande a State of California Local Public Entity (Sponsor). WHEREAS, the CCC is statutorily mandated to provide job skills training, educational opportunities and an increasing awareness of the State's natural resources to young adults; WHEREAS, the CCC is authorized to work on projects in rural and urban areas that provide a benefit to the public by, among other things, preserving, maintaining and/or enhancing the lands and water ofthe State of California, directly contributin'g to the conservation of energy and/or assisting in fire prevention and suppression; WHEREAS, the CCC is authorized pursuant to the California Public Resources Code Section 14306 to execute contracts for furnishing the services of the CCC to any federal, state or local public entity, any local or statewide private organizations, and any person, firm, partnership, or corporation concerned with the objectives of the CCC program as specified in California Public Resources Code Sections 14000 and 14300; WHEREAS, can provide opportunities for public service through meaningful and productive work projects; WHEREAS, each party to this Agreement is duly authorized to enter into this Agreement; and WHEREAS, the parties to this Agreement find and determine that it would be to their mutual advantage and the public benefit to join together to accomplish the .purpose herein, and coordinate their power, authority and expertise for the CCC to use its corpsmembers and employees to accomplish projects specified by Sponsor· and agreed to by the CCC; NOW THEREFORE, in consideration and recognition of the above, the Sponsor and CCC (collectively referred to herein as "the parties") agree as follows: A. Documentation of Projects 1. Sponsor shall submit:project proposals to the CCC. 2. The CCC shall work-with-Sponsor to include details of project proposals in CCC Form 58 and/or other appropriate forms and documentation where applicable ("the project paperwork"). 1 Item 8.f. - Page 3 3. No project work will begin without a CCC Form 58 being signed by the parties' representatives. 4. The project paperwork for any project necessarily incorporates into it this Agreement. B. Parties Obligations: 1 . Sponsor agrees: a. To pay for all costs, including but not limited to, labor, material and supply costs negotiated and agreed to by the parties that are directly related to and necessitated by a project and that are set forth in the project paperwork; b. To make available to the CCC adequate plans, specifications, materials, supplies, equipment and/or special labor requirements to complete the project as detennined and agreed to by the parties as specified in the project paperwork; c. To provide adequate technical supervision as determined and agreed to by the parties; d. To obtain approvals and permits required by any local, state or federal entity necessary to commence working on and/or completing the work identified in the project paperwork; e. To the extent any project involves the CCC performing work on private property, it will obtain and/or has obtained all necessary approvals, authorizations and/or permits from the owners of said private property before the CCC begins project work on said property and that the CCC is authorized to perform the project work on said private property; f. To the extent any project involves trade unions or labor organizations, to obtain clearances and/or meet requirements, if any, of trade unions or other labor organizations occasioned by the participation of the CCC in the project; g. To provide or reimburse the CCC for acceptable temporary living accommodations for CCC personnel actually engaged in working on a project if: (1) the project is located at a site that is more than a one hour drive from the designated CCC base center; and, (2) provision of such living accommodation is determined necessary by the parties; h. To conduct an orientation with CCC personnel at the commencement of each project to explain the technical aspects, safety requirements and other relevant information necessary for the CCC to successfully complete the project; i. To work with the CCC to conduct an additional educational or training presentation at the CCC base center or project site to CCC corps members; and, j. To explore the possibility of authorizing the CCC to place a sign, plaque or emblem on the project site that presents the CCC's contribution to the project and the date. Any such sign, plaque or emblem shall be consistent in size and design to its surroundings at the project site. 2. CCC agrees to: a. Review project proposals submitted by the Sponsor and work with Sponsor to prepare project paperwork for those proposed projects that are covered by 2 Item 8.f. - Page 4 the CCC's statutory mandate, consistent with the CCC's organizational priorities and within the CCC's operational capabilities; b. Provide CCC personnel, equipment and materials to perform the obligations specified in the project paperwork. The CCC shall only use personnel who have received adequate prior training and are sufficiently equipped for and alerted to the general nature of the hazards inherent in the scope of work; and, c. Provide its personnel with Workers' Compensation coverage and benefits that are administered by the State Compensation Insurance Fund in accordance with the California Labor Code. 3. The Sponsor and CCC mutually agree to the following: a. This Agreement is not intended to affect the legal liability of either of the parties by imposing any standard of care other than the standard of care impose(j by law; b. Mutual Indemnification: i. To the extent permitted IJy law including Article XVI, sections 1 and 6 of the California Constitution, and the California Claims Act, the CCC agrees to hold harmless and indemnify the Sponsor against any liability, damage, or: loss legally determined,to have ·occurred as a result of performance or failure to perform under this Agreement and/or the project paperwork caused by the acts and/or omissions-of any person directly employed by, enrolled in or under. the control or supervision of the CCC while performing the work set forth in this Agreement and/or the project paperwork. ii. The Sponsor agrees to hold harmless and indemnify the CCC against any liability, damage, or loss ,legally determined to have occurred as a result of performance or failure to perform under this Agreement and/or the project paperwork caused by the acts and/or omissions of any person directly employed by or under the control or supervision of the Sponsor while performing the work set forth in this Agreement and/or the project paperwork; c. Insurance: i. l:he State of California has elected to cover its motor vehicle and general liability exposure through claims procedures instituted in accordance with the·Califomia·Government Code provisions and the other provisions of the law relating to such liability. Pursuant to those procedures, tort liability. claims should be submitted 'to the California Victims Compensation•and Government Claims Board (Government Claims Division, P.O. Box 3034, Sacramento, CA 95812-3035) in accordance with .the California Government Code provision and the other provisions of the law governing submission of such claims. In addition, unless notified otherwise or on behalf of the CCC, motor vehicle liability claims. may be forward to the California Department of Generals Services, Office of Risk and Insurance Management (hereinafter "ORIM"); Claims Unit, 1325 J Street, Suite 1800, Sacramento, California 95814. It should be noted, however, that the willingness of ORIM to receive 3 Item 8.f. - Page 5 such motor vehicle liability claims does not constitute a waiver by the State of California or the CCC of the time limits or procedures provided by law or the filing of claims relating to such motor vehicle liability. It also should be noted that the addresses set forth in this paragraph are subject to change; any claimant is advised to verify the accuracy of and currency of the addresses for filing claims, and by setting forth addresses in this paragraph, neither the State of California nor the CCC is waiving any time limits or procedures provided by law for filing claims related to , alleged motor vehicle or general liability or any other alleged liability. ii. The California Department of Personnel Administration has entered into a Master Agreement with the State Compensation Insurance Fund to administer Workers' Compensation benefits for State employees and corpsmembers as required by the California Labor Code. d. The California Labor Code Section 1720.4(a)(3) specifically exempts the CCC from paying state prevailing wages to corpsmembers when engaged in public works projects. The CCC is not subject to the federal prevailing wage requirements set forth in the Davis-Bacon Act (Title 40 USC 276A et seq.) when providing labor on federal government contracts. Title 29 of the Code of Federal Regulations (CFR), Section 5.2(h) specifically provides that a State is not considered a contractor under statutes providing loans, grants, or other federal assistance in situations where construction is performed by its own employees and/or personnel; e. The California Business and Professions Code, Section 7040 exempts the State of California from contractor licensing requirements. The CCC is a state entity subject to the exemption; f. Improvements and Land Use: i. All improvements constructed in whole, or in part by the CCC on lands owned or controlled by the Sponsor shall remain the property of the Sponsor; ii. Permission to camp and/or perform work on lands owned or controlled by Sponsor does not in any way convey to the CCC, its staff or any person or persons working with the CCC in the performance of said work, employee status that would extend to them the benefits afforded to permanent employees of Sponsor; g. Emergency Services and Possible Delays: i. The CCC is required to provide emergency services if directed by the Governor of the State of California pursuant to an Executive Order, the Office of Emergency Services, Department of Forestry and other agencies charged with responding to emergencies throughout California arising from fire, flood, wind, and other natural and man-caused disasters. ii. The CCC may be required to temporarily suspend or permanently cease work on projects due to required emergency response or emergency conditions. The parties agree that any delay in completing the work by 4 Item 8.f. - Page 6 the CCC due to response to an emergency shall be excused and costs incurred by the delay shall be the responsibility of the Sponsor; iii. The resources of the CCC are limited and the public service conservation work of the CCC may be altered in priority from time-to- time. The parties agree that other than delays caused by the CCC's response to an emergency, !311 other delays by either party shall be excused and costs caused by delays shall be borne by the party incurring such costs. h. All contracts relating to the construction or operation of a project shall contain a clause prohibiting discrimination and/or harassment against any person, employee or employee applicant engaged in the project work on the basis of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave; i. Budget Contingencies: i. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State of California and the CCC shall have no liability to pay any funds whatsoever to Sponsor or to furnish any other considerations under this Agreement or related proje_ct paperwork and Sponsor shall not be obligated to perform any provisions of this Agreement or related project paperwork. ii. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State of California and the CCC shall have the option to either cancel this Agreement with no liability occurring to the State of California or CCC, or offer to an Agreement amendment to Sponsor reflecting the reduced amount. j. Subject to the provisions herein, all remedies allowed by law are available to either party for enforcement of this Agreement. Any waiver of rights by either party or any matter relating to this Agreement shall not be deemed to be 8: waiver unless in writing and approved by both parties and shall not be a waiver to any other provision or matter relating to this Agreement; k. If any part of this Agreement is found to be invalid the remainder of the Agreement shall continue in full force and effect; I. Neither the CCC nor the Sponsor may assign this Agreement or any interest therein without the written consent of the other party; m. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties; n. This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California; o. This Agreement shall remain in effect unless terminated upon thirty (30) days written notice from either party; and p. Each Party and its respective agents executing this Agreement warrants and represents that it has the full power and authority to execute, deliver and perform the obligations under this Agreement and that each Party's 5 Item 8.f. - Page 7 performance hereunder has been duly authorized by all requisite actions on the part of that Party. S I ~ iponsor n ormat1on: Sponsor Name: City of Arroyo Grande Sponsor Department: Public works I Parks Address: P.O. Box 550, Arroyo Grande, CA 93421 Contact Person: Geoff English Phone: (805)473-5466 Email Address: genglish@arroyogrande.org SIGNATURES In Witness Whereof, the parties have agreed to the conditions of this Agreement as of the date shown below. Sponsor Representative Signature:~ Print Name:O Date:: "---··--.-,. -------- CCC Center Director/Region Deputy Signature: Print Name: Jimmy Galvan Date: 6 Item 8.f. - Page 8 STATE OF CALIFORNIA AGREEMENT ADDENDUM CCC-!16A (REV. 09/10) Page 1 ol2 CALIFORNIA CONSERVATION CORPS Agreement# Index# CCC Work Code 6603 R15-2033 (CCC Contract Oll'cllr Assigns) (Center Index Code is Four dqb) (Center Projed Uanager Assignst A] The California Conservation Corps (CCC), agrees to provide crew labor for the project titled: City of Arroyo Grande • Creek Winterization. Potential rate change (Increase In minimum wage) during contract term. Labor reimbursement rates mav be modified without amendment based on cham:aes In the CCC's labor reimbur-Sement rate. See CCC-58:~ Evaluation Form lor delaa. 8] The term of this agreement shall be: Agreement Start Date: February 1, 2015 ----~--~~~----Agreement Expiration Date: June 30, 2018 · 12]check here if multi-year C] Sponsor agrees to reimburse the CCC for LABOR Hours Rate/Hr Totals estimated costs In accordance with the Fiscal CM Regular Time: 1440.00 $ 18.77 $ 27,028.80 Summary. (Fiscal Year displays are shown on page 2.) CM Overtime: 0.00 $ -$ - Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : $ - EXPENSES -· . Equipment (greater than $5,000): $ - NOTE TO SPONSOR: Budget detail will not be Tools (includes equipment less than $5,000): $ - provided on performance based contracts. Materials: $ . Vehicle Operations: $ - Consulting_: $ . Other: $ - D) The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 27,028.80 E] The CCC shall forward billing for labor and/or operating expenses with supporting documentation in triplicate to sponsor I X !Monthly . I lauarterty I IAt end of contract Sponsor agrees to pay CCC within 50 days from receipt of bill. Negotiated Advanced Payments: I$ Sponsor STATE OF CALIFORNIA Organization: City of Arroyo Grande California Conservation Corps Date: Date: Signature: Signature: Geoff English Print: Rrint: Maria Berumen Title: Director of Pubnc Works Title: Administrative Chief SPONSOR EMAIL ADDRESS CCC DISTRICT VERIFICATION genglish@arroyogrande.org Date: I~~~ /.if SPONSOR MAILING ADDRESS P.O. Box 550 Arroyo Grande, CA 93421 Signature: ~ Print: Mike Anderson Title: Conservation Supervisor SPONSOR BILLING ADDRESS: FORWARD PAYMENTS TO: Same California Conservation Corps Attention: Accounting/Receivabh~s . 1719 24th Street, Sacramento Sacramento, CA 95816 Item 8.f. - Page 9 STATE OF CALIFORNIA AGREEMENT ADDENDUM CCC-i6A (RfV OWIO) P.IQI 2 al2 CALIFORNIA CONSERVATION CORPS First LABOR Hours Rate/Hr Totals Fiscal Year FROM: 02/01/15 CM Regular Time: 0.00 $ 18.77 $ - Display CM Overtime: 0.00 $ -$ - TO: 06130/15 Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : $ . EXPENSES Equipment (greater than $5,000): $ . ToolS (includes equipment less than $5,000): $ - Materials: $ . Vehicle Operations: $ . Consulting: $ . Other. $ . First Fiscal Year TOTAL: $ . r ~ . -----~ ~ -~ . --. ~--- ' '" ----. -~---------··-"' _ ...... -~ ------. ---·-.. --.. ·-· --- Second LABOR Hours RateiHr Totals Fiscal Year FROM: 07101115 CM Regular Time: 480.00 $ 18.77 $ 9,009.60 Display CM Overtime: 0.00 $ . $ - TO: 06/30/16 Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : EXPENSES Equipment (greater than $5,000): $ . Tools (includes equipment less than $5,000): $ - Materials: $ - Vehicle Operations: $ - Consulting: $ - Other: Second Fiscal Year TOTAL: $ 9,009.60 -------··-· -. -. --. ~ -·-·-----~--... -.. . -----·-----~-. --. ------. -· -~--------i• ~-------------. Third LABOR Hours Rate/Hr Totals Fiscal Year FROM: 07101116 CM Regular Time: 480.00 $ 18.77 $ 9,009.60 Display CM Overtime: 0.00 $ -$ . TO: 06130117 Performance-Based Labor: $ - Staff BILLABLE Regular Time: $ - Staff Overtime : $ - EXPENSES Equipment (greater than $5,000): $ - Tools (includes equipment less than $5,000): $ - Materials: $ - Vehicle Operations: $ - Consulting: $ - Other: $ . Third Fiscal Year TOTAL: $ 9,009.60 : .. ... -. ------. --------, -----.. --~ ·--.--~ ------_,_ -----~ . -... -·· ----- LABOR Hours Rate/Hr Totals Forth FROM: 07/01117 CM Regular Time: 480.00 $ 18.77 $ 9,009.60 Fiscal Year Display CM Overtime: 0.00 $ . $ - TO: 06130118 Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : $ - EXPENSES Equipment (greater than $5,000): $ - Tools (includes equipment less than $5,000): $ . Materials: $ . Vehicle _Qperalions: Consulting: $ - Other: $ . Forth Fiscal Year TOTAL: $ . 9,009.60 --.-<--~ -· ----.. -, . -. ---------, --· --------.. -----~ -- The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 27,028.80 Item 8.f. - Page 10 CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION CCC-58 [A] PROJECT DATA Center Code: 603 LOS PADRES Location Code: Project/Work Code: R-15-2033 ARRA: N I Contract: --!Resource Category: cow Project Title: CITY OF ARROYO GRANDE -CREEK WINTERIZATION Project Description: CCC crews will remove weeds and brush from Tally Ho & Arroyo Grande Creek. The work is needed for clean creek flows during winter rains. A side benefit of this work will be that the open creek will discourage camps, illegal activity and debris collecting. [B] SPONSOR INFORMATION -- Agency Code: Sponsoring Agency: Address: 40000 CITY OF ARROYO GRANDE P.O. BOX 550 City: ARROYO GRANDE I State: CAl ZIP: 93421-I Sponsor Representative: Title: Phone: GEOFF ENGLISH DIRECTOR OF PUBLIC WORKS (805) 473-5466 Technical Supervisor: Title: Phone: RON SIMPSON PUBLIC WORKS SUPERVISOR (805) 473-5470 [C) EMERGENCY RESPONSE INFORMATION CDF Incident # - CCC Index # [D] ESTIMATE INFORMATION Hours: 1440 Start Date: 01/01/2015 [F) FOR HQ USE ONLY Received: Analyst: Request # -I OES # -I HQ Ref. # - Corpsmember Overtime Pay Serial # [E] WORKSITE INFORMATION Directions to Worksite Location: 101 South to Hwy 227 East in Arroyo Grande (Through Village) . Continue to Corbett Canyon Rd. Work begins at intersection of Corbett Cyn Rd and Carpenter Cyn Rd. ZIP: 93420-jcounty Code: 401County: SAN LUIS OBI MIKE ANDERSON 01/09/2015, !2:25pm Logged: Verified: Entered: Checked: -- Field Operations Database System Ver: 2.9.1 (10/06/2014) Item 8.f. - Page 11 CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK WINT Page: 2 [G) EDUCATIONAL ACTIVITIES Sponsor: Educational presentation to increase Corpsmember understanding of the natural environment. Length of time scheduled: 0.50 Hrs. City staff and Environmental consultants will talk to CM's about the potencial hazards of the natural debris and benefits of the clean-up. CCC: The CCC will be doing the following work/learn activities. Length of time scheduled: 0.50 Hrs. CCC Staff will talk about WUI (wildland urban interface) and flood zone clean-up. [H] EQUIPMENT I MATERIALS I AND LABOR To be supplied.by Sponsor: Porta Pattie Dumpster for debris Special SPIKE equipment needed by crew: To be supplied by CCC: Supervision Transportation Tools Tarps SPIKE Information (description and location of housing) : Field Operations Database System Ver: 2.9.1 (10/06/2014) Item 8.f. - Page 12 CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK WINT Page: 3 (I] NARRATIVE ON HOW PROJECT WILL MEET ALL LEGISLATIVELY MANDATED OBJECTIVES (Assign a numerical rating: O=none, 1=low, 2=medium, 3=high) Conserving, improving, developing natural resources, maintaining environmentally important lands or waters. RATING: 3 CCC work will reduce hazard to public protecting homes froin potencial floods. Creek cleanliness will encourage wildlife that is currently choaked out ... Providing public benefit or access (Estimated visitor use, increased safety, reduced maintenance costs, etc. RATING: 3 Fuel Reduction will increase safety to several hundred homes in the area. Providing Corpsmembers with opportunities for training in employable skills {e.g. specific tools and use, fire control, carpentry) RATING: 2 Weed Whip use, brushing techniques and teamwork, (J] PROJECT CHECKLIST & SIGNATURE BLOCKS I II I I I I I I I I I I II II I I I I I I I I I I I I I I II I I II II I I I I I I I I I I I I I II I II I I Ill I I Ill I I I I I II Ill II I I I I I I II I II I I I I II II II II I I Ill I I II II II II I I I I II I I I I II I I I II II I II I I I I It I I I I I II I I I I Ill I I II I I I I I I I I I I II II I I I I I I I I I I I I I I II I I II I I I I II I It I I II I I I I I •I I I II I I I I II I I I I I I I I Ill I I I II I I I I I II I I I I II I I II I I I I Ill I I I I I I I I II I I I I II II I I II I I Ill II I II I I I I II I I I I II I I I I Ill I SIGNING THIS DOCUMENT VERIFIES THAT': o A Sponsor Agreement (CCC 96) is on file at Headquarters. o If a reimbursable project, a CCC-96A or STD-13 agreement has been submitted to Headquarters. o If the Sponsor is a non-profit entity, a statement of non-profit status and Private Property/Sponsor Authorization form have been submitted to HQ. o If the Sponsor is a for-profit entity, a Private Property/Sponsor Authorization has been submitted to HQ. c The project conforms to CCC's Injury and Illness Prevention Wroject Coordinator: Print Sign ·. ~ MIKE ANDERSON .~.~ Center Director: THE SPONSOR REPRESENTATIVE AGREES TO THE FOLLOWING: Program (IIPP) Date: 1/tt-I If"'' o If there are hazardous materials present, the sponsor has provided the location, identity, and amounts of any hazardous substances at the worksite and provided all Material Safety Data Sheets for hazardous materials that are present at the worksite :OR a To the best knowledge of the sponsor, the worksite is free of any known hazardous materials. ~ a That all applicable local, state, and federal permits, approvals, and clearances have been obtained. Sponsor Representative: Print, Sign Date: Field Operations Database System Ver: 2.9.1 (10}.06/2014) Item 8.f. - Page 13 CCC-58 Project/Work Code: R-15-2033 CITY OF ARROYO GRANDE -CREEK Continuation LEGISLATIVE MANDATE-Natural Resources: (cont.) Creek cleanliness will encourage wildlife that is currently choaked out by weeds. Field Operations Database System Ver: 2.9.1 (10/06/2014) Item 8.f. - Page 14 STATE OF CALIFORNIA AGREEMENT AOOENOUM CCC-96A (REV. 09110) Page 1 ol2 CALIFORNIA CONSERVATION CORPS Agreement# Index#· CCC Work Code 6603 R15-2034 (CCC Contract Olbr Aui;ns) (Cen!el1Dde> elide is Four di;its) (Center Pmjed Llanager AsligM) A] The California Conservation Corps (CCC), agrees to provide crew labor for the project titled: City of Arroyo Grande.-Parks; Potential rate change (Increase In minimum wage) during contract term. Labor reimbursement rates may be modified without amendment based on chimges In the CCC's labor reimbursement rate. See CCC-58: Project Evaluation Form for delais, B) The term of this agreement shall be: Agreement Start Date: __ F~e:-b_ru_a-:ry::-1-:'::-::2~0=-15 __ Agreement Expiration Date: June 30, 2018 [2Jcheck here. if multi-year C) Sponsor agrees to reimburse the CCC for LABOR -Hours Rate/Hr Totals estimated costs in accordance with the Fiscal CM Regular Time: 1344.00 $ 18.77 $ 25,226.88 Summary. (Fiscal Year displays are shown on page 2.) CM Overtime: 0.00 $ -$ - Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : $ - EXPENSES Equipment (greater than $5,000): $ - NOTE TO SPONSOR: Budget detail will not be Tools (includes equipment less than $5,000): $ - provided on performance based contracts. Materials: $ 350.00 Vehicle Operations: $ - Consulting: $ - Other. $ - 01 The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 25,576.88 E) The CCC shall forward billing for labor and/or operating expenses with supporting documentation in triplicate to sponsor I X I Monthly I lauarterly I IAt end of contract Sponsor agrees to pay CCC within 50 days from receipt of bill. Negotiated Advanced Payments: I $ Sponsor STATE OF CALIFORNIA Organization: City of Arroyo Grande California Conservation Corps Date: Date: "Signature: Signature: Geoff English Print: Print: . Maria Berumen Title: Director of Public Works Title: Administrative Chief SPONSOR EMAIL ADDRESS CCC DISTRICT VERIFICATION genglish@arroyogrande.org Date: ,;,~ /1'> SPONSOR MAILING ADDRESS P.O. Box550 Arroyo Grande, CA 93421 Signature: ~a " Print: Mike Anderson Title: Conservation Supervisor SPONSOR BILLING ADDRESS: FORWARD PAYMENTS TO: Same California-conservation Corps Attention: Accounting/Receivables 1719 24th Street, Sacramento Sacramento, CA 95816 Item 8.f. - Page 15 I I STATE OF CALIFORNIA AGREEMENT ADDENDUM CCC~A (REV 09110) Pogo 2o12 First Fiscal Year Display ...... -~ --~ 'T •--- !·~· ----- Second Fiscal Year Display ; ... --· - .. ·-- Third Fiscal Year Display ,. ··-- ' ------ Forth Fiscal Year Display ·-.. -.. ~-- FROM: 02/01/15 TO: 06/30/15 -- . -----.. FROM: 07/01/15 TO: 06130/16 -----· -- - FROM: 07/01/16 TO: 06/30/17 -- ------. FROM: 07/01/17 TO: 06/30/18 --~ --- CALIFORNIA CONSERVATION CORPS LABOR Hours RateJHr Totals CM Regular Time: 192.00 $ 18.77 $ 3,603.84 CM Overtime: 0.00 $ . $ . Performance-Based Labor: $ - 0 Staff BILLABLE Reaular Time : $ - Staff Overtime : $ - EXPENSES Equipmenf(greater than $5,000): s - Tools {includes eQUipment less than $5,000): $ - Materials: $ 50.00 Vehicle Operations: $ - ConsultinQ: $ - Other: $ - First Fiscal Year TOTAL: $ 3,653.84 ---~-----] -------·-~ ----. -· LABOR Hours Rate/Hr Totals CM Regular Time: 384.00 $ 18.77 $ 7,207.68 CM Overtime: 0.00 $ -$ - Performance-Based Labor: $ - Staff BILLABLE Re!lular Time : $ - Staff Overtime : EXPENSES Equipment (Qreater than $5,000): -:r . Tools (Includes equipment less than $5,000\: $ - Materials: $ 100.00 Vehicle Operations: $ - Consulting: $ - Other: Second Fiscal Year TOTAL: $ 7,307.68 ---·-• r -~ -----·--· -' ----------~---. ------·-. - LABOR Hours RateiHr Totals CM ReQular Time: 384.00 $ 18.77 $ 7,207.68 CM Overtime: 0.00 $ -$ . Performance-Based Labor: $ . Staff BILLABLE Regular Time : $ - Staff Overtime : $ - EXPENSES Equipment (~:~realer than $5,000\: $ . Tools (includes eQuipment less than $5,000): $ . Materials: $ 100.00 Vehicle Operations: $ - Consulting: $ - Other: $ - Third Fiscal Year TOTAL: $ 7,307.68 ··--·-------:-----~- ------. ... ·-. --. . --------' LABOR Hours RateiHr Totals CM Regular Time: 384.00 $ 18.77 $ 7,207.68 CM Overtime: 0.00 $ -$ . Performance-Based Labor: $ - Staff BILLABLE Regular Time : $ - Staff Overtime : $ . EXPENSES EquipmentCQreater than $5,000): $ . Tools (includes eQuipment less than $5,000): $ . Materials: $ 100.00 Vehicle Operations: Consultino: $ - Other: $ - Forth Fiscal Year TOTAL: $ 7,307.68 ---------~ .. --------. ~ -------~ --.. ~-·-· The total amount payable by Sponsor to CCC under this aqreement shall not exceed: $ 25,576.88 Item 8.f. - Page 16 CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION CCC-58 [A] PROJECT DATA Center Code: 603 LOS PADRES Location Code: Project/Work Code: R-15-2034 ARRA: N Contract: --!Resource Category: FHR Project Title: CITY OF ARROYO GRANDE -PARKS Project Description: CCC crews will annually remove dead and downed limbs, achieve clearence between canopy and shrubs and remove limbs less than 4 inches that act as ladder fuels. This work will be performed within the Grace Lane Assesment District, and other parks as directed .. [B)-SPONSOR INFORMATION Agency Code: Sponsoring Agency: Address: 40000 CITY OF ARROYO GRANDE P.O. BOX 550 City: ARROYO GRANDE I State: CAl ZIP: 93421-I Sponsor Representative: Title: GEOFF ENGLISH DIRECTOR OF PUBLIC WORKS Technical Supervisor: Title: RON SIMPSON PUBLIC WORKS SUPERVISOR [C] EMERGENCY RESPONSE INFORMATION CDF Incident # -Request # -I OES # -I CCC Index # Corpsmember Overtime Pay Serial # [D) ESTIMATE INFORMATION Hours: 576 Start Date: 01/01/2015 [E) WORKSITE INFORMATION Directions to Worksite Location: 100 Rodeo Dr. Arroyo Grande 93420 Phone: (805) 473-5466 Phone: (805) 473-5470 HQ Ref. # - I ZIP: 93420-!county Code: 401County: SAN LUIS OBI [F] FOR HQ USE ONLY MIKE ANDERSON 01/09/2015, 12:27pm Received: Logged: Verified: Analyst: Entered: Checked: Field Operations Database System Ver: 2.9.1 (10/06/2014) Item 8.f. - Page 17 CCC-58 Project/Work Code: R-15-2034 CITY OF ARROYO GRANDE -PARKS [G] EDUCATIONAL ACTIVITIES Page: 2 Sponsor: Educational presentation to increase Corpsmember understanding of the natural environment. Length of time scheduled: 0.50 Hrs. City staff will talk about assesment area, what they are and how the City is responsible. CCC: The CCC will be doing the following work/learn activities. Length of time scheduled: 0.50 Hrs. CCC Staff will talk about WUI (wildland urban interface) and fuel modification zones. [H] EQUIPMENT, MATERIALS, AND LABOR To be supplied by Sponsor: Porta Pattie Chipper Special SPIKE equipment needed by crew: To be supplied by CCC: Supervision Transportation Tools Chipper @ $275 per day rate SPIKE Information (description and location of housing) : Field Operations Database System Ver: 2.9.1 (10/06/2014) Item 8.f. - Page 18 CCC-58 Project/Work Code: R-15-2034 CITY OF ARROYO GRANDE -PARKS Page: 3 [I] NARRATIVE ON HOW PROJECT WILL MEET ALL LEGISLATIVELY MANDATED OBJECTIVES {Assign a numerical rating: O=none, 1=low, 2=medium, 3=high) Conserving, improving, developing natural resources, maintaining environmentally important lands or waters. RATING: 3 CCC work will reduce hazard to public thereby allowing area to remain open space with amplified public threat. Providing public benefit or access {Estimated visitor use, increased safety, reduced maintenance costs, etc. RATING: 3 Fuel Reduction will increase safety to several hundred homes in the area. Providing Corpsmembers with opportunities for training in employable skills {e.g. specific tools and use, fire control, carpentry) RATING: 2 Chainsaw use, Chipper use, brushing techniques and teamwork, [J] PROJECT CHECKLIST & SIGNATURE BLOCKS I I II II I I I I I II I I I I II I I I I I I I I I II I I I II I I I I II II I I II I I I I II I I II II I I II II I I I <II I I I I I lol I I I I I I I II I I I I I II II I I I I I I I I I I I I I I I I I I I I I I I I I II I I I I I I I I I I I I I I I I I I I I I I I I I II II 11 Ill 1 111 I I II I I I I I I I It I I I Ill I I I II I I I I II I I I lllol I I I I Ill I I I II I I I I II II I I II I I II II I I II I I I I I II I I I I I I I I I I I I I I II I I I I I I I I I I I I I I I 1111111111111111111111 11111 I I I 11111111 1111111 Ill 1 111 .. . SIGNING THIS DOCUMENT VERIFIES THAT: o A Sponsor Agreement {CCC 96) is on file at Headquarters. o If a reimbursable project, a CCC-96A or STD-13 agreement has been submitted to Headquarters. c If the Sponsor is a non-profit entity, a statement of non-profit status and Private Property/Sponsor Authorization form have been submitted to HQ. c If the Sponsor is a for-profit entity, a Private Property/Sponsor Authorization has been submitted to HQ. c The project conforms to CCC's Injury and Illness Prevention Project Coordinator: Print Sign ~ MIKE ANDERSON ~~ Center Director: Program ( IIPP) Date: I I I G I,,- I I I I I I II 1• I I I II I I I II I I I II II I II II I I I I It I I I II II I I a1 II II II I I I I I I I I I I I I I I I I II I I I I I I I I II II I I I I II I I I I II I I II I I I I I I I I I I I I I I I Ill I I I II I I I I I I I I I II I I I I I I I I I I II I I I I I I I I I I I I I 111111111<111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 THE SPONSOR REPRESENTATIVE AGREES TO THE FOLLOWING: o If there are hazardous materials present, the sponsor has provided the location, identity, and amounts of any hazardous substances at the worksite and provided all Material Safety Data Sheets for hazardous materials that are present at the worksite c To the best knowledge of the sponsor, the worksite is free of any known hazardous materials. c That all applicable local, state, and federal permits, approvals, and clearances have been obtained. ponsor Representative: Print Sign Date: •••••••••••• llllllltlllllllllllttlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllltllllllllllllllllllllllllllltlltlllttlllllllllllllllllllllllll tlllllttllllllllllllllllllllllllllllllllllllllllllllllllt<lllllllllllllllllllllllllllllllllllllllltllllllllllllllllttllllllllltlllllllllllllllllllllllllllllllll Field Operations Database System Ver: 2.9.1 (10/06/2014) · J Item 8.f. - Page 19 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.f. - Page 20