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INCORPORATED 9
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° MEMORANDUM
* JULY 10. 1811
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TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONSIDERATION OF A RESOLUTION ADJUSTING CERTAIN
RECREATION FEES SET FORTH IN THE MASTER FEE SCHEDULE
DATE: JUNE 24, 2014
RECOMMENDATION:
It is recommended the City Council adopt a Resolution adjusting certain Recreation
Department operating fees set forth in the Master Fee Schedule.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The proposed change to the adult sport league fees is offset by a reduction in program
expenses; therefore, this change is revenue neutral. The proposed change in Child
Care Program Fees is projected to generate approximately $25,000 annually, which will
offset increased costs in the program associated with minimum wage increases.
There is minimal staff time required to implement the fee increases.
BACKGROUND:
Recreation Department fees are not adjusted by CPI each year; rather, they are
adjusted on an as-needed basis when there are changes in the costs of the programs
and, to a greater degree than other types of fees, are influenced by market conditions,
such as the amount charged by surrounding agencies for the same service or facility.
The underlying assumption is that for services benefiting specific individuals and
businesses, and not the community as a whole, those individuals and businesses
should pay for the cost of some or all of the services.
ANALYSIS OF ISSUES:
Council approved changes to the part-time employee salary schedule on June 10, 2014.
These changes were primarily based on the need to increase hourly wages to comply
with new minimum wage laws and the compaction issues that result from an increase to
the lowest hourly wage. Based on the increased costs, staff recommended increases to
the Seasonal Playground Program fees and the Child Care Program fees, as reflected
in the attached Master Fee Schedule. In general, the fees are recommended to
increase by $0.25 per hour. Staff does not anticipate that the fee increase will cause an
undue burden on participants, nor that participation will be significantly impaired by this
action. Due to the desire to notify participants and provide enough time for planning
purposes, staff recommends that, if approved, these fee increases become effective
Item 9.c. - Page 1
CITY COUNCIL
MASTER FEE SCHEDULE UPDATE — RECREATION FEES
JUNE 24, 2014
PAGE 2
with the Fall 2014 program. Even with the proposed increase, the City's childcare fees
will remain lower than other nearby cities or the YMCA.
In addition, as part of the Budget Update Report, Council approved a change to the
City's adult sport league programs, resulting in the direct payment of officials by the
league. This resulted in a decrease in costs for the programs. Therefore, staff
recommends decreasing the adult softball fee to $435 and the adult basketball fee to
$365. Staff recommends an effective date of July 1, 2014 for these changes.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Adopt a Resolution adjusting the Recreation Department operating fees in the
Master Fee Schedule as presented;
2. Do not adopt the Resolution; or
3. Provide direction to staff.
ADVANTAGES:
By approving the recommended increases the City will be able to maximize revenue by
recovering the estimated cost of providing the service and reduce the subsidy borne by
the General Fund.
DISADVANTAGES:
The disadvantage of the recommendations is that it will result in fee increases to
participants.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, June 19, 2014. The Agenda
and report were posted on the City's website on Friday, June 20, 2014. No public
comments were received.
Item 9.c. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ADJUSTING CERTAIN
RECREATION DEPARTMENT OPERATING FEES SET
FORTH IN THE MASTER FEE SCHEDULE
WHEREAS, on December 11, 2007, the City Council adopted Resolution No. 4060
approving a Citywide Master Fee Schedule, and
WHEREAS, operating fees are intended to be paid by persons utilizing the program or
service and to reimburse the City for the actual cost of said program or service; and
WHEREAS, said operating fees no longer accurately reflect the cost of the program or
service provided; and
WHEREAS, at a duly noticed public meeting, the City Council considered all verbal and
written presentations that were made regarding the proposed fees.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby amends certain fees set forth in the Master Fee Schedule attached
hereto as Exhibit A and incorporated herein by this reference as though set forth in full.
BE IT FURTHER RESOLVED by the City Council that this Resolution shall be effective
July 1, 2014.
On motion of Council Member , seconded by Council Member and by
the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of , 2014.
Item 9.c. - Page 3
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 9.c. - Page 4
Exhibit A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2014-15
RECREATION SERVICES
Fee Description FY 2014-15
Copies, per page (Black and White) $ 0.20
Park Facility Use Fees:
Strother Park-Large Barbecue 75
Strother Park-Security Deposit 30
Strother Park-Small Barbecue 40
Strother Park-Wedding Reception 155
Strother Park-Security 1,2,3 70
Elm Street Park-Barbecue 75
Elm Street Park-Security Deposit 30
Rancho Grande Park -Large BBQ 75
Rancho Grande Park - Small BBQ (areas 2 and 3) 40
Strother Park Deposit 30
Kingo Park 40
Kingo Park Deposit 30
Rotary Bandstand Fees:
Rent 75
Deposit 30
Soto Sports Complex Use Fees:
Campbell Field Rental Fee 15
Campbell Field Rental Fee (with lights) 35
Pilg Field Rental Fee 15
Pilg Field Rental Fee (with lights) 35
Santos Field Rental Fee 15
Volunteer Field Rental Fee 15
Volunteer Field with Lights Rental 35
Ikeda Field Rental 15
Ikeda Field with Lights Rental 35
Porter Field Rental Fee 20
Porter Field with Lights Rental 40
Tennis Court Rental-1 Hour 10
Tennis Courts -4 Rental 100
Food Booth Rental Fee (Soto) 35
Soto Sports Complex Use Fees(continued):
Meeting Room Rental Fee(Jaycee room) 20
Field Prep Fees(except Porter) 20
Field Prep Fees-Porter 35
Tournam Sch. & Coordin Fee 65
Tournament Deposit Fee 260
36
Item 9.c. - Page 5
Exhibit A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2014-15
RECREATION SERVICES
Fee Description FY 2014-15
Woman's Club Use Fees:
Non-Resident Fee $ 50
Partial day rental- Mon -Thurs, after 5 pm per hr 50
Full day rental- Friday, Saturday, or Sunday 450
Second day rental- Friday, Saturday or Sunday 275
Security Deposit(No Alcohol/No Band) 400
Security Deposit (with Alcohol) 750
Building Supervision Fee per hr 10
Rental Fee (on-going users):
Non-profit groups/Service clubs/Youth groups:
(20 or less attendees) per hr 3
(21 -50 attendees) 4
(51 or more attendees) 5
Groups with reciprocal services 3
Private groups or clubs: per hr
(20 or less attendees) 8
(21 -50 attendees) 9
(51 or more attendees) 10
Groups with reciprocal services 5
For-profit groups per hr 25
Custodial Fee (special event rentals only) 80
Reservation Cancellation Fees:
If cancelled 30 days or more ahead of event 100
If cancelled less than 30 days ahead of event 200
Amenities Fees:
Chairs per chair 0.25
Tables per table 1
Community Garden Deposit 25
Community Garden Plot per 6 month period 18
Elm Street Community Center Use Fees:
Rental Fee per hr 30
Rental Fee-full day 175
Building Supervision Fee per hr 10
Security deposit 150
37
Item 9.c. - Page 6
Exhibit A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2014-15
RECREATION SERVICES
Fee Description FY 2014-15
Adult Sport League Fees:
Adult Softball $ 435.00
Adult Basketball 365.00
Non-Resident Fee 8.00
Seasonal Playground Programs:
Annual Registration Fee 15.00
Playground-Elm Street (Winter/Spring/Summer) per day 23.00
half day 11.50
Late pickup (after 4:15) 10.00
Pre-School Fees:
Annual Registration Fee 15.00
Play& Learn-Tues & Thur. per hr 4.20
Play& Learn-Mon, Wed & Fri. 4.20
Kindergartens in Training 4.20
Summer Play& Learn 4.20
Late Pick-up Fees:
First late pick-up per child 5.00
Second late pick-up 10.00
Third late pick-up 20.00
Children In Motion Program:
Children In Motion Annual Registration 25.00
Branch School- Mornings
5 Days Per Week per 4 wks 3.25 per hr 97.50
4 Days Per Week 3.50 per hr 84.00
3 Days Per Week 3.75 per hr 67.50
2 Days Per Week 4.00 per hr 48.00
Branch School -Afternoons
5 Days Per Week per 4 wks 3.25 per hr 178.75
4 Days Per Week 3.50 per hr 154.00
3 Days Per Week 3.75 per hr 123.75
2 Days Per Week 4.00 per hr 88.00
Extra Day-Branch School
Morning per day 6.50
Afternoon 12.75
Late Start Monday per day 2.25
38
Item 9.c. - Page 7
Exhibit A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2014-15
RECREATION SERVICES
Fee Description FY 2014-15
Children In Motion Fees(continued):
Kindercare- Branch School
5 Days Per Week per 4 wks 3.25 per hr 195.00
4 Days Per Week 3.50 per hr 168.00
3 Days Per Week 3.75 per hr 135.00
2 Days Per Week 4.00 per hr 96.00
Extra Day per day 12.75
Ocean View School- Mornings
5 Days Per Week per 4 wks 3.25 per hr 97.50
4 Days Per Week 3.50 per hr 84.00
3 Days Per Week 3.75 per hr 67.50
2 Days Per Week 4.00 per hr 48.00
Ocean View School -Afternoons
5 Days Per Week per 4 wks 3.25 per hr 195.00
4 Days Per Week 3.50 per hr 168.00
3 Days Per Week 3.75 per hr 135.00
2 Days Per Week 4.00 per hr 96.00
Extra Day-Ocean View School
Morning per day 6.50
Afternoon " 12.75
Late Start Monday per day 2.25
Elm Community Center- Mornings
5 Days Per Week per 4 wks 3.25 per hr 276.25
4 Days Per Week 3.50 per hr 238.00
3 Days Per Week 3.75 per hr 191.25
2 Days Per Week 4.00 per hr 136.00
Elm Community Center-Afternoons Care Plan A
5 Days Per Week per 4 wks 3.25 per hr 195.00
4 Days Per Week 3.50 per hr 168.00
3 Days Per Week 3.75 per hr 135.00
2 Days Per Week 4.00 per hr 96.00
Elm Community Center-Afternoons Care Plan B
5 Days Per Week per 4 wks 3.25 per hr 373.75
4 Days Per Week 3.50 per hr 322.00
3 Days Per Week 3.75 per hr 258.75
2 Days Per Week 4.00 per hr 184.00
39
Item 9.c. - Page 8
Exhibit A
City of Arroyo Grande
MASTER FEE SCHEDULE
Fiscal Year 2014-15
RECREATION SERVICES
Fee Description FY 2014-15
Children In Motion Fees(continued):
Extra Day- Elm Community Center
Morning per day $ 15.00
Care Plan A(12:15 pm -3:15 pm) 12.75
Care Plan B (12:15 pm -6:00 pm) 24.50
Winter/Spring/Summer-Full Day
5 Days Per Week per week 3.75 per hr 150.00
4 Days Per Week 4.00 per hr 128.00
3 Days Per Week 4.25 per hr 102.00
Minimum Days (teacher work day/early release)
Regular day of attendance per day 9.75
Non-regular day of attendance 16.50
Late Pick-up Fees:
Children in Motion is open until 6:00 pm. Additional fees apply for children picked up after 6:00
Pickup 6:01 -6:15 pm per child 10.00
Pickup 6:16 -6:30 pm 20.00
Pickup 6:31 -6:45 pm 30.00
40
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