CC 2015-01-13_08e Approval of Minutes ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, OCTOBER 28, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:03 p.m.
2. ROLL CALL
City Council: Council Member Kristen Barneich, Council Member Joe Costello, Mayor
Pro Tern Jim Guthrie, and Mayor Tony Ferrara were present. Council
Member Tim Brown was absent.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Public
Works Director Geoff English, Director of Administrative Services Debbie
Malicoat, Associate Planner Kelly Heffernon, and Director of Community
Development Teresa McClish.
3. FLAG SALUTE
Representatives from Girl Scout Troop 41071 led the Flag Salute.
4. INVOCATION
Pastor David Burgeson, First United Methodist Church, delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
Mayor Ferrara reported that on Tuesday, October 14, 2014, after meeting in Closed Session
regarding the following items, the Council reconvened into open session and announced that no
reportable action was taken:
- Conference with Legal Counsel — Existing Litigation pursuant to Government
Code Section 54956.9(a):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
- Public Employment pursuant to Government Code Section 54957:
Title: City Manager
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Council Member Costello seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by Economic Vitality Corporation (EVC).
Item 8.e. - Page 1
Minutes: City Council Regular Meeting Page 2
Tuesday, October 28, 2014
Michael Manchak, President and CEO, provided an overview of the Economic Vitality
Corporation including the resources its offers to businesses to diversify the local economy,
tourism, demographics, economic challenges, accomplishments to date, focus on the airport
and potential opportunities, goals to increase broadband connectivity service, and an overview
of EVC business partners and its network.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Speaking from the public were Anna Unkovich, Arroyo Grande, extending gratitude to the
Council, staff, Police, and Fire Department and stated her desire to move forward with City
business; Dane Sensor, expressed concern about businesses feeling intimidated regarding their
choice of political signs and expressed concern about the presence of the Sheriff's Department;
John Spencer, commented on the EVC presentation and his opportunity to open a store in the
City in an area of the City that had been challenging, and hoped that in moving forward, the City
will work to re-establish trust and confidence in growing small businesses, and encouraged the
Council to reach out to the community and business leaders in a town forum in order to create
trust and confidence for the future; Colleen Martin commented on the July 3`d incident and
questioned why the Council is willing to forfeit its good name and the integrity of the City for one
person's indiscretion, commented on why people are questioning the Council's decision making
process on a number of issues, and requested the Council place the City Manager on
administrative leave; Vanessa Andrews, Arroyo Grande, stated she is not a satisfied citizen of
the City after learning about the July 3`d incident and subsequent questionable actions, stated it
was her right to speak and attend meetings, and stated the public is trying to hold the Council
accountable for its actions; Beatrice Spencer, Arroyo Grande, commented that nothing has
changed in the 16 weeks since the July 3`d incident and questioned why the Council has not
placed the City Manager on administrative leave, expressed concerns about the Council's
inability to solve the matter, supported the actions of the Police Department, and urged the
Council to accept the resignation of the City Manager and to hire an interim manager; Patty
Welsh, Arroyo Grande, commented on the July 3`d incident and the negative impacts it has had
on the City and its staff; Otis Page, Arroyo Grande, commented on the approaching election,
why the investigation is taking so long, noted that the Council has a resignation letter from the
City Manager which should be accepted, and called for a financial audit of the City; Colleen
Drees, Arroyo Grande, thanked the Council for its service to the community and noted the
changes that have taken place since 1999, expressed sorrow for things that have happened in
these Chambers, and asked for civility and respect; Cassandra Appleton expressed concerned
about transparency, referred to the 2010 SSLOCSD sewage spill, and expressed concerned
about potential rate increases after the election; Manetta Bennett, Arroyo Grande, thanked the
City Council and staff for all their work over the past years, commented on her long time
residency and business ownership in Arroyo Grande, and commented on the right of those who
live outside the City who may speak on behalf of family who do live in the City; Rudy Xavier,
Arroyo Grande, commented on things that are right in Arroyo Grande, expressed respect for the
Police Department, expressed concern about the constant referral to the July 3`d incident,
commended the financial management of the City over the hard economic times which has
resulted in a stable government, and supported City staff; Rich Hagler, Arroyo Grande, spoke in
support of public safety officials and their vote of no confidence in the Mayor and City Manager
and expressed concerns regarding the July 3`d incident; Janet Talbert, Arroyo Grande, stated
she owes gratitude to the Council for keeping the City out of debt and for its steady leadership,
and thanked City Manager Adams for his years of service; Tom Talbert, Arroyo Grande, spoke
of his long time residency in the City, the changes into a thriving and vibrant City that is known
for its special events, landscaping, volunteerism, and street repair, that this is a result of the
Item 8.e. - Page 2
Minutes: City Council Regular Meeting Page 3
Tuesday, October 28, 2014
Council and staff's dedication and leadership, and the need for citizens to support the Council
and staff; Ross Kongable, Arroyo Grande, expressed gratitude to the Council and staff for its
outstanding performance and expressed fear for the City's future; Bill McCann, Arroyo Grande,
spoke of his long time residency in the City, supported the Council and staff, and expressed
concerns regarding campaign sign violations and vandalism and stated that placement is the
responsibility of the candidate; Devin Ward, Arroyo Grande, stated that the crosswalk at E.
Grand Avenue and South Alpine was removed and now there is no place to cross the street
from one side to the other on Grand Avenue from Halcyon Road to Traffic Way; Doug Perrin,
San Luis Obispo, stated he had worked for the City for 33 years, acknowledged the speakers for
their willingness to speak, admired the Council and staff for serving the City, and hoped that
when the election is over, the City will move on and heal; Brad Snook, Surfrider Foundation,
spoke of issues relating to the Sanitation District, issues of City policy needing to be addressed,
and acknowledged that Jim Hill is not new to the area and has supported an investigation of the
Sanitation District; Heather Jensen, Arroyo Grande, endorsed comments that have been made
concerning the City, and expressed concern regarding the drought and recent approval of an
agreement for a water conservation program, and noted that there are two major housing
development projects that are coming up on the agenda; LeAnn Akins, Arroyo Grande,
expressed concern about the direction the City is going, stated she wants to be a part of the
community in a bigger way, expressed concern about transparency on major issues facing the
City, expressed concern about policies not being followed, and supported the AGPOA.
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. No public comments were
received.
Council Member Barneich requested clarification on Item 8.1. regarding the direction of the
parade route. City Manager Adams explained the change in staging and direction of the parade
route due to traffic issues.
Action: Council Member Costello moved, and Council Member Barneich seconded the motion
to approve Consent Agenda Items 8.a. through 8.m., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Costello, Barneich, Guthrie, Ferrara
NOES: None
ABSENT: Brown
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified'the listing of cash disbursements for the period October 1, 2014 through
October 15, 2014.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of September 30, 2014, as required by Government Code Section 53646(b).
8.c. Consideration of Software Agreement with OpenGov, Inc.
Action: Authorized the City Manager to enter into a Software Agreement with OpenGov,
Inc. and appropriate $4,9000 from the General Fund unreserved balance.
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council meeting of September 9,
2014 and the Special City Council meeting of September 20, 2014, as submitted.
Item 8.e. - Page 3
i
Minutes: City Council Regular Meeting Page 4
Tuesday, October 28, 2094
8.e. Consideration of Approval of a Master Fiber Agreement with CCO SoCAL, LLC.
Action: 1) Approved a one year Master Fiber Agreement with CCO SoCAL in the
amount of $41,000, as amended; 2) Approved use of $24,000 from budgeted
contingency funds; and 3) and authorized the Mayor to execute the Agreement in a form
approved by the City Attorney.
8.f. Consideration of Resolution to Close Escrow on Sale of Parcel 007-011-052 on Old
Ranch Road.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE SALE OF PARCEL 007-099-
052 ON OLD RANCH ROAD".
8.g. Consideration of Participation as a Special Olympics World Games Host Town.
Action: Approved participating as a Special Olympics World Game Host Town and
direct staff to proceed with plans to organize the necessary activities.
8.h. Consideration of Reciprocal Easement Agreement and Revocable License Related
to Access of Police Station Driveways.
Action: 1) Approved a Reciprocal Easement Agreement for Common Driveway at the
Police Station at 200 North Halcyon Road with T.L. Berryhill and Alva Sue Berryhill,
William J.W. Calder and Candace Calder, as Trustees of the William and Candace
Calder Family Trust, and John Albert Mallory, Trustee of the John Albert Mallory and
Patricia Gail Mallory Trust; and 2) Approved a Revocable License for Ingress and
Egress Purposes with the same parties related to access of the driveway serving the
Police Station at 200 North Halcyon Road.
8.1. Consideration of an Award of Contract to Pickard & Butters Construction, Inc. for
the Corporation Yard Administration Building Project, PIN 2013-12.
Action: 1) Awarded a contract for the subject project to Pickard & Butters Construction,
Inc. in the amount of $396,796; 2) Authorized the City Manager to approve change
orders for 10% of the contract amount, $39,680, for unanticipated costs during the
construction phase of the project; and; 3) Directed the City Clerk to file a Notice of
Exemption.
8.j. Consideration of Acceptance of the Reservoir No. 3 Exterior Recoating Project,
PIN 2014-13.
Action: 1) Accepted the improvements as constructed by Crosno Construction, Inc. for
the subject project; 2) Directed staff to file a Notice of Completion; and 3) Authorized
release of retention thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
8.k. Consideration of Updated Adopt-A-Park Agreement for the Elm Street Park Off-
Leash Dog Park.
Action: Approved an updated Adopt-A-Park Agreement between the Five Cities Dog
Park Association and the City for operation, maintenance and improvements to the Elm
Street Park Off-Leash Dog Park.
8.1. Consideration of Temporary Use Permit Case No. 14-017 Authorizing the Closure
of City Streets for the Annual Arroyo Grande Village Christmas Parade, November
30, 2014.
Action: Adopted a Resolution, as amended, entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE
PERMIT NO. 94-097 AND AUTHORIZING THE CLOSURE OF CITY STREETS FOR
THE ANNUAL ARROYO GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 30,
2094".
Item 8.e. - Page 4
Minutes: City Council Regular Meeting Page 5
Tuesday, October 28, 2014
8.m. Consideration of a Resolution Authorizing the Community Development Director
to Execute Agreements with the California Department of Transportation for the
Use of Grant Funds from the Sustainable Transportation Planning Grant Program.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE COMMUNITY
DEVELOPMENT DIRECTOR TO SUBMIT THE GRANT APPLICATION AND TO
EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE USE OF GRANT FUNDS FROM THE SUSTAINABLE
TRANSPORTATION PLANNING GRANT PROGRAM",
9. PUBLIC HEARINGS
None.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Consultant Services for City Manager Recruitment.
Administrative Services Director Malicoat presented the staff report and recommended that the
Council: 1) Approve use of $26,000 in contingency funds for consultant services to coordinate
the City Manager recruitment and selection process; and 2) Designate Mayor Ferrara and
Mayor Pro Tern Guthrie to interview and recommend a consultant after proposals are received.
Mayor Ferrara invited public comment. Speaking from the public were Colleen Martin, who
agreed that a consultant is necessary to recruit a new City Manager, acknowledged that the
timeline is aggressive, and recommended the Council hire an Interim City Manager in order to
spend a sufficient amount of time to recruit a City Manager; Vanessa Andrews, who stated that
City Manager Adams should not be part of the selection or training process and agreed that an
Interim City Manager is needed. No further public comments were received.
Action: Council Member Costello moved to: 1) Approve use of $26,000 in contingency funds
for consultant services to coordinate the City Manager recruitment and selection process; and 2)
Designate Mayor Ferrara and Mayor Pro Tern Guthrie to interview and recommend a consultant
after proposals are received. Council Member Barneich seconded, and the motion passed on
the following roll call vote:
AYES: Costello, Barneich, Guthrie, Ferrara
NOES: None
ABSENT: Brown
11.b. Consideration of an Ordinance Adding Section 9.16.072 to Chapter 9.16 of the
Arroyo Grande Municipal Code Relating to Music or Noise after 10:00 P.M. in
Commercial Districts.
City Manager Adams provided a brief background on this item and Council's previous direction
to place this matter on the Agenda.
Item 8.e. - Page 5
Minutes: City Council Regular Meeting Page 6
Tuesday, October 28, 2014
Assistant City Attorney Hirsch presented the staff report and recommended the Council
introduce an Ordinance adding Section 9.16.072 to Chapter 9.16 of the Arroyo Grande
Municipal Code adding new regulations relating to music or noise after 10:00 p.m. in
Commercial Districts. Staff responded to questions from Council.
Mayor Ferrara invited public comment. Speaking from the public expressing concerns regarding
the proposed Ordinance were Pete Ruiz, Jr.; Arly Maretti, Ralph & Duane's; Casey O'Connor,
Bill's Place; Marcia Maretti, Ralph & Duane's; and Terry Fowler, Miller Way. No further public
comments were received.
Council discussion ensued regarding the proposed Ordinance as it relates to enforcement on a
complaint basis; revisiting the Ordinance in three months as it relates to the effectiveness of
enforcement; and a suggestion to delay the Ordinance in order to allow the business owners
time to address issues related to late night music.
Action: Council Member Costello moved to introduce an Ordinance entitled: "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING
SECTION 9.16.072 TO CHAPTER 9.16 OF THE ARROYO GRANDE MUNICIPAL CODE
RELATING TO MUSIC OR NOISE AFTER 10:00 P.M. IN COMMERCIAL DISTRICTS'; with
the understanding that the Council will revisit this in three months. Council Member Barneich
seconded, and the motion passed on the following roll call vote:
AYES: Costello, Barneich, Ferrara
NOES: Guthrie
ABSENT: Brown
12. CITY COUNCIL REPORTS:
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Other
(b) Mayor Pro Tem Guthrie:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) California Joint Powers Insurance Authority (CJPIA)
(4) South San Luis Obispo County Sanitation District (Alternate)
(c) Council Member Costello:
(1) Air Pollution Control District (APCD)
(2) Five Cities Fire Authority (FCFA)
Item 8.e. - Page 6
Minutes: City Council Regular Meeting Page 7
Tuesday, October 28, 2094
(d) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
(e) Council Member Barneich:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Coordinating Council (HSOC)
(3) Tourism Committee
13. COUNCIL COMMUNICATIONS
Mayor Ferrara noted he would reserve his comments until the end of the meeting.
14. STAFF COMMUNICATIONS
None.
15. COMMUNITY COMMENTS AND SUGGESTIONS
Colleen Martin, Arroyo Grande, encouraged citizens to be involved with every aspect of the City,
to read the local news, expressed concern about the City's failure to act on the inappropriate
behavior of employees, and recommended the Council agendize an action item to create a plan
for how to deal with the damage and fallout as a result of the July 3`d incident and provided
suggestions on how the City can begin to move forward.
In response to earlier public comments, Mayor Ferrara displayed a photo of the tree that fell
across the sidewalk in front of his home while he was out of town and which had been blocking
the sidewalk. Mayor Ferrara stated he was not able to move the tree on his own and was
concerned about a safety hazard in the public right of way. He clarified that he paid for the
removal of the tree by the City's Public Works Department. He expressed concerns about
comments being made in the media regarding this and other matters concerning the City
Council. He stated the Council continues to do the business of the City, that he is very proud to
be a resident of the City, and that efforts to provide stability in the City will continue.
Mayor Ferrara announced that the November 11, 2014 City Council meeting was canceled due
to the holiday, and the next regular meeting would be held on November 25, 2014.
16. CLOSED SESSION:
None.
18. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:35 p.m.
Item 8.e. - Page 7
Minutes: City Council Regular Meeting Page 8
Tuesday, October 28, 2014
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 8
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY, NOVEMBER 19, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tern Guthrie called the Special City Council Meeting to order at 6:00 p.m.
2. ROLL CALL:
Council Members Tim Brown, Kristen Barneich, Joe Costello, and Mayor Pro Tern Jim Guthrie
were present. Mayor Tony Ferrara was absent.
Staff present were City Attorney Tim Carmel and City Clerk Kelly Wetmore.
3. PUBLIC COMMENT:
Mayor Pro Tern Guthrie led the Flag Salute.
4. PUBLIC COMMENT:
Mayor Pro Tern Guthrie invited public comment on any item on the Agenda. Speaking from the
public were: Patty Welsh, commented on the investigation; Otis Page, thanked Council Member
Joe Costello for his service to the City; Jim Hill, thanked Council Member Joe Costello for his
many years of service on the Council; Alegi Davar, commented on the investigation report;
Colleen Martin, commented on the investigation, the need for the Council to take immediate
action to remove City Manager Adams from his position, and that it was time to apologize to the
community, employees, and AGPOA; Michael Andrews, commented on the Mayor's recent
statements provided to the Santa Maria Times, commented on the July 3rd incident, and spoke
in support of the Police Department; Glen Martin, commented on the July 3`d incident and lack of
action taken by the Council, and expressed concerns about Brown Act violations regarding
previous closed session meetings; Vanessa Andrews, commented that the original police
reports and a follow up investigation by a third party with no conflict of interest would have been
sufficient, expressed concerns about the investigation process, and stated that Mr. Adams
should be terminated tonight; Jim Hill, referred to the closed session item, asked the Council to
accept Mr. Adams' resignation effective immediately with no further action such as termination
for cause or special compensatory action, requested appointment of a Director as Acting City
Manager until an Interim Manager can be appointed by the incoming Council, and requested
that no action be taken to engage any employee search organization until the incoming Council
is seated, and thanked Mr. Adams for his good service to the City; April McLaughlin, expressed
concern about closed session meetings; Will Power, congratulated the newly elected Council
members and expressed concerns about how the attitudes of some people have impacted the
residents of Arroyo Grande; Beatrice Spencer, commented on the public investigation report
and stated that the report did not reveal anything they did not already know, and expressed
concern about the City's legal exposure had the Council received better legal counsel; and
LeAnn Akins, commented on statements made in the investigation report.
5. CONSENT AGENDA:
5.a. Correction to September 9, 2014 City Council Action Minutes.
Recommended Action: Approve an amendment to Page 7, Item 17 of the September
9, 2014 City Council Meeting Action Minutes.
Item 8.e. - Page 9
Minutes of City Council Special Meeting
November 19, 2014
Page 2
Action: Council Member Costello moved to approve an amendment to Page 7, Item 17 of the
September 9, 2014 City Council Meeting Action Minutes. Council Member Brown seconded,
and the motion passed on the following roll-call vote:
AYES: Costello, Brown, Barneich, Guthrie,
NOES: None
ABSENT: Ferrara
6. CITY COUNCIL CLOSED SESSION:
At 6:35 p.m., Mayor Pro Tern Guthrie adjourned the meeting to closed session to consider the
following item:
Public Employee Discipline/Dismissal/Release pursuant to Government Code
Section 54957: Title: City Manager
7. RECONVENE TO OPEN SESSION:
Mayor Pro Tern Guthrie reconvened the meeting to open session and announced that the City
Council decided to accept Steve Adams' resignation and immediately place him on paid
administrative leave until an Interim Manager is hired. He stated the motion was made by
Mayor Pro Tern Guthrie, seconded by Council Member Barneich, and the vote was unanimous.
8. NEW BUSINESS:
8.a. Presentation By Sintra Group Regarding Investigation of July 3, 2014 Incident at
City Hall
Chuck Hookstra and Peter Ruggiero, Sintra Group, provided a summary of the investigation
report.
Mayor Pro Tern Guthrie invited public comment. Speaking from the public regarding the
investigation report were Vanessa Andrews, Colleen Martin, Alegi Davar, Julie Tacker, and
Carole Henson.
Chuck Hookstra responded to questions from the Council and public.
Council comments ensued regarding the investigation report and its conclusions, and the need
for the City to move forward with City business.
No formal action was taken on this item.
5. ADJOURNMENT:
The meeting was adjourned at 8:51 p.m.
Item 8.e. - Page 10
Minutes of City Council Special Meeting
November 19, 2014
Page 3
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 11
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, NOVEMBER 25, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council Meeting to order at 6:03 p.m.
2. ROLL CALL
City Council: Council Member Kristen Barneich, Council Member Tim Brown, Council
Member Joe Costello, Mayor Pro Tern Jim Guthrie, and Mayor Ferrara
were present.
City Staff Present: Acting City Manager Debbie Malicoat, City Attorney Tim Carmel, Director
of Legislative and Information Services/City Clerk Kelly Wetmore, Public
Works Director Geoff English, Associate Planner Kelly Heffernon, City
Engineer Matt Horn and Director of Community Development Teresa
McClish.
3. FLAG SALUTE
Representatives from Girl Scout Troop 40246 led the Flag Salute.
4. INVOCATION
The Reverend Merritt Greenwood, Saint Barnabas Episcopal Church, delivered the invocation.
5. AGENDA REVIEW
5.a. None.
5.b. Ordinances Read in Title Only.
Council Member Barneich moved, Council Member Brown seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
Speaking from the public were Rose Adams, Arroyo Grande, who spoke in support of her
husband Steve Adams and his successes and pride during his tenure as Arroyo Grande's City
Manager; Rudy Xavier, Arroyo Grande, thanked Steve Adams for his dedication and wished
Tony Ferrara, Joe Costello, and Jim Hill the best of luck; Aaron Henkel, Arroyo Grande, stated
he had asked two months ago for information regarding travel expenses to be placed on the
City's website; LeAnn Akins, Arroyo Grande, referred to sole source contracts and expressed
concern about the consent agenda item relating to The Wallace Group; Shirley Gibson,
Halcyon, expressed appreciation to Mayor Ferrara, Council Member Costello, and City Manager
Adams for their support and guidance in the preservation of iconic buildings and bridges in the
City; and Michael Howard, Arroyo Grande, spoke in opposition to homestays in residential
neighborhoods.
Item 8.e. - Page 12
Minutes: City Council Regular Meeting Page 2
Tuesday, November 25, 2014
8. CONSENT AGENDA
Mayor Ferrara invited public comment on the Consent Agenda. Speaking from the public were
Jim Hill, regarding Items 8.a., 8.j., and 8.i.; Marcia Muretti, Ralph and Duane's, regarding Item
8.i.,; Judith Bean, regarding Item 8.i.; Patty Welsh, regarding Item Item 8.i., Ron Holt, regarding
Item 8.j.; Julie Tacker, regarding Item 8.j.; and Mike Kroves, regarding Items 8.a. and 8.j.
Council Member Brown requested Items 8.i. and 8.j. be pulled. Council Member Barneich
requested Item 8.m. be pulled, and Mayor Pro Tern Guthrie requested Item 8.a. be pulled.
Action: Council Member Barneich moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 8.b. through 8.n., with the exceptions of Items 8.a., 8.i., 8.j., and
8.m., with the recommended courses of action. The motion passed on the following roll-call
vote:
AYES: Barneich, Brown, Costello, Guthrie, Ferrara
NOES: None
ABSENT: None
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of October 31, 2014, as required by Government Code Section 53646(b).
8.c. Consideration of a Resolution Adopting Procedures for Implementation of the
Patient Protection and Affordable Care Act ("ACA").
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY OF ARROYO
GRANDE ADOPTING PROCEDURES FOR IMPLEMENTATION OF THE PATIENT
PROTECTION AND AFFORDABLE CARE ACT("ACA")".
8.d. Consideration of Amendment No. 2 to Consultant Services Agreement with Liebert
Cassidy Whitmore.
Action: Approved and authorized the Acting City Manager to execute Amendment No. 2
to the Consultant Services Agreement with Liebert Cassidy Whitmore for labor
negotiations services.
8.e. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria
Plan Section 125.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ADOPTING AN AMENDMENT TO THE FULL FLEX
CAFETERIA PLAN SECTION 125 TO UPDATE THE CAFETERIA PLAN RATES FOR
2015".
8.f. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council meeting of September 23,
2014, as submitted.
8.g. Consideration of Cancellation of December 23, 2014 City Council Meeting.
Action: Cancelled the regularly scheduled meeting on December 23, 2014.
8.h. Consideration of Resolution to Close Escrow on Sale of Parcels 007-011-053 and
007-011-054 on Old Ranch Road.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE AUTHORIZING THE SALE OF PARCELS 007-011-
053 and 007-011-054 ON OLD RANCH ROAD':
Item 8.e. - Page 13
Minutes: City Council Regular Meeting Page 3
Tuesday, November 25, 2014
8.k. Consideration of Temporary Use Permit Case No. 14-017; Revised Street Closure
Times for the Annual Arroyo Grande Village Christmas Parade, November 30,
2014.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE REVISING STREET CLOSURE TIMES UNDER
TEMPORARY USE PERMIT NO. 14-017 FOR THE ANNUAL ARROYO GRANDE
VILLAGE CHRISTMAS PARADE, NOVEMBER 30, 2014':
8.1. Consideration of Resolution to Declare Surplus Property.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE DECLARING ITEMS TO BE SURPLUS AND
AUTHORIZING THE ITEMS FOR SALE, DONATION OR DISPOSAL':
8.n. Consideration of Appointment of Acting City Manager.
Action: Appointed Deborah Malicoat as Acting City Manager until an Interim City
Manager can be hired.
ITEMS PULLED FROM THE CONSENT AGENDA
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period October
16, 2014 through November 15, 2014.
In response to a request by Mayor Pro Tern Guthrie, City Attorney Carmel explained how legal
fees are broken down by category for litigation, human resources, and general administration
and noted that the last two months included expenses for review of extensive public records
requests and the investigation.
Action: Mayor Pro Tern Guthrie moved to ratify the listing of cash disbursements for the period
October 16, 2014 through November 15, 2014. Council Member Costello seconded, and the
motion passed on the following roll call vote:
AYES: Guthrie, Costello, Barneich, Brown, Ferrara
NOES: None
ABSENT: None
8.i. Consideration of Adoption of an Ordinance Adding Section 9.16.072 to Chapter
9.16 of the Arroyo Grande Municipal Code Relating to Music or Noise after
10:00 P.M. in Commercial Districts.
Recommended Action: Adopt an Ordinance adding Section 9.16.072 to Chapter 9.16
of the Arroyo Grande Municipal Code adding new regulations relating to music or noise
after 10:00 p.m. in Commercial Districts.
In response to a request by Council Member Barneich, Chief Annibali responded to questions
regarding the proposed Ordinance as it relates to noise levels and enforcement.
Council comments ensued regarding postponing the proposed Ordinance to allow the
businesses time to implement mitigation measures on their own in an effort to reduce noise,
monitoring any complaints, and returning at a later date if necessary to reconsider the issue.
Item 8.e. - Page 14
Minutes: City Council Regular Meeting Page 4
Tuesday, November 25, 2014
Action: Mayor Pro Tern Guthrie moved to deny the adoption of the Ordinance. Council
Member Barneich seconded, and the motion passed on the following roll call vote:
AYES: Guthrie, Barneich, Costello, Brown, Ferrara
NOES: None
ABSENT: None
8.j. Consideration of Amendments to Agreements with The Wallace Group and Water
Systems Consulting.
Recommended Action: 1) Approve a second amendment to the agreement with The
Wallace Group for on-call engineering services; and 2) Approve a second amendment to
the Agreement with Water Systems Consulting for on-call engineering services.
In response to concerns expressed by Council Member Brown regarding the proposed six
month time extensions, City Engineer Horn explained that the extensions would allow the
consultants to continue work on major projects currently underway, including the Bridge Street
Bridge project, Traffic Way Bridge project, and Don Roberts field lighting project, while staff
develops a Request for Qualifications for obtaining consultants for non-specific projects.
Following further questions and discussion, City Engineer Horn indicated that this process could
be completed within three months.
Action: Council Member Brown moved to: 1) Approve a second amendment to the agreement
with The Wallace Group for on-call engineering services for no greater length than 3 months, to
be revisited at that time; and 2) Approve a second amendment to the Agreement with Water
Systems Consulting for on-call engineering services for no greater length than 3 months, to be
revisited at that time. Mayor Pro Tern Guthrie seconded, and the motion passed on the
following roll call vote:
AYES: Brown, Guthrie, Costello, Barneich, Ferrara
NOES: None
ABSENT: None
8.m. Consideration of Plot Plan Review 12-009; Heritage Square Park Restroom -
Short Street; City of Arroyo Grande.
Recommended Action: Adopt a Resolution a Resolution of the City Council of the City
of Arroyo Grande approving Plot Plan Review Case No. 12-009; A New Public Restroom
Facility; Heritage Square Park.
In response to questions by Council Member Barneich regarding the color board for the project,
Public Works Director English and Mark Vasquez, architect, reviewed the design
recommendations by the Historical Resources Committee and noted that the color scheme
would be similar to the colors on the Rotary Bandstand.
Action: Council Member Barneich moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PLOT PLAN
REVIEW CASE NO. 12-009; A NEW PUBLIC RESTROOM FACILITY; HERITAGE SQUARE
PARK". Council Member Costello seconded, and the motion passed on the following roll call
vote:
Item 8.e. - Page 15
Minutes: City Council Regular Meeting Page 5
Tuesday, November 25, 2014
AYES: Barneich, Costello, Brown, Guthrie, Ferrara
NOES: None
ABSENT: None
9. PUBLIC HEARINGS
9.a. Consideration of a Public Art Chumash Arborglyph Sculpture at 126 S. Mason
Street; Applicant- Yak Titu Titu Yak Tilhini Northern Chumash Tribe; Staff Project
No. 14-006.
Community Development Director McClish requested a continuance of this pre-application item
to provide notice to the Native Heritage Commission to provide an opportunity for additional
input from the Native American community.
Mayor Ferrara invited public comment. No public comments were received.
Action: Mayor Ferrara moved to continue the item to a date uncertain in order to provide an
opportunity for additional input from the Native American community. Council Member Barneich
seconded, and the motion passed on the following roll call vote:
AYES: Ferrara, Barneich, Costello, Brown, Guthrie
NOES: None
ABSENT: None
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.a. Consideration of Pre-Application No. 14-005; Specific Plan Designation, General
Plan Amendment, Development Code Amendment and Lot Line Adjustment;
Location East Cherry Avenue; Applicant: Japanese Welfare Association.
Associate Planner Heffernon presented the staff report and recommended the City Council
review the conceptual plans and provide comments to the applicant. Staff responded to
questions from Council.
Mayor Ferrara invited public comment. Speaking from the public were Margaret Ikeda, in
support of the pre-application; Vard Ikeda, in support of the pre-application; Gary Kobara, in
support of the conceptual plan, but expressed concern about the agricultural mitigation
requirements; Shirley Gibson, in support of the conceptual multi-use plan, the Pacific Coast
Railway path, but expressed concern about the agricultural land and the impact of future
housing development; Dawn Kamiya, in support of the conceptual plan; Chris Hagerty, Scout
Master of Boy Scout Troop 413, in support of the conceptual plan. No further public comments
were received.
Council comments ensued regarding the history of the zone change and General Plan
Amendment on the property; that the agricultural elements in the conceptual plan provides
sufficient agricultural mitigation; whether senior housing would be incorporated into the guest
Item 8.e. - Page 16
Minutes: City Council Regular Meeting Page 6
Tuesday, November 25, 2014
house; that parking has to be worked out based on configuration of the project; concerns
regarding the proposed archive building; that the trees, including the palm tree, on the property
need to be preserved; clarification that prior rezoning of the property to Agriculture was not
based on farming activities, but based on the alluvial soil and natural resource to be preserved;
some concern that if the property is rezoned to Mixed Use, that the property could be radically
changed in the future; that 1:1 agricultural mitigation is necessary; acknowledgment that the
proposed cultural building is a shrine to agricultural heritage; and that the proposed buildings
are appropriate and a good fit for the property.
No formal action was taken on this item.
Mayor Ferrara called for a break at 8:29 p.m. The Council reconvened at 8:35 p.m.
11.b. Consideration of Ordinance Amending Chapter 3.46 of the Arroyo Grande
Municipal Code Relating to Exemptions and Vacation Rentals and Homestays.
City Attorney Carmel presented the staff report and recommended that the Council introduce an
Ordinance amending Chapter 3.46 of the Arroyo Grande Municipal Code to provide that the
same exemptions that apply to the Transient Occupancy Tax apply to Arroyo Grande Tourism
Business Improvement District assessments and amend the definition of "lodging" to include
vacation rentals and homestays.
Mayor Ferrara invited public comment. No public comments were received.
Action: Council Member Brown moved to introduce an Ordinance entitled: "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 3.46
OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE TOURISM BUSINESS
IMPROVEMENT DISTRICT LAW". Council Member Costello seconded, and the motion
passed on the following roll call vote:
AYES: Brown, Costello, Barneich, Guthrie, Ferrara
NOES: None
ABSENT: None
12. CITY COUNCIL REPORTS:
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they have attended as the City's
appointed representative.
(a) Mayor Ferrara:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Other
Item 8.e. - Page 17
Minutes: City Council Regular Meeting Page 7
Tuesday, November 25, 2014
(b) Mayor Pro Tern Guthrie:
(1) South County Area Transit (SCAT)
(2) Economic Vitality Corporation (EVC)
(3) California Joint Powers Insurance Authority (CJPIA)
(4) South San Luis Obispo County Sanitation District (Alternate)
(c) Council Member Costello:
(1) Air Pollution Control District (APCD)
(2) Five Cities Fire Authority (FCFA)
(d) Council Member Brown:
(1) Integrated Waste Management Authority Board (IWMA)
(2) County Water Resources Advisory Committee (WRAC)
(e) Council Member Barneich:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Coordinating Council (HSOC)
(3) Tourism Committee
13. COUNCIL COMMUNICATIONS
Council Member Barneich noted there had been some audio problems while watching meetings
on Channel 20. City Clerk Wetmore provided an update that staff had been working on this
issue and has had discussions with both Charter Communications and AGP Video to resolve
the audio problems.
14. STAFF COMMUNICATIONS
Acting City Manager Malicoat announced that Director of Public Works Geoff English would be
the Acting City Manager in her absence during the holiday weekend.
15. COMMUNITY COMMENTS AND SUGGESTIONS
Jim Hill, Arroyo Grande, expressed concerns regarding the amount of legal fees relating to the
investigation, commended the Council's decision to not adopt the noise ordinance,
acknowledged and thanked the Council for appointing Director Malicoat as Acting City Manager
and thanked her for assuming those duties, commented on the E. Cherry project, and thanked
Steve Adams, Mayor Ferrara, and Council Member Costello for their service to the City.
16. CLOSED SESSION
None.
18. ADJOURNMENT
Mayor Ferrara thanked the Council and staff stating it was his pleasure working with them and
submitted a resignation letter effective Friday, November 28th at 5:00 p.m.
Mayor Ferrara adjourned the meeting at 8:50 p.m.
Item 8.e. - Page 18
Minutes: City Council Regular Meeting Page 8
Tuesday, November 25, 2094
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 19
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, DECEMBER 1, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Pro Tern Guthrie called the Special City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Council Members Kristen Barneich, Tim Brown, Joe Costello, and Mayor Pro Tern Jim Guthrie
were present.
Staff present were Acting City Manager Debbie Malicoat, City Attorney Tim Carmel, Director of
Legislative and Information Services/City Clerk Kelly Wetmore, Director of Public Works Geoff
English, Director of Recreation Services John Rogers, Director of Community Development
Teresa McClish, and Chief of Police Steve Annibali.
3. FLAG SALUTE
Mayor Pro Tern Guthrie led the Flag Salute.
4. PUBLIC COMMENT:
Mayor Pro Tern Guthrie invited public comment on any item on the Agenda. Speaking from the
public was Cassandra Appleton, Grover Beach, who congratulated Mayor Hill and Council
Member Harmon, referred to a recent Cal Coast News article, and asked that the appointment
of Council Member Barneich as Mayor Pro Tern be put on hold until it could be further
investigated.
5. PRESENTATION TO COUNCIL MEMBER JOE COSTELLO
Mayor Pro Tern Guthrie presented to Council Member Costello a plaque from the City in
appreciation for his service to the community as Council Member from 2002 to 2014 and as
Planning Commissioner from 1999 to 2002.
6. REMARKS BY DEPARTING COUNCIL MEMBER JOE COSTELLO
Council Member Costello stated it has been his privilege and honor to have served on the
Council for twelve years and on the Planning Commission for four years before that, and noted
that Council Members also serve on a number of regional boards. He stated he also served on
the Water Resources Advisory Committee, the Zone 3 Advisory Board, the Brisco Interchange
Committee, the Air Pollution Control District Board, and the Five Cities Fire Authority Board. He
thanked the citizens, voters, and kids of the City, the City staff and stated it has been a pleasure
working with everyone. He thanked all the Council Members he had served with, and concluded
by thanking his wife and family.
7. RECOGNITION OF FORMER MAYOR TONY FERRARA
Mayor Pro Tern Guthrie recognized Mayor Ferrara in appreciation for his years of dedication,
commitment and outstanding leadership as Mayor from 2002-2014, Council Member from 1998-
2002, and Traffic Commissioner from 1997-1998. He recognized his and Council Member
Costello's many accomplishments during their tenure in office, specifically the adoption of the
2003 General Plan Update. He thanked them for their years of service.
Item 8.e. - Page 20
Minutes of City Council Special Meeting
December 1, 2014
Page 2
8. CONSIDERATION OF RESOLUTION ACCEPTING THE CERTIFICATES OF THE COUNTY
CLERK CERTIFYING THE RESULTS OF THE CANVASS OF ALL VOTES CAST AT THE
NOVEMBER 4. 2014 CONSOLIDATED GENERAL ELECTION.
City Clerk Wetmore presented the staff report and recommended the City Council adopt a
Resolution accepting the Certificates of the County Clerk certifying the results of the canvass of
all votes cast November 4, 2014 at the Consolidated General Municipal Election, City of Arroyo
Grande.
Action: Council Member Brown moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING THE
CERTIFICATES OF THE COUNTY CLERK - RESULTS OF CANVASS OF ALL VOTES
CAST AT THE NOVEMBER 4, 2014 CONSOLIDATED GENERAL ELECTION". Council
Member Barneich seconded, and the motion passed on the following roll-call vote:
AYES: Brown, Barneich, Costello, Guthrie
NOES: None
ABSENT: None
9. OATH OF OFFICE ADMINISTERED BY CITY CLERK KELLY WETMORE.
City Clerk Wetmore administered the Oath of Office to Mayor Jim Hill, Council Member Tim
Brown, and Council Member Barbara Harmon.
10. REMARKS BY COUNCIL MEMBER BROWN
Council Member Brown acknowledged his kids and that it has been a pleasure raising his kids
in Arroyo Grande; thanked the voters for their support; thanked everyone who has served the
City, including the past Council, who have done their best; acknowledged former Mayor Ferrara,
stating he was part of a change that is current to the one that is going on now; recalled issues
regarding the preservation of prime farmland and acknowledged former Council Members he
had served with; acknowledged campaign manager Chuck Fellows and noted he has always
been there to support him; thanked those who had supported him financially; acknowledged
Steve Adams, who put in a lot of work for the City and that he deserves credit for that; and
requested that people give this Council the time it needs to work together and succeed.
11. REMARKS BY COUNCIL MEMBER HARMON
Council Member Harmon thanked everyone for taking the time to be here tonight; reflected on
statements she made at the beginning of her campaign in July; commented on how much she
loves living in Arroyo Grande; asked people to take a moment and remember what they love
about the town and use that and pride of community as a means to unite and move forward; to
stay active in City government, be kind to one another, and for the people to continue to provide
her with their perspective.
12. REMARKS BY MAYOR HILL
Mayor Hill stated there were so many people to thank, that he was appreciative of all the
support throughout the election campaign; thanked Beatrice Spencer, Patty Welsh, and Colleen
Martin for making signs; thanked businesses for their support; thanked his friends at Diablo
Canyon; thanked Mayor Ferrara's supporters and stated he would try to represent them and
their interests as this is one community and it is time to move forward; thanked Chief Annibali
and the Police Department for the outstanding job they do for the City every day; thanked staff
for carrying on through an election campaign; and concluded by thanking and appreciating his
wife Lin for her support.
Item 8.e. - Page 21
Minutes of City Council Special Meeting
December 1, 2014
Page 3
13. SELECTION OF MAYOR PRO TEM
Acting City Manager Malicoat presented the staff report and recommended the City Council ap-
point Council Member Barneich as the Mayor Pro Tern for the next one-year period, pursuant to
Council policy.
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Brown moved to appoint Council Member Barneich as the Mayor Pro
Tern for the next one-year period. Mayor Pro Tern Guthrie seconded, and the motion passed on
the following roll-call vote:
AYES: Brown, Guthrie, Barneich, Harmon, Hill
NOES: None
ABSENT: None
14. ADJOURNMENT
Mayor Hill adjourned the meeting at 6:24 p.m.
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 22
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY, DECEMBER 3, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 7:16 p.m.
2. ROLL CALL:
Council Members Barbara Harmon, Tim Brown, Jim Guthrie, Mayor Pro Tern Kristen Barneich,
and Mayor Jim Hill were present.
Staff members present were Acting City Manager Debbie Malicoat, City Attorney Tim Carmel,
and Deputy City Clerk Kitty Norton.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT:
Mayor Hill invited public comment on any item on the Agenda. Speaking from the public was
Julie Tacker, who referred to the description of the closed session item and inquired about the
process for appointing an Interim City Manager and whether that appointment could occur this
evening.
In response to public comment, Acting City Manager Malicoat stated it was unlikely an
appointment would be made tonight, that the City is just beginning the process of identifying
people who are available and willing to serve in this capacity, provided an overview of the
process for identifying and selecting an Interim City Manager; acknowledged that time was of
essence; and that the process would be as expeditious as possible; however, there is some due
diligence that must be done.
5. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: Interim City Manager
City Attorney Carmel announced that the Council would adjourn to closed session pursuant to
Government Code Section 54957 to consider the Interim City Manager appointment process.
4. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 8:08 p.m. Acting City Manager Malicoat
reported that the Council provided direction to staff on pursuing some individuals for the Interim
City Manager position and stated those individuals would be brought back to Council for
consideration and, interviews on December 9th. Mayor Hill noted that any other interested
individuals in the position should contact the City.
Item 8.e. - Page 23
Minutes of City Council Special Meeting
December 3, 2014
Page 2
5. ADJOURNMENT:
Mayor Hill adjourned the meeting at 8:09 p.m.
Jim Hill, Mayor
ATTEST:
Kitty Norton, Deputy City Clerk
(Approved at CC Mtg
Item 8.e. - Page 24
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 9, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 4:00 p.m.
2. ROLL CALL:
Council Members Jim Guthrie, Tim Brown, Barbara Harmon, Mayor Pro Tern Kristen Barneich,
and Mayor Hill were present.
Staff members present were Acting City Manager Debbie Malicoat, City Attorney Tim Carmel,
and Director of Legislative and Information Services/City Clerk Kelly Wetmore.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT:
None.
5. CITY COUNCIL CLOSED SESSION:
a. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: Interim City Manager
City Attorney Carmel stated that the Council would be going into closed session to consider
interviews for the Interim City Manager position.
4. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 6:02 p.m. City Attorney Carmel reported
that the Council met in closed session to discuss the Interim City Manager appointment. He
stated that the Council interviewed two potential candidates, held discussion, and that there was
no reportable action taken.
5. ADJOURNMENT:
The meeting was adjourned at 6:03 p.m. to the Regular Meeting of December 9, 2014.
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 25
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, DECEMBER 9, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:04 p.m.
2. ROLL CALL
City Council: Council Member Jim Guthrie, Council Member Tim Brown, Council
Member Barbara Harmon, Mayor Pro Tern Kristen Barneich and Mayor
Jim Hill were present.
City Staff Present: Acting City Manager Debbie Malicoat, City Attorney Tim Carmel, Director
of Legislative and Information Services/City Clerk Kelly Wetmore, Director
of Community Development Teresa McClish, Public Works Director Geoff
English and Associate Planner Matt Downing.
3. FLAG SALUTE
Members of the El Camino 4-H Group led the Flag Salute.
4. INVOCATION
Pastor Randy Ouimette, Saint John's Lutheran Church and Five Cities Fire Authority Chaplain,
delivered the invocation.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
City Attorney Carmel reported that on Wednesday, December 3, 2014, after meeting in Closed
Session regarding the following item, the Council reconvened into open session and announced
that the Council discussed the Interim City Manager appointment and individuals that may be
qualified for the job and no reportable action was taken:
- Public Employee Appointment pursuant to Government Code Section 54957:
Title: Interim City Manager
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tern Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by Visit SLO.
Acting City Manager Malicoat announced that the presentation by Visit San Luis Obispo has
been rescheduled to the January 13, 2015 City Council meeting.
Item 8.e. - Page 26
Minutes: City Council Regular Meeting Page 2
Tuesday, December 9, 2014
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Patty Beck, representing
Homeless Services, regarding the "50 Now" project, a program to house the top 50 most
vulnerable homeless people throughout SLO County; Julie Tacker, who expressed concern
regarding issues related to the South San Luis Obispo County Sanitation District and the
appointment of incoming officers; Shirley Gibson, who offered best wishes to Mayor Hill and
Council Member Barbara Harmon, and announced a book signing at the IOOF Hall; Joe Furino,
Arroyo Grande, who thanked Mayor Ferrara and Council Member Costello for their years of
service, congratulated Mayor Hill and Council Member Harmon, hoped that the Council would
not spend more staff time and money on the City Charter Measure, and expressed concern
regarding the effectiveness of street sweeping operations; and Aleji Davar, Arroyo Grande, who
welcomed the new elected officials and encouraged the Council to move forward with City
business.
8. CONSENT AGENDA
Mayor Hill invited public comment on the Consent Agenda. No comments were received.
In response to Council Member Harmon's request to pull Item 8.b. for a separate vote because
she was not on the Council in October, City Attorney Carmel noted that by voting on the
minutes, the Council is attesting to the City Clerk's documentation of the action taken at the
meeting.
Action: Council Member Brown moved, and Mayor Pro Tem Barneich seconded the motion to
approve Consent Agenda Item 8.a., with the recommended course of action. The motion
passed on the following roll-call vote:
AYES: Brown, Barneich, Harmon, Guthrie, Hill
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period November 16, 2014
through November 30, 2014.
ITEM PULLED FROM THE CONSENT AGENDA
8.b. Consideration of Approval of Minutes
Recommended Action: Approve the minutes of the Special City Council Meeting of
October 8, 2014 and the Regular City Council Meeting of October 14, 2014, as
submitted.
Action: Council Member Guthrie moved to approve the minutes of the Special City Council
Meeting of October 8, 2014 and the Regular City Council Meeting of October 14, 2014, as
submitted. Mayor Pro Tem Barneich seconded, and the motion passed on the following roll call
vote:
AYES: Guthrie, Barneich, Harmon, Brown
NOES: None
ABSENT: None
ABSTAIN: Hill
Item 8.e. - Page 27
Minutes: City Council Regular Meeting Page 3
Tuesday, December 9, 2014
9. PUBLIC HEARINGS
9.a. Consideration of Adoption of Ordinance Amending Chapter 3.46 of the Arroyo
Grande Municipal Code Relating to Exemptions and Vacation Rentals and
Homestays.
Acting City Manager Malicoat presented the staff report and recommended that the Council
adopt an Ordinance amending Chapter 3.46 of the Arroyo Grande Municipal Code to provide
that the same exemptions that apply to the Transient Occupancy Tax apply to Arroyo Grande
Tourism Business Improvement District assessments and amend the definition of "lodging" to
include vacation rentals and homestays. Staff responded to questions from Council.
Mayor Hill opened the public hearing, and upon hearing no comments, he closed the public
hearing.
Council Member comments ensued in support of the proposed Ordinance, acknowledgment of
the protest letters received; the benefits of the Tourism Business Improvement District, and that
the revenue collected benefits all lodging businesses. Council Member Harmon expressed
concern about the protest letters, acknowledged they were not present, and stated she would
have liked to hear directly from the people who submitted protest letter if their position on the
proposed Ordinance had changed.
Action: Council Member Brown moved to adopt an Ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 3.46 OF
THE ARROYO GRANDE MUNICIPAL CODE RELATING TO THE TOURISM BUSINESS
IMPROVEMENT DISTRICT LAW". Mayor Pro Tern Barneich seconded, and the motion passed
on the following roll call vote:
AYES: Brown, Barneich, Guthrie, Hill
NOES: Harmon
ABSENT: None
9.b. Consideration of a Resolution Adopting a Mitigated Negative Declaration and
Approving General Plan Amendment 14-002; Specific Plan Amendment 14-001,
Vesting Tentative Tract Map 14-001, and Conditional Use Permit 14-009;
Subdivision of Two (2) Commercial Parcels into Forty-one (41) Residential Lots,
One (1) Common Area Lot, and Two (2) Commercial Lots; Location: Southwest
Corner of East Grand Avenue and South Courtland Street; Applicants: MFI Limited
and NKT Commercial; Representative: RRM Design Group.
Assistant Planner Downing presented the staff report and recommended that the Council adopt
a Resolution adopting a Mitigated Negative Declaration and approving General Plan
Amendment 14-002, Specific Plan Amendment 14-001, Vesting Tentative Tract Map 14-001;
and Conditional Use Permit 14-009.
Staff responded to questions regarding the history of the project; clarification regarding the
General Plan Amendment; allowable uses on the site; additional traffic on S. Courtland;
commercial traffic; fire department approval; water use and impacts; development impact fees;
Item 8.e. - Page 28
Minutes: City Council Regular Meeting Page 4
Tuesday, December 9, 2014
guest parking; pedestrian connection between the project and the Peoples' Self Help Housing
project; and clarification regarding workforce versus attainable housing as defined in the
Housing Element.
Mayor Hill called for a break at 7.35 p.m. The Council reconvened at 7:45 p.m.
Mayor Hill invited the applicants to address the Council.
Debbie Rudd from RRM Design Group, representing the applicant, provided an overview of the
project including an overview of the project timeline and public meetings held; site context; site
plan; providing viable commercial along E. Grand Avenue; providing attainable housing; areas
of concern expressed by the Architectural Review Committee, Traffic Commission, and
Planning Commission that have been addressed in the project, including parking requirements
and proposed alternatives; architectural renderings of the proposed project; E. Grand Avenue
access to the commercial component; fencing design; Courtland Street Residential access;
lighting throughout the development; adding an option for a play structure in the neighborhood
green area; an overview of the project benefits; and requested additional direction from the
Council regarding parking, Grand Avenue access, and the play structure.
Nick Tompkins, applicant, provided a business and family background; projects in Arroyo
Grande from 2007 to today, reviewed previous proposals submitted; stated the site is not viable
for increased retail use or a large commercial center; stated this project could fill in existing
commercial vacancies along E. Grand Avenue; requested approval of the proposed mixed use
project, stating this project would have the lowest traffic impact for S. Courtland.
Council questions ensued regarding delivery truck access; shortening the timeline required to
build the commercial component; restaurant square footage; housing with deed restrictions
requiring owner occupied units for first year to encourage home ownership; the proposed
Homeowners Association and maintenance by a professional management company; hours for
loading; additional parking spaces on S. Courtland; and street width as it relates to bike lanes,
parking and a sidewalk.
Mayor Hill opened the public hearing. Speaking from the public were Aaron Henkel, Arroyo
Grande, who expressed concerns about delays in the development of the commercial
component, width of bike lanes; and turning pockets; John Mack, Arroyo Grande, expressed
concerns about lack of neighborhood involvement, reviewed prior concept plan for the site,
favored commercial development on the site, provided suggestions for mixed uses in the
Gateway District, opposed high density residential separated by a fence with commercial, lack
of transition between the residential and commercial components, no pedestrian pathways, not
enough parking, opposed architecture and style of residential component, lacks neighborhood
services, and urged a continuance; Patty Welsh, Arroyo Grande, spoke in opposition to the
proposed project stating it does not meet the General Plan, that it is a commercial corridor not
residential, expressed concerned with fire and emergency access, traffic through Berry
Gardens, parking, HOA fees, and fencing; LeAnn Akins, Arroyo Grande, expressed concerns
about the residential component as it relates to attainability and affordability; Steve Hollister,
spoke in support of the proposed project, stated it mitigates traffic impacts to Berry Gardens
with a smaller commercial component; Linda Drummond, spoke in opposition to the project
expressing concerns with current traffic flow through Berry Gardens, generating more traffic
through the neighborhood, water impacts, and traffic circulation; Chris Richardson, spoke in
Item 8.e. - Page 29
Minutes: City Council Regular Meeting Page 5
Tuesday, December 9, 2014
support of the proposed project; Michael Morrow, spoke in support of the proposed project;
Shirley Gibson, spoke about Mr. Tompkins and the Rooster Creek project, stating she respects
his integrity and quality of his work.
Mayor Hill called for a break at 9:20 p.m. The Council reconvened at 9:30 p.m. and resumed
the public hearing
Cheryl Schweitzerhof, Arroyo Grande, opposed the play structure and expressed concern about
parking constraints, lighting and architecture; Glenn Martin, supported development in concept,
but expressed concerns about the residential component, favored more commercial, stated
parking is an issue, and acknowledged that commercial generates more traffic but advocates
more commercial on this site, and commented on delivery trucks; Beatrice Spencer, Arroyo
Grande, expressed concern that of the 5 acre parcel, providing only 11,000 square feet of
commercial is inadequate, the project should be 2/3 commercial and 1/3 residential as originally
proposed, there is a lack of green space within the project, inquired where service trucks would
park, and opposed the General Plan Amendment; April McLaughlin, expressed concern about
aesthetics and layout of the residential component, and said it should remain as commercial;
Julie Tacker, acknowledged the quality developers and that they could do better, that the site
should be used for commercial, there should be an Environmental Impact Report for economic
impacts of the project, and that more public outreach is needed; Joshua Roberts, project Civil
Engineer, responded to comments regarding truck delivery and turning movements, bike lanes,
and that traffic stacking on S. Courtland would not exceed past the commercial driveway and
"stay clear" zone; a Berry Gardens resident commented on traffic impacts, loss of revenue for
the City, and the potential for developing the gateway to the City.
Upon hearing no further comments, Mayor Hill closed the public hearing.
Debbie Rudd, from RRM Design Group provided closing statements in support of the project.
Nick Tompkins commented on the wish list for tenants and costs for new construction as it
relates to costs for tenants.
Council comments ensued as follows:
Council Member Harmon supported the commercial component of the proposed project; did not
support the residential component as proposed; there are too many exceptions for mitigation;
noted there is a paradigm shift for this type of housing; and stated that this is one of the last
vacant commercial parcels in the City.
Council Member Brown acknowledged previous discussion with Mr. Tompkins about the project;
acknowledged improved parking design; the commercial design is good; vertical mixed use is
favorable and would like to see more; if commercial component is increased, traffic will increase
in the neighborhood; more commercial at front of property; this is a mid block project, not a
gateway project; need for transition and buffer between residential and commercial; does not
support the proposed General Plan Amendment; there is a need for more connectivity and
pathways within the project; and could not support the project as proposed.
Council Member Guthrie stated there is a lot of history with this parcel; spoke of efforts to create
pedestrian friendly projects; previous projects were more intensive traffic generators; supported
Item 8.e. - Page 30
Minutes: City Council Regular Meeting Page 6
Tuesday, December 9, 2014
the General Plan Amendment; commented on circulation, additional parking in the residential
component, architecture, supported zero lot lines; commented on traffic, stated that the play
structure should be a Homeowners Association decision; and supported the project as
proposed.
Mayor Pro Tern Barneich commented on the history of past proposals for the site; noted the six
month review of this project; commented that the current General Plan requires all apartments
or all commercial at this location; that the developer has put forth immense effort; that the City
does not currently provide the type of residential as proposed in this project and the Housing
Element encourages all types of housing; that the project is a good compromise; that pedestrian
connectivity can be pursued; recommended that a three year timeline be required to build out
the commercial component; supported the proposed architecture, noting that Grand Avenue is
different than the Village; favored the driveway into the commercial component from Grand
Avenue, and supported the project as proposed.
Mayor Hill referred to the General Plan Amendment, noted this was one of the last commercial
parcels in the City; favored buildings facing Grand Avenue, stated that more commercial is
needed, commented that this project is a commercial veneer in front of high density residential;
may have supported a smaller market project; expressed concern with traffic, noting that if there
were more commercial, traffic would go toward Grand Avenue and not Berry Gardens;
acknowledged the need to revitalize the commercial corridor in the City; that 60% of the site
should be commercial with 40% residential; that more planning is needed to mitigate traffic and
water impacts; that the negatives outweigh the positives and he could not support the project as
proposed.
Mayor Hill noted that Council policy requires a unanimous vote to continue the meeting past
11:00 P.M.
Action: Council Member Brown moved to continue the meeting past 11:00 p.m., Council
Member Harmon seconded, and the motion passed by voice vote.
In response to concerns expressed by Mayor Pro Tern Barneich, discussion ensued regarding
the desired time for ending the meeting.
Action: Council Member Harmon moved to continue the meeting past 11:00 p.m. and to end
the meeting no later than 12:00 a.m. Council Member Brown seconded, and the motion passed
unanimously by voice vote.
Action: Council Member Brown moved to take tentative action to deny the project without
prejudice and direct staff to bring back a supporting Resolution. Council Member Harmon
seconded, and the motion passed on the following roll call vote:
AYES: Brown, Harmon, Hill
NOES: Guthrie, Barneich
ABSENT: None
10. CONTINUED BUSINESS
None.
Item 8.e. - Page 31
Minutes: City Council Regular Meeting Page 7
Tuesday, December 9, 2014
11. NEW BUSINESS
11.a. Consideration of Consultant Services Contract for City Manager Recruitment.
Acting City Manager Malicoat presented the staff report and recommended that the Council
approve and authorize the Mayor to execute a consultant services agreement with Peckham &
McKenney to provide recruitment services for the position of City Manager. Staff responded to
questions from Council.
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Harmon moved to approve and authorize the Mayor to execute a
consultant services agreement with Peckham & McKenney to provide recruitment services for
the position of City Manager with the added condition that a background check be conducted on
all finalists. Council Member Guthrie seconded, and the motion passed on the following roll call
vote:
AYES: Harmon, Guthrie, Brown, Barneich, Hill
NOES: None
ABSENT: None
11.b. Consideration of Modifications to Invocation Policy.
City Attorney Carmel presented the staff report and recommended that the Council provide
direction to staff on modifications to the City's invocation policy.
Mayor Hill invited public comment. Speaking from the public were David Leidner, Atheist United
of San Luis Obispo, who requested the Council eliminate invocation and maintain neutrality;
Paul Rinzler, Arroyo Grande, regarding the purpose of an invocation; Peggy Koteen, San Luis
Obispo, requested Council discontinue invocation; George Garrigues, Atheist United of San Luis
Obispo, opposed religious invocation at government meetings; Robin Rinzler, requested
invocations be discontinued. No further public comments were received.
Action: Council Member Guthrie moved to direct staff to revise the policy to provide for a
moment of silence at the beginning of the meeting. Mayor Pro Tern Barneich seconded, and the
motion passed on the following roll call vote:
AYES: Guthrie, Barneich, Hill
NOES: Harmon, Brown
ABSENT: None
11.c. Consideration of Appointments of Council Members to Regional and Local
Boards, Commissions, Committees and Subcommittees.
City Clerk Wetmore presented the staff report and recommended that the Council make new
appointments to those regional and local boards, commissions, and committees with Council
representation, and authorize the City Clerk to update FPPC Form 806 (Agency Report of
Public Official Appointments) for posting on the City website.
Item 8.e. - Page 32
Minutes: City Council Regular Meeting Page 8
Tuesday, December 9, 2014
The following appointments to regional boards, commissions, and committees were discussed,
assigned, and/or reaffirmed:
AGENCY PRIMARY ALTERNATE
South County Area Transit(SCAT) Jim Guthrie Tim Brown
Staff Representative: City Manager
Council of Governments/ Jim Guthrie Jim Hill
Regional Transit Authority (SLOCOG/RTA)
Staff Representative: Community
Development Director
City Selection Committee (Mayors) Jim Hill Kristen Barneich
Staff Representative: Not Applicable
South San Luis Obispo County Jim Hill Tim Brown
Sanitation District(SSLOCSD)
Staff Representative: Not Applicable
Integrated Waste Management Tim Brown Jim Guthrie
Authority Board (IWMA)
Staff Representative: Community
Development Director
Zone 3 Water Advisory Board Kristen Barneich Jim Hill
Staff Representative: Community
Development Director
County Water Resources Barbara Harmon Kristen Barneich
Advisory Committee (WRAC)
Staff Representative: Community
Development Director
Economic Vitality Corporation Tim Brown Jim Guthrie
(EVC)
Staff Representative: City Manager/
Associate Planner
Air Pollution Control District Barbara Harmon Tim Brown
Board (APCD)
Staff Representative: Not Applicable
Item 8.e. - Page 33
Minutes: City Council Regular Meeting Page 9
Tuesday, December 9, 2014
AGENCY PRIMARY ALTERNATE
California Joint Powers Insurance Jim Guthrie Staff Representative
Authority (CJPIA) Jim Hill
Staff Representative: City Manager/
Human Resources Manager
Five Cities Fire Authority Barbara Harmon Tim Brown
Staff Representative: City Manager
Audit Committee Jim Hill Jim Guthrie
Staff Representative: Administrative
Services Director
Homeless Services Coordinating Council Kristen Barneich Tim Brown
Staff Representative: City Manager
Brisco/Halcyon Interchange Subcommittee Jim Hill N/A
Staff Representative: Community Jim Guthrie
Development Director
Tourism Committee Jim Guthrie Kristen Barneich
Staff Representative: Associate Planner/
Recreation Services Director
Oversight Board Jim Hill Tim Brown
Staff Representative: City Manager
Mayor Hill invited public comment. No public comments were received.
Action: Council Member Brown moved to make appointments to those regional and local
boards, commissions, and committees with Council representation, and authorize the City Clerk
to update FPPC Form 806 (Agency Report of Public Official Appointments) for posting on the
City website. Mayor Pro Tern Barneich seconded, and the motion passed on the following roll
call vote:
AYES: Brown, Barneich, Harmon, Guthrie, Hill
NOES: None
ABSENT: None
11.d. Consideration of an Ordinance Approving the First Amendment to Development
Agreement 09-002 to Modify the Legal Description of the Property.
Community Development Director McClish presented the staff report and recommended that the
Council introduce an Ordinance approving the First Amendment to the Development Agreement
09-002 to modify the Legal Description of the Property.
Mayor Hill invited public comment. No public comments were received.
Item 8.e. - Page 34
Minutes: City Council Regular Meeting Page 10
Tuesday, December 9, 2014
Action: Council Member Brown moved to introduce an Ordinance entitled: "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE FIRST
AMENDMENT TO DEVELOPMENT AGREEMENT 09-002 TO MODIFY THE LEGAL
DESCRIPTION OF THE PROPERTY". Council Member Guthrie seconded, and the motion
passed on the following roll call vote:
AYES: Brown, Guthrie, Harmon, Barneich, Hill
NOES: None.
ABSENT: None
12. COUNCIL COMMUNICATIONS
Mayor Pro Tern Barneich requested that staff contact Peoples' Self Help Housing regarding the
smoking and parking issues on S. Courtland, and also announced that the Homeless Services
Oversight Council is having a drive and that there is a collection barrel at City Hall for donating
household items to help the homeless as part of the 50 Now Project.
Council Member Harmon requested that vehicle speed through Berry Gardens be monitored by
the Police Department.
Mayor Hill announced that citizens interested in service on City Commissions, Committees, or
Boards can fill out an application online.
13. STAFF COMMUNICATIONS
None.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Kevin McCarthy, Arroyo Grande, referred to speeding and running through stop signs at the
corner of Nelson and Bridge Streets, as well as Nelson and Mason Streets, and requested the
Police Department start enforcing speed limits in these areas.
15. CLOSED SESSION:
None.
16. ADJOURNMENT
Mayor Hill adjourned the meeting at 11:58 p.m.
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 35
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY, DECEMBER 18, 2014
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 6:23 p.m.
2. ROLL CALL:
Council Members Barbara Harmon, Tim Brown, Mayor Pro Tern Kristen Barneich, and Mayor
Jim Hill were present. Council Member Jim Guthrie was absent.
Staff members present were Acting City Manager Debbie Malicoat, Deputy City Attorney
Heather Whitham, and Deputy City Clerk Kitty Norton.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT
None.
5. CITY COUNCIL CLOSED SESSION
a. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: Interim City Manager
Deputy City Attorney Whitham stated that the Council would be going into closed session to
discuss the hiring of an interim City Manager and to interview a potential candidate for that
position.
Council Member Guthrie arrived to the closed session at 6:43 p.m.
4. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 7:55 p.m. Deputy City Attorney Whitham
reported that the Council met in closed session to discuss the appointment of an Interim City
Manager, the Council interviewed an applicant and directed the Acting City Manager to
commence negotiations with the applicant and to move forward with the process. She stated
that the City will bring an item to the next regularly scheduled City Council meeting, where the
Council will consider the selection of an Interim City Manager.
5. ADJOURNMENT:
Mayor Hill adjourned the meeting at 7:58 p.m.
Item 8.e. - Page 36
Minutes of City Council Special Meeting
December 18, 2014
Page 2
Jim Hill, Mayor
ATTEST:
Kitty Norton, Deputy City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 37
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY, JANUARY 5, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER:
Mayor Hill called the Special City Council Meeting to order at 7:15 p.m.
2. ROLL CALL:
Council Members Barbara Harmon, Tim Brown, Jim Guthrie, Mayor Pro Tern Kristen Barneich,
and Mayor Jim Hill were present.
Staff members present were Acting City Manager Debbie Malicoat, Deputy City Attorney
Heather Whitham, and Director of Legislative and Information Services/City Clerk Kelly
Wetmore.
3. FLAG SALUTE
Mayor Hill led the flag salute.
4. PUBLIC COMMENT
None.
5. CITY COUNCIL CLOSED SESSION
a. PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: City Manager
4. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 8:35 p.m. Deputy City Attorney Whitham
reported that the Council met in closed session with the Consultant that the Council hired to
perform the recruitment for the City Manager position. The recruiter provided the Council with
information regarding the recruitment and sought out input from the Council regarding
parameters and input as far as how the recruitment process should go and what qualities they
were looking for in the candidate.
5. ADJOURNMENT:
Mayor Hill adjourned the meeting at 8:37 p.m.
Item 8.e. - Page 38
Minutes of City Council Special Meeting
January 5, 2015
Page 2
Jim Hill, Mayor
ATTEST:
Kelly Wetmore, City Clerk
(Approved at CC Mtg )
Item 8.e. - Page 39
THIS PAGE INTENTIONALLY LEFT BLANK
Item 8.e. - Page 40