CC 2014-10-14_ 08.i. Accept 2014 Street Repair Grand Ave El Camino pRROy
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INCORPORATED 9
um MEMORANDUM
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TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR"-V�
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2014 CITYWIDE
STREET SURFACE REPAIRS AND EAST GRAND AVENUE ASPHALT
OVERLAY; EL CAMINO REAL TO US 101, PW 2014-10
DATE: OCTOBER 14, 2014
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by Apodaca Paving, Inc. in
accordance with the plans and specifications for the subject project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Pavement Management Project in the 2014/2015 Capital Improvement Program
includes $919,667,for the 2014 Citywide Street Repairs project and the 2014 Street
Resurfacing Project. The actual total construction project cost for the 2014 Citywide
Street Repair project, including authorized construction changes, is $356,811. The 2014
Street Resurfacing Project is currently under construction. The recommended action
will not result in additional impacts on staff resources.
BACKGROUND:
On June 24, 2014, the Council awarded a construction contract to perform the 2014
Citywide Street Surface Repairs Project to Apodaca Paving, Inc. for $324,375 and
authorized the City Manager to approve change orders in the amount of $32,438. The
project scope of work involved selected pavement repairs (digouts) to streets scheduled
for resurfacing as part of the 2014 Street Resurfacing Project and an asphalt overlay of
East Grand Avenue, between El Camino Real and the US 101 bridge deck.
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE 2014 CITYWIDE STREET SURFACE
REPAIRS AND EAST GRAND AVENUE ASPHALT OVERLAY; EL CAMINO REAL TO
US 101, PW 2014-10
OCTOBER 14, 2014
PAGE 2
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendations;
- Do not accept the project;
- Accept the project, but do not authorize release of retention; or
Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project and return any remaining funds to the fund balance.
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, October 9, 2014. The
Agenda and report were posted on the City's website on Friday, October 10, 2014. No
public comments were received.
Attachment:
1. Notice of Completion
Item 8.i. - Page 2
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The Cite,o Arrovo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street, Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT
TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED September 12, 2014
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Apodaca Paving, Inc.
9. The street address of said property is: East Grand Avenue: El Camino Real to US 101, various City streets
10. The property on which said work of improvement was completed is in the City of Arroyo Grande,County of San Luis Obispo, State
of California,and is described as follows: 2014 Street Repairs and East Grand Avenue Overlay Proiect, PW 2014-10
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the Community Development Director of the aforesaid interest or estate in the property described in the above notice; that I have
read the said notice,that I know and understand the contents thereof,and the facts stated therein are true and correct.
Geoff English, Public Works Director
October 15,2014,Arroyo Grande, California
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