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CC 2014-10-28_08.m. Reso Authorizing Agreements for Use of Grant Funds p,RROyO fNCORPORATEO 9� MEMORANDUM U _ o * JULY 10, 1811 -* Cq<i F O RN�P TO: CITY COUNCIL FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR BY: AILEEN NYGAARD, ASSOCIATE PLANNER SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE USE OF GRANT FUNDS FROM THE SUSTAINABLE TRANSPORTATION PLANNING GRANT PROGRAM. DATE: OCTOBER 28, 2014 RECOMMENDATION: It is recommended the City Council adopt a Resolution authorizing the Community Development Director to execute agreements with the California Department of Transportation for the use of grant funds from the Sustainable Transportation Planning Grant Program. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: A minimum 11.47% local match of the total project cost is required. The local match may be in the form of an in-kind contribution. Staff anticipates a 3.5% contribution of staff time necessary to manage the project, including time involved with public outreach and document review procedures, and a cash match of approximately $14,000. The requested grant amount is approximately $150,000 with the total project cost anticipated as $170,000. Therefore, an additional appropriation will be necessary if the grant is approved. BACKGROUND: The Sustainable Transportation Planning Grant Program is funded by state and federal funds and is administered through the State's Department of Transportation to support their current Mission: Provide a safe, sustainable, integrated and efficient transportation system to enhance California's economy and livability. Qualifying transportation planning projects will promote a balanced, comprehensive and sustainable multimodal transportation system. Item 8.m. - Page 1 CITY COUNCIL CONSIDERATION TO AUTHORIZE THE EXECUTION -OF A GRANT FUND AGREEMENT WITH THE-CALIFORNIA DEPARTMENT OF TRANSPORTATION OCTOBER 28, 2014 Grant applications are evaluated by how well they meet state and federal transportation planning goals, California Transportation Plan 2040 Vision, and grant program objectives, and the Caltrans Mission. State Transportation Planning Goals: 1) Improve Multimodal Mobility and Accessibility for all people 2) Preserve Multimodal Transportation System 3) Support a Vibrant Economy 4) Improve Public Safety and Security 5) Foster Livable and Healthy Communities and Promote Social Equity 6) Practice Environmental Stewardship Grant objectives are to identify and address mobility deficiencies in the multimodal transportation system, encourage stakeholder collaboration, involve active public engagement, integrate Smart Mobility 2010 concepts and result in programmed system improvements. Caltrans supports Complete Streets and Smart Mobility which address community design, regional accessibility, place types, community transition and multimodal performance measures. Tools and techniques that reduce traffic congestion, increase pedestrian walkability, and cycling are typical components that address Sustainable Communities Strategy efforts found in Senate Bill 375 related -to greenhouse gas emissions. Local governments play an essential role in Smart Mobility because they hold authority for land use and development decisions that must lead the way in building a Smart Mobility future. ANALYSIS OF ISSUES: The grant application will evaluate the deficiencies of regional and local connector, Halcyon Road, between Highway 101 and Highway 1. The County of San Luis Obispo will participate in the program and support our application since the document will address road issues within the County's jurisdiction and the road's role as a regional connector. A major component of the program will include public outreach to evaluate successes and deficiencies related to accessibility of the business corridor between Highway 101 and Fair Oaks Avenue., accessibility to regional rideshare and multi modal transportation, efficiency of to emergency services and medical care businesses, and accessibility related to safe routes to school for Harloe Elementary and for the High School. Results of the outreach evaluation will result in the preparation of a Complete Street program document that will be used to implement traffic improvement design and techniques, as well as educational programs to promote safety, improved accessibility and successful business development along the Halcyon Road Corridor. Item 8.m. - Page 2 CITY COUNCIL CONSIDERATION TO AUTHORIZE THE EXECUTION OF A GRANT FUND AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION OCTOBER 28, 2014 The grant application includes funding for consultant services associated with public outreach, existing conditions evaluation, and the preparation of the Halcyon Corridor Complete Street document. Grant applications are due October 31, 2014 and range from $50,000 -500,000. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Adopt the Resolution, authorizing the Community Development Director to execute fund transfer agreements; 2. Do not adopt the Resolution; or 3. Provide direction to staff. ADVANTAGES: Submittal of the grant application could result in the awarding of funds that would cover the cost of public outreach workshops, existing conditions analysis, and.the preparation of a Complete Street "blueprint" document that will provide a program for transportation improvements. This document will be instrumental in addressing deficiencies on Halcyon Road and resident complaints regarding vehicle speeds and lack of pedestrian access. DISADVANTAGES: If the grant is approved, staff will develop an RFP for the project and will have to contribute considerable staff time to work on and manage the update. However, if no application is made, or the grant is not awarded, Halcyon Corridor Complete Street Plan will be delayed until staff time becomes available to perform the work. ENVIRONMENTAL REVIEW: None required for grant applications. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted in front of City Hall on Thursday, October 23, 2014. The Agenda and report were posted on the City's website on Friday, October 24, 2014. No public comments were received. Item 8.m. - Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO SUBMIT THE GRANT APPLICATION AND TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE USE OF GRANT FUNDS FROM THE SUSTAINABLE TRANSPORTATION PLANNING GRANT PROGRAM. WHEREAS, the City Council of the City of Arroyo Grande is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; and WHEREAS, a Fund Transfer Agreement is needed to be executed with the California Department of Transportation before such funds can be claimed through the Transportation Planning Grant Programs; and WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate authorization to execute these agreements and any amendments thereto. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby authorizes the Community Development Director to submit the grant application and to execute all Fund Transfer Agreements and any amendments thereto with the California Department of Transportation. On motion by Council Member , seconded by Council Member , and by the following roll call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was adopted this 28th day of October, 2014. Item 8.m. - Page 4 RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Item 8.m. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.m. - Page 6