Loading...
Minutes 2015-03-10 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY/HOUSING SUCCESSOR TO THE DISSOLVED REDEVELOPMENT AGENCY TUESDAY, MARCH 10, 2015 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency/Housing Successor to the Dissolved Redevelopment Agency Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Jim Guthrie, Council Member Tim Brown, Council Member Barbara Harmon, Mayor Pro Tern Kristen Barneich and Mayor Jim Hill were present. City Staff Present: Acting City Manager/Public Works Director Geoff English, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Service Debbie Malicoat, Director of Community Development Teresa McClish, City Engineer Matt Horn, and Associate Planner Kelly Heffernon. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Members of Camp Fire led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. City Council Special Meeting of March 10, 2015: - PUBLIC EMPLOYMENT pursuant to Government Code Section 54957: Title: City Manager Mayor Hill reported that the City Council just concluded a Special Meeting where the Council met with the City's consultant regarding the City Manager position; the City Council reviewed several resumes that had been submitted, and selected a group to conduct interviews to be held on March 27th; and the recruitment process is on track and moving forward. City Council Regular Meeting of February 24, 2015: - CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 City Attorney Carmel reported that the Council met in Closed Session to discuss pending litigation, the Santa Maria Groundwater litigation case; specifically, the Council discussed issues on the Nipomo Mesa, and no reportable action was taken. Minutes: City Council Regular Meeting Page 2 Tuesday, March 10, 2015 5.b. Ordinances Read in Title Only. Council Member Brown moved, Mayor Pro Tern Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Honorary Proclamation Recognizing March 19, 2015 as "Absolutely Incredible Kid Day". Mayor Hill presented an Honorary Proclamation recognizing March 19, 2015 as "Absolutely Incredible Kid Day". Shari McCarthy, representing Camp Fire, accepted the Proclamation. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were: Randy Ouimette, Arroyo Grande, who gave an invocation; Mary Eister, Arroyo Grande, in opposition to the Nipomo rail spur project and requested this item be placed on a future Agenda for action; Karen Spiess, in opposition to the Nipomo rail spur project; Sue Schmandle, Arroyo Grande, in favor of the Nipomo rail spur project; Helen Gant Guillory, Arroyo Grande, in opposition to the Nipomo rail spur project; Beatrice Spencer, regarding the 2010 Sanitation District sewage spill and expressed concerns about the lack of action to resolve issues connected to the spill; Sheri McCarthy, Arroyo Grande, in opposition to the Nipomo rail spur project. 8. CONSENT AGENDA Mayor Hill invited public comment on the Consent Agenda. Patty Welsh, Arroyo Grande, referred to Item 8.d. and expressed concern with street closures during the Strawberry Festival. No further comments were received. Mayor Pro Tem Barneich requested that Item 8.d. be pulled. Action: Mayor Pro Tern Barneich moved, and Council Member Brown seconded the motion to approve Consent Agenda Items 8.a. and 8.f., with the exception of Item 8.d., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Barneich, Brown, Guthrie, Harmon, Hill NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 16, 2015 through February 28, 2015. 8.b. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meetings of February 10, 2015 and February 24, 2015, as submitted. 8.c. Consideration of an Agreement for Consultant Services for Implementation of a Virtualized Server Environment and Citywide Disaster Recovery Solution at the Police Department. Action: Approved and authorized the Mayor to execute an Agreement for Consultant Services with CIO Solutions for implementation of a virtualized server environment and Citywide disaster recovery solution at the Police Department. Minutes: City Council Regular Meeting Page 3 Tuesday, March 10, 2015 8.e. Consideration to Declare Surplus Property. Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING A 1997 PICK-UP TRUCK AS SURPLUS AND AUTHORIZING ITS SALE OR DISPOSAL". 8.f. Consideration to Approve an Agreement with the California Conservation Corp for Vegetation Management Services. Action: Approved and authorized the Mayor to execute an agreement with the California Conservation Corps for annual vegetation management services ITEMS PULLED FROM THE CONSENT AGENDA 8.d. Consideration of Temporary Use Permit No. 14-028; Authorization to Use City Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival and Stampede on May 23 and 24, 2015; Applicant — Arroyo Grande Village Improvement Association. Recommended Action: Adopt a Resolution authorizing the use of City property and closure of City streets for the annual Arroyo Grande Strawberry Festival and Stampede on May 23 and 24, 2015. Mayor Pro Tern Barneich commented on impacts to businesses during the Strawberry Festival which is held on Memorial Day weekend, and suggested that a follow up meeting after this year's Festival should be held with the businesses to discuss if the event should be moved to another date. Bob Lund, Executive Director, Village Improvement Association, spoke regarding the impacts to the City and the vendors who participate in the Strawberry Festival if the date of the Festival was to change; however, he welcomed the opportunity for a follow up meeting after this year's Festival to further discuss the matter. Acting City Manager English noted that following the Strawberry Festival this year, staff would schedule an opportunity for the public and businesses to participate in a discussion regarding the Strawberry Festival. Action: Mayor Pro Tem Barneich moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 14-028; AUTHORIZING THE USE OF CITY PROPERTY AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY FESTIVAL AND STAMPEDE ON MAY 23 AND 24, 2015; APPLIED FOR BY THE ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION", with the condition that after the Festival, a public workshop/community forum is held for the public and business owners to provide input on future Strawberry Festivals. Council Member Harmon seconded, and the motion passed on the following roll call vote: AYES: Barneich, Harmon, Guthrie, Brown, Hill NOES: None ABSENT: None Minutes: City Council Regular Meeting Page 4 Tuesday, March 10, 2015 9. PUBLIC HEARINGS 9.a. Consideration of: 1) Community Development Block Grant (CDBG) Projects for Year 2015, and 2) Arroyo Grande Community Service Grant Program Allocations. Associate Planner Heffernon presented the staff report and recommended that the Council: 1) Adopt a Resolution approving projects to be funded with the City's allocation of CDBG funds for the Year 2015; and 2) Adopt a Resolution approving projects to be funded with the City's Community Service Grant Program funds. Mayor Hill invited public comment. Janna Nichols, representing the 5 Cities Homeless Coalition, spoke about its services and thanked the Council for its recommended funding allocation; Helen Gant Guillory, Arroyo Grande, expressed concern for the indigent elderly in the community and stated she would like her home in Ocean Oaks to return to low income status; Julianne McAdam, representing the Senior Nutrition Program, spoke in support of the Community Service Grant Program and thanked the Council for its recommended funding allocation. Council discussion ensued regarding the recommended funding allocations. Council Member Brown expressed concern regarding funding requested by the Family Care Network for a new mailbox and suggested those funds be allocated to other programs that provide direct assistance to those most in need. Action: Council Member Harmon moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROJECTS FOR YEAR 2015"; adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING COMMUNITY SERVICE GRANT PROGRAM PROJECTS FOR YEAR 2015"; and further, to direct staff to include in this year's budget process a proposal to increase the allocation amount for the City's Community Service Grant Program. Mayor Pro Tern Barneich seconded, and the motion passed on the following roll call vote: AYES: Harmon, Barneich, Guthrie, Hill NOES: Brown ABSENT: None 10. CONTINUED BUSINESS 10.a. Consideration of Alternatives for the Brisco Road-Halcyon Road/Highway 101 Project and Amend Consultant Service Agreement to Extend the Term for Wood Rodgers, Inc. & Point C. Community Development Director McClish presented the staff report and recommended that the Council: 1) Approve the continued inclusion of Alternative 4C with both intersection treatments, along with Alternative 1 in the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project Approval and Environmental Determination (PA&ED) report; 2) Approve and authorize the Mayor to execute Amendment No. 11 to the Consultant Services Agreement with Wood Rodgers, Inc. to extend the term to February 28, 2016 for continued services to complete PA&ED for the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project; and 3) Approve and authorize the Mayor to execute an amendment to the Consultant Minutes: City Council Regular Meeting Page 5 Tuesday, March 10, 2015 Services Agreement with Point C, LLC to extend the term to June 30, 2016 for project oversight services to complete the PA&ED for the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project. City Engineer Matt Horn provided an overview of the history of the project, and reviewed the alternative designs. Tony Harris, Point C, LLC, reviewed the project delivery process, challenges in the alternatives; next steps for environmental review, review of the programmed funding cycle; and the public review and comment process. Staff and Mr. Harris responded to questions from Council. Mayor Hill invited public comment. Speaking from the public were: Patty Welsh, Arroyo Grande, supported closure of the Brisco ramps; Alicia Lara, Arroyo Grande, representing the Royal Oaks Stakeholders Group, in opposition to the project, requested exclusion of Alternative 4c and supported exploring Alternative 1 as a more viable option; Sue Schmandle, Arroyo Grande, opposed the project, commented that the bridge should have been widened, supported closure of the ramps at Brisco Road, and stated that Alternative 4 would cause more congestion in that area; Beatrice Spencer, Arroyo Grande, expressed concern about how long this project has been going on, that Alternative 4c is not viable and is too costly, and that Alternative 1 is the path of least resistance and is least costly, and supported elimination of Alternatives 4 and 4c; Aaron Henkel, Arroyo Grande, suggested limiting the Wood Rogers agreement to finishing the PA&ED, encouraged additional public comment, requested costs and fact sheets, commented on speed zone surveys and speed limits, metering on ramps, funding requirements, widening of the Bridge, and stated that Alternative 1 could be funded and has benefits; and Ross Kongable, Arroyo Grande, commented that the problem is the Brisco underpass, and the proposed roundabout would cause additional hazards. Council comments ensued regarding the Alternatives and removing the traffic signal intersection treatment from Alternative 4C; retaining Alternative 1 and Alternative 4C with the roundabout intersection treatment; moving the project forward and obtaining public input; closing the ramps at Brisco Road; acknowledgement of supplemental correspondence received from two members of the public; and support for approving the proposed amendments to the consultant service agreements. Action: Council Member Harmon moved to: 1) move forward with Alternative 4C with only the roundabout intersection treatment and removing the traffic signal intersection treatment, and with Alternative 1 for the Brisco Road Halcyon Road/Highway 101 Interchange Improvement Project; 2) approve and authorize the Mayor to execute Amendment No. 11 to the Consultant Services Agreement with Wood Rodgers, Inc. to extend the term to February 28, 2016 for continued services to complete PA&ED for the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project; and 3) approve and authorize the Mayor to execute an amendment to the Consultant Services Agreement with Point C, LLC to extend the term to June 30, 2016 for project oversight services to complete the PA&ED for the Brisco Road-Halcyon Road/Highway 101 Interchange Improvement Project. Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Harmon, Guthrie, Brown, Barneich, Hill NOES: None ABSENT: None Minutes: City Council Regular Meeting Page 6 Tuesday, March 10, 2015 Mayor Hill called for a break at 9:10 p.m. The Council reconvened at 9:20 p.m. 10.b. Consideration of Status Report and Council Direction on the City's Water Conservation Program. Community Development Director McClish and Acting City Manager/Public Works Director English presented the staff report and recommended that the Council receive the status report on the City's Water Conservation Program and provide direction. Mary Verdin, Verdin Marketing, provided a presentation regarding behavioral marketing and water conservation, community based social marketing, update on the Water Conservation Program, the project timeline, work to date, and next steps. Council questions ensued regarding the Think H2O website; the number of survey participants contacted; and print ads. Mayor Hill invited public comment. Patty Welsh, Arroyo Grande, expressed concern about consultant costs to create a website for information that is already on the City's website, commented that other cities impose fines, and stated she was not impressed with the presentation; Aaron Henkel, Arroyo Grande, commented that a 2% survey response rate is pretty low, there is an aging population that does not use the internet or social media, someone can find information on Google on how to conserve water, and that this was not a wise use of City money; Beatrice Spencer, Arroyo Grande, commented that this could have been a Cal Poly senior project; the proposal for school outreach is too late, expressed concern about the 2% return on the survey, and wondered what would happen to the website when the contract is over. No further public comments were received. Council comments ensued regarding capture of unused water; rebate programs; business outreach; the difficulty for measuring success of the program with water conservation; utilizing the website to reach many groups of people; and making presentations to service clubs. No formal action was taken on this item. 11. NEW BUSINESS 11.a. Consideration of Process for the Sale of City Properties on Faeh Avenue and Pearwood Avenue. [SUCCESSOR AGENCY/HOUSING SUCCESSOR TO THE DISSOLVED REDEVELOPMENT AGENCY] Community Development Director McClish presented the staff report and recommended that the City Council: 1) Approve the proposed process for sale of City properties on Faeh Avenue and Pearwood Avenue; and 2) Approve formation of an ad hoc selection committee and appoint one representative of the City Council to participate on the committee to make a recommendation on selection of a realtor to list the properties for sale. Mayor Hill invited public comment. No public comments were received. Action: Council Member Brown moved to approve the proposed process for sale of City properties on Faeh Avenue and Pearwood Avenue; and approve formation of an ad hoc Minutes: City Council Regular Meeting Page 7 Tuesday, March 10, 2015 selection committee. Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: Brown, Guthrie, Harmon, Barneich, Hill NOES: None ABSENT: None Action: Council Member Guthrie moved to appoint Mayor Pro Tern Barneich to participate on the committee to make a recommendation on selection of a realtor to list the properties for sale. Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Brown, Harmon, Barneich, Hill NOES: None ABSENT: None 12. COUNCIL COMMUNICATIONS Council Member Guthrie requested staff bring back to Council a proposal to close the ramps at Brisco Road and ramifications that would come from that. Action: Council Member Guthrie moved to have staff bring back a proposal for closing the Brisco Road ramps. Council Member Barneich seconded, and the motion passed unanimously by voice vote. Council Member Harmon requested speed enforcement efforts on Grace Lane; congratulated Recreation Services on their successful rummage sale that raised $1,500; announced the sale of discount 2 for 1 coupon books as a fundraiser for Recreation Services; and announced an upcoming fundraiser at McLintocks Restaurant in which 15% of sales would be donated to the South County YMCA. Mayor Hill reported that expired prescriptions are no longer accepted at Police Departments and that they should be taken to a pharmacy for disposal and not flushed into the sewer system. He also thanked Public Works Director English for serving as Acting City Manager for the past week. 13. STAFF COMMUNICATIONS Acting City Manager English reported the following: - A Special City Council Meeting/Budget Workshop would be held on Monday, March 16, 2015 at 6:00 p.m.; - Hoosegow Park Improvements are complete and a Ribbon Cutting Ceremony will be held on April 25, 2015 at 10:00 a.m. - The next issue of the City newsletter, Stagecoach Express, will feature an article on water conservation and will be distributed in upcoming utility bills. - Provided an update on Dog Park issues and noted that volunteers are actively assisting with the operation of the Park, and the Parks and Recreation Commission will be receiving a report to consider long term options for the Park. 14. COMMUNITY COMMENTS AND SUGGESTIONS None. Minutes: City Council Regular Meeting Page 8 Tuesday, March 10, 2015 15. CLOSED SESSION: None. 16. ADJOURNMENT Mayor Hill adjourned the meeting at 10:59 p.m. to the Special City Council Meeting of March 16, 2015 at 6:00 p.m. in the Cou cil Chambers located at 215 E. Branch Street. Hill, Mayor ATTEST: or / / / ' / Kelly W. mo7-, City Clerk (Approved at CC Mtg 3'Zy-Zo,S )