CC 2014-10-28_08.l. TUP Street Closure for Annual Christmas Parade F p,RR0V0
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0 MEMORANDUM
JULY 10, 1011
FORN`P
TO: CITY COUNCIL
FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
BY: MATTHEW DOWNING9SISTANT PLANNER
SUBJECT: CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 14-017
AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL
ARROYO GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 30,
2014
DATE: OCTOBER 28, 2014
RECOMMENDATION:
It is recommended the City Council adopt a Resolution approving Temporary Use
Permit 14-007 for the Annual Arroyo Grande Village Christmas Parade ("Parade").
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Total cost of the Parade is estimated to be $1,294. Parade cost estimates include
overtime for staff to place and remove "No Parking" signs; renting, placing and removing
water barricades; and the provision of up to two (2) police officers to direct traffic and
ensure public safety. Beginning three (3) years ago, the City split these costs evenly
with the applicant. It is now recommended the City assume the full cost since it has
become an important community event, new individuals have assumed organizing
responsibilities, and it would be an obstacle to require them to also fund City costs.
BACKGROUND:
The Village Improvement Association's Christmas Parade has been held annually for
ten (10) consecutive years on the Sunday immediately after Thanksgiving. This year's
parade is scheduled for November 30, 2014 from 5:00 pm to 6:00 pm. Other events
occur in the Village before and after the Parade, including a choir performance, tree
lighting, nativity scene, a visit from Santa Claus and the screening of a movie in
Heritage Square Park.
ANALYSIS OF ISSUES:
For this year's event, the applicant has proposed a reversal of the traditional parade
route. Parade staging would occur in Olohan Alley, proceed onto Short Street,
immediately turn west on East Branch Street and continue until turning north on Wesley
Street. The Parade would disband on Wesley Street and the Bank of America parking
lot. Although this requires full closure of Olohan Alley for staging, staff thinks the route
reversal will provide increased safety for parade organization and disbandment.
Item 8.1. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 14-017
OCTOBER 28, 2014
PAGE 2
The revised Parade route requires "No Parking" restrictions and the closure of Olohan
Alley from Bridge Street to Mason Street, including Short Street to East Branch Street,
Branch Street from Mason Street to Wesley Street, and Wesley Street from West
Branch Street to Larchmont from 4:00 pm until 8:00 pm. The extension of these
restrictions to 8:00 pm is an additional hour from last year's event as is being requested
due to additional time needed for event cleanup and the tree lighting at Harvest Church.
Although Olohan Alley has not been closed in previous years, staff was prepared to
recommend its closure regardless of Parade direction due to concerns over potential for
vehicle/pedestrian incidents during Parade disbandment.
ADVANTAGES:
The Parade serves as a community event that allows citizens and visitors to celebrate
the holiday season with organized activities in the Village. The reversal of the Parade
route is anticipated to result in a safer, more coordinated and less congested parade
event. Additionally, City staff involvement in the event is minimal.
DISADVANTAGES:
"No Parking" restrictions and the closure of sections of Branch Street and Olohan Alley
will have an impact on traffic congestion and parking. Motorists not familiar with the
Parade route will have to use detours to get to their destinations, which may increase
travel time.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Adopt the Resolution approving Temporary Use Permit 14-017 for the Annual
Arroyo Grande Village Christmas Parade.
- Modify and adopt the Resolution.
- Do not adopt the Resolution.
- Provide direction to staff.
ENVIRONMENTAL REVIEW:
The Community Development Department has reviewed the project in compliance with
the California Environmental Quality Act (CEQA) and determined that the project is
categorically exempt per Section 15304 (e) of the CEQA Guidelines regarding minor
temporary use of land.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, October 23, 2014. The
Agenda and report were posted on the City's website on Friday, October 24, 2014. No
comments have been received.
Item 8.1. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
14-017 AND AUTHORIZING THE CLOSURE OF CITY STREETS
FOR THE ANNUAL ARROYO GRANDE VILLAGE CHRISTMAS
PARADE, NOVEMBER 30, 2014
WHEREAS, Doc Burnstein's Ice Cream Lab and the Arroyo Grande Village Improvement
Association (AGVIA) applied for a Temporary Use Permit to utilize City streets and property for
a Christmas Parade; and
WHEREAS, the temporary closure of portions of Olohan Alley, Branch Street, and Wesley
Street will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Christmas Parade,
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street and
California Vehicle Code Section 21101(e) authorizes the closure of streets for parades and local
special events.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 14-017 authorizing the following actions subject to
compliance with the conditions as set forth in Exhibit "A", attached hereto and incorporated
herein by this reference:
1. Olohan Alley from Bridge Street to Mason Street, Short Street from Branch Street Ito Olohan
Alley, Branch Street from Mason Street to Wesley Street, and Wesley Street from Larchmont
to Branch Street will be closed from approximately 4:00 pm to 8:00 pm on November 30,
2014.
2. A "No Parking/Tow Away Zone" will be established on Olohan Alley from Bridge Street to
Mason Street, Branch Street from Mason Street to Wesley Street, and both sides of Wesley
Street from Larchmont to Branch Street from 4:00 pm until 8:00 pm on November
30, 2014.
3. The applicant shall be refunded the Temporary Use Permit application fee.
On motion of Council Member seconded by Council Member and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 28th day of October 2014.
I
Item 8.1. - Page 3
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.1. - Page 4
RESOLUTION NO.
PAGE 3
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 14-017
THE VILLAGE CHRISTMAS PARADE
GENERAL CONDITIONS:
1. This Temporary Use Permit (TUP) allows Doc Burnstein's Ice Cream Lab and the Arroyo
Grande Village Improvement Association to conduct the 10th annual Christmas Parade in
the Village on November 30, 2014 between 5:00 pm and 6:00 pm, along with all
associated street closures.
2. The applicant shall ascertain and comply with a!I State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 14-017.
5. The applicant shall agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees,'for any court costs and attorney's
fees which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its own
expense in the defense of any such action but such participation shall not relieve
applicant of his/her obligations under this condition.
6. The applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
7. The applicant shall abide by all road closure and parade regulations as established by
the Police Department.
8. The applicant shall pay for half of the actual City cost to ensure public safety, establish
no parking zones, close streets and to provide for two police officers. Applicant costs are
estimated to be $647.
9. The applicant shall comply with the Health Department regulations for all food products
provided or sold during the event.
10. The applicant shall post "No Parking" signs 48 hours in advance of the street closures.
Item 8.1. - Page 5
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