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CC 2014-10-28_08.j. Accept Reservoir 3 Exterior Recoating i p.RR O yO INCORPORATED 9 ti 2 " MEMORANDUM it JULY 10. 1911 c4�IFORN�P TO: CITY COUNCIL FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORD BY: MIKE LINN, CAPITAL PROJECTS ENGINEER SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE RESERVOIR NO. 3 EXTERIOR RECOATING PROJECT, PW 2014-13 DATE: OCTOBER 28, 2014 RECOMMENDATION: It is recommended the City Council: 1. Accept the improvements as constructed by Crosno Construction, Inc. for the subject project; 2. Direct staff to file a Notice of Completion; and 3. Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The 2014/2015 Capital Improvement Program Budget includes $79,900 for the subject project. The actual construction project cost, including authorized construction changes, is $64,178. The total cost of the project, including all design, construction, contract administration, inspection and testing costs is approximately $73,000. BACKGROUND: On July 29, 2014, Council awarded a construction contract to perform the subject project to Crosno Construction, Inc. for $59,000 and authorized the City Manager to approve change orders in the amount of $5,900. The project scope of work involved the site preparation, removal and disposal of potential lead based paint, minor surface repairs and painting of the existing 250,000 gallon above ground steel water Reservoir No. 3, located at 805 Stagecoach Road. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications. There are no outstanding issues. Item 8.j. - Page 1 i CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE RESERVOIR NO. 3 EXTERIOR RECOATING PROJECT, PW 2014-13 OCTOBER 28, 2014 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staffs recommendation; 2. Do not accept the project; 3. Accept the project but do not authorize release of retention; or 4. Provide direction to staff. ADVANTAGES: The project is complete. Accepting the improvements will allow staff to close out the project. Remaining funds in the project account will be used for a second phase of concrete repair work. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. However, the contract documents include a one-year warranty period for the contractor to address any construction defects that may arise. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Guidelines Section 15301(b). PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted on Thursday, October 23, 2014. The agenda and staff report was posted on the City's website on Friday, October 24, 2014. No public comments were received as of the time of preparation of this report. Attachment: 1. Notice of Completion Item 8.j. - Page 2 IRECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: Attachment No. 1 CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE, CA 93420 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: The Ci ofArroyo Grande 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED October 15, 2014 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Crosno Construction, Inc. 9. The street address of said property is: 803 Stagecoach Road, Arroyo Grande, CA 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California,and is described as follows: Reservoir No. 3 Exterior Recoating, PW 2014-13 Verification of NON-INDIVIDUAL owner: 1, the undersigned, declare under penalty of perjury under the laws of the State of California that 1 am the Director of Parks, Recreation and Facilities of the aforesaid interest or estate in the property described in the above notice;that 1 have read the said notice,that 1 know and understand the contents thereof,and the facts stated therein are true and correct. Geoff English, Public Works Director October 28,2014,Arroyo Grande, California -- END OF DOCUMENT-- Item 8.j. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.j. - Page 4